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EMERGENCY
PREPAREDNESS & RESPONSE
PROCEDURE
EST.BY OTENG SEGOJWA(SHE) APPROVED ARCHIBOLD CHILISA(MD)
…………………………………. …………………………………………….
EST.DATE 03-05-22 RECENT REVIEW BY NEXT DOC ID V
REVIEW REVIEW
INC DATE 05-05-22 03-MAY- O. MAY-2025 EPR-PRO-3.3-4.9 [01]
2022 SEGOJWA
NAME OF ORGANISATION MICRARK INVESTMENTS(PTY)LTD
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MICRARK INVESTMENTS (PTY) LTD
P. O. Box 30440 Francistown, Botswana Tel +2672405847 / Fax: +267 2419980
Cell: 71459000 Email: chilisaa2002@gmail.com
Emergency Preparedness and Response
1 Introduction
1.1 Scope
This procedure sets out Micrark investments’ arrangements for addressing OHS emergency
preparedness and response.
1.2 Revision History
Revisio Approved
Date Record of Changes
n By
1..0 2022 MAY Initial Issue A.CHILISA
1.3 References
Standard Title Description
ISO: 45001:2018 Occupational Health and Safety Requirements
Management Systems
ISO 19011:2011 Auditing Management Systems Guidelines for Auditing
1.4 Terms and Definitions
‘staff’ are all those working under our control
“we” and “our” refer to Micrark Management
1.5 Responsibilities
The OHS Manager is responsible for all aspects of the implementation and management of this
procedure, unless noted otherwise.
Managers and supervisors are responsible for the implementation of this procedure within the scope of
their