INSTRUCTIONS IN FILLING UP THE A

DURING COMMITMENT AND PLANNING

1. Fill up all required information of the Ratee and Office Data

a. Ratee*: Enter the name of the employee filling out this IPC Form (Last Name, First Name, Middle Name
b. Position Code*: (Acronym of Position)
c. Item Number*: Current Plantilla Position Item Number
d. OFFICE/DIVISION PER POSITION*: (Office Assignment per Plantilla Position, )
e. DARRO/DARPO*: Indicate if DARRO or DARPO only (DO NOT Specify specific region or province)
f. Province: Indicate Province where the division or municipal office is situated. If division is in the DARRO,
g. Region*: Indicate Region Code
h. Sector*: Indicate LTS, AJD, TASS, STO, PPRO (for DARCO Only)
i. Designations (Spaces below will be filled-up ONLY if there are designations other than current plantilla p
CETERA)
1. Designation1: (write designation if any, leave it blank if none)
2. Concurrent with Position? (YES / NO)
3. Office per Designation: (Cite the office assignment per designation)
4. Province: Indicate Province where the division or municipal office is situated. If division is in the DARR
5. Region*: Indicate Region Code
6 Special Order for Designation: (Indicate the Special Order No. of designation)
7. Rater for Designation: (Indicate the Name of Rater per designation)

It is possible that an employee maybe designated to other plantilla positions (maximum of three) in concu
designation3 groups. DO NOT Include Designations in Task Forces, Committees, etc

J. PERIOD From*: Calendar Month (Select from Dropdown List)

k. PERIOD To* : Calendar Month (Select from Dropdown List)
l. YEAR*: Indicate Year
m. Name of Immediate Supervisor* Indicate the name of the immediate supervisor (in mother Unit)
n. Position /Designation* ; Indicate Current Position or Designation of Immediate Supervisor (eg. OIC-CARP
o. Name of Head of Office*
p. Position /Designation* ; Indicate Current Position or Designation of Head of Office (eg. OIC-PARPO 2 – P

NOTE: Information provided in the Ratee Data worksheet will automatically reflect in the Main Form Works
2. After filling up the Ratee Data Worksheet, proceed to the main form worksheet.
3. On the column core function , put the cursor on the blank cell just below the core function and click the drop
4. After selecting your first core function, go to the next column (output) select the outputs of your first functio
5. After identifying output, go to next column (success indicators), select the applicable success indicator of th
6. Repeat steps 3 to 5 until you have reached the total 100% weight allocation.

NOTE: if there are activities/indicators that are not included in the drop down menu, fill up the MANUAL Form
case, you have two (2) IPCRs – the main form and the manual form, but ensure that the total weight is 100%.

Please be reminded that the inputs in the manual IPCR will be submitted or reported to Director Nestor Bayone
carpo.odd.arcds@dar.gov.ph for inclusion in the finalization of the template with the approval of the TWG.

7. RATEE sends e-copy of the accomplished IPC plan for review and approval of the supervisor
8. SUPERVISOR keeps the automated e-copy of the reviewed IPC plan of staff and provide the same copy t

DURING REVIEW AND EVALUATION (use the approved IPC plan)

1. Discuss the division and individual accomplishments vs. plan/targets.

2. RATEE fills up the column of accomplishments based on the success indicators and rates the accomplishmen
3. RATEE sends the accomplished IPCR form to supervisor for review.
4. SUPERVISOR assesses and evaluates the performance of staff using the monitoring and tracking form and ot
5. SUPERVISOR sends back the reviewed IPCR to staff for printing
6. Provide a print copy of IPCR to supervisor ready for review and evaluation of the PMT

NOTES for supervisors/Division Chiefs:

1. Supervisor tracks and monitors the performance of staff using the performance monitoring and tracking form
2. Conduct regular feedbacking and coaching session, as necessary
RATEE*
POSITION CODE*
ITEM NUMBER*
OFFICE/DIVISION PER POSITION*
DARRO/DARPO
PROVINCE*
REGION*
SECTOR*
DESIGNATIONS
DESIGNATION 1
CONCURRENT WITH POSITION?
OFFICE PER DESIGNATION1
DARRO/DARPO1
PROVINCE1*
REGION1*
SPECAL ORDER FOR DESIGNATION 1
RATER FOR DESIGNATION 1
DESIGNATION 2
OFFICE PER DESIGNATION 2
DARRO/DARPO2
PROVINCE2*
REGION2*
SPECAL ORDER FOR DESIGNATION 2
RATER FOR DESIGNATION 2
DESIGNATION 3
OFFICE PER DESIGNATION 3
DARRO/DARPO3
PROVINCE3*
REGION3*
SPECAL ORDER FOR DESIGNATION 3
RATER FOR DESIGNATION 3
PERIOD FROM*
PERIOD TO*
YEAR*
NAME OF IMMEDIATE SUPERVISOR*
POSITION/DESIGNATION*

NAME OF HEAD OF OFFICE*

POSITION/DESIGNATION*

SAMPLE DISPLAY:
RATER(S)
ENTRY BOX (FILL UP REQUIRED* ENTRIES, OTHERWISE LEAVE BLANK)
NAME
POSITION
ITEMNO
DARAB SECRETARIAT
DARCO
DARAB

JANUARY
JUNE
2019
NAME
DIVISION CHIEF

NAME

DIRECTOR

, POSITION OF DARAB SECRETARIAT, DARCO-DARAB,

NAME
YES
SAMPLE DATA ENTRIES
LAST FIRST MIDDLE

PBDD

PPS, BLTI,DARRO IV-A, DARPO-BATANGAS

REGION IV-A, CAR, CARAGA, ARMM
LTS, ALS,TASS,STO

OIC MARPO OF ; OIC-CARPO; ACTING PERSONNEL OFFICER

IF NO, THIS WILL BECOME YOU MAIN TASK
OFFICE WHERE DESIGNATED

SO NO. 999, S 2017

HEAD OF OFFICE WHERE DESIGNATED
OIC MARPO OF ; OIC-CARPO; ACTING PERSONNEL OFFICER
OFFICE WHERE DESIGNATED

SO NO. 999, S 2017

HEAD OF OFFICE WHERE DESIGNATED
OIC MARPO OF ; OIC-CARPO; ACTING PERSONNEL OFFICER
OFFICE WHERE DESIGNATED

SO NO. 999, S 2017

HEAD OF OFFICE WHERE DESIGNATED

2017

CARPO-LTID, CHIEF-LEGAL DIV; RCAO IV-A, PCAO-BATANGAS,MARPO-

NASUGBU

REGIONAL DIRECTOR, DARRO IV-A, PARPO II-BATANGAS, DIRECTOR-BLTI

,-
 DEPARTMENT OF AGRARIAN REFORM
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR) FORM

I, NAME, POSITION OF DARAB SECRETARIAT, DARCO-DARAB, , commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period JANUA

(Name of Ratee), Postionand/or Designation(s), Office, Rating Period

SIGNATURE OF RATEE

DATE

Reviewed by: Approved by:

NAME ___________ NAME
Immediate Supervisor Date DIRECTOR, DARAB, DATE
Rating Scale and Adjectival Rating
5 - Outstanding 4 - Very Satisfactory 3 - Satisfactory 2 - Unsatisfactory 1 - Poor

TO BE FILLED UP DURING PLANNING AND COMMITMENT

FUNCTIONS & FINAL OUTPUTS ACTUAL ACCOMPLISHMENTS

FUNCTIONS ACTIVITY OUTPUT SUCCESS INDICATORS (TARGETS + WEIGHT PER SPECIFY SUCCESS INDICATORS
MEASURES) INDICATOR ACCOMPLISHED

Final Rating 0.00%

Comments & Recommendations for Development Purposes:

Final Rating
Discussed with: Assessed by:
I certify that I discussed my assessment of the
performance with the employee

NAME ___________ NAME NAME

Name & Signature of Employee Date Division Chief/MARPO Date Name and Signature of Head of Office
Legend:
Qn - Quantity E - Efficiency Ql - Quality T - Timeliness WA- Weighted Average
with the indicated measures for the period JANUARY to JUNE , 2019

SIGNATURE OF RATEE

DATE

Rating
Remarks
Qn Ql T A WA

0.00 -
0.00 -
0.00 -
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0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
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0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
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0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.00 -
0.000 `

NAME ______
Name and Signature of Head of Office Date
Revised 2018
 CORE FUNCTIONS ACTIVITIES OUTPUTS

Processing of Subsequently Filed Pleadings or Accurately transmits documents to Ponente in 15 minutes

Receives and records documents in the log book Transmitted documents to the Ponente
Motions and other Manifestations (1000 in 6 months)

Accurately updates case actions on appeal in 15 minutes

Updates LCMS case status Updated case status
(1000 in 6 months)

