Republic of the Philippines
Province of Sultan Kudarat
Municipality of Senator Ninoy Aquino
Barangay Malegdeg
JUST
Farmer’
MALEGDEG RURAL IMPROVEMENT CLUB(MRIC)
CONSTITUTION AND BY-LAWS
PREAMBLE
We, the Filipino working people, have this day voluntarily
associated ourselves for the purpose of forming a Rural Workers
Association under the laws of the Philippine more particularly Presidential
Decree No. 1367 and Proclamation No. 1852.
ARTICLE 1-NAME AND DOMICILE
SECTION 1. This Association shall be known as: MALEGDEG
RURAL IMPROVEMENT CLUB(MRIC) herein referred to as the
Association.
SECTION 2. The principal address of the association shall be at
BARANGAY MALEGDEG, SENATOR NINOY AQUINO, SULTAN
KUDARAT.
ARTICLE II-DECLARATION OF PRINCIPLES
The organization has for its objectives the following:
1. To extend agricultural assistance to each and every
member of the organization to lessen their burden of
procuring costly agricultural inputs.
2. Provide some other livelihood programs and projects that
would uplift their lives somehow.
3. To coordinate and collaborate with proper government
agencies and other rural workers association for certain
lawful undertaking.
ARTICLE III- PLACE OF OPERATION
SECTION 1. The area of operation of the association shall
be at Barangay Malegdeg, Municipality of Senator Ninoy Aquino,
Province of Sultan Kudarat.
ARTICLE IV-MEMBERSHIP
SECTION 1. Qualifications of Members. Members shall be open to
any WOMEN who have resided at least six (6) months successively at
Barangay Malegdeg, Senator Ninoy Aquino, Sultan Kudarat, who
are ambulant, Agricultural Workers, Farmers, intermittent, and those
without any employer- employee relationship. He/she may become member
of the organization by filling an application for membership addressed to
the President of the Organization.
SECTION 2. The applicant must make his application for
membership in writing on a form provided by the organization for the
purpose. Moreover, an applicant must be of good moral character and
reputation. It shall be the duties and responsibilities of the officers to
approved or disapprove the application. The applicant must be assisted in
filling up the application if he/she is illiterate.
SECTION 3. Resignation. A member of association may resign by
tendering a letter of resignation 10 days before the actual date of his
resignation so that the officers will have enough time to assess the
accountability of the said member if he/she has not yet settled his/her
account-abilities.
SECTION 4. Expulsion. Any member who fails to attend three (3)
consecutive general assembly meeting, fails to pay his/her monthly dues,
fees or contribution for three (3) successive times and violated major policy
of the organization and membership agreement may, after thorough
investigation and after hearing before the Association Officers, may be
fined, suspended or terminated from membership in the association. His/
Her rights and equity if any, shall be returned to him/her.
SECTION 5. Death and Accident Insurance. All members are
obliged to pay Php. 100.00 individually intended for the accident and death
insurance of a member of the organization just in case it happens
unfortunately. For the accident insurance, a member must present a medical
certificate accompanied by billing statement. For the death insurance,
family of the deceased member must submit death certificate with
embalming certificate.
SECTION 6. Death. The death of a member shall automatically
terminate and heirs of the deceased member shall have the rights on the
equities of the deceased and shall have preference in the admission to the
association upon complying the provisions herewith provided.
ARTICLE V-STRUCTURE AND OFFICIALS
SECTION 1. Qualification of President. The entire affairs and business
of the Association shall be administered by the President who shall be
elected by the General Assembly of members.
The following are the qualifications for Association Officers:
1. He/She must be respectable, of good moral character and
reparation in the community.
2. He/She must not be holding any political position, or a
government employee;
3. He/She must be a good leader with high sense of Command.
SECTION 2. Election and Term of Office. The election
forPresident, Vice President, Secretary, Treasurer/Cashiers and other
officials and Committee Chairman shall be held every two (3) years
of Service by secret ballot. Election shall be held within 30 days of
the ensuing calendar year.
SECTION 3. Vacancies. Whenever a vacancy occurs in the position of the
president down to the lowest position, the vacancy shall be filled-up thru
election by General Assembly.
