GLBMUN: The Voice of the Youth

EDITION : 1 YEAR:2024

RULES OF PROCEDURE

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 1. Applicability : The rules outlined below are applicable to a wide range of
simulations and committees, including but not limited to Indian
Committees, simulations of International Bodies/Organizations, Other
Governmental Simulations, as well as those of a Fictional Crisis,
Historical, or Futuristic Nature. This also extends to Special Committees
and any other committees that are part of, or affiliated with, GL Bajaj
Model United Nations and its associated conferences, unless otherwise
specified by the Under Director General(UDG), Under Secretary General
(USG) or Rules of Procedure (ROP). Any exceptions to these ROP
necessitate written approval from at least two-thirds of the USG of the
Organisation, along with the endorsement of the UDG, Charter
President and EXECUTIVE BOARD(EB) of the Committee.

2. Representation: Every council must include delegates, each with one vote,
representing a single nation or portfolio. Special Observers and
Non-governmental Organizations may vote on Working Papers,
Amendments, and Resolutions that directly affect them, if applicable, in an
agenda.

3. Language: Hindi or English will be the conference's official languages.

Nonetheless, if written notice is given to the organization's Substance
Department at least 11 days prior to the event, committee meetings may
be held in local or regional languages. If there is any doubt, delegates can
seek clarification from the organization's substance department on the
phrase (or its usage).

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 4. Attire : According to the conference schedule, Delegates and the POs are
requested to dress in Western or Traditional Formals.
5. Use of Electronic Equipment: During committee meetings, laptops,
notepads, and other electronic devices are permitted. The Executive Board
(EB) may, however, place limitations on this.
6. Sessions: A minimum of three hours must pass between committee
meetings, with at least ten minutes of mandated break time in between.
Between three and ten of these sessions must be included in the
Conference.

Executive Board (EB) AND COUNCIL ORGANIZATION POWERS

7. Executive Board(EB) : All delegates must abide by the Executive Board's

ultimate decision on any debate-related issues. Let's say a representative
is acting outside of the bounds of parliament.If so, following three
warnings, they may be excluded from the council. Any delegate may be
questioned by the Executive Board(EB) to find out where they stand on a
specific topic, which could help the committee learn more. Delegates may,
however, challenge a judgment made by the Executive Board (Rule 8), and
they may be impeached by the Executive Board (EB)(Rule 9).

8. Delegates have the right to appeal to the Executive Board (EB) if they are
unhappy with the way the board is running the committee. A "Permission
to appeal to the Executive Board" acknowledges the delegate's right to
address their dispute with the Executive Board (EB) within athe minute's
duration, following which the Executive Board (EB) might or might not give
the delegate's recommendation some thought. A delegate may raise a
request to investigate if they are still unhappy with the decision made by
the Executive Board (EB) or officers. There can be up to two pleas, which
might or might not be accepted.

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 9. Impeachment : Delegates may file a formal request to the Charge
d'Affaires of the Conference, signed by a minimum of two-thirds of the
committee members, if they are extremely unhappy with the manner the
Executive Board (EB) is handling the committee's business.

The ruling will be binding and final.

10. 10. Charge d'Affaires: The conference's charge d'affaires is in charge of

running things. Assume that misbehavior by any delegate or observer is
discovered. In that scenario, the Charge d'Affaires, whose decision is final,
has the authority to ban them from the conference for the duration of it or
for one day.

on such issues is conclusive and enforceable. Additionally, the Charge

d'Affaires has been given broad authority. Their choice is final and
enforceable in any debate-related situation.

11. Core Council: Delegates may submit a written request to the Core
Council in the event that there is disagreement over the decision rendered
by the Charge d'Affaires. Within seven days following the event, the
request must be couriered to the GLBMUN cabinet.

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 RULES REGARDING DEBATE

A) NORMAL DEBATE

12. Op-ed: Op-eds are a precursor to the committee sessions. This

paperwork comprises the delegate/’s solution or the framework for dealing
with the agenda. It has a specific format [Annexure I(A)]. It may not
necessarily be in tandem with the portfolio(s) allotted, but it must address
the question at hand. They have to be prepared by the delegates before the
committee can begin its proceedings (prepared before the conference
starts). They are to be submitted to the Executive Board (EB) during the
first committee session, and the minimum number of Op-ed to be
submitted is the same as the Quorum of the council. Suppose the
prerequisite number of submissions is not met. In that case, the delegates
prepare and submit the Op-eds before starting the formal committee
session.

