STORES/MCF/ RBL

TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

PCMM acting for and on behalf of The President of India invites E-Tenders against Tender No 11251027
Closing Date/Time 12/03/2025 11:30 Hrs. Bidders will be able to submit their original/revised bids upto closing
date and time only. Manual offers are not allowed against this tender, and any such manual offer received
shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 11251027 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference
No Not Applicable
Required Date Time
Tendering Section 11
Inspection Agency TPI Agency Publishing Date / Time 13/02/2025 11:30
Item Category General Bidding to be Done on IREPS
Procure From Approved
Yes Approving Agency RCF
Sources
Closing Date Time 12/03/2025 11:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Tender Doc. Cost (INR) 0.00 Earnest Money (INR) 1595120.00

Tender Title Roof complete (without primer) for LWSCZ

2. ITEM DETAILS

S.No. PL Code Item Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) Type NonStock For Eval Agency Agency Allowed Rate
GST(Y/N)
1 33584023 Goods (Y) Stock --- Yes RCF TPI Agency INR
Description :Roof complete (without primer) for LWSCZ (EOG) coach. As Per Planning Set List No. MP
24ROOFLSCZ VERSION 0. Packing Instruction: MCF PI030-D Ver.0. [ Warranty Period: 84 Months afte
r the date of delivery ] ]
Consignee SHELL DEPOT, MCFRBL Uttar Pradesh 150.00 Numbers
UVAM Item ref. ( Item Id :- 2400026 - Set of side wall assembly, Lavatory side wall and roof
for LHB Coaches , Sub Item Id:-2400026001 - Set of side wall assembly,
Lavatory side wall and roof for LHB Coaches )
Inspection
Stage Inspection Not Required
Details

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

For all items Commencement : Within 15 Days of issue of Contract, For 50 Nos Supply to
Completion : On or before 30-JUN-26 commence after 15
days from the date
of issue of PO @ 10
Nos per month. And
for balance 100 Nos:
Supply to commence
from 01.11.2025 @
of 15 Nos per
Months. NOTE: DP is
tentative and
MCF/RBL reserves
the right to give DP
based upon actual
requirements while
finalization of Case.

Payment Terms

S.No Description
Payment Terms
1 100% payment against receipt, inspection and acceptance of material by the consignee at destination.
2 95% payment against inspection certificate issued by the nominated inspection agency as specified in
the contract, and proof of dispatch/delivery of the material to consignee, and balance 5% after receipt,
inspection and acceptance of the goods by the consignee. In case of despatch by rail, unqualified
Railway Receipt/Parcel Way Bill will be taken as the proof of despatch. In case of despatch by other
means such as road transport, receipted challan signed by the gazetted officer at consignee's end will
be taken as proof of delivery.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central
Governments in respect of the items stipulated in the contract (and not the raw materials thereof),
within the original delivery period stipulated in the contract, or last unconditionally extended delivery
period shall be to Railways' account. Only such variation shall be admissible which takes place after
the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be
accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his
quoted rate. No claim on account of statutory variation shall be admissible on account of
misclassification by the supplier/ contractor.

Option Clause

S.No Description
1 Purchaser reserves the right to increase the ordered quantities of each description of stores shown in
the contract up to 30 percent at the same price, terms and conditions anytime during the currency of
the contract i.e., any time within the stipulated or extended delivery period, such that the contractor
has reasonable time/notice for executing such increase. The purchaser shall be entitled to exercise
plus 30 percent option in one or more than one installment as long as the total variation in quantity
does not exceed the limit of 30 percent of ordered quantity. The increase in quantity (upto 30%) with
respect to the tender quantity can be done even at the time of ordering and the tenderer shall be
bound to accept the quantity so ordered on the basis of his original offer.

