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How Do You Gather and Organize Documents For Your RPMS Portfolio?

To prepare an RPMS portfolio, you need specific materials and should follow steps to properly gather and organize documents. You need folders, binders, tabs, and original/copy documents. Review the RPMS tool for your level and gather documents listed as measures of performance. Organize documents by objective under each key result area, with objectives in order. Put together all documents in folders or binders by KRA and objective, and include a table of contents and cover page with school/principal information. Make a copy of the portfolio for your rater.

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Charlz Andrez
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71 views2 pages

How Do You Gather and Organize Documents For Your RPMS Portfolio?

To prepare an RPMS portfolio, you need specific materials and should follow steps to properly gather and organize documents. You need folders, binders, tabs, and original/copy documents. Review the RPMS tool for your level and gather documents listed as measures of performance. Organize documents by objective under each key result area, with objectives in order. Put together all documents in folders or binders by KRA and objective, and include a table of contents and cover page with school/principal information. Make a copy of the portfolio for your rater.

Uploaded by

Charlz Andrez
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Things you need in preparing your RPMS Portfolio:

1. Copy of RPMS Tool


2. 5 Long folder for 5 KRA’s
3. Binder clips/fastener
4. Original documents
5. Photocopy of documents
6. Tabs
7. Highlighter/Marker

How do you gather and organize documents for your RPMS Portfolio?
1. Review the Results-based Performance Management System (RPMS) Tool
appropriate to your level.
a. Green form for Teacher I-III
b. Blue Form for Master Teacher I-IV
2. Refer to the MOV column for the checklist of the relevant documents needed.
a. For easy organization, you may have a folder or envelope to contain
the same kinds of documents. For example, you have an envelope
containing COT rating sheet and/or inter-observer agreement form and an
envelope containing your lesson plans or modified Daily Lesson Logs
(DLLs). Label the envelope with the name of the document contained in it
for easy retrieval later.
3. Gather documents required by the tool.
To prepare your documents in time for the RPMS mid-year review or year-
end assessment of your Portfolio, you need to organize documents
properly and accurately. In some cases, you gather/keep documents that
you may not be able to use in your Portfolio. Follow these steps to ensure
that only the required documents go into your Portfolio. Remember that
you may have to go back and forth in the process.
a. Match your documents with the objectives, the performance indicators and
the MOV. You may start from Objective 1.
b. Mark your document(s) with the objective(s) where the document(s) may
be used as MOV.
c. Use markers to highlight the parts of your MOV that satisfy the
requirement of the objectives and the performance indicators.
d. Reproduce the document(s) that may be used as MOV in other objectives.
Ensure that the copies are clear.
e. Put together documents that belong to the same objective.
f. Insert documents in relevant folders as they become available.
4. Put annotation template/document after the annotated MOV.
How do you organize your RPMS Portfolio?
1. Put together MOV of objectives that are under the same Key Result Area (KRA).
Ensure that the MOV are arranged according to the list specified in the tool. MOV
1 should go first followed by other supporting MOV. You may also arrange the
MOV based on dates, e.g. from most recent to oldest COT rating sheet and/or
inter-observer agreement form.

2. Use tabs labeled Objective 1, 2, 3 and so on to separate MOV under every


objective. Arrange objectives in order (Objective 1, 2, 3 and so on).

3. Use tabs labeled KRA 1, KRA 2, KRA 3 and so on to separate objectives under
each KRA. Arrange KRAs in order (KRA 1, KRA 2, KRA 3 and so on).

4. Put together all the MOV either in soft bound, ring bound or using a fastener and
a folder following this sequence: KRA 1, Objective 1 and its MOV; Objective 2
and its MOV; Objective 3 and its MOV. Do the same thing for KRA 2 through
KRA 5.

5. Prepare a “Table of Contents” in your Portfolio for easy reference.

6. Provide a cover page in your Portfolio indicating the following: name of your
school, name of Principal/Rater and current school year.

7. Prepare a second copy of your Portfolio for submission to your Rater. Affix your
signature on top of your name on the cover page of your Portfolio. The Rater will
need the original documents to authenticate the photocopied documents.

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