13. Quorum: The bare minimum of members needed for the council to
convene and start working. A quorum should comprise one-fifth of the
committee's overall membership.

14. Setting an agenda : To establish an agenda, the committee will

follow the following steps :

a. The Executive Board (EB)will ask for any Points or Motions on the
floor. Delegates have the option to propose a motion to set the
agenda for a specific topic area.

b. The Executive Board (EB) will then ask for any opposition to the
motion. If there is opposition, there will be one delegate speaking in
favor and one delegate speaking against the topic area. Each
delegate will have a maximum of one minute to present their views.

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 c. After the One For, One Against motion, an informal vote will be
conducted. The motion will pass if there is a simple majority in favor.
If the motion fails, the second topic area will automatically be set for
discussion. If there is no second agenda, the council will proceed to
an Emergency Debate.

15.Speaker's List : Speakers' List will be open throughout the discussion of the
topic area, unless the committee decides to move into a Moderated Caucus or an
Unmoderated Caucus. The Speakers' List allows delegates to express their
country's stance on the topic area. Each delegate will have a time limit of one and
a half minutes. To allow for other Motions, the floor will be open to additional
speakers once at least ten speakers or the committee size, whichever is lower,
have been exhausted in alphabetical order.

16. Yields: Utilized in the Speakers List at the end of a speech, yields cannot be
used at any other time during the debate. Yields are mandatory and delegates
have the following options for yielding:

a. Yield to Another Delegate: If a delegate has more than 15 seconds remaining,

they can give their remaining time to another representative after obtaining
written approval from that delegate.

b. Yield to Questions: Delegates can yield to questions, in which the committee

can ask a maximum of two questions. Each question can have a maximum of two
follow-up questions with the permission of the Executive Board(EB). The
Executive Board (EB) can also ask questions to delegates.

c. Yield to Comments: The Executive Board (EB)can recognize up to two

30-second comments on the speech made by the Speaker.

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17. Moderated Caucus: A Moderated Caucus is a formal debate format where a
detailed discussion on a specific sub-topic of the main agenda takes place. The
purpose of a Moderated Caucus is to gather the committee's opinion on that
issue. To motion for a Moderated Caucus, a delegate can state, "Motion to open a
Moderated Caucus to discuss [Sub-topic] for a total time duration of [max. 15
minutes] and a time per speaker of [max. 1 minute]." A Motion for a Moderated
Caucus requires a Simple Majority to pass and can be passed through an
Informal Vote. If multiple motions are made, with a maximum of five, the Executive
Board (EB) will decide which one to put to the vote first. A Moderated Caucus can
begin in the middle of the Speakers' list, meaning delegates do not have to finish
hearing all the speakers before initiating it, as long as the floor is open. The
Executive Board (EB) should recognize speakers in pairs of two, if possible.

18. Unmoderated Caucus: This type of informal debate is called for when the
committee considers that it needs to have a private discussion or informal
decision on a given topic.It can also be used by delegates to draft resolutions and
working papers. A representative may requestan Unmoderated Caucus in the way
described below: Move to begin an unmoderated caucus for the purpose of
[Purpose] for a maximum of [15 + 5 minutes]. To be approved, a motion for an
unmoderated caucus needs to receive a simple majority. A vote that is informal
can pass it.

19. During the debate, the points are ranked from most disruptive to least
disruptive as follows:

a. Point of Personal Privilege: This point is the only one that can interrupt a
speaker. It is used when a delegate is unable to hear the speaker or is
experiencing mental or physical discomfort and wishes to be excused from the
committee.