Standard Governing Conditions

S.No Description
1 The tender/contract shall be governed by latest version (along with all correction slips) of IRS
Conditions of Contract, all other terms and conditions incorporated in the Tender Document, terms and
conditions incorporated in the documents uploaded with the Tender Document and Bid Document Ver.
25 along with CS. In case of any contradiction in the terms and conditions, the order of precedence
shall be the Tender Document, followed by the Special Conditions of Tender if any uploaded with
Tender Document, followed by the related Specification/Drawing mentioned in/attached with Tender
Document, followed by the Bid Document Ver. 25 along with CS, followed by latest version (along with
all correction slips) of IRS Conditions of Contract. The Bid Document Ver.25 along with CS and IRS
Conditions of Contract can be accessed by clicking the link VIEW IREPS DOCUMENTS on IREPS website.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Bulk Procurement of Minimum 80% of Normal Applicable to Yes Yes Allowed
the net procurable quantity (NPQ) all bidders (Optional)
shall be made from the approved
sources of RCF for UVAM Item ID:
2400026 . The eligibility criteria shall
be governed by Clause no. 7.0 of
Section-II of Bid Document Ver. 25
along with Correction Slip (CS). Note:
Directory of approved vendors of RCF
only as available on UVAM as on date
of tender opening shall be considered
valid directory for evaluation of offers
and EMD exemption and SD
exemption.

5. COMPLIANCE CONDITIONS

Check List

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Before Submitting the Bid, bidders are Normal Applicable to No No Not Allowed
advised, in their interest, to kindly go all bidders
through the CHECKLIST (that can be
accessed by clicking VIEW IREPS
DOCUMENT tab).

Commercial-Compliance

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 The tendered item(s) fall(s) within the Normal Applicable to Yes Yes Allowed
ambit of clause 3(a) of Public all bidders (Optional)
Procurement (Preference to Make in
India) Order, No.: P- 45021/2/2017-
PP(BE-II) dated:16.09.2020 issued by
DPIIT, Ministry of Commerce and
Industry. This implies that there is
sufficient local capacity and
competition in supply of the tendered
item(s) of required quality, and
therefore public procurement of the
item is restricted to Class-I local
suppliers only (having local content
equal to or more than 50% as defined
under the Para 2 of the above order)
and the vendor(s), who do not qualify
to be class I local supplier(s), is/are
not allowed to bid in this tender and
their offer shall not be considered for
any ordering. In case any vendor, who
does not qualify to be class-I local
supplier for the tendered item, but
participates in the tender, it does so
at its own risk and cost and Railways
shall not be liable for any loss or
damage caused to the vendor
2 HSN Code must be mentioned during Normal Applicable to Yes Yes Allowed
quoting of tender. all bidders (Mandatory)
3 Firm should mention place of Normal Applicable to Yes Yes Allowed
inspection. In case of procurement all bidders (Mandatory)
from approved sources, place of
inspection mentioned in vendor
directory available on UVAM shall be
followed.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

4 Please enter the percentage of local Normal Applicable to No Yes Allowed

content in the material being offered. all bidders (Optional)
Please enter 0 for fully imported
items, and 100 for fully indigenous
items. The definition and calculation
of local content shall be in accordance
with the Make in India policy as
incorporated in the tender conditions.

General Instructions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Drawings/ Specifications if any can be Normal Applicable to No No Not Allowed
downloaded from all bidders
www.mcf.indianrailways.gov.in

Other Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 By TPI. Normal Applicable to No No Not Allowed
all bidders
2 Warranty :- Clause 20.0 of Section -II Normal Applicable to Yes Yes Not Allowed
of Bid Document Ver. 25 along with all bidders
CS regarding warranty shall be
applicable.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

3 PACKING INSTRUCTION PI030-D Ver.0- Normal Applicable to Yes Yes Not Allowed
all bidders
1. THE SUPPLIER SHALL PACK THE
ROOF COMPLETE IN A SUITABLY
DESIGNED RETURNABLE FIXTURE IN
SUCH A WAY THAT ROOF NOT GET
SCRATCHED, DAMAGED TWISTED
DURING TRANSPORTATION, STORAGE
AND LIFTING. ROOF COMPLETE TO BE
HELD TIGHT WITH PACKING FRAME
AND TRANSPORTING BASE FRAME
USING CLAMPING ARRANGEMENT,
SUITABLE BANDS AT VARIOUS
LOCATIONS, RUBBER OR WOOD TO
BE PROVIDED AT THE CONTACT
SURFACES AND ARE TO BE GLUED OR
SCREWED. HOWEVER TRANSIT
DAMAGE IF ANY SHALL BE AT THE
COST OF SUPPLIER.