SECTION 4. Committees. There shall be three (3) committees to be
created namely:Membership/Credit Screening Committee/Audit&
Inventory Committee and Monitoring and Evaluation Committee.
Each of these committees shall be composed of two (2-4) members
including the chairman. The chairman of each Committee shall be elected
by the General Assembly and the members of each committee shall be
appointed by the elected chairman.
ARTICLE VI-OFFICERS AND DUTIES AND FUNCTION
SECTION 1. PRESIDENT
Perform administrative functions/supervision and control on the
activities of the association;
Schedules and presides on regularly monthly meetings and semi-
annual meetings;
Coordinate with the Local Government Unit, funding institutions
and other Concerned Agencies.
SECTION 2. VICE PRESIDENT
Mandated to assume the Presidency in case of the death, disability,
or resignation of the incumbent President.
Become Secretary concurrent to the position of Vice President.
SECTION 3. Secretary
Keeps a complete list of all members;
Keeps a complete records of all meetings;
Furnish the DOLE copies of the minutes of regular meetings.
SECTION 4. Treasurer
Take custody of all money and important financial documents of
association;
Pay, upon the recommendation of the Project Manager, or as
authorized by the President, all money transaction and certify to the
correctness of cash position of the association in all financial
statements and reports submitted to concerned local government
unit;
Turn over all money, documents of the association upon election of
his/her successor.
SECTION 5. AUDITOR
Checking financial reports and records if accurate or reliable.
Examining accounts and financial control system.
SECTION 6. PUBLIC INFORMATION OFFICER
Preparing press releases, speeches, social media posts and other
material for public consumption.
Conveys messages to the public pertaining to the organization’s
activities and events.
SECTION 7. BUSINESS MANAGER
Controls and directs the personnel and activities of an association.
Hires, trains and evaluates new employees.
SECTION 8. Membership/Credit and Screening Committee
Screening body for applicants to the association;
Recommended approval/disapproval of application for membership
to the association;
SECTION 9. Monitoring and Evaluation Committee
Visit projects site and conduct regular meetings with beneficiaries;
Subject monthly monitoring and evaluation reports to the
President/Project Manager;
SECTION 10. Audit and Inventory Committee
Provides internal audit services, including inventory of asset of the
association;
Conduct regular monitoring if the internal control system of the
association is operational;
The Auditor shall have the duty to inspect, examine and audit all
transactions, financial and otherwise, made by chairperson, other
officers and shall submit reports thereof to the officers on a quarterly
basis.
SECTION 11. Members
Attend all meetings, conference prescribed by the President
Contribute personal services to the association when so required in
accordance with the decision of general membership
To obey and comply with policies, constitution and by-laws
promulgated by the general membership and or competent authority.
To preserve, depend and safeguard the good name of the association.
To exercise power of recall for lost of confidence subject to the
limitations as stated on this constitution.
ARTICLE VII- MEETING OF THE ORGANIZATION
SECTION 1. Semi- Annual Assembly. The General Assembly shall meet
at least twice a year shall be held at the principal office of the association
every June and December of the year.
SECTION 2. A Special General Assembly. A special General Assembly
may be called by the Association President any time to discuss important
matters.
SECTION 3. Regular Meetings of the Officers. The officers shall meet
every 1st Sunday of the month and shall be held at the principal address of
the association.
SECTION 4. Special meeting of the Officers. A special meeting of the
officers shall be held whenever called by the President or by the majority of
the officers. A written notice signed by the person/s making the same
specified time, agenda and place of the meeting.
SECTION 5. Notice of General Assembly Meeting. Written notice of all
meetings shall be serve by the secretary through an agent or by mail and
such notice be accompanied by an agenda.
Notice of the assembly shall state the purpose or agenda, where it is
to be held and the same meeting and no honor.
ARTICLE VIII-ELECTORAL PROCEDURES/POLICIES
SECTION 1. Election Committee. The election committee shall be
formed days before the Election Day. There shall be a chairman on election
committee to be elected by the majority of the association officers which
shall perform its duties in accordance with established election practices,
canvass and certify in writing election results, then submit the same to the
Presiding Officer.