Accurately assigns communications in 1 hour (500 for 6

Processing of Various Communications Receives and records communication in the log book Assigned communications for reply months)

100% communications accurately sorted within 1 hour

Sorts incoming communication Sorted communication from receipt

100% communications accurately assigned within 1 hour

Assigns communication for reply Assigned communication after sorting

100% Memoranda/lLetter-replies/Indorsements accurately

Prepares memoranda or letter replies and indorsement Signed memoranda or letter replies or indorsements prepared within 30 minutes upon receipt

100% envelopes and Registry Return Receipts accurately

Prepares signed memoranda or letter replies and
Mailed memoranda or letter replies or indorsements prepared within 15 miunutes upon approval and affixing of
indorsements for mailing
signature by the Executive Director

Processing of Various Certifications

100% case status accurately certified within 15 minutes

A. Issuance of Certifications Verifies the status of the case Certification of Case Status
upon request

Verifies the appeal taken to Adjudicators decision or 100% existence of appeal/MR accurately certified within
Certification of No Pending Appeal or No MR
verifies the MR taken to Boards decision 10 minutes upon request

100% documents accurately identified within 15 minutes

B. Authentication of Documents Verifies the existence of the requested documents Identified documents
upon request
100% copies of documents accurately reproduced within
Prepares the requested documents Reproduced copies
30 minutes upon request
100% documents accurately certified within 30 minutes
Authenticates the reproduced document Certified documents
after reproduction

100% notices accurately prepared within 10 minutes upon

Prepares the agenda for Deliberation or regular Board
Facilitation of Board Meeting Notice of Deliberation or Meeting submission of case matrices by the Board or upon
Meeting
instruction by the Executive Director
100% agreements accurately recorded within 1 hour after
Records the agreements Board Agreement
the meeting
 Receives and routes Ponente issued Decisions or Routed Ponente issued Decisions or Resolutions or 100% Ponente-issued Decisions/Resolutions/Orders
Routing of Decisions or Resolutions or Orders Resolutions or Orders for review and concurrence Orders accurately routed within 20 minutes from receipt

100% case actions accurately updated within 15 minutes

Updates LCMS case status of issued decisions or orders Updated case status of issued decisions or orders after indorsement of the Ponente issued
Decision/Resolution/Order to another signatory
100% Transmittal Letters efficiently prepared within 1 hour
Remand of Case Records Prepares Transmittal Letters Transmittal Letters from verification of the completeness of the CA/SC
Decisions/Resolutions and Entry of Judgment
100% case folders efficiently completed within 1 hour
Prepares Case folders for remand Completed Case folders from approval and affixing of signature by the Executive
Director
100% case folders remanded within 1 hour after
Remands the Case folders Remanded Case folders preparation of envelopes and Registry Return Receipts
100% case actions accurately updated within 10 minutes
Updates LCMS case status of Remand Case Records Updated case status of Remand Case Records
after mailing
100% case records efficiently paginated within 1 hour from
Elevation of Case Records for Judicial Review Paginates the case records Paginated case records
receipt of the CA/SC directive
Prepares Transmittal Letters for Elevation of Case 100% Transmittal Letters efficiently prepared within 1 hour
Transmittal Letters for Elevation of Case
Records after pagination
100% case records efficiently completed within 1 hour
Prepares the case records for elevation Completed case records from approval and affixing of signature by the Executive
Director
100% case records efficiently elevated within 2 hours after
Elevates the case records Elevated case records preparation and packing
100% case actions accurately updated within 10 minutes
Updates LCMS case status of Judicial case Updated case status of Judicial case after mailing
100% Borrower's accountability accurately determined
Library Custodial Management Determines Borrowers accountability Signed clearances within 2 minutes upon inquiry
100% inventory reports of library materials efficiently
Prepares inventory of books and other library materials Inventory Reports prepared within 1 hour upon request
100% borrower's card efficiently updated and prepared
Facilitates book circulation Charged-out book within 5 minutes upon request to borrow books
100% researchers promptly assisted within 45 minutes
Assists walk in researchers Assistance to Researchers upon inquiry
100% agendas, topics, and subject matters efficiently
Conceptualizes agendas or topics or subject matters
Support to Operations Delivery Agendas or topics and subject matters conceptualized within 4 hours upon instruction by the
involving sectorial concerns
Executive Director
Prepares administrative and budget plans needed by the 100% administrative and budget plans efficiently prepared
Sector and other offices in the Department Administrative and Budget Plans within 1 day upon request
100% proposals efficiently drafted and edited within 1 day
Drafts and edits proposals for activities and projects Proposals upon instruction by the Executive Director
Drafts inter office Memoranda and letters regarding 100% inter-office Memoranda and letters efficiently
Sectorial and Department concerns Inter office Memoranda and letters drafted within 1 hour upon request
Responds to phone calls by the assigned Officer of the 100% phone calls promptly satisfied within 30 minutes
Response to Public Inquiry Day Attended phone calls upon inquiry
100% walk-in clients promptly responded within 30
Responds to walk in clients Attended walk in clients minutes upon inquiry
100% notices accurately preapred within 45 minutes upon
Promulgation of Judgment Prepares notices of Decisions or Resolution or Orders Signed notices of Decision or Resolutions or Orders concurrence by Members of the Board
 100% Decisions/Resolutions/Orders accurately
Promulgates the Decision or Resolutions or Orders Promulgated Decisions or Resolutions or Orders promulgated within 45 minutes upon review of the Notice
by the Attorney VI
100% Notices of Decisions/Resolutions/Orders accurately
Prepares copies of Notices or Decision or Resolution or Reproduced Notices or Decisions or Resolutions or
reproduced within 30 minutes upon approval and affixing
Order Orders
of signature by the Executive Director
100% Notices of Decisions/Resolutions/Orders accurately
Mails the Notices or Decision or Resolutionor Order Mailed Notices or Decisions or Resolutions or Orders mailed within 20 minutes upon preparation of the
envelopes and register return receipts.
100% case actions accurately updated within 15 minutes
Updates LCMS case status re Promulgation of Judgment Updated case status re Promulgation of Judgment after mailing
100% finality of judgments efficiently verified within 30
Issuance of Entries of Judgment Determines finality of judgment Verified finality of judgment minutes upon receipt of request
100% Entries of Judgment efficiently prepared within 15
Prepares Entry of Judgment Entry of Judgment minutes upon verification
100% Entries of Judgment accurately reproduced within
Prepares copies of the Entry of Judgment Reproduced copy of Entry of Judgment 15 mintutes upon approval and affixing of signature by the
Executive Director
100% Entries of Judgment accurately mailed within 15
Mails the Entry of Judgment Mailed Entry of Judgment minutes upon preparation of the envelopes and registry
return receipts
Updates LCMS case status re Issuance of Entries of Updated case status re Issuance of Entries of 100% case actions accurately updated within 10 minutes
Judgment Judgment after mailing
100% Indorsements efficiently prepared within 30 minutes
Transmittal of CA or SC Documents Transmits CA or SC documents to Legal Service Prepared Indorsement upon receipt of CA/SC documents
Sectorial Performance Review and 100% accomplishment reports efficiently generated within
Accomplishment Reporting Generates Periodical Accomplishment Reports Accomplished Report 1 week on the 6th day of the month
100% Adjudicators' performance efficiently evaluated
Reviews Semestral Performance of Adjudicators Adjudicators Performance Rating within 1 week on the 6th day of the month
Provision of Technical Assistance in the 100% legal research work efficiently conducted within 2
Sectorial Policy Formulation Conducts legal research work Research material or applicable laws weeks upon request by the Executive Director
100% subject legal framework efficiently reviewed and
Reviews and evaluates subject legal framework Recommendation evaluated within 2 weeks per subject legal framework
upon submission
100% records on appeal/petitions (DARAB Special
Evaluated records on appeal orpetition as to its
Docketing of Cases Receives record on appeal or initiatory pleadings Proceedings cases) accurately evaluated as to
completeness
completeness within 15 minutes from receipt
Prepares notice requiring Appellees Memorandum or
100% notices accurately prepared within 8 minutes after
notice requiring Adjudicators updates as to the status of Released notices
evaluation
the case
100% cases accurately docketed within 1 hour from
Assigns appeal and DSP docket number Docketed cases receipt
100% case folders accurately raffled to the Board
Raffles cases to Board Members Charged out case folders to Board Member Ponente Members within 30 minutes every Friday
100% actions of the appealed case accurately updated
Updates LCMS case status of docketed cases Updated appeal status within 1 hour after indorsements of the records to the
Ponente concerned
 CORE FUNCTIONS ACTIVITIES