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b. Point of Information: This point is used to clarify any factual inaccuracies in a
delegate's speech. If one notices that another delegate has incorrectly stated a
fact after completing their speech, they may raise their placard and ask for valid
documentation supporting the delegate's facts. However, this point cannot be
used to question a change in the country's policy. The accepted sources for
documentation include, but are not limited to, Reuters, Amnesty International,
Government Websites, and any other credible source approved by the Exeutive
Board(EB). The accepted source for Indian/Regional Bodies depends on the
committee's Executive Board(EB). For Fictional Committees, books or any
documentation basis on which the committee has been constructed can be used.

c. Point of Clarification: Anytime a delegate has a query or wants more

information from the delegate who just spoke, they can bring up this point. The
Executive Board (EB) must give permission for up to two follow-up questions on
the same question.

b. Point of Order: This calls attention to an inconsistent procedure or a departure

from the current Rules of Procedure.

e. Point of Parliamentary Inquiry: This is used when a delegate asks the Executive
Board(EB) any questions regarding the Rules of Procedure.

20. Working Papers are documents that outline the committee's opinion on a
specific sub-topic of the main agenda. They provide guidance to the committee
and indicate the direction of the discussions. Working Papers follow a specific
format (Annexure I(B)) and do not require signatures.

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However, the following information must be included: 'Authors', Sub-topic,
Number (GLBMUN/[Year]/[Chapter_Name]/[Committee_Name]/WP/[0000]). Prior to
the committee's introduction, a Working Paper must be approved by the
Executive Board(EB) . To introduce a Working Paper on the committee floor, it
must receive a Simple Majority vote, and the voting process can be informal. In
the case of multiple Working Papers, the Executive Board (EB) has the authority
to determine the voting order. If a Working Paper is passed, it must be
incorporated into the resolution.

21. A delegate has the opportunity to deliver a Presidential Address during the
debate, where they act as the Head of State addressing the council. This allows
them to express their stance on a specific issue and potentially change their
country's foreign policy in a way that positively impacts society and the
discussed problem. After the address, the delegate must yield to a maximum of
two questions. Delegates can make use of this speech at any point during the
debate, but a maximum of three Presidential Addresses are allowed throughout
the conference. There is no specific time limit for the speech, but the Executive
Board(EB) have the authority to impose one if necessary.

22. A Resolution is a document that presents the solution to the entire agenda.
Before it can be introduced, a Resolution must receive prior approval and
signature from the Executive Board(EB) . The vote to introduce the resolution for
debate can be conducted informally. However, the vote to pass the resolution
must follow the Formal Voting procedure.The resolution needs to follow the
guidelines outlined in Annexure I(C). When more than one resolution is presented
to the Executive Board (EB) at once, the resolution with the greatest number of
signatories will be sent to the committee for vote first.

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i.) An author is someone who writes and develops the resolution, following its
guidelines. They must adhere to the resolution and at least one author is needed
for its creation. There is no maximum limit of authors, as long as they fulfill the
criteria of signatories and committee strength. Authors are not allowed to vote
against the resolution, but they do have the ability to withdraw a resolution.

ii.) Signatories: Signatories grant permission for the council to discuss the
resolution alone; they are free to use their voting powers anyway they see fit. The
resolution needs three signatures at the very least.

23. Amendments: All amendments must be written and submitted to the

Executive Board(EB) . The proper format for modifications should include the
authors' names, the type of amendment (Add, Delete, or Replace), the form of the
amendment, and the clause number being modified (see Annexure I (E)). There
are two types of amendments that can be proposed.

i. Friendly Amendments: If all the authors agree on the proposed amendment, it

does not require a vote and will be incorporated into the resolution.

ii. Amendments: If any other delegate proposes an amendment, it must be voted

upon by the council before being incorporated into the resolution. A simple
majority is required to introduce an amendment. Following the introduction of the
amendment, there will be a period of discussion and informal voting.

24. E-mendments: Any correction of grammatical errors or deviations from the

prescribed writing format are considered e-mendments. These e-mendments do
not require a vote, but they do require the approval of the Executive Board(EB) .

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B) EMERGENCY DEBATE

During the emergency debate at GLBMUN (or its affiliated conferences), the
maximum duration for an emergency should be limited to 3 hours. Observers will
not be permitted in the committee. Delegates are required to remain present in
the committee throughout the Emergency Debate without leaving. A
comprehensive introduction to the crisis is mandatory. Presidential statements
are prohibited during the emergency.

25. Quorum: A minimum of 1/5th of the member countries involved in the

emergency must be present.

