The document summarizes the minutes of a management review meeting regarding SA-8000 certification. Key discussion points included preparations for an upcoming external audit, social performance objectives, complaint management, health and safety issues, training activities, and management of suppliers. Corrective actions were taken to address prior non-conformities and internal audit findings. The meeting participants represented different departments and included workers' representatives.
The document summarizes the minutes of a management review meeting regarding SA-8000 certification. Key discussion points included preparations for an upcoming external audit, social performance objectives, complaint management, health and safety issues, training activities, and management of suppliers. Corrective actions were taken to address prior non-conformities and internal audit findings. The meeting participants represented different departments and included workers' representatives.
The document summarizes the minutes of a management review meeting regarding SA-8000 certification. Key discussion points included preparations for an upcoming external audit, social performance objectives, complaint management, health and safety issues, training activities, and management of suppliers. Corrective actions were taken to address prior non-conformities and internal audit findings. The meeting participants represented different departments and included workers' representatives.
The document summarizes the minutes of a management review meeting regarding SA-8000 certification. Key discussion points included preparations for an upcoming external audit, social performance objectives, complaint management, health and safety issues, training activities, and management of suppliers. Corrective actions were taken to address prior non-conformities and internal audit findings. The meeting participants represented different departments and included workers' representatives.
Decision / Responsibility / Topic / Initiator Discussion Target Date Meeting started with Name of Allah Almighty. (1) SA 8000 Last Surveillance audits Sr Compliance Meeting started by discussing preparations for Officer upcoming SA-8000 audit. Sr Compliance Officer Ast Manager HR & About Last further informed the participants that next month we Compliance SA 8000 Audits are planning to conduct SA-8000 external audit in Review the factory. Non-conformities of last SA-8000 (External Audit) external audit have already been resolved and discussed.
(2) Organization Social Performance Objective
Implementing Clauses of SA-8000 Standard in the
factory as per Social System Lead Auditor Training course IRCA UK (Registered)
1. To ensure safe working conditions for all employees.
2. To promote fair wages and benefits for all Ast Manager HR & employees. Compliance 3. To promote a healthy work-life balance for all employees. 4. To minimize the environmental impact of the factory's operations. LT/MR/4/014 Issue No. 5 Page 2 of 6 MANAGEMENT REVIEW MINUTES (SA-8000) Meeting No: SA-1-2023 Date: 15-02-2023 Venue: Conference Room Presided By: Sr. Manager HR & Compliance Persons Attended: Manager Stitching Planning, GM Projects, Manager Administration, SM HRD, Manager Finish Folding, EHS Incharge, Manager Stores, Manager Stitching Production, Workers Representative, Deputy Manager Quality, Members of SPT / H&S Team.
Decision / Responsibility / Topic / Initiator Discussion Target Date (3) Social Performance / Complaint Management
04 (Four) complaints received out of which two (02)
Mr. Obaid Mohsin in complaint box. All Complaints Closed Alvi Few complaints regarding time in and time out communicated verbally was closed hand to hand.
(4) Child Labor / (5) Forced and Compulsory Labor / (6) Discrimination There is no evidence or case identified of child Sr Compliance labor / no complains of forced labor / discrimination Officer report received from any workers. (7) Health and Safety Sr Compliance Corrective Actions have been taken of Issues Officer highlighted during Internal audits and SPT visits. (8) Remuneration Remuneration is being as per law and minimum Sr. Manager wage is 25,000/- (9) Disciplinary Practices No such issues were found / highlighted to discuss Sr. Manager in the meeting. (10) Working Hours Working hours are paid and Overtime as per Law. Sr. Manager
(11) Internal Audits
Internal audit conducted in January 2023. No major Sr Compliance issues were observed in this audit. Officer 1. Marking of Passage way near Folding machine diminshed. LT/MR/4/014 Issue No. 5 Page 3 of 6 MANAGEMENT REVIEW MINUTES (SA-8000) Meeting No: SA-1-2023 Date: 15-02-2023 Venue: Conference Room Presided By: Sr. Manager HR & Compliance Persons Attended: Manager Stitching Planning, GM Projects, Manager Administration, SM HRD, Manager Finish Folding, EHS Incharge, Manager Stores, Manager Stitching Production, Workers Representative, Deputy Manager Quality, Members of SPT / H&S Team.
Decision / Responsibility / Topic / Initiator Discussion Target Date 2. No identification found on Hose Reel Box near Fire Office. 3. Emergency light found out of order at ground floor processing area. 4. One Stitching machine found without needle guarding at 2nd Floor Stitching.