TECHNICAL CORE
FUNCTIONS/ACTIVITIES

A. Case Resolution

I. Receipt of raffled cases from · Receives notice to attend raffle of

DARAB-Secretariat (DS) cases

· Attends/participates in the raffle of

cases

· Signs the charge-out slip

· Receives the case folder/s

· Prepares the index cards

· Updates the LCMS

· Tracts documents under the

document tracking system

II. Assignment of cases to LRs · Prepares the CFs for assignment

 · Assigns CFs to LRs

· Releases the CFs/Receives the CFs

· Updates the LCMS (No identification

of LR name)

· Evaluates the CF to determine the

III. Review of CFs nature, complexity, urgency and
completeness (if not complete, return to
COS for referral to DS)

· Studies the case

· Researches the applicable laws and

jurisprudence

IV. Determination of action to

be taken · Prepares appropriate Orders

- Drafts the Orders

- Reviews the draft Orders

 - Signs the draft Orders

- Forwards the signed Order to DS

· Sets the Case for Deliberation

- Notifies DS

- Prepares Case Matrix

- Confers/discusses the
case matrix with the
Ponente

- Sets the case for

deliberation

- Issues Notice of
Deliberation

· Indorses the Signed Final

Release by the Ponente of the Draft Decision, Resolution or
final draft Decision, Resolution Final Order together with the
or Final Order case folder to the DARAB
Secretariat

· Updates the LCMS

Recording and Physical · Receives the signed Decision,
Indorsement/Routing Resolution and Final Orders with the case
folder

· Records in the Logbook and

Individual Index Card

· Routes/Indorses signed Decision,

Resolution or Final Order together with
the Case Folder to the BM/Ex-Officio
Members

B. Mediation

V. Conduct of Clarificatory · Sends out Notice of Hearing;

Hearing, if necessary prepares T.O.; purchases ticket; prepares
TEVs

· Coordinates with the field office

concerned

· Conducts hearing

· Issues Order, if necessary

· Transcribes the TSN

VI. Rendition of the Decision · Submits the draft Decision

 · Reviews/finalizes the draft
Decision

· Edits the draft Decision

(final)

· Signs the Decision

C. Post Judgment

VII. Transmittal of signed

Decisions to DS · Prepares the CFs for transmittal

· Records transmittal of CFs

· Updates LCMS

· Forwards to DS for routing to other

BMs

Receipt of Motion for · Receives MRs/other post-judgment

Reconsideration (MR) or other remedies plus the CF from DARAB
post-judgment remedies Secretariat (DS)

Assignment of MR/other post-

judgment remedies to LR · Assigns MR/other PJ remedies to LR

Evaluation of MR/other post- · Evaluates MR/other post-

judgment remedies judgment remedies
 · Drafts order to file
comment/opposition to MR (if
necessary)

· Signs the Order

· Prepares Notice of Order

· Forwards Notice/Order to
Secretariat for release/mailing

· Conducts clarificatory hearings (if

needed)

· Drafts order (hearing)

· Prepares Notice of Order

· Signs Order

· Forwards Notice/Order to
Secretariat for release/mailing

· Secretariat releases/mails
the Notice/ Order

Drafting of Resolution · Conducts researches

· Drafts the Resolution

 · Reviews the draft Resolution

· Signs the finalized

Resolution

· Forwards the signed

Resolution to Secretariat with the
CF

· Secretariat releases/mails
the Notice/Resolution

Updating of LCMS · Updates LCMS status

Assistance in the final encoding

of draft decision/resolution and · Polishes the draft
matrices and other case decision/resolutions
disposition/documents

Provision of necessary
administrative staff support to · Final editing/proofreading
legal/technical staff

· Checking/updating of the
availability of funds as provided
for in the PPMP for post
judgment activities

D. Review for Concurrence

Review comment, concurrence · Receives and Records in the Logbook

and signature of Board/Ex- and Index card of the signed Decision,
Officio Members Resolution and Final Order

· Signs the Decision in case

the BM/Ex-Officio Members has a
comment, case folder will be
returned to DARAB Secretariat,
otherwise, he shall concur and
sign the Decision, Resolution and
Final Order
· Indorses the Decision,
Resolution and Final Order with
comment, for appropriate action
to the original Ponente

· Indorses to DARAB
Secretariat
 ACTIVITY OUTPUTS SUCCESS INDICATORS (TARGET + MEASURES

RECEIPT OF RAFFALED CASES FROM THE DARAB SECRETARIAT:

100 % notice accurately received within 5

Received notice to attend raffle of cases
minutes from receipt;

Attended/participated in the raffled of 100 % attendance/participation in the raffle

cases of cases within 5 minutes after notice.

100 % charge-out slip accurately signed

Signed the charge-out slip within 5 minutes after attending raffle of
cases.

100 % folders accurately received within 5

Received the case folder/s
minutes after raffle of cases.

100% index cards accurately prepared within

Prepared the index cards
5 minutes after receipt of case folders.

100% LCMS date updated as to the newly

Updated the LCMS received case folder within 15 minutes from
receipt thereof.

Tracts documents under the document 100% documents accurately tracked within 5
tracking system minutes upon receipt
ASSIGNMENT OF CASES TO LRs:

100% of the case folders accurately prepared

Prepared the CFs for assignment
for assignment to concerned Researcher.
 100% of the case folders accurately assigned
Assigned CFs to LRs to Researchers within 15 minutes after
preparation.

100% of the case folders accurately released

Released the CFs/Receives the CFs to Researcher concerned within 5 minutes
after assignment.

100% of the case folders accurately received

by the Researcher within 5 minutes from
assignment.

Updated the LCMS (No identification of 100% of the LCMS data accurately updated as
LR name) to the assignment of CF to the Researcher.

REVIEW OF CASE FOLDERS:

Evaluated the CF to determine the 100% of the case folders assigned accurately
nature, complexity, urgency and evaluated to determine the nature,
completeness (if not complete, return to complexity, urgency and completeness within
COS for referral to DS) 10 minutes from assignment.

100% of the case folders accurately studied

Studied the case
within 2 days from evaluation thereof.

100% of the applicable laws and

Researched the applicable laws and jurisprudence relevant to the case are
jurisprudence accurately researched within 2 days from
evaluation.

DETERMINATION OF ACTION TAKEN:

100% of the interlocutory Orders is

Prepared appropriate Orders accurately prepared within 10 minutes from
evaluation by the LR.

100% of the interlocutory Orders is

Drafted the Orders accurately drafted within 10 minutes from
evaluation by the LR.

100% of the draft IO is accurately reviewed

Reviewed the draft Orders
within 5 minutes from submission to the COS.
 100% of the draft IO is signed by the Ponente
Signed the draft Orders
after submission of IO for signature.

100% of the signed IO’s accurately forwarded

Forwarded the signed Order to DS to the DARAB Secretariat within 5 minutes
from receipt.

Sets the Case for Deliberation SETS THE CASE FOR DELIBERATION:

100% Notice for Case Deliberation accurately

Notified DS submitted to the DARAB Secretariat within 5
minutes after preparation of Notices.

100% case Matrices accurately prepared

within 1 day from notice of deliberation.

100% case Matrices accurately discussed with

Confers/discussed the case matrix with
the Ponente within 20 minutes from
the Ponente
preparation thereof.

100% sets the case for deliberation within 10

Sets the case for deliberation minutes from submission of case matrices to
the DARAB Secretariat

100% Notice for Deliberation accurately

Issued Notice of Deliberation issued within 10 minutes from submission of
the case matrices.

100% signed final draft

Indorsed the Signed Final Draft Decision,
Decision/Resolution/Order with case folder
Resolution or Final Order together with
accurately indorsed to the DARAB Secretariat
the case folder to the DARAB Secretariat
within 15 from the signing thereof.

100% of the LCMS data accurately updated as

to the indorsement of Final
Updated the LCMS
Decision/Resolution/Order/CF to the DARAB
Secretariat.

RECORDING/PHYSICAL
INDORSEMENT/ROUTING
 100% signed Decision/Resolution Final Order
Received the signed Decision, Resolution
with case folder accurately received within 5
and Final Orders with the case folder
minutes from indorsement.

100% data accurately recorded in the

Recorded in the Logbook and Individual
Logbook and Individual Index Cards within 10
Index Card
minutes from receipt.

Routed/Indorsed signed Decision, 100% signed Decision/Resolution/Final Order

Resolution or Final Order together with together with CF accurately indorsed/routed
the Case Folder to the BM/Ex-Officio to the BM/Ex-Officio Member within 10
Members minutes from receipt.

CONDUCT OF CLARIFICATORY HEARING:

100% Notices of hearings accurately sent out,

Sends out Notice of Hearing; prepares tickets prepared purchased and TEVs
T.O.; purchases ticket; prepares TEVs prepared within 30 minutes from release of
Order for Clarificatory Hearing.

100% field Offices accurately coordinated

Coordinated with the field office
within 30 minutes from the release of Order
concerned
for Hearing.

100% Clarificatory Hearings accurately

Conducted hearing conducted within 1 day of the scheduled
hearing.

