How to Package Books for Shipping

Co-authored by Sophia Latorre Reviewed by Gerald Posner

Last Updated: January 23, 2024

Although books may seem like sturdy items to ship, they still need to be packaged properly to ensure they aren’t damaged by liquids or rough handling. Wrap your books in plastic, sandwich them in cardboard, wrap them in paper, and add padding to the shipping container. Be sure to clearly address your package, and consider adding insurance and tracking information before sending your books by media mail.

Part 1

Part 1 of 3:

Wrapping the Books

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1
Wrap the books in plastic to protect them from water damage. A Ziploc bag is perfect if you can find one large enough; add extra padding by sealing a Ziploc bag most of the way, inserting a drinking straw into the gap, blowing air into the bag, then quickly sealing the bag shut to keep the extra air inside.^{[1]
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- Plastic newspaper delivery sleeves are also the right size for many books. Put the book in the bag, fold over the top of the bag, and seal it with packing tape. Otherwise, wrap the book in a grocery store produce bag or other plastic bag and tape the edges closed.
2
Sandwich the books in cardboard to keep them from getting bent. Cut two pieces of plain cardboard that are slightly larger than the book. Sandwich the book between them to protect the cover.^{[2]
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- Use plain cardboard rectangles, as cardboard with print or stickers may stick to the book or transfer print onto the cover.
Wrap brown paper, newspaper, or wrapping paper around the plastic and cardboard protectors, then tape it in place. This secures the cardboard in place and helps keep the book clean.^{[3]
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Part 2

Part 2 of 3:

Preparing the Shipping Container

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Pick a sturdy box or container with some extra room for packing material around the edges. You’ll want to make sure your books can lay flat and that the edges won’t get squished or bent.^{[4]
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2
Fill the container. Line the bottom of the box with padding. Then, carefully add the books to the container. Add extra padding on top and around the books to keep them safe; bubble wrap, packing peanuts, and crumpled plastic bags are lightweight options. Crumpled newspaper works too, but the weight may add a bit more to shipping costs.^{[5]
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- Damage usually happens to the corners of hardcover books, which can get bent (or "bumped" as they say in the book trade). Pay special attention to padding the corners.
- If you have the space, separate all books with their own layer of padding. One way to do this is to sort the books by size, in stacks, and wrap each stack in bubble wrap.
3
Tape the container securely. Close the box lid by laying the flaps flush, rather than weaving them together. Place packing tape halfway up one side, across the lid, and down the other side. Repeat with a second piece of tape in a cross shape. Cover any flap or opening with packing tape to prevent something from catching on it and ripping it apart.^{[6]
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- For extra protection, tape along each edge seam of the box as well, but don't use tape more than necessary. It's a nuisance if the recipient has to cut off yards of tape to get to the book.

Part 3

Part 3 of 3:

Shipping the Books

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Print a label or write the address and return information clearly. If your address label was printed on plain paper, it may tear in transit. Tape down the entire label with clear packing tape. Leave barcodes bare, since tape can make them more difficult to scan.^{[7]
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While this doesn’t guarantee that your books will arrive at their destination safely, it does let postal workers know to be cautious with your package. Use a red marker or ask a postal worker to provide a stamp or sticker for you.^{[8]
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If you are sending a large quantity of books or books that are rare or valuable, you may want to purchase insurance. The insurance will provide you with money back in case your package gets lost or stolen.^{[9]
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In many cases, tracking numbers are now provided for free, but if they are not, add tracking to your package. This way you will know where your package is and when it gets delivered.^{[10]
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The U.S. Postal Service allows you to send books, DVDs, CDs, printed music, and sound recordings through media mail at a discounted rate. The shipping container must weigh less than 70 lbs (32 kg) to qualify for media mail.^{[11]
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Research source} Many other postal services also offer a discounted price for shipping books. Be sure to ask a postal worker about this option, as it can save you as much as 50% on shipping costs.

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Can an individual send books via media mail?

Community Answer

Yes, you can. You don't need to be part of a company or corporation to send packages via media mail. Simply explain that you are sending books and ask for the media mail shipping rate.

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Should I wrap a shrink-wrapped set of books with paper?

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Bubble wrap will work better (the kind that pops). But if you don't have any, paper will work just fine.

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Do books need to be put into boxes in order to be mailed?

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Yes. You cannot mail loose/unpackaged books with the USPS. Priority Mail boxes are no-charge at a Post Office or online.

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