Republic of the Philippines

Province of Sultan Kudarat

Municipality of Senator Ninoy Aquino
Barangay Malegdeg

BUENAFLORES FARMERS ASSOCIATION

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the Filipino working people, have this day voluntarily

associated ourselves for the purpose of forming a Rural Workers
Association under the laws of the Philippine more particularly Presidential
Decree No. 1367 and Proclamation No. 1852.

ARTICLE 1-NAME AND DOMICILE

SECTION 1. This Association shall be known as: BUENAFLORES

FARMERS ASSOCIATION (BUENAFARASS) herein referred to as the
Association.

SECTION 2. The principal address of the association shall be at

BARANGAY BUENAFLORES, SENATOR NINOY AQUINO,
SULTAN KUDARAT.

ARTICLE II-DECLARATION OF PRINCIPLES

The organization has for its objectives the following:

1. To extend agricultural assistance to each and every

member of the organization to lessen their burden of
procuring costly agricultural inputs.
2. Provide some other livelihood programs and projects that
would uplift their lives somehow.
3. To coordinate and collaborate with proper government
agencies and other rural workers association for certain
lawful undertaking.

ARTICLE III- PLACE OF OPERATION

SECTION 1. The area of operation of the association shall

be at Barangay Buenaflores, Municipality of Senator Ninoy Aquino,
Province of Sultan Kudarat.
 ARTICLE IV-MEMBERSHIP

SECTION 1. Qualifications of Members. Members shall be open to

all farmers, actual doing farming either owner or tenant of a certain farm
lot.
Barangay Buenaflores, Senator Ninoy Aquino, Sultan Kudarat,
who are ambulant, Agricultural Workers, Farmers, intermittent, and those
without any employer- employee relationship. He/she may become member
of the organization by filling an application for membership addressed to
the President of the Organization.

SECTION 2. The applicant must filed up his/her application for

membership in writing on a form provided by the organization for the
purpose. Moreover, an applicant must be of good moral character and
reputation. It shall be the duties and responsibilities of the officers to
approved or disapprove the application. The applicant must be assisted in
filling up the application if he/she is illiterate.

SECTION 3. Resignation. A member of association may resign by

tendering a letter of resignation 10 days before the actual date of his
resignation so that the officers will have enough time to assess the
accountability of the said member if he/she has not yet settled his/her
accountabilities.

SECTION 4. Expulsion. Any member who fails to attend three (3)

consecutive general assembly meeting, fails to pay his/her monthly dues,
fees or contribution for three (3) successive times and violated major policy
of the organization and membership agreement may, after thorough
investigation and after hearing before the Association Officers, may be
fined, suspended or terminated from membership in the association. His/
Her rights and equity if any, shall be returned to him/her.

SECTION 5. Death and Accident Insurance. All members are

obliged to pay Php. 100.00 individually intended for the accident and death
insurance of a member just in case it happens unfortunately. For the
accident insurance, a member must present a medical certificate
accompanied by billing statement. For the death insurance, family of the
deceased member must submit death certificate.

SECTION 6. Death. The death of a member shall automatically

terminate and heirs of the deceased member shall have the rights on the
equities of the deceased and shall have preference in the admission to the
association upon complying the provisions herewith provided.
ARTICLE V. STRUCTURE AND OFFICIALS

SECTION 1. Qualification of President. The entire affairs and business

of the Association shall be administered by the President who shall be
elected by the General Assembly of members.

The following are the qualifications for Association Officers:

1. He/She must be respectable, of good moral character and
reparation in the community.
2. He/She must not be holding any political position, or a
government employee;
3. He/She must be a good leader with high sense of Command.

SECTION 2. Election and Term of Office. The election

for President, Vice President, Secretary, Treasurer/Cashiers and
other officials and Committee Chairman shall be held every two (3)
years of Service by secret ballot. Election shall be held within 30
days of the ensuing calendar year.
SECTION 3. Vacancies. Whenever a vacancy occurs in the position of the
president down to the lowest position, the vacancy shall be filled-up thru
election by General Assembly.