100% of Order/Resolution accurately issued

Issued Order, if necessary during the clarificatory hearing within 5
minutes from Motion thereon.

100% TSN accurately transcribed within 1

Transcribed the TSN
week after the hearing.

RENDITION OF DECISION:

100% Draft decision accurately submitted

Submitted the draft Decision
within 4 days from the assignment of the CF.
 100% draft decision accurately reviewed and
Reviewed/finalized the draft Decision
finalized within 1 hour from submission

100% draft decision accurately edited for

Edited the draft Decision (final) finalization within 15 minutes from
submission.

100% of the draft decision accurately signed

Signed the Decision
within 1 day from submission.

POST-JUDGMENT ACITVITIES:

100% of signed decision accurately prepared

Prepared the CFs for transmittal for transmittal to the DARAB Secretariat
within 10 minutes from receipt.

100% of signed Decision recorded for

Recorded transmittal of CFs
transmittal within 5 minutes from receipt.

100% LCMS data accurately updated for

Updated LCMS transmittal of signed decision to the DARAB
SECRETARIAT within 5 minutes upon receipt.

100% of signed Decisions accurately

Forwarded to DS for routing to other forwarded to the DARAB Secretariat for
BMs routing to other BMs within 5 minutes from
receipt.

Received MRs/other post-judgment 100% MR (or other post-judgment pleadings\

remedies plus the CF from DARAB remedies including CF) accurately received
Secretariat (DS) within 5 minutes from the DS.

100% MR/PJ Remedies accurately assigned to

Assigned MR/other PJ remedies to LR
Researcher within 10 minutes from receipt.

100% MR/PJ Remedies accurately evaluated

Evaluated MR/other post-judgment
by the concerned Researcher within 10
remedies
minutes from receipt
Drafted order to file 100% Order to file Opposition/Comment to
comment/opposition to MR (if MR accurately drafted within 20 minutes
necessary) from receipt

100% Order accurately signed by the BM

Signed the Order
within 5 days from receipt

100% Notice of Order accurately prepared

Prepared Notice of Order
within 10 minutes from receipt

100% Notice/Order accurately forwarded to

Forwarded Notice/Order to Secretariat
the Secretariat within 10 minutes for release
for release/mailing
and mailing.

100% Clarificatory Hearing accurately

Conducted clarificatory hearings (if
conducted within 15 days from Notice of
needed)
Hearing

100% Order for clarificatory hearing

Drafted order (hearing) accurately drafted within 15 minutes from
Motion thereon.

100% Notice of Order for clarificatory

hearing accurately prepared by the
Prepared Notice of Order
Researcher concerned within 15 minutes
from receipt

100% Notice of Order for clarificatory hearing

Signed Order accurately signed by the BM concerned
within 15 minutes from receipt

100% Notice/Order accurately forwarded to

Forwarded Notice/Order to Secretariat
the DARAB Secretariat within 5 minutes for
for release/mailing
release and mailing

Secretariat releases/mails the Notice/

Order

100% of the applicable laws and

jurisprudence relevant to the Resolution are
Conducted researches
accurately researched within 2 days from
evaluation.

100% Resolution accurately drafted within 2

Drafted the Resolution
days from receipt
 100% draft Resolution accurately reviewed
Reviewed the draft Resolution
within 10 minutes from receipt

100% finalized Resolution accurately signed

Signed the finalized Resolution
within 5 minutes from receipt

Forwarded the signed Resolution to 100% signed Resolution (with the CF)
Secretariat with the CF accurately forwarded to the Secretariat

Secretariat releases/mails the

Notice/Resolution

100% LCMS data accurately updated for

Updated LCMS status transmittal of signed resolution to the DARAB
SECRETARIAT within 5 minutes upon receipt.

Polished the draft decision/resolutions

Final editing/proofreading

Checking/updating of the availability of

funds as provided for in the PPMP for
post judgment activities

Received and Records in the Logbook 100% Received and Records in the Logbook
and Index card of the signed Decision, and Index card of the signed Decision,
Resolution and Final Order Resolution and Final Order

Signed the Decision in case the BM/Ex-

Officio Members has a comment, case
folder will be returned to DARAB
Secretariat, otherwise, he shall concur
and sign the Decision, Resolution and
Final Order
Indorsed the Decision, Resolution and 100% Decision/Resolution/Final Order
Final Order with comment, for accurately received and recorded in the
appropriate action to the original Logbook and Index Card within 5 minutes
Ponente from receipt;

100% final draft Decision/Resolution/Final

Indorsed to DARAB Secretariat Order, together with the CF accurately
indorsed to the DARAB Secretariat;
 CORE FUNCTIONS ACTIVITIES

TECHNICAL CORE
FUNCTIONS/ACTIVITIES

A. Case Resolution

I. Receipt of raffled cases from · Receives notice to attend raffle of

DARAB-Secretariat (DS) cases

· Attends/participates in the raffle of

cases

· Signs the charge-out slip

· Receives the case folder/s

· Prepares the index cards

· Updates the LCMS

· Tracts documents under the

document tracking system

II. Assignment of cases to LRs · Prepares the CFs for assignment

 · Assigns CFs to LRs

· Releases the CFs/Receives the CFs

· Updates the LCMS (No identification

of LR name)

· Evaluates the CF to determine the

III. Review of CFs nature, complexity, urgency and
completeness (if not complete, return to
COS for referral to DS)

· Studies the case

· Researches the applicable laws and

jurisprudence

IV. Determination of action to

be taken · Prepares appropriate Orders

- Drafts the Orders

- Reviews the draft Orders

 - Signs the draft Orders

- Forwards the signed Order to DS

· Sets the Case for Deliberation

- Notifies DS

- Prepares Case Matrix

- Confers/discusses the
case matrix with the
Ponente

- Sets the case for

deliberation

- Issues Notice of
Deliberation

· Indorses the Signed Final

Release by the Ponente of the Draft Decision, Resolution or
final draft Decision, Resolution Final Order together with the
or Final Order case folder to the DARAB
Secretariat

· Updates the LCMS

Recording and Physical · Receives the signed Decision,
Indorsement/Routing Resolution and Final Orders with the case
folder

· Records in the Logbook and

Individual Index Card

· Routes/Indorses signed Decision,

Resolution or Final Order together with
the Case Folder to the BM/Ex-Officio
Members

B. Mediation

V. Conduct of Clarificatory · Sends out Notice of Hearing;

Hearing, if necessary prepares T.O.; purchases ticket; prepares
TEVs

· Coordinates with the field office

concerned

· Conducts hearing

· Issues Order, if necessary

· Transcribes the TSN

VI. Rendition of the Decision · Submits the draft Decision

 · Reviews/finalizes the draft
Decision

· Edits the draft Decision

(final)

· Signs the Decision

C. Post Judgment

VII. Transmittal of signed

Decisions to DS · Prepares the CFs for transmittal

· Records transmittal of CFs

· Updates LCMS

· Forwards to DS for routing to other

BMs

Receipt of Motion for · Receives MRs/other post-judgment

Reconsideration (MR) or other remedies plus the CF from DARAB
post-judgment remedies Secretariat (DS)

Assignment of MR/other post-

judgment remedies to LR · Assigns MR/other PJ remedies to LR

Evaluation of MR/other post- · Evaluates MR/other post-

judgment remedies judgment remedies
 · Drafts order to file
comment/opposition to MR (if
necessary)

· Signs the Order

· Prepares Notice of Order

· Forwards Notice/Order to
Secretariat for release/mailing

· Conducts clarificatory hearings (if

needed)

· Drafts order (hearing)

· Prepares Notice of Order

· Signs Order

· Forwards Notice/Order to
Secretariat for release/mailing

· Secretariat releases/mails
the Notice/ Order

Drafting of Resolution · Conducts researches

· Drafts the Resolution

 · Reviews the draft Resolution

· Signs the finalized

Resolution

· Forwards the signed

Resolution to Secretariat with the
CF

· Secretariat releases/mails
the Notice/Resolution

Updating of LCMS · Updates LCMS status

Assistance in the final encoding

of draft decision/resolution and · Polishes the draft
matrices and other case decision/resolutions
disposition/documents

Provision of necessary
administrative staff support to · Final editing/proofreading
legal/technical staff

· Checking/updating of the
availability of funds as provided
for in the PPMP for post
judgment activities

D. Review for Concurrence

Review comment, concurrence · Receives and Records in the Logbook

and signature of Board/Ex- and Index card of the signed Decision,
Officio Members Resolution and Final Order

· Signs the Decision in case

the BM/Ex-Officio Members has a
comment, case folder will be
returned to DARAB Secretariat,
otherwise, he shall concur and
sign the Decision, Resolution and
Final Order
 · Indorses the Decision,
Resolution and Final Order with
comment, for appropriate action
to the original Ponente