SECTION 2. Manner and time of Election. The manner of election shall
be secret ballot. Members are entitled to one (1) vote. Only the official
registered members are qualified to vote. Voting by proxy shall not be
allowed and nominations in absentia is not allowed
ARTICLE IX-ORGANIZATION FEES, DUES AND OTHERS
SECTION 1. Membership Fee. Every member of the association must pay
a membership fee of Php 100.00 upon his or her admission to the
association.
SECTION 2. Monthly Due (Php 10.00) The Association may raise funds
for its activities through contribution or donation from its members or non-
members either in cash or labor or in kind and through benefit programs
considered appropriate and legal.
SECTION 3. Contribution. The association may raise funds for its
activities through contribution or donation from its members or non-
members either in cash or labor or in kind and through benefit programs
considered appropriate and legal.
SECTION 4. Savings Fund and Operation. The association shall establish
a member-saving –account scheme for the members of the association. The
accumulated fund shall be deposited in their chosen depository bank. A
table of equity shall be maintained by the treasurer. A trust receipt shall be
issued for this purpose.
ARTICLE X- DESPOSITION OF ORGANIZATIONAL FUND
SECTION 1. Deposit of Funds. The president and the treasurer must
establish a joint account in the depository bank. There shall be two (2)
accounts to be maintained; one (1) for savings fund and another for the
membership fees, monthly dues, contribution and donation. Other sources
of funds like the loan proceeds shall be deposited in this account.
SECTION 2. Utilization of Funds. The funds should only be utilized upon
a majority consent.
SECTION 3. Withdrawal of Funds. The authorized signatories will be the
president, treasurer, and the chairman committee on appropriation.
SECTION 4. Collection of Funds. The treasurer shall deposit the
collections of the association account with a period of fifteen (15) days after
the collections was made.
SECTION 5. Funds Report. Every quarter, the Treasurer is required to
render a consolidated report to the association during its meeting or
assembly.
ARTICLE XI- RULES OF ORDER
SECTION 1. Agenda. As far as practice-able, the order of business at its
semi- annual meeting shall be:
a. Roll call
b. Proof of due notice
c. Consideration of the minutes of at least general meeting
d. Consolidation of the reports of the officers, Committees including
audited financial statements of the association.
e. Unfinished business
f. Adjournment
SECTION 2. Quorum. A majority of the entire membership of the
association shall constitute a quorum for the transaction of the business.
SECTION 3. Quorum of Officers Meeting. At least 51% of the total number
of the EXE - COM shall constitute a quorum.
SECTION 4. Amendments. This constitution and By-Laws may be
amended by a special general assembly meeting called for the purpose by
the majority vote of the members subject to the approval of the Bureau of
Rural Workers.
ARTICLE XIII
EFFECTIVITY
SECTION 1. This Constitution and By-Laws shall make adoption for its
ratification.
Unanimously adopted and ratified this _____ day of
___________2024 at Barangay MALEGDEG,SENATOR NINOY AQUINO,
SULTAN KUDARAT
Prepared By: Attested By:
JOY IRISH D. CASI JILL F. GEOLLEGUE
Secretary President
SUBSCRIBED AND SWORN TO BEFORE THIS___day of
_______2024____________personally appeared________________, Association
President with her/his Identification Card No. _______________ Issued on
______________, 2024
___________________
Notary Public
Doc No. ________
Page No. _______
Book No. _______
Series of. _______
MALEGDEG RURAL IMPROVEMENT CLUB
PUROK 3, BRGY. MALEGDEG, SENATOR NINOY AQUINO, SULTAN KUDARAT
AGENDA: 1. Organizational Meeting
2. Election of Officers
2. Other Matters
The meeting took place on March 13, 2024 at Brgy. Malegdeg Gymnasium .
It started at 10:00 AM, when the meeting was called to order. The presiding officer
MRS. JILL F. GEOLLEGUE designated MS. JOY IRISH D. CASI who then took the names
of the members of the association/organization attending the meeting. The presiding
officer discussed to the body the importance and advantages of forming themselves into
an association/organization.