Corrective actions have been taken against the
issues highlighted during audit. (12) Corrective / Preventive Actions Sr Compliance Corrective and Preventive Action are completed on Officer time by SPT and Internal Audit Team. (13) Training For capacity building, Lucky Tex has conducted External / Internal Trainings through our experts & engineers as per Social System Lead Auditor Training course IRCA UK (Registered):
1. Regular Trainings to members of SPT, Work
Council, H&S and HODs 2. Spill Management 3. Covid-19 Training Sr. Manager 4. Food Safety Training 5. Fire Drill (Civil Defense Representative) 6. First Aid and Fire Fighting Trainings 7. SA-8000 standard training 8. Complaint Management
Further it has been planned to include training topics
in Objectives of departments. LT/MR/4/014 Issue No. 5 Page 4 of 6 MANAGEMENT REVIEW MINUTES (SA-8000) Meeting No: SA-1-2023 Date: 15-02-2023 Venue: Conference Room Presided By: Sr. Manager HR & Compliance Persons Attended: Manager Stitching Planning, GM Projects, Manager Administration, SM HRD, Manager Finish Folding, EHS Incharge, Manager Stores, Manager Stitching Production, Workers Representative, Deputy Manager Quality, Members of SPT / H&S Team.
Decision / Responsibility / Topic / Initiator Discussion Target Date
(14) Internal Involvement and communication.
1. For the purpose of Internal Involvement and communication regarding SA -8000 Standard, massive training campaign was lodged department wise supervised SA 8000 trained Sr Compliance Head of Departments. Officer 2. SA-8000 standard has been pasted in Local and English Language at all relevant places. 3. During Internal Audit, Workers were interviewed to demonstrate the knowledge with regards to Standard and Covid-19 precautions. (15) Management of Suppliers and Contractors. Suppliers Risk Assessment, Suppliers mapping and Stake Holder evaluations being conducted. Sr Compliance Audit conducted of suppliers. Some of the main Officer findings are: 1. H&S issues 2. Unsatisfactory hygiene cleaning (16) Records of incidents and near misses. Incident of slipping of a worker near Washing area Sr Compliance reported, resulting mild pain in worker’s shoulder, Officer dealt by Lucky Tex medical team. (17) Social Fingerprint (SF) Improvement We have received SF Score of 4.71 which is good and needs to be maintained. Sr Compliance We are working to maintain through following steps: Officer 1. Displayed policy on our website. 2. Displayed Grievance / Complain Procedure at our website. LT/MR/4/014 Issue No. 5 Page 5 of 6 MANAGEMENT REVIEW MINUTES (SA-8000) Meeting No: SA-1-2023 Date: 15-02-2023 Venue: Conference Room Presided By: Sr. Manager HR & Compliance Persons Attended: Manager Stitching Planning, GM Projects, Manager Administration, SM HRD, Manager Finish Folding, EHS Incharge, Manager Stores, Manager Stitching Production, Workers Representative, Deputy Manager Quality, Members of SPT / H&S Team.
Decision / Responsibility / Topic / Initiator Discussion Target Date 3. Providing awareness to our stakeholders. 4. Conducting audits of our all suppliers and providing awareness to them. 5. For Capacity building, we have made training plan moreover we will provide training to SPT members for better implementation.
(18) Social Performance
Discussed the performance areas. Specially the capacity building. Informed all the attendees that we are following all the legal requirements i.e. 1) Regularly conduct safety assessments of the factory and address any identified hazards. 2) Provide employees with appropriate personal protective equipment (PPE). 3) Train employees on safe working practices and emergency procedures. 4) We have work council here in company, along with SPT team. Furthermore the next elections for work council will due in July 2023. Mr. Obaid Mohsin 5) We do not discriminate employees based on their origin, cast, gender, Alvi (M.R) language etc. 6) We have proper system for disciplinary practices and actions only taking that are allowed in law. 7) Working hours are as per legal. 8) Living wage is a dire need of employees, and we included this portion in our objective to improve the living wage. 9) Management has decided to conduct Environmental and Water tests in April 2023. (19) Goals and Targets to comply with SA-8000:2014 standard Goal: To promote a healthy work-life balance for all employees. Sr Compliance Officer Targets: Establish policies that limit working hours and provide breaks during the workday. LT/MR/4/014 Issue No. 5 Page 6 of 6 MANAGEMENT REVIEW MINUTES (SA-8000) Meeting No: SA-1-2023 Date: 15-02-2023 Venue: Conference Room Presided By: Sr. Manager HR & Compliance Persons Attended: Manager Stitching Planning, GM Projects, Manager Administration, SM HRD, Manager Finish Folding, EHS Incharge, Manager Stores, Manager Stitching Production, Workers Representative, Deputy Manager Quality, Members of SPT / H&S Team.
Decision / Responsibility / Topic / Initiator Discussion Target Date Provide opportunities for employees to engage in physical activity or relaxation during breaks. Encourage employees to take time off when needed for personal reasons or to care for family members.
Goal: To promote fair wages and benefits for all employees.
Targets:
Establish and enforce policies that provide fair compensation to all employees. Conduct regular reviews of wages and benefits to ensure they are competitive and in line with industry standards. Implement programs that provide additional benefits to employees, such as health insurance or paid time off. (20) Sr Compliance Next Meeting schedule will be shared with all Officer participants in September 2023.