SECTION 4. Committees. There shall be three (3) committees to be

created namely: Membership/Credit Screening Committee/Audit&
Inventory Committee and Monitoring and Evaluation Committee.

Each of these committees shall be composed of two (2-4) members

including the chairman. The chairman of each Committee shall be elected
by the General Assembly and the members of each committee shall be
appointed by the elected chairman.

ARTICLE VI-OFFICERS AND DUTIES AND FUNCTION

SECTION 1. PRESIDENT
 Perform administrative functions/supervision and control on the
activities of the association;
 Schedules and presides on regularly monthly meetings and semi-
annual meetings;
 Coordinate with the Local Government Unit, funding institutions
and other Concerned Agencies.

SECTION 2. VICE PRESIDENT

 Mandated to assume the Presidency in case of the death, disability,
or resignation of the incumbent President.
 Become Secretary concurrent to the position of Vice President.

SECTION 3. Secretary
 Keeps a complete list of all members;
 Keeps a complete records of all meetings;
 Furnish the DOLE copies of the minutes of regular meetings.
 SECTION 4. Treasurer
 Take custody of all money and important financial documents of
association;
 Pay, upon the recommendation of the Project Manager, or as
authorized by the President, all money transaction and certify to the
correctness of cash position of the association in all financial
statements and reports submitted to concerned local government
unit;
 Turn over all money, documents of the association upon election of
his/her successor.

SECTION 5. AUDITOR
 Checking financial reports and records if accurate or reliable.
 Examining accounts and financial control system.

SECTION 6. PUBLIC INFORMATION OFFICER

 Preparing press releases, speeches, social media posts and other
material for public consumption.
 Conveys messages to the public pertaining to the organization’s
activities and events.

SECTION 7. BUSINESS MANAGER

 Controls and directs the personnel and activities of an association.
 Hires, trains and evaluates new employees.

SECTION 8. Membership/Credit and Screening Committee

 Screening body for applicants to the association;
 Recommended approval/disapproval of application for membership
to the association;

SECTION 9. Monitoring and Evaluation Committee

 Visit projects site and conduct regular meetings with beneficiaries;
 Subject monthly monitoring and evaluation reports to the
President/Project Manager;

SECTION 10. Audit and Inventory Committee

 Provides internal audit services, including inventory of asset of the
association;
 Conduct regular monitoring if the internal control system of the
association is operational;
 The Auditor shall have the duty to inspect, examine and audit all
transactions, financial and otherwise, made by chairperson, other
officers and shall submit reports thereof to the officers on a quarterly
basis.

SECTION 11. Members

 Attend all meetings, conference prescribed by the President
 Contribute personal services to the association when so required in
accordance with the decision of general membership
 To obey and comply with policies, constitution and by-laws
promulgated by the general membership and or competent authority.
 To preserve, depend and safeguard the good name of the association.
 To exercise power of recall for lost of confidence subject to the
limitations as stated on this constitution.
ARTICLE VII- MEETING OF THE ORGANIZATION

SECTION 1. Semi- Annual Assembly. The General Assembly shall meet

at least twice a year shall be held at the principal office of the association
every June and December of the year.

SECTION 2. A Special General Assembly. A special General Assembly

may be called by the Association President any time to discuss important
matters.

SECTION 3. Regular Meetings of the Officers. The officers shall meet

every 1st Sunday of the month and shall be held at the principal address of
the association.

SECTION 4. Special meeting of the Officers. A special meeting of the

officers shall be held whenever called by the President or by the majority of
the officers. A written notice signed by the person/s making the same
specified time, agenda and place of the meeting.

SECTION 5. Notice of General Assembly Meeting. Written notice of all

meetings shall be served by the secretary through an agent or by mail and
such notice be accompanied by an agenda.
Notice of the assembly shall state the purpose or agenda, where it is
to be held and the same meeting and no honor.

ARTICLE VIII-ELECTORAL PROCEDURES/POLICIES

SECTION 1. Election Committee. The election committee shall be

formed days before the Election Day. There shall be a chairman on election
committee to be elected by the majority of the association officers which
shall perform its duties in accordance with established election practices,
canvass and certify in writing election results, then submit the same to the
Presiding Officer.