The discussion was followed by a motion to name the organization:
Name of the organization: MALEGDEG RURAL IMPROVEMENT CLUB
After nomination and division of the house, the following individuals were elected as the
officers of the organization:
Officers
President : JILL F. GEOLLEGUE
Vice-President : EVELYN R. LACDO-O
Secretary : JOY IRISH D. CASI
Treasurer : MAREBEL B. TENORIO
Auditor : MARY JOY G. SARONA
PI.O : ARLYN M. DARDO
: EMILY D. MILLET
Business Manager : CICELLE M. DEVARAS
: ANNIE ROSE R. GAMON
Working Committees
Audit & Inventory Committee:
Chairperson : MAREBEL B. TENORIO
Member : MARY JOY G. SARONA
Membership/Credit Screening Committee:
Chairperson : JOY IRISH D. CASI
Members : EVELYN R. LACDO-O
: JENNY JANE Q. RAMOS
Monitoring/Evaluation Committee:
Chairperson : CICELLE M. DEVARAS
Members : ANNIE ROSE R. GAMON
: FAITH JOY S. RESURRECCION
: BEVERLY B. CASI
The meeting adjourned at March 13, 2024 exactly 12 o’clock in the afternoon.
Prepared By: Attested By:
JOY IRISH D. CASI JILL F. GEOLLEGUE
Secretary President
MALEGDEG RURAL IMPROVEMENT CLUB
PUROK 3, BRGY. MALEGDEG, SENATOR NINOY AQUINO, SULTAN KUDARAT
MINUTES OF THE RATIFICATION/ADOPTION OF THE
CONSTITUTION AND BY LAWS OF THE ORGANIZATION
AGENDA: 1. Adoption and Ratification of the Constitution and By-Laws
3. Other Matters
The meeting took place on _March 22, 2024 at Barangay Malegdeg, Senator
Ninoy Aquino, Sultan Kudarat. It started at 9:00 AM/PM, when the meeting was called
to order. The presiding officer Jill F. Geollegue designated Joy Irish D. Casi who then
took the names of the members of the association/organization attending the meeting.
The elected President of the organization presented and discussed the
Constitution and By-Laws. There were no substantive objections to the provisions and so
it was moved that the same Constitution and By-Laws be adopted.
After the motion and division of the house the body approved the ratification of
the constitutions and by-laws of the association.
The meeting was adjourned at 11:30 AM.
Prepared By: Attested By:
JOY IRISH D. CASI JILL F. GEOLLEGUE
Secretary President
MALEGDEG RURAL IMPROVEMENT CLUB
PUROK 3, BRGY. MALEGDEG, SENATOR NINOY AQUINO, SULTAN KUDARAT
OFFICIAL LIST OF OFFICERS, COMMITTEE MEMBERS
AND THEIR PRINCIPAL ADDRESSES
OFFICERS
POSITIONS NAMES ADDRESS
President :JILL F. GEOLLEGUE :SITIO BETUGEN,MALEGDEG,SNA
Vice-President :EVELYN R. LACDO-O :SITIO TUBURAN, MALEGDEG,SNA
Secretary : JOY IRISH D. CASI :PUROK 4,MALEGDEG,SNA
Treasurer :MAREBEL B. TENORIO :PUROK 3,MALEGDEG,SNA
Auditor :MARYJOY G. SARONA :PURO/K 4.MALEGDEG,SNA
P. I.O :ARLYN M. DARDO :SITIO BETUGEN,MALEGDEG,SNA
:EMILY B. MILLET :SITIO BETUGEN,MALEGDEG,SNA
Business Manager :CICELLE M. DEVARAS : PUROK7,MALEGDEG,SNA
:ANNIE ROSE R. GAMON : SITIO BETUGEN,MALEGDEG,SNA
WORKING COMMITTEES
POSITIONS NAMES ADDRESS
Audit & Inventory Committee :MAREBEL B. TENORIO :PUROK 6,MALEGDEG,SNA
:MARY JOY G. SARONA :PUROK 4,MALEGDEG,SNA
Membership/Credit Screening Committee
Chairperson :JOY IRISH D. CASI :PUROK 6,MALEGDEG,SNA
Members :EVELYN R. LACDO-O :SITIO TUBURAN,MALEGDEG
Monitoring/Evaluation Committee
Chairperson :CICELLE M. DEVARAS
Members :ANNIE ROSE R. GAMON
:FAITH JOY S. RESURRECCION
:BEVERLY B. CASI
Certified Correct By: Attested By:
JOY IRISH D. CASI JILL F. GEOLLEGUE
Secretary President