· Indorses to DARAB
Secretariat

E. Other Admin Functions

XIX. Preparation of
WFP · Prepares WFP

XX. Preparation
of PPMP · Prepares PPMP

XXI. Preparation
of APP-CSE · Prepares APP-CSE

XXII. Checking and

Updating of the · Checks and Updates of the
availability of funds as availability of funds as provided
provided for in the for in the PPMP for post
PPMP for post judgment
judgment

XXIII. Preparation of
Purchase Request and · Prepares Purchase Request
Liquidation and Liquidation

XXIV. Preparation of
Supplies and · Prepares of Supplies and
Equipment Inventory Equipment Inventory

XXV. Inventory of
Case Folders assigned · Inventory of Case Folders
to Ponente
XXVI.
Prepares/Submits · Prepares and Submits
Accomplishment Accomplishment Report

XXVII. Receipts
Pleadings, · Receives Pleadings and
Indorsements and Indorsements and Other Official
Other Official Documents
Documents

· Tracks Official Documents

under the Document Tracking
System

XXVIII. Inter Office Inquires · Responds to inter office

inquiries
XXIX. Prepares and Checks
Table of Contents · Paginates Case Files
· Paginates Case Files

· Indexing Case Files

· Encodes Corrections and

amendments to drafts
 ACTIVITY OUTPUTS SUCCESS INDICATORS (TARGET + MEASURES

RECEIPT OF RAFFALED CASES FROM THE DARAB SECRETARIAT:

100 % notice accurately received within 5

Received notice to attend raffle of cases
minutes from receipt;

Attended/participated in the raffled of 100 % attendance/participation in the raffle

cases of cases within 5 minutes after notice.

100 % charge-out slip accurately signed

Signed the charge-out slip within 5 minutes after attending raffle of
cases.

100 % folders accurately received within 5

Received the case folder/s
minutes after raffle of cases.

100% index cards accurately prepared within

Prepared the index cards
5 minutes after receipt of case folders.

100% LCMS date updated as to the newly

Updated the LCMS received case folder within 15 minutes from
receipt thereof.

Tracts documents under the document 100% documents accurately tracked within 5
tracking system minutes upon receipt
ASSIGNMENT OF CASES TO LRs:

100% of the case folders accurately prepared

Prepared the CFs for assignment
for assignment to concerned Researcher.
 100% of the case folders accurately assigned
Assigned CFs to LRs to Researchers within 15 minutes after
preparation.

100% of the case folders accurately released

Released the CFs/Receives the CFs to Researcher concerned within 5 minutes
after assignment.

100% of the case folders accurately received

by the Researcher within 5 minutes from
assignment.

Updated the LCMS (No identification of 100% of the LCMS data accurately updated as
LR name) to the assignment of CF to the Researcher.

REVIEW OF CASE FOLDERS:

Evaluated the CF to determine the 100% of the case folders assigned accurately
nature, complexity, urgency and evaluated to determine the nature,
completeness (if not complete, return to complexity, urgency and completeness within
COS for referral to DS) 10 minutes from assignment.

100% of the case folders accurately studied

Studied the case
within 2 days from evaluation thereof.

100% of the applicable laws and

Researched the applicable laws and jurisprudence relevant to the case are
jurisprudence accurately researched within 2 days from
evaluation.

DETERMINATION OF ACTION TAKEN:

100% of the interlocutory Orders is

Prepared appropriate Orders accurately prepared within 10 minutes from
evaluation by the LR.

100% of the interlocutory Orders is

Drafted the Orders accurately drafted within 10 minutes from
evaluation by the LR.

100% of the draft IO is accurately reviewed

Reviewed the draft Orders
within 5 minutes from submission to the COS.
 100% of the draft IO is signed by the Ponente
Signed the draft Orders
after submission of IO for signature.

100% of the signed IO’s accurately forwarded

Forwarded the signed Order to DS to the DARAB Secretariat within 5 minutes
from receipt.

Sets the Case for Deliberation SETS THE CASE FOR DELIBERATION:

100% Notice for Case Deliberation accurately

Notified DS submitted to the DARAB Secretariat within 5
minutes after preparation of Notices.

100% case Matrices accurately prepared

within 1 day from notice of deliberation.

100% case Matrices accurately discussed with

Confers/discussed the case matrix with
the Ponente within 20 minutes from
the Ponente
preparation thereof.

100% sets the case for deliberation within 10

Sets the case for deliberation minutes from submission of case matrices to
the DARAB Secretariat

100% Notice for Deliberation accurately

Issued Notice of Deliberation issued within 10 minutes from submission of
the case matrices.

100% signed final draft

Indorsed the Signed Final Draft Decision,
Decision/Resolution/Order with case folder
Resolution or Final Order together with
accurately indorsed to the DARAB Secretariat
the case folder to the DARAB Secretariat
within 15 from the signing thereof.

100% of the LCMS data accurately updated as

to the indorsement of Final
Updated the LCMS
Decision/Resolution/Order/CF to the DARAB
Secretariat.

RECORDING/PHYSICAL
INDORSEMENT/ROUTING
 100% signed Decision/Resolution Final Order
Received the signed Decision, Resolution
with case folder accurately received within 5
and Final Orders with the case folder
minutes from indorsement.

100% data accurately recorded in the

Recorded in the Logbook and Individual
Logbook and Individual Index Cards within 10
Index Card
minutes from receipt.

Routed/Indorsed signed Decision, 100% signed Decision/Resolution/Final Order

Resolution or Final Order together with together with CF accurately indorsed/routed
the Case Folder to the BM/Ex-Officio to the BM/Ex-Officio Member within 10
Members minutes from receipt.

CONDUCT OF CLARIFICATORY HEARING:

100% Notices of hearings accurately sent out,

Sends out Notice of Hearing; prepares tickets prepared purchased and TEVs
T.O.; purchases ticket; prepares TEVs prepared within 30 minutes from release of
Order for Clarificatory Hearing.

100% field Offices accurately coordinated

Coordinated with the field office
within 30 minutes from the release of Order
concerned
for Hearing.

100% Clarificatory Hearings accurately

Conducted hearing conducted within 1 day of the scheduled
hearing.

100% of Order/Resolution accurately issued

Issued Order, if necessary during the clarificatory hearing within 5
minutes from Motion thereon.

100% TSN accurately transcribed within 1

Transcribed the TSN
week after the hearing.

RENDITION OF DECISION:

100% Draft decision accurately submitted

Submitted the draft Decision
within 4 days from the assignment of the CF.
 100% draft decision accurately reviewed and
Reviewed/finalized the draft Decision
finalized within 1 hour from submission

100% draft decision accurately edited for

Edited the draft Decision (final) finalization within 15 minutes from
submission.

100% of the draft decision accurately signed

Signed the Decision
within 1 day from submission.

POST-JUDGMENT ACITVITIES:

100% of signed decision accurately prepared

Prepared the CFs for transmittal for transmittal to the DARAB Secretariat
within 10 minutes from receipt.

100% of signed Decision recorded for

Recorded transmittal of CFs
transmittal within 5 minutes from receipt.

100% LCMS data accurately updated for

Updated LCMS transmittal of signed decision to the DARAB
SECRETARIAT within 5 minutes upon receipt.

100% of signed Decisions accurately

Forwarded to DS for routing to other forwarded to the DARAB Secretariat for
BMs routing to other BMs within 5 minutes from
receipt.

Received MRs/other post-judgment 100% MR (or other post-judgment pleadings\

remedies plus the CF from DARAB remedies including CF) accurately received
Secretariat (DS) within 5 minutes from the DS.

100% MR/PJ Remedies accurately assigned to

Assigned MR/other PJ remedies to LR
Researcher within 10 minutes from receipt.

100% MR/PJ Remedies accurately evaluated

Evaluated MR/other post-judgment
by the concerned Researcher within 10
remedies
minutes from receipt
Drafted order to file 100% Order to file Opposition/Comment to
comment/opposition to MR (if MR accurately drafted within 20 minutes
necessary) from receipt

100% Order accurately signed by the BM

Signed the Order
within 5 days from receipt

100% Notice of Order accurately prepared

Prepared Notice of Order
within 10 minutes from receipt

100% Notice/Order accurately forwarded to

Forwarded Notice/Order to Secretariat
the Secretariat within 10 minutes for release
for release/mailing
and mailing.

100% Clarificatory Hearing accurately

Conducted clarificatory hearings (if
conducted within 15 days from Notice of
needed)
Hearing

100% Order for clarificatory hearing

Drafted order (hearing) accurately drafted within 15 minutes from
Motion thereon.

100% Notice of Order for clarificatory

hearing accurately prepared by the
Prepared Notice of Order
Researcher concerned within 15 minutes
from receipt

100% Notice of Order for clarificatory hearing

Signed Order accurately signed by the BM concerned
within 15 minutes from receipt

100% Notice/Order accurately forwarded to

Forwarded Notice/Order to Secretariat
the DARAB Secretariat within 5 minutes for
for release/mailing
release and mailing

Secretariat releases/mails the Notice/

Order

100% of the applicable laws and

jurisprudence relevant to the Resolution are
Conducted researches
accurately researched within 2 days from
evaluation.