SECTION 2. Manner and time of Election. The manner of election shall

be secret ballot. Members are entitled to one (1) vote. Only the official
registered members are qualified to vote. Voting by proxy shall not be
allowed and nominations in absentia is not allowed

ARTICLE IX-ORGANIZATION FEES, DUES AND OTHERS

SECTION 1. Membership Fee. Every member of the association must pay

a membership fee of Php 200.00 upon his/her admission to the association.
SECTION 2. Monthly Due (Php 25.00) The Association may raise funds
for its activities through contribution or donation from its members or non-
members either in cash or labor or in kind and through benefit programs
considered appropriate and legal.
SECTION 3. Contribution. The association may raise funds for its
activities through contribution or donation from its members or non-
 members either in cash or labor or in kind and through benefit programs
considered appropriate and legal.
SECTION 4. Savings Fund and Operation. The association shall establish
a member-saving –account scheme for the members of the association. The
accumulated fund shall be deposited in their chosen depository bank. A
table of equity shall be maintained by the treasurer. A trust receipt shall be
issued for this purpose.

ARTICLE X- DESPOSITION OF ORGANIZATIONAL FUND

SECTION 1. Deposit of Funds. The president and the treasurer with

counter signatory must establish a joint account in the depository bank.
There shall be two (2) accounts to be maintained; one (1) for savings fund
and another for the membership fees, monthly dues, contribution and
donation. Other sources of funds like the loan proceeds shall be deposited in
this account.

SECTION 2. Utilization of Funds. The funds should only be utilized upon

a majority consent.

SECTION 3. Withdrawal of Funds. The authorized signatories will be the

president, treasurer, and the present Punong Barangay.

SECTION 4. Collection of Funds. The treasurer shall deposit the

collections of the association account with a period of fifteen (15) days after
the collections was made.

SECTION 5. Funds Report. Every quarter, the Treasurer is required to

render a consolidated report to the association during its meeting or
assembly.

ARTICLE XI- RULES OF ORDER

SECTION 1. Agenda. As far as practice-able, the order of business at its

semi- annual meeting shall be:
a. Roll call
b. Proof of due notice
c. Consideration of the minutes of at least general meeting
d. Consolidation of the reports of the officers, Committees including
audited financial statements of the association.
e. Unfinished business
f. Adjournment

SECTION 2. Quorum. A majority of the entire membership of the

association shall constitute a quorum for the transaction of the business.

SECTION 3. Quorum of Officers Meeting. At least 51% of the total number

of the EXE - COM shall constitute a quorum.

SECTION 4. Amendments. This constitution and By-Laws may be

amended by a special general assembly meeting called for the purpose by
the majority vote of the members subject to the approval of the Bureau of
Rural Workers.
 ARTICLE XII
EFFECTIVITY

SECTION 1. This Constitution and By-Laws shall make adoption for its
ratification.

Unanimously adopted and ratified this _____ day of ___________2024 at

Barangay Buenaflores,Senator Ninoy Aquino, Sultan Kudarat

Prepared By: Attested By:

JOSELITO O. SAAD FELICITAS S. TADEO

Secretary President

SUBSCRIBED AND SWORN TO BEFORE THIS___day of

_______2024____________personally appeared________________, Association
President with her/his Identification Card No. _______________ Issued on
______________, 2024

_____________________________________
Notary Public
Doc No. ________

Page No. _______

Book No. _______

Series of. _______

 BUENAFLORES FARMER ASSOCIATION
BARANGAY B UENAFLORES, SENATOR NINOY AQUINO, SULTAN KUDARAT

AGENDA: 1. Organizational Meeting

2. Election of Officers
2. Other Matters

The meeting took place on April 24 , 2024 at Brgy. Buenaflores Training

Center . It started at 9:00 AM, when the meeting was called to order. The
presiding officer MRS. FELICITAS S. TADEO designated MR. JOSELITO O. SAAD
who then took the names of the members of the association/organization attending
the meeting. The presiding officer discussed to the august body the importance and
advantages of forming themselves into an association/organization.