26. Speaker Recognition: In case of an emergency session, there will not be a

Speakers' List. The Executive Board (EB) will recognize a minimum of 5
individuals to speak, based on their involvement in the crisis, with each speaker
given a time limit of one and a half minutes.

27. Moderated Caucus: The Executive Board (EB) will decide on the topics, time
frame, and speaking time for the Moderated Caucus. A maximum of five
moderated caucuses will be allowed.

28. Points: All points, except for the Point of Personal Privilege, will be
suspended during the Emergency Debate.

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29. Informal Caucus: It is mandatory to have at least one Informal Caucus to
facilitate the formulation of the Declaration.

30. Declaration: The Declaration combines elements of a Working Paper and a

Resolution but is designed to be quicker and easier. It does not include
Introductory Clauses. The format of a Declaration is outlined in Annexure I(D). It
requires one 'Author' and three Signatories, along with prior approval from the
Executive Board(EB) . An Informal Vote is sufficient to decide which Declaration
will be discussed, and a special majority is required for the passage of a
Declaration.

C) RULES COMMON TO BOTH FORMS OF DEBATE

31. Challenge: This is an informal one-on-one discussion within a larger group. It

is initiated when a delegate wishes to dispute a particular issue with another
delegate for a specified duration. This can be related to a specific sub-topic or
policy within their portfolio. It can also serve as a method for resolving conflicts
between delegates. This debate only requires approval from the Executive Board
(EB) and the delegate being challenged. A delegate can propose a challenge by
stating: "I motion to challenge the delegate/delegation of [Country] on the topic of
[topic area] for a duration of [Maximum of 3 minutes]."

32. Private Bilateral Talk: This is a confidential conversation between two

countries/delegations used for resolving disagreements through informal
negotiations. Delegates can raise this request at any time during the debate, but

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each delegation is limited to a maximum of 3 motions. Approval from the
Executive Board (EB) is required, provided all delegates involved agree.
Delegates can request a private bilateral talk by submitting a written request to
the Executive Board(EB). If approved, delegates can temporarily leave the
committee for a maximum of 10 minutes. The conversation may also involve
mediation by the Executive Board(EB) if all parties consent and see the need for
it.

33. Question Answer Session: This occurs when multiple delegates wish to ask
questions to one or more delegates. Any delegate can propose this session. If the
informal committee votes in favor and the delegates being questioned agree, the
committee can ask a maximum of 10 questions to the delegate(s) in question. Two
delegates may be present on the dais to answer the committee's questions. To
propose a Question Answer Session, a delegate can motion: "I motion to enter a
Question Answer Session with the delegate of [Country], allowing a total of
[Maximum of 10 questions] questions."

34. One For One Against : This is the situation where the committee is usually
split on the matter or unable to reach a consensus on a specific issue.
Consequently, it is necessary to hear both sides of the issue before casting a final
vote. You may also do a two for and two against with this. The allotted time for
every speaker is one minute.

35. Formal Voting : Formal voting is required for the passage of a Resolution or a
Declaration and is conducted in three rounds. Only individuals with the Right to
Vote, members of the Press, or the Administration staff are allowed to be present
during voting. A resolution is considered passed if it receives the Special
Majority. The voting process is as follows:

Round 1: All delegates can choose from the following options:

a. Yes

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b. No

c. Yes with Rights

d. No with Rights

e. Pass

f. Abstain

Round 2: Delegates who have chosen Yes with Rights or No with Rights, as well
as those who have opted to Pass, have the opportunity to explain their positions.
This round is only entered if there are Yes with Rights, No with Rights, and Pass
options.

Round 3: Delegates must cast their final vote, choosing between Yes, No, or
Abstain.

This revised statement clarifies the process of formal voting for passing a
Resolution or a Declaration, including the options available to delegates in each
round.

36. Clause-by-Clause Voting: This is limited to the Resolutions and does not
apply to the Declarations. A delegate may propose this method, and a simple
majority is needed to pass each clause. The entire resolution will be voted on
using the Formal Voting procedure.

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37. Majority:

A. Simple Majority : simple majority is achieved when a motion or piece of

documentation is approved by 50% plus 1 of the committee's current members.

B. Special Majority: When two-thirds of the committee's members present vote in

favor of a motion or piece of documentation, a special majority is reached.