100% Resolution accurately drafted within 2

Drafted the Resolution
days from receipt
 100% draft Resolution accurately reviewed
Reviewed the draft Resolution
within 10 minutes from receipt

100% finalized Resolution accurately signed

Signed the finalized Resolution
within 5 minutes from receipt

Forwarded the signed Resolution to 100% signed Resolution (with the CF)
Secretariat with the CF accurately forwarded to the Secretariat

Secretariat releases/mails the

Notice/Resolution

100% LCMS data accurately updated for

Updated LCMS status transmittal of signed resolution to the DARAB
SECRETARIAT within 5 minutes upon receipt.

Polished the draft decision/resolutions

Final editing/proofreading

Checking/updating of the availability of

funds as provided for in the PPMP for
post judgment activities

100% Decision/Resolution/Final Order

Received and Records in the Logbook
accurately received and recorded in the
and Index card of the signed Decision,
Logbook and Index Card within 5 minutes
Resolution and Final Order
from receipt;

Signed the Decision in case the BM/Ex-

Officio Members has a comment, case
folder will be returned to DARAB
Secretariat, otherwise, he shall concur
and sign the Decision, Resolution and
Final Order
Indorsed the Decision, Resolution and
Final Order with comment, for
appropriate action to the original
Ponente

100% final draft Decision/Resolution/Final

Indorsed to DARAB Secretariat Order, together with the CF accurately
indorsed to the DARAB Secretariat;

100% WFP, accurately prepared within three

Prepared WFP
(3) hours from receipt of allocated budget
100% PPMP, accurately prepared within
Prepared PPMP three (3) hours from receipt of allocated
budget
100% APP-CSE, accurately prepared within
Prepared APP-CSE three (3) hours from receipt of allocated
budget

Checked and Updated availability of

100% PPMP/WFP/APP/CSE accurately
funds as provided for in the PPMP for
checked/updated for availability of funds
post judgment

100% Purchase request and liquidation

Prepared Purchase Request and
accurately prepared within thirty (30)
Liquidation
minutes from inventory

Prepared of Supplies and Equipment 100% Supplies Inventory Accurately prepared

Inventory within one (1) hour from physical inventory

100% Case Folders accurately inventoried

Inventoried of Case Folders
within five (5) days in a quarter

100% Accomplishment Reports Accurately

Prepared and Submited Accomplishment
Prepared/submitted within (1) day every
Report
semester

100% Pleadings, Indorsement and other

Received Pleadings and Indorsed Other
Official Documents received within (3)
Official Documents
minutes

Tracked Official Documents under the 100% Documents Accurately Tracked within
Document Tracking System (5) minutes upon Receipt

100% phone calls promptly satisfied within

Attended Inter Office Inquiries
(5) Minutes upon inquiry
100% paginated case files accurately within
Paginated Case Files
30 minutes
 100% paginated case files accurately within
Paginated Case Files
30 minutes
100% indexed case files accurately within 30
Indexed Case Files
minutes
Encoded Corrections and 100% encoded corrections/amendments to
amendments to drafts drafts accurately within 45 minutes
 CORE FUNCTIONS ACTIVITIES
TECHNICAL CORE
FUNCTIONS/ACTIVITIES
A. Case Resolution
I. Receipt of raffled cases from Receives notice to attend raffle of
DARAB-Secretariat (DS) cases
Delegates/assigns participate in the
raffle of cases
Attends/participates in the raffle of
cases
Signs the charge-out slip

Receives/files the charge out slip

Receives the case folder/s

Prepares and updates the index cards

Updates the LCMS

Tracks documents under the document

tracking system

(8888 Citizens complaint hotline;

Microsoft 365; share point and others)

Notifies records staff for the

assignment of cases

II. Assignment of cases to LRs Prepares the CFs for assignment

Oversee the assignment of cases to
LRs

Assigns CFs to LRs

Oversee the releases of CFs

Releases the CFs/Receives the CFs

 Releases the CFs/Receives the CFs

Updates the LCMS (No identification of

LR name)

Evaluates the CF to determine the

nature, complexity, urgency and
III. Review of CFs
completeness (if not complete, return
to COS for referral to DS)

Studies the case

Researches the applicable laws and

jurisprudence

IV. Draftting of Decision Drafts Decision

V. Determination of action to
Prepares appropriate Orders
be taken

Drafts the Orders

Proofread/Reviews the draft Orders

Encode/finalizes the draft Orders

Signs the draft Orders

Forwards the signed Order to DARAB

Secretariat

Sets the Case for Deliberation

Notifies DARAB Secretariat

Prepares Case Matrix

Confers/discusses the case matrix with

the Ponente

Encodes/finalizes the Case Matrix for

Deliberation
 Sets prepares the case for deliberation

Issues Notice of Deliberation

Indorses the Signed Final Draft

VI. Release by the Ponente of the
Decision, Resolution or Final Order
final draft Decision, Resolution or
together with the case folder to the
Final Order
DARAB Secretariat
Oversee endorsement to DARAB
Secretariat

Updates the LCMS

Receives the signed Decision,

VII. Recording and Physical
Resolution and Final Orders with the
Indorsement/Routing
case folder

Records in the Logbook and Individual

Index Card

Routes/Indorses signed Decision,

Resolution or Final Order together with
the Case Folder to the BM/Ex-Officio
Members

B. Mediation

VIII. Conduct of Clarificatory

Sends out Notice of Hearing
Hearing, if necessary

Prepares Travel Order

Prepares/Purchases ticket

Prepares TEVs

Sets Hearings together with BM

Coordinates with the field office

concerned

Conducts hearing
 Issues Order, if necessary

Transcribes the Transcript of

Stenographic Notes (TSN)

IX. Rendition of the Decision Submits the draft Decision

Proofreads/Reviews/finalizes the draft

Decision

Edits the draft Decision (final)

Signs the Decision

C. Post Judgment

X. Transmittal of signed
Prepares the CFs for transmittal
Decisions to DS

Oversees the CFs for Transmittal

Records transmittal of CFs

Updates LCMS

Final checking of Documents

Forwards to DS for routing to other

BMs

XI. Receipt of Motion for Receives MRs/other post-judgment

Reconsideration (MR) or other remedies plus the CF from DARAB
post-judgment remedies Secretariat (DS)
Records in the logbook and Individual
Index Cards of MR/other post judgment
remedies plus the CF from DARAB
Secretariat (DS)

Updates LCMS

XII. Assignment of MR/other post- Assigns MR/other PJ remedies to

judgment remedies to LR Legal Researcher

XIII. Evaluation of MR/other post- Evaluates MR/other post-judgment

judgment remedies remedies
 Edits/Final Proofreading of MR and
other post judgment remedies

Drafts order to file comment/opposition

to MR (if necessary)

Signs the Order

Prepares Notice of Order

Proofreads the Order and recommend
for finalization
Finalizes draft Order (Hearing/Notices

Forwards Notice/Order to Secretariat

for release/mailing

Conducts clarificatory hearings (if

needed)

Drafts order (hearing)

Prepares Notice of Order

Signs Order

Forwards Notice/Order to Secretariat

for release/mailing

XIV. Drafting of Resolution Conducts researches

Drafts the Resolution

Proofreads/Reviews the draft
Resolution
Finalizes the draft Resolution

Signs the finalized Resolution

Forwards the signed Resolution to
Secretariat with the CF

XV. Updating of LCMS Updates LCMS status

XVI. Assistance in the final
encoding of draft
decision/resolution and matrices Polishes the draft decision/resolutions
and other case
disposition/documents
XVII. Provision of necessary
administrative staff support to Final editing/proofreading
legal/technical staff
D. Review for Concurrence

XVIII. Review comment, Receives and Records in the Logbook

concurrence and signature of and Index card of the signed Decision,
Board/Ex-Officio Members Resolution and Final Order

Signs the Decision in case the BM/Ex-

Officio Members has a comment, case
folder will be returned to DARAB
Secretariat, otherwise, he shall concur
and sign the Decision, Resolution and
Final Order
Indorses the Decision, Resolution and
Final Order with comment, for
appropriate action to the original
Ponente

Indorses to DARAB Secretariat

E. Other Admin Functions

XIX. Preparation of WFP Prepares WFP

XX. Preparation of PPMP Prepares PPMP

XXI. Preparation of APP-CSE Prepares APP-CSE

Attendance to Budget Defense

XXII. Checking and Updating of
Checks/Updates of the availability of
the availability of funds as
funds as provided for in the PPMP
provided for in the PPMP