The discussion was followed by a motion to create the organization name.

Name of the organization: BUENAFLORES FARMERS ASSOCIATION (BUENAFARASS)
After nomination and division of the house, the following individuals were elected as the
officers of the organization:

Officers

President : FELICITAS S. TADEO

Vice-President : ROMMEL E. MOLINA
Secretary : JOSELITO O. SAAD
Treasurer : RONALD F. NOVESTEROS
Auditor : EMMYLOU C. RESURRECCION
PI.O : JESTONI C. BRAGAS
: ILENE A. TADAYA
Business Manager : JOCELYN C. RUAM
: MARCELINO A. DEL RIO

Book Keeper : RONELER T. FUENTES

Working Committees
Audit & Inventory Committee:
Chairperson : IVY MAE E. ABORDAJE
Member : NOEL S. ISUGON
Membership/Credit Screening Committee:
Chairperson : HERNIE A. DEMOCRITO
Members : RJ ELISAN
: MARILOU ECONA
Monitoring/Evaluation Committee:
Chairperson : JERRY P. DIVINO
Members : JUANITA A. LOJERA
: MAXIMO T. ELUMERAG
: ALFREN D. ABELLA

The meeting adjourned at April 24, 2024 exactly 11:30 am.

Prepared By: Attested By:

JOSELITO O. SAAD FELICITAS S. TADEO

Secretary President
 BUENAFLORES FARMERS ASSOCIATION
BARANGAY BUENAFLORES, SENATOR NINOY AQUINO, SULTAN KUDARAT

MINUTES OF THE RATIFICATION/ADOPTION OF THE

CONSTITUTION AND BY LAWS OF THE ORGANIZATION

AGENDA: 1. Adoption and Ratification of the Constitution and By-Laws

3. Other Matters

The meeting took place on _May 1, 2024 at Barangay Buenalfores, Senator Ninoy
Aquino, Sultan Kudarat. It started at 9:30 AM, when the meeting was called to order.
The presiding officer Felicotas S. Tadeo and Joselito O. Saad the secretary took the
names of the members of the association who are present and attending the meeting.
The elected President of the organization presented and discussed the
Constitution and By-Laws. She ask the members for the reactions and suggestion for the
by-laws but there were no substantive objections to the provisions and so it was moved
that the same Constitution and By-Laws be adopted.
After the motion and division of the house the body approved the ratification of
the constitutions and by-laws of the association.
The meeting was adjourned at 12:15 noon.

Prepared By: Attested By:

JOSELITO O. SAAD FELICITAS S. TADEO

Secretary President
 BUENAFLORES FARMERS ASSOCIATION
BARANGAY BUENAFLORES, SENATOR NINOY AQUINO, SULTAN KUDARAT

OFFICIAL LIST OF OFFICERS, COMMITTEE MEMBERS

AND THEIR PRINCIPAL ADDRESSES

OFFICERS
POSITIONS NAMES ADDRESS
President : FELICITAS S. TADEO :SITIO KAPAYAGAN, BUENAFLORES,SNA
Vice-President : ROMMEL E. MOLINA : SITIO BUNAY, BUENAFLORES, SNA
Secretary : JOSILITO O. SAAD :SITIO BUNAY,BUENAFLORES,SNA
Treasurer : RONALD F. NOVESTEROS : SITIO MALIPAYON, BUENAFLORES, SNA
Auditor : EMMYLOU C. RESURRECCION : SITIO MALIPAYON, BUENAFLORES,SNA
P.I.O :JESTONI C. BRAGAS :SITIO BUNAY, BUENAFLORES,SNA
: ILENE A. TADAYA : SITIO KAPAYAGAN, BUENAFLORES,SNA
Business Manager : JOCELYN C. RUAM : SITIO BUNAY, BUENAFLORES,SNA
: MARCELINO A. DEL RIO : SITIO BUNAY, BUENAFLORES, SNA
BOOK KEEPER : RONELER T. FUENTES : SITIO KAPAYAGAN, BUENAFLORES SNA

