3. Area of operation: The area of operation shall be the State of Telangana.
4. Objectives of the society:
To work towards overall welfare of all residents of Shanthi Nagar Colony
5. MEMBERSHIP 1. The membership be given to: i. Person should be above 18 years of age. ii. Person shall be admitted in accordance with these rules and regulations. iii. Every member on admission shall pay Rs. 200 as admission fee which shall not be refunded in any case.
2. MEMBERSHIP REGISTER: - The society shall maintain at its registered office a
register of its members and shall enter there in within 15 days after admission of the members or the cessation of membership as they may be with the following particulars. i. The name and the address of the members/ members. ii. The date of which the member was admitted. iii. The date on which a member ceased to such membership.
3. CESSATION OF MEMBERSHIP: - A person cease to the member:
i. On death or ii) On his/ her written resignation. iii) Has not attended 03 consecutive meetings of the general body of the society without intimation. iv) Have been found of immorality, theft, mischief, gambling or convicted in any criminal cases by the Government.
4. RIGHT AND PRIVILAGE OF THE MEMBERS
i. Every member shall have an equal right to vote at the annual general body meeting. ii. Every member shall have a right to enjoy and participate in the activities of the society.
6. GENERAL BODY General body shall consist of all members of the society. i. To consider any business brought forward by the governing body. ii. To consider any of the business brought forward, which shall be determined to be decided or turned down by simple majority after voting. iii. A simple majority shall decide all other questions before the general body. iv. To elect President, Vice President, General Secretary, Joint Secretary, Treasurer by voting.
7. NOTICE OF THE MEETING.
i. The meeting of the general body shall be held once a year in the last week of May of that year. A notice for convening such general body meeting shall be issued to all the members by post or email before 10 days. ii. Special General body meeting may be convened with a clear notice before 07 days. iii. The quorum in the general meeting will be one third of the total member in case the quorum is not completed, the meeting shall be adjourned. The meeting be reconvened after 30 minutes. The condition of the quorum would deem to have been fulfilled.
8. GOVERNING BODY: - i. The first governing shall consist of the person whose names are given in the memorandum of association. The first governing body shall hold office till the new elections are held. The governing shall consist of the following bears. ii. President, Vice President, General Secretary, Joint Secretary, Treasurer and two of five members. iii. The strength of the governing body shall not be less than five and not more than 25. The members of the governing body shall hold the office for two years. iv. The Governing body shall be responsible for making necessary amendments in the memorandum of association or bye laws or constitution or name or location of the society with a majority of 3/5. 9. TERMS OF OFFICE: - i. The ordinary term of the governing body will be two years after which election will be held. In case, the election does not take place after two years for any reason whatsoever the office bearers of the previous shall continue to act as such for a period of maximum one year thereafter.
10. ELECTIONS: - a. Elections shall be held once in two years. No member shall be eligible to cast his/ her vote in any election if he/ she is in arise of his/ her subscription or other shall be questioned/ audited in the general body meeting of the society. b. Voting in all elections of the society be through secret ballot.
11. POWER OF THE GOVERNING BODY: -
a. Governing body shall exercise all such powers of the society as are required to be exercised by the society in a general meeting without prejudice to above general power of the governing body shall have following powers. b. To invest the funds of the society in such a manner as may be. c. Shall make future plans, programs and activities to be pursued by the society. d. To terminate old members as per the regulation of the society. e. To appoint new members as per the regulations of the society. f. Governing shall meet at least once in three months.
12. POWERS AND DUTIES OF THE OFFICER MEMBERS.
1. PRESIDENT President will be head of the society and will preside over the General body and Governing body meeting of the society conveyed by the General secretary for the purpose of carrying out the various activities of the society. The term of the President shall be 2 years and shall be elected by the General body.
2. VICE PRESIDENT In the absence of the President, Vice President shall enjoy all power and duties entrusted to the President. He shall take care/supervise functioning of the society. The term of the Vice President shall be 2 years and shall be elected by General body.
3. GENERAL SECRETARY: The term of the General Secretary shall be 2 years
and shall be elected by General body. a. To sign on behalf of the society all correspondents and to maintain the records of the proceedings of the meeting of general body. b. To summon and attend the meeting of general body. c. To call ordinary or special general meeting it desired in terms of the constitution of the society. d. He shall also represent the society at various quorum functions. e. To bring forward new ideas and ventures and head them in making them a successful one. f. He shall maintain the day-to-day reports of functioning of the society.
4. JOINT SECRETARY Joint Secretary be subordinate to general secretary and help him to discharge duties of Gen. Secretary. The Gen Secy may give duties as to them from time to time and the joint Secretary shall enjoy all the powers and duties entrusted to the General Secretary during the absence of General Secretary.
5. TREASURER He shall keep and maintain all books of accounts of all receipts and payments of the society and to furnish all necessary information to governing body. The treasurer shall be responsible for getting the accounts of the society audited from the certified chartered accountant annually. 13. NO CONFIDANCE MOTION Any office bearer or a member or governing body may be removed from the office of the society if no confidence motion is passed against incumbent by at least two third majority of General body.
14. AMENDMENT Any amendment to memorandum and rules and regulations or name or location of the society shall be carried out in accordance with the rules and regulations of the society and societies Registration Act of Telangana Govt. 15. SOURCE OF INCOME Subscription, membership fee, donations, special contribution, Grant in Aid, Gifts, local donation. Note: Income of the society shall be utilities for the attainment of the aims and objectives of the society. a) By way of reeceiving and collection any gift subscription and donation either in cash or kind or aquire funds and property moveable or immovable by lawful means and to spend and utilize the same for the fulfillment of all or anyone of the aims and objects of the society. b) To sell transfer mortgage hypothecate pledge assign gift raise loan form financial institutions and settle or otherwise dispose off or charge the properties of the society either moveable or immovable for the purpose of attaining the aims and objectives of the society. c) All the income earning from moveable or immoveable properties of the society shall be solely utilized and applied towards the promotion of aims and objects only set forth in the memorandum of Association- No portion thereof shall be paid or transferred either directly or indirectly by way of dividend, bonus, profits of, any manner whatsoever be to the present or past member of the society or any person claiming through any or more of the present or past members. d) To seek and accept financial assistance from government, NGO’s foundation banks business houses and such other organization for undertaking development projects and to fulfill the aims and objects of the society.
16. FINANCIAL YEAR
The financial year shall be from day April 31st day of March. 17. AUDIT OF THE ACCOUNT A qualified chartered accountant/ auditor appointed by the Governing body shall audit accounts of the society annually. 18. OPERATION OF THE BANK The account of the society shall be opened in any nationalized or scheduled Bank and shall be operated by the President ,General Secretary ,Vice President and Treasurer jointly or any two members of the Governing body authorized by Governing body. 19. ANNUAL LIST OF THE GOVERNING BODY Once in every year a list of the office bearers and members of the governing body shall be filled with the Registrar of Society Telangana Government of Telangana. 20. DISSOLUTION: The society shall deem to be dissolved by General body with 4/5th of its majority or the General body through resolution shall merge the society with another society having similar aims and objects but with a 4/5th majority vote of General body.
Certified that this is the true and correct copy of the original