2. THE TRANSPORTATION
ARRANGEMENT/FIXTURE FOR ROOF
COMPLETE SHOULD BE AS PER ICF
Drg NO ICF/J&T/MISC-2627 Alt-B

3.ALL THREADED HOLES OF ROOF

COMPLETE TO BE PLUGGED WITH
PLASTIC DUMMY SCREWS TO AVOID
DAMAGE OF THREADS. ALL FRAME TO
BE SUITABLY FASTENED WITH
TRAILER FLOOR DURING
TRANSPORTATION.IN ADDITION TO
THIS, RUBBER BEADING IS TO BE
PROVIDED ON ALL SHARP EDGES AS
PER ICF Drg No ICF/J&T/SK-1867 Alt-
nil.

4.PACKING FIXTURE FOR

TRANSPORTING THE ROOF COMPLETE
BE SUPPLIED ON RETURNABLE BASIS.
SUCH RETURNABLE PACKING FIXTURE
ALONG WITH ROOF SHEET BE
RETAINED BY MCF & THIS FIXTURE
SHALL BE EXCHANGED IN THE
SUBSEQUENT SUPPLIES.
4 MDTS 21323 Rev-04 for supply and Normal Applicable to Yes Yes Not Allowed
manufacture of Stainless Steel Roof all bidders
assembly for LHB coaches will be
applicable.

Special Conditions

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 Pre decided split ordering as per Normal Applicable to No No Not Allowed
Clause 18.0 of Section-I of Bid all bidders
Document Ver. 25 shall be applicable.

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TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

2 Firm qualifying for Development Normal Applicable to No No Not Allowed

Order based on CCA shall be required all bidders
to make the payment of prescribed
fee to RITES and submit the
application form in the prescribed
format for carrying out CCA to the
Purchaser along with the
documentary proof of having
submitted fees to RITES within 21
days of the issue of LOA. In case the
same is not received within the
aforesaid period, the LOA shall be
cancelled as per terms and conditions
of the tender unless the purchaser
decides otherwise to extend the
period.
3 It will be presumed that the firms who Normal Applicable to No No Not Allowed
have submitted the e-bid have gone all bidders
through and accepted all the terms
and conditions of tender, until and
unless firms specify the deviations
from those conditions and so
indicated specifically, under the
headings - "Technical Deviation
Statement" and "Commercial
Deviation Statements". And if space
available is not adequate, tenderers
can upload a Statement of Deviations
and a reference of uploaded deviation
statement shall be given in "Technical
or Commercial Deviation Statement".
If there is any contradiction between
any techno commercial terms and
conditions quoted in e-offer and
documents attached along with the e-
offer, the terms & conditions quoted
in e-offer will prevail over that of
quoted in attached documents.
Tenderers in their own interest are
advised not to quote any techno
commercial terms & conditions in
attached documents.
4 Purchaser reserves the right to Normal Applicable to No No Not Allowed
change the inspection agency or to all bidders
accept the material based on WTC at
post contract stage, in case of
extreme emergencies/urgencies.

Undertakings

S.No. Description Template Condition Confirmation Remarks Documents

Applicability Required Allowed Uploading
1 The bidder confirms that rates and Normal Applicable to No No Not Allowed
other financial terms quoted in all bidders
relevant fields of financial bid will only
be ruling terms for acceptance, and
any financial term quoted anywhere
else would be ignored by the purchaser
for purpose of evaluation of offer to
determine the inter-se ranking of the
offer, unless otherwise specified in the
tender document.

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 STORES/MCF/ RBL
TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