WORKING COMMITTEES

POSITIONS NAMES ADDRESS

Audit & Inventory Committee: IVYMAE E. ABORDAJE : SITIO MALIPAYON, BUENAFLORES,SNA

: NOEL S. ISUGON : SITIO MALIPAYON, BUENAFLORES,SNA

Membership/Credit Screening Committee

Chairperson : HERNIE A. DEMOCRITO : SITIO MALIPAYON, BUENAFLORES,SNA
Members : RJ D. ILISAN : SITIO MALIPAYON, BUENAFLORES,SNA
: MARILOU E. ECONA : SITIO MALIPAYON,BUENAFLORES,SNA

Monitoring/Evaluation Committee
Chairperson : JERRY P. DIVINO :SITIO MALIPAYON, BUENAFLORES, SNA
Members : JUANITA A. LOJERA :SITIO MASIBA, BUENAFLORES, SNA
: MAXIMO T. ELUMERAG : SITIO MASIBA, BUENAFLORES, SNA
: ALFREN D. ABELLA : SITIO MASIBA, BUENAFLORES, SNA

Certified Correct By: Attested By:

JOSILITO O. SAAD FELICITAS S. TADEO
Secretary President
OFFICIAL LIST OF ORGANIZATION OFFICERS AND MEMBER

OFFICERS

President : FELICITAS S. TADEO

Vice-President : ROMMEL E. MOLINA
Secretary : JOSELITO O. SAAD
Treasurer : RONALD F. NOVESTEROS
Auditor : EMMYLOU C. RESURRECCION
P.I. O : JESTONI C. BRAGAS
: ILENE A. TADAYA
Business Manager : JOCELYN C. RUAM
: MARCELINO A. DEL RIO

Book Keeper : RONELER T. FUENTES

MEMBERS:
NAME SIGNATURE

1.JERRY P. DIVINO_________________________________________________________
2.EASTER MAE T. FUENTES__________________________________________________
3. PERLITA C. PAGONSAN___________________________________________________
4.MAYLINE VILLARINO______________________________________________________
5. SALVADOR B. LUSTAN SR._________________________________________________
6.ALMA O. PAGLINAWAN___________________________________________________
7.RONALD D. JUNGCO______________________________________________________
8.HERMIE A. DEMOCRITO___________________________________________________
9. IVYMAE E. ABORDAJE____________________________________________________
10.ANABELLE L. PANAGUITON_______________________________________________
11.JUNRELE P. ELUMERAG__________________________________________________
12.MAICHEL D. IDRAIRA____________________________________________________
13.ALFREN D. ABELLA______________________________________________________
14.JENIFER B. CARIAGA_____________________________________________________
15.JULIUS A. LIBO-ON______________________________________________________
16.ANIZA M. LAMBIOG_____________________________________________________
17.ARLYN N. BRAGAS______________________________________________________
18.JUANITA A. LOJERA______________________________________________________
19.ANTONIETA A. DEL RIO___________________________________________________
20.LETY P. BOBLO__________________________________________________
21.MARLYN M. BANAYBANAY________________________________________________
22.ROBERTO G. ESTINOPO JR.________________________________________________
23.KRISTINE T. LUSTAN_____________________________________________________
24.MELAGROS O. SAAD_____________________________________________________
25.JEANY B. AGRABIO______________________________________________________
26.ELENA L. ABORDAJE_____________________________________________________
27.DARIO C. LABOTERO_____________________________________________________
28.CHERRIE ANN L. BARCEBAL_______________________________________________
29.RENALDO C. CARO______________________________________________________
30.MERLY P. DEMOCRITO___________________________________________________
31.RJ D. ILISAN____________________________________________________________
32.EDUARDO C. DIOCOS____________________________________________________
33.MARILOU E. ECONA_____________________________________________________
34.CARMENCITA G. ESTINOPO_______________________________________________
35.MERANDA M. ESTINOPO_________________________________________________
36.NOEL S. ISUGON________________________________________________________
37.ARLYN M. OBCIANAL____________________________________________________
38.LETECIA A. ORTADO_____________________________________________________
39.FATIMA L. RESURRECCION________________________________________________
40.ROBERTO APAEZ_______________________________________________________