38. Informal Voting: During the debate, a number of motions must be passed
through informal voting. All that needs to be done is ask who is in favor, count
how many placards are up, and then count who is against.

39. Tabling of Paperwork: During their deliberations in council, the delegates may
"table" any of the three documents listed above—the ID est, Working Paper,
Resolution, and Declaration—for which they will need an Informal Special
Majority vote. The act of tabulating paperwork prevents further discussion of the
same topic.

40. Joint Statement: A statement expressing the opinions of two or more nations
on the subject areas may be made jointly. If delegates believe that changing their
foreign policy will benefit society and the issue under discussion, they may take
advantage of this. During the committee, delegates may speak together at any
moment. Before being presented to the committee, a joint statement needs to be
approved by the Executive Board(EB). Annexure I(F) contains a written version of
this.

41. Censure: A delegate may move to censure another delegate; however, in

order for this motion to be carried out, an informal vote with a Special Majority is
required. The Executive Board (EB) has the authority to reject this motion.

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 ANNEXURE I

FORMATS

1. OP-ED FORMAT

NUMBER:GLBMUN/2024/[Chapter_Name]/[Committee_Na
me]/OE/0000 PORTFOLIO/COUNTRY: [1 Max.]

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1. Point 1

2. Point 2

3. Point 3

Or

Paragraph 1

Paragraph 2

Paragraph 3

2. WORKING PAPER FORMAT

NUMBER:GLBMUN/2024/[Conference_Name]/[Committee_
Name]/WP/0000

AUTHOR(s): [1 Min.]

SUB-TOPIC: XYZ

1. Point 1

2. Point 2

3. Point 3

3. RESOLUTION FORMAT

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NUMBER:GLBMUN/2024/[Conference_Name]/[Committee_
Name]/RES/0000

AUTHOR(s): [1 Min.]

SIGNATORIES: [3 Min.]

AGENDA: XYZ

1.Introductory Clause 1.

2.Introductory Clause 2.

3.Introductory Clause 3.

The [Committee_Name_FullForm]

, 1. Actionable Clause 1.

2. Actionable Clause 2.

3. Actionable Clause 3.

5. AMENDMENTS FORMAT

AUTHOR(s): [1 Min.]

TYPE: Add/Delete/Replace

FORM: Friendly Amendment or Amendment

CLAUSE:

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6. JOINT STATEMENT

AUTHORS: [Min 2.]

TOPIC:

1. Point A.

2. Point B.

3. Point C.

ANNEXURE II

LIST OF CLAUSES

1) Introduction Clauses: These clauses serve as the resolution's or solution's introduction and
frequently make reference to earlier resolutions as well as speeches that have been given. Here
is a list of a few of the opening words: Confirming, Concerned about, Endorsing, Recognizing,
Considering that Believing, Self-assured, Thinking, Persuaded, Proclaiming, Strongly worried,
deeply aware, strongly persuaded, strongly unsettled, strongly regretting, Wanting Stressing,
Anticipating, Communicating gratitude, expressing contentment, Satisfied, Fully startled, Fully
conscious, Fully persuaded, More regretting, More remembering, Lead by, Having embraced,

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Having thought about, Having thought even more about, After paying close attention, After
examining, after hearing, after receiving, After learning, Recalling Noting further, Noting with
approval, Noting with regret, Noting with profound concern, Noting with happiness, Seeing,
Confirming, Acknowledging, Remembering, Identifying, Pointing, Looking for Considering,
Considering,Welcoming.

2) Actionable Clauses: Actionable clauses offer the real fix for the problem or agenda item.
Here are some examples of the useful words to remember: Accepts, Verifies, Grants
Permission, Issues Calls, Issues Calls Upon, Condemns, Verifies, Congratulates, Examines,
Declares Consequently, Expresses regret, identifies, calls attention to, highlights, supports,
affirms, expresses gratitude for, conveys its optimism, Invites again, declares again, reminds
again, suggests again, asks again, resolves again has concluded, Notes, Declarations,
Reaffirmations, Advises, Apologies, Reminds, Requests, Confirms solemnly, denounces strongly,
Encourages, Notices, Communicates, and Trusts.

* G. L. Bajaj Model United Nation *

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