FIN-RF-xx, External Providers Performance Evaluation Form

ABC ENTERPRISE OVERALL PERFORMANCE EVALUATION
External Provider requires improvement - Communicate to external

AVERAGE PERFORMANCE 7.92 AVERAGE provider to improve its performance
Date PO No. SCORE GRADE SCORE

15-Aug-17 X1 7.55 AVERAGE 9.1 10
15-Aug-17 X2 8.55 ABOVE AVERAGE 8.1 9
16-Aug-17 X3 6.60 AVERAGE 6.1 8
16-Aug-17 X4 8.45 ABOVE AVERAGE 4.1 6
17-Aug-17 Xn 8.45 ABOVE AVERAGE 1.1 4

ternal Provider requires improvement - Communicate to external
ovider to improve its performance
RECOMMENDATION
External Provider is prioritized during selection process
External Provider is highly recommended during selection

process
External Provider requires improvement - Communicate to

external provider to improve its performance
External Provider needs lot of improvement - Onsite Quality

Management System Audit is required
External Provider is recommended for removal from the List of
Approved External Provider
`
MARITIME CLINIC FOR INTERNATIONAL SEAFARERS, INC.
External Provier Performance Evaluation Form
This performance evaluation is to be carried out AFTER completion of every PURCHASE ORDER transaction
DATE: 15 Aug 2017

P.O. No. X1
POOR: 1 - 3; BELOW AVERAGE: 4 - 5; AVERAGE: 6 - 7; ABOVE AVERAGE: 8 - 9; OUTSTANDING: 10

MAXIMUM ALLOWABLE POINTS = 10 POINTS Points Factor % EVAL
1. COMMUNICATIONS and FOLLOW-UP 6 20% 1.2
Timely response to requests for quotation DOQ: _________________
Responsiveness to requests for quotations/inquiries DQR: _________________
Communication on job progress, problems & corrective actions
Clarity in communications
Responsiveness to follow-up requests
DOQ = Date of Quotation; DQR = Date Quotation is Received
2. WORKMANSHIP/ QUALITY 7 30% 2.1

Quality of Product (result of verification/inspection/issued CAR) CAR No. ________________
Timely submission of outsourced process
100% acceptance of delivered material/outsourced process/ document
Satisfaction with the service provided
Accuracy of inspection/laboratory/calibration test reports
3. COMMERCIAL PRACTICES 8 25% 2

Favorable payment terms
Consistency in pricing & willingness to negotiate
Fulfill warrantee obligations
Compliance to contractual terms and conditions
Commitment to work on agreed time frame as per terms and condition
4. DELIVERY and/or MOBILIZATION 9 25% 2.25

On time delivery of materials/service as per requirement RDD: 8 August 2017
Responsiveness to urgent requirements ADD: 12 August 2017
Providing advance information about delays in delivery
RDD= Requested Delivery Date; ADD = Actual Delivery Date TOTAL SCORE 7.55
GRADE AVERAGE
RECOMMENDATION GRADE SCORE
External Provider is prioritized during selection process Outstanding 9.1 10
External Provider is highly recommended during selection process Above Average 8.1 9
External Provider requires improvement - Communicate to external provider to improve
its performance Average 6.1 8
External Provider needs lot of improvement - Onsite Quality Management System Audit
is required Below Average 4.1 6
External Provider is recommended for removal from the List of Approved External
Provider Poor 1.1 4
NOTE: The above recommendation is determined when the rating of the external provider is computed prior to annual
management review. SEE STATUS
DATE: 15 Aug 2017

P.O. No. X2


3. COMMERCIAL PRACTICES 9 25% 2.25


GRADE ABOVE AVERAGE
Provider Poor 1.1 4
DATE: 16 Aug 2017

P.O. No. X3

1. COMMUNICATIONS and FOLLOW-UP 5 20% 1



GRADE AVERAGE
Provider Poor 1.1 4
DATE: 16 Aug 2017

P.O. No. X4




GRADE ABOVE AVERAGE
Provider Poor 1.1 4
DATE: 17 Aug 2017

P.O. No. Xn




GRADE ABOVE AVERAGE
Provider Poor 1.1 4

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ABC ENTERPRISE OVERALL PERFORMANCE EVALUATION

External Provider requires improvement - Communicate to external

Date PO No. SCORE GRADE SCORE

15-Aug-17 X2 8.55 ABOVE AVERAGE 8.1 9

16-Aug-17 X3 6.60 AVERAGE 6.1 8

16-Aug-17 X4 8.45 ABOVE AVERAGE 4.1 6

17-Aug-17 Xn 8.45 ABOVE AVERAGE 1.1 4

External Provider is highly recommended during selection

External Provider requires improvement - Communicate to

External Provider needs lot of improvement - Onsite Quality

DATE: 15 Aug 2017

POOR: 1 - 3; BELOW AVERAGE: 4 - 5; AVERAGE: 6 - 7; ABOVE AVERAGE: 8 - 9; OUTSTANDING: 10

2. WORKMANSHIP/ QUALITY 7 30% 2.1

3. COMMERCIAL PRACTICES 8 25% 2

4. DELIVERY and/or MOBILIZATION 9 25% 2.25

DATE: 15 Aug 2017

POOR: 1 - 3; BELOW AVERAGE: 4 - 5; AVERAGE: 6 - 7; ABOVE AVERAGE: 8 - 9; OUTSTANDING: 10

2. WORKMANSHIP/ QUALITY 8 30% 2.4

3. COMMERCIAL PRACTICES 9 25% 2.25

4. DELIVERY and/or MOBILIZATION 10 25% 2.5

DATE: 16 Aug 2017

POOR: 1 - 3; BELOW AVERAGE: 4 - 5; AVERAGE: 6 - 7; ABOVE AVERAGE: 8 - 9; OUTSTANDING: 10

2. WORKMANSHIP/ QUALITY 7 30% 2.1

3. COMMERCIAL PRACTICES 9 25% 2.25

4. DELIVERY and/or MOBILIZATION 5 25% 1.25

DATE: 16 Aug 2017

POOR: 1 - 3; BELOW AVERAGE: 4 - 5; AVERAGE: 6 - 7; ABOVE AVERAGE: 8 - 9; OUTSTANDING: 10

2. WORKMANSHIP/ QUALITY 7 30% 2.1

3. COMMERCIAL PRACTICES 9 25% 2.25

4. DELIVERY and/or MOBILIZATION 10 25% 2.5

DATE: 17 Aug 2017

POOR: 1 - 3; BELOW AVERAGE: 4 - 5; AVERAGE: 6 - 7; ABOVE AVERAGE: 8 - 9; OUTSTANDING: 10

2. WORKMANSHIP/ QUALITY 7 30% 2.1

3. COMMERCIAL PRACTICES 9 25% 2.25

4. DELIVERY and/or MOBILIZATION 10 25% 2.5

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