XXIII. Preparation of Purchase Prepares Purchase Request and

Request and Liquidation Liquidation

XXIV. Preparation of Supplies Prepares Supplies and Equipment

and Equipment Inventory Inventory
Checks/validates inventory report
XXV. Inventory of Case Folders
Inventories of Case Folders
assigned to Ponente
XXVI. Prepares/Submits
Accomplishment Reports Prepares/Submits Accomplishment
(Monthly, Quarterly Report ,Semi- Reports
Annual, Year-End) (Monthly, Quarterly Report ,Semi-
Annual, Year-End)
XXVII. Receipts Pleadings,
Receives Pleadings, Indorsements and
Indorsements and Other Official
Other Official Documents
Documents
Tracks Official Documents under the
Document Tracking System
XXVIII. Inter Office Inquires Responds to inter office inquiries
XXIX. Prepares/Checks Table of
Paginates Case Files
Contents
Indexes Case Files
Encodes Corrections/amendments to
drafts
Reconciles budget vs. expenses

Conducts Staff Meeting

Prepares Agenda
Tracks office accomplishment

Jots Down Notes during Staff Meetings

Prepares analysis of Budget vs.
Expense
Oversees the day to day of the Office
Collates drafts submitted by LRs
Oversees the LRs assignment and
accomplishments
Other tasks as may be assigned
Attends to other tasks
by the Ponente from time to time

Yellow = New Entry

Applegreen = did not appear in drop down button
 SUCCESS INDICATORS (TARGET +
ACTIVITY OUTPUTS
MEASURES

RECEIPT OF RAFFALED CASES FROM THE

DARAB SECRETARIAT:
100 % notice accurately received within 5
Received notice to attend raffle of cases
minutes from receipt;
Delegated/assigned participate in the 100% Delegated assigned/participate in the raffle
raffle of cases of cases within 5 minutes
Attended/participated in the raffled of 100 % attendance/participation in the raffle of
cases cases within 5 minutes after notice.
100 % charge-out slip accurately signed within 5
Signed the charge-out slip
minutes after attending raffle of cases.
100% Received/filed the charge out slip upon
Received/filed the charge out slip
receipt

100 % folders accurately received within 5

Received the case folder/s
minutes after raffle of cases.
100% accurately prepared and updated index
Prepared and updated the index cards cards within 5 minutes after receipt of case
folders.
100% LCMS updated as to the newly received
Updated the LCMS case folder within 15 minutes from receipt
thereof.
Tracked documents under the document 100% documents accurately tracked within 5
tracking system minutes upon receipt

ASSIGNMENT OF CASES TO LRs:

Notified records office for the assignment 100% Notified records office for the assignment
of cases of cases within 15 minutes after preparation.

100% of the case folders accurately prepared for

Prepared the CFs for assignment
assignment to concerned Researcher.
100% Oversaw the assignment of cases to LRs
Oversaw the assignment of cases to LRs
within 15 minutes

100% of the case folders accurately assigned to

Assigned CFs to LRs
Researchers within 15 minutes after preparation.

100% Oversaw the releases of CFs within 15

Oversaw the releases of CFs
minutes after preparation
100% of the case folders accurately released to
Researcher concerned within 5 minutes after
assignment.
Released the CFs/Receives the CFs
Released the CFs/Receives the CFs
100% of the case folders accurately received by
the Researcher within 5 minutes from
assignment.
Updated the LCMS (No identification of 100% of the LCMS data accurately updated as
LR name) to the assignment of CF to the Researcher.

REVIEW OF CASE FOLDERS:

Evaluated the CF to determine the 100% of the case folders assigned accurately
nature, complexity, urgency and evaluated to determine the nature, complexity,
completeness (if not complete, return to urgency and completeness within 10 minutes
COS for referral to DS) from assignment.
100% of the case folders accurately studied
Studied the case
within 2 days from evaluation thereof.
100% of the applicable laws and jurisprudence
Researched the applicable laws and
relevant to the case are accurately researched
jurisprudence
within 2 days from evaluation.
100% of draft decisions accurately drafted within
Drafted Decisions
(3) working days
DETERMINATION OF ACTION TAKEN:
100% of the interlocutory Orders is accurately
Prepared appropriate Orders prepared within 10 minutes from evaluation by
the LR.
100% of the interlocutory Orders is accurately
Drafted the Orders drafted within 10 minutes from evaluation by the
LR.
100% of the draft IO accurately reviewed within 5
Proofread/Reviewed the draft Orders
minutes from submission to the COS.

100% of the draft IO is accurately finalized within

Encoded/finalized the draft Orders
10 minutes from submission of IO for signature

100% of the draft IO is signed by the Ponente

Signed the draft Orders
after submission of IO for signature.
100% of the signed IO’s accurately forwarded to
Forwarded the signed Order to DARAB
the DARAB Secretariat within 5 minutes from
Secretariat
receipt.

Sets the Case for Deliberation 100% Sets case for Deliberation

100% Notice for Case Deliberation accurately

Notified DARAB Secretariat submitted to the DARAB Secretariat within 5
minutes after preparation of Notices.
100% case Matrices accurately prepared within 1
Prepared Case Matrix
day from notice of deliberation.
100% case Matrices accurately discussed with
Conferred/discussed the case matrix with
the Ponente within 20 minutes from preparation
the Ponente
thereof.
Encoded/finalized the case Matrix for 100% case Matrices accurately finalized within
Deliberation 20 minutes from preparation thereof.
 100% the case for deliberation set within 10
Set the case for deliberation minutes from submission of case matrices to the
DARAB Secretariat
100% Notice for Deliberation accurately issued
Issued Notice of Deliberation within 10 minutes from submission of the case
matrices.
100% signed final draft
Indorsed the Signed Final Draft Decision,
Decision/Resolution/Order with case folder
Resolution or Final Order together with
accurately indorsed to the DARAB Secretariat
the case folder to the DARAB Secretariat
within 15 from the signing thereof.
Oversaw endorsement to DARAB 100% Oversaw endorsement to DARAB
Secretariat Secretariat 5 minutes
100% of the LCMS data accurately updated as
to the indorsement of Final
Updated the LCMS
Decision/Resolution/Order/CF to the DARAB
Secretariat.
RECORDING/PHYSICAL
INDORSEMENT/ROUTING
100% signed Decision/Resolution Final Order
Received the signed Decision, Resolution
with case folder accurately received within 5
and Final Orders with the case folder
minutes from indorsement.
100% data accurately recorded in the Logbook
Recorded in the Logbook and Individual
and Individual Index Cards within 10 minutes
Index Card
from receipt.
Routed/Indorsed signed Decision, 100% signed Decision/Resolution/Final Order
Resolution or Final Order together with together with CF accurately indorsed/routed to
the Case Folder to the BM/Ex-Officio the BM/Ex-Officio Member within 10 minutes
Members from receipt.
CONDUCT OF CLARIFICATORY HEARING:

100% Notices of hearings accurately sent out

Sents out Notice of Hearing; within 30 minutes from release of Order for
Clarificatory Hearing.
100% Travel Order accurately Prepared within
Prepared Travel Order
30 minutes
100% Ticket accurately Prepared/Purchased
Prepared/Purchased ticket
within 1 day
100% TEVs accurately Prepared within 30
Prepared TEVs
minutes
100% Hearings set together with BM within 45
Set Hearings together with BM
minutes
100% field Offices accurately coordinated within
Coordinated with the field office
30 minutes from the release of Order for
concerned
Hearing.

100% Clarificatory Hearings accurately

Conducted hearing
conducted within 1 day of the scheduled hearing.
 100% of Order/Resolution accurately issued
Issued Order, if necessary during the clarificatory hearing within 5 minutes
from Motion thereon.
100% Transcript of Stenographic Notes (TSN)
Transcribed the Transcript of
accurately transcribed within 1 week after the
Stenographic Notes (TSN)
hearing.
RENDITION OF DECISION:
100% Draft decision accurately submitted within
Submitted the draft Decision
4 days from the assignment of the CF.
100% draft decision accurately reviewed/
Proofread/Reviewed/finalized the
proofread and finalized within 1 hour from
draft Decision
submission
100% draft decision accurately edited for
Edited the draft Decision (final)
finalization within 15 minutes from submission.
100% of the draft decision accurately signed
Signed the Decision
within 1 day from submission.
POST-JUDGMENT ACITVITIES:
100% of signed decision accurately prepared for
Prepared the CFs for transmittal transmittal to the DARAB Secretariat within 10
minutes from receipt.
100% Oversaw the CFs for Transmittal within 5
Oversaw the CFs for Transmittal
minutes
100% of signed Decision recorded for transmittal
Recorded transmittal of CFs
within 5 minutes from receipt.
100% LCMS data accurately updated for
Updated LCMS transmittal of signed decision to the DARAB
SECRETARIAT within 5 minutes upon receipt.
Final checking of Documents 100% Checked of Documents within 5 minutes
100% of signed Decisions accurately forwarded
Forwarded to DS for routing to other BMs to the DARAB Secretariat for routing to other
BMs within 5 minutes from receipt.