2 Restrictions under Rule 144(xi) of Normal Applicable to No No Not Allowed

GFRs-2017: all bidders
a)I have read the clause 15.0 of
Section-I of Bid Document Ver. 25
regarding Restrictions under Rule
144(xi) of GFRs-2017 on procurement
from a bidder of a country which
shares a land border with India.
b)I certify that this bidder is not from
such a country or, if from such a
country has been registered with the
Competent Authority.
c)I hereby certify that this bidder fulfils
all requirements in this regard and is
eligible to be considered. [Wherever
applicable, evidence of valid
registration by the competent authority
shall be attached].
Note: If the tenderer is not agreeable
to above declarations, they have to
categorically mention about the
disagreement in Techno Commercial
Deviation.
3 Passing the benefits of ITC: I hereby Normal Applicable to No No Not Allowed
confirm following: "We hereby declare all bidders
that in quoting the above price, we
have taken into account the full effect
of Input Tax Credit (ITC) available
under GST. We, further agree to pass
on any financial gain/benefit as may
become available in future under GST
scheme, in respect of all the inputs
used in the manufacturing and/or
supply of the final goods and service on
the date of supply by way of reduction
in price and advise the purchaser
accordingly. We also undertake that we
are aware of the provisions of section
171 of the CGST Act and consequences
thereof if we fail to comply with the
same."
4 I/We declare that I/We are not a part of Normal Applicable to No No Not Allowed
cartel with other vendors and have all bidders
offered competitive rates in the
tenders. In the event of my/our offer
suspected to be of collusive bidding
and cartel formation, I/We understand
that purchaser reserves the right to
summarily reject the offer and to ban
my/our firm from dealing with Railway.
In the event of my/our offer confirming
to any aspect of the definition of Cartel
as per The Competition Act 2002 (12 of
2003), I/We understand that the
purchaser reserves the right to refer
the matter to the Competition
Commission of India (CCI), which is a
statutory body constituted under this
Act, for providing necessary relief to
the purchaser who represent Central
Government Organization serving the
public. In addition, I/We are aware of
the Chapter VI of the Act, which deals
with penalties. I/We understand that
this will be in addition to other rights
and remedies available to the Railway
Administration under the Contract and
the Law of the land.

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TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

5 I/We also confirm that if any Normal Applicable to No No Not Allowed

information and document submitted is all bidders
found to be
false/fake/forged/manipulated/incorrect
at any time, purchaser may cancel
my/our Bid and action as deemed fit
may be taken against me/us, including
termination of the contract, forfeiture
of Earnest Money, Security Deposit and
banning/delisting suspension of our
firm and all partners of the firm.
6 With reference to para 2500 of IRS Normal Applicable to No No Not Allowed
conditions of contract, I/We declare all bidders
that I/We do not have conflict of
interest with other vendors and certify
that the integrity of bidding process is
not affected in any way.
7 I/We have gone through the all clauses Normal Applicable to No No Not Allowed
of this tender document and other all bidders
documents uploaded with the tender
document including special condition
of tenders, technical specification etc.
I/we are fully aware of all the clauses of
the above said documents and
undertake to abide by submitting this
offer.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 5288260.pdf ICF/J&T/SK-1867
2 5288362.pdf ICF/J&T/MISC-2627 Alt-B
3 5288402.pdf STR_Shell_RBL_MD46231_Vol_VIII_dtd 22.04.2024
4 5288397.pdf MDTS_21323_Rev_04_Roof
5 5288399.pdf RDSO_C_K_201
6 5288385.pdf PLANNING SET LIST

7. RESPONSIVENESS

S.No. Description
1 Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.
PRICE VARIATION CLAUSE(PVC) FORMULA WILL BE APPLICABLE FOR END WALLS , SIDE WALLS AND
ROOF ASSEMBLIES:-- P= PO + 0.60 X PO(S2- S1)/S1 Where in P= Final Basic Price to be paid to
Vendors, PO = Contracted Basic Price, S1= WPI for " Stainless Steel Coils, Strips & Sheets " as
2 published on www.eaindustry.nic.in as specified in Tender Document ( the value of S1 is 143.8). S2 =
WPI for " Stainless Steel Coils, Strips & Sheets " as published on www.eaindustry.nic.in as one month
prior to the date of inspection ( In case of Consignee Inspection; Date of Delivery of stores to the
consignee will be considered as the Date of Inspection)

The tenderers in their bid shall indicate the details of their GST Jurisdictional Assessing Officers (Designation,
Address & email id). In case of a contract award, a copy of Purchase Order shall be immediately forwarded by
Purchaser to the GST Jurisdictional assessing officer mentioned in Tenderer's bid

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate
provisions of GFR regarding procurement through GeM.

Digitally Signed By

Dy.CMM/Shell ( VIVEK VARMA )

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TENDER DOCUMENT
Tender No: 11251027 Closing Date/Time: 12/03/2025 11:30

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