Received MRs/other post-judgment 100% MR (or other post-judgment pleadings\

remedies plus the CF from DARAB remedies including CF) accurately received
Secretariat (DS) within 5 minutes from the DS.
Recorded in the logbook and Individual 100% Recorded in the logbook and Individual
Index Cards of MR/other post judgment Index Cards of MR/other post judgment
remedies plus the CF from DARAB remedies plus the CF from DARAB Secretariat
Secretariat (DS) (DS) within 5 minutes from receipt
100% Updates LCMS within 5 minutes from
Updated LCMS
receipt

Assigned MR/other PJ remedies to Legal 100% MR/PJ Remedies accurately assigned to

Researcher Legal Researcher within 10 minutes from receipt.

100% MR/PJ Remedies accurately evaluated by

Evaluated MR/other post-judgment
the concerned Researcher within 10 minutes
remedies
from receipt
Edited/Finalized Proofreading of MR and 100% Finalized edited MR and other post
other post judgment remedies judgment remedies within 5 minutes upon receipt

100% accurately drafted Order to file

Drafted order to file comment/opposition
Opposition/Comment to MR within 20 minutes
to MR (if necessary)
from receipt
100% Order accurately signed by the BM within
Signed the Order
3 days from receipt
100% Notice of Order accurately prepared within
Prepared Notice of Order
10 minutes from receipt
Proofread the Order and recommend for 100% Proofread the Order and recommend for
finalized finalized within 5 minutes from receipt
Finalized draft Order (Hearing) notices of 100% Finalized draft Order (Hearing) notices of
order order 5 minutes from receipt
100% Notice/Order accurately forwarded to the
Forwarded Notice/Order to Secretariat for
Secretariat within 10 minutes for release and
release/mailing
mailing.

Conducted clarificatory hearings (if 100% Clarificatory Hearing accurately

needed) conducted within 15 days from Notice of Hearing

100% Order for clarificatory hearing accurately

Drafted order (hearing)
drafted within 15 minutes from Motion thereon.

100% Notice of Order for clarificatory hearing

Prepared Notice of Order accurately prepared by the Researcher
concerned within 15 minutes from receipt
100% Notice of Order for clarificatory hearing
Signed Order accurately signed by the BM concerned within 15
minutes from receipt
100% Notice/Order accurately forwarded to the
Forwarded Notice/Order to Secretariat for
DARAB Secretariat within 5 minutes for release
release/mailing
and mailing
100% of the applicable laws and jurisprudence
Conducted researches relevant to the Resolution are accurately
researched within 2 days from evaluation.
100% Resolution accurately drafted within 2
Drafted the Resolution
days from receipt
100% draft Resolution accurately proofread
Proofread/Reviewed the draft Resolution
reviewed within 10 minutes from receipt
100% Finalized the draft Resolution within 5
Finalized the draft Resolution
minutes
100% finalized Resolution accurately signed
Signed the finalized Resolution
within 5 minutes from receipt
Forwarded the signed Resolution to 100% signed Resolution (with the CF) accurately
Secretariat with the CF forwarded to the Secretariat

100% LCMS data accurately updated for

Updated LCMS status transmittal of signed resolution to the DARAB
SECRETARIAT within 5 minutes upon receipt.
 100% Polished the draft decisions/resolutions
Polished the draft decision/resolutions
within 45 minutes from receipt

100% Final editing/proofreading within 45

Final editing/proofreading
minutes from receipt

Received and Records in the Logbook 100% Decision/Resolution/Final Order accurately

and Index card of the signed Decision, received and recorded in the Logbook and Index
Resolution and Final Order Card within 5 minutes from receipt;

Signed the Decision in case the BM/Ex-

100%Signed the Decision in case the BM/Ex-
Officio Members has a comment, case
Officio Members has a comment, case folder will
folder will be returned to DARAB
be returned to DARAB Secretariat, otherwise, he
Secretariat, otherwise, he shall concur
shall concur and sign the Decision, Resolution
and sign the Decision, Resolution and
and Final Order within 1 day
Final Order

Indorsed the Decision, Resolution and 100%Indorsed the Decision, Resolution and
Final Order with comment, for Final Order with comment, for appropriate action
appropriate action to the original Ponente to the original Ponente within 45 minutes

100% final draft Decision/Resolution/Final Order,

Indorsed to DARAB Secretariat together with the CF accurately indorsed to the
DARAB Secretariat;

100% WFP, accurately prepared within three (3)

Prepared WFP
hours from receipt of allocated budget

100% PPMP, accurately prepared within three

Prepared PPMP
(3) hours from receipt of allocated budget

100% APP-CSE, accurately prepared within

Prepared APP-CSE
three (3) hours from receipt of allocated budget

Attended to Budget Defense 100% Attended accurately to Budget Defense

Checked/Updated availability of funds as 100% PPMP/WFP/APP/CSE accurately

provided for in the PPMP checked/updated for availability of funds

100% Purchase request and liquidation

Prepared Purchase Request and
accurately prepared within thirty (30) minutes
Liquidation
from inventory
Prepared of Supplies and Equipment 100% Supplies Inventory Accurately prepared
Inventory within one (1) hour from physical inventory
100% Checked/validates inventory report upon
Checked/validates inventory report
receipt
 100% Case Folders accurately inventoried within
Inventoried Case Folders
five (5) days in a quarter
100% Accomplishment Reports (Monthly,
Prepared/Submitted Accomplishment
Quarterly Report ,Semi-Annual, Year-End)
Reports (Monthly, Quarterly
Accurately Prepared/submitted within 1 day
Report ,Semi-Annual, Year-End)
every semester

Received Pleadings, Indorsements and 100% Pleadings, Indorsement and other Official
Other Official Documents Documents received within (3) minutes

Tracked Official Documents under the 100% Documents Accurately Tracked within (5)
Document Tracking System minutes upon Receipt
100% phone calls promptly satisfied within 5
Attended Inter Office Inquiries
minutes upon inquiry
100% paginated case files accurately within 30
Paginated Case Files
minutes
100% Indexed Case Files accurately within 30
Indexed Case Files
minutes
Encoded Corrections/amendments to 100% Encoded corrections/amendments to
drafts drafts accurately within 45 minutes
100% Reconciled budget vs. expenses within 45
Reconciled budget vs. expenses
minutes
100% Conducted Staff Meeting within 45
Conducted Staff Meeting
minutes
Prepared Agenda 100% Prepared Agenda within 45 minutes
100% Keeps Tracking of the office
Tracked office accomplishment
accomplishment within 45 minutes
100% Jotted Down Notes during Staff Meetings
Jotted Down Notes during Staff Meetings
within 45 minutes
100% Prepared analysis of Budget vs. Expense
Prepared analysis of Budget vs. Expense
within 45 minutes
Oversaw the day to day of the Office 100% Oversaw the day to day of the Office
100% Collates drafts submitted by LRs within 45
Collates drafts submitted by LRs
minutes
Oversaw the LRs assignment and 100% Oversaw the LRs assignment and
accomplishments accomplishments within 45 minutes
Attended to other Tasks 100% Attended to other Tasks

in drop down button

 LTS-MANUAL

DEPARTMENT OF AGRARIAN REFORM

INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW (IPCR) FORM

I, NAME, POSITION OF DARAB SECRETARIAT, DARCO-DARAB, , commit to deliver and agree to be rated on the attainment of the following targets in accordance with the indicated measures for the period

(Name of Ratee), Postionand/or Designation(s), Office, Rating Period

Approved by: NAME

DIRECTOR, DARAB, DATE (mm/dd/yyyy)

Rating Scale and Adjectival Rating

5 - Outstanding 4 - Very Satisfactory 2 - Unsatisfactory

TO BE FILLED UP DURING PLANNING AND COMMITMENT

FUNCTIONS & FINAL OUTPUTS

FUNCTIONS SUBPROCESS OUTPUT SUCCESS INDICATORS (TARGETS + WEIGHT PER

MEASURES) INDICATOR

Final Rating 0.00%

Comments & Recommendations for Development Purposes:

Discussed with:

NAME
 (Name and Signature of Rater(s) Date (mm/dd/yyyy)

Legend:
Qn - Quantity Ql - Quality T - Timeliness
EFORM
D REVIEW (IPCR) FORM

ollowing targets in accordance with the indicated measures for the period JANUARY to JUNE , 2019

SIGNATURE OF RATEE

DATE (mm/dd/yyyy)

1 - Poor

ACTUAL ACCOMPLISHMENTS Rating

SPECIFY SUCCESS INDICATORS Remarks
Qn Ql T A WA
ACCOMPLISHED
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 `

Final Rating

NAME
Name and Signature of Head of Office Date (mm/dd/yyyy)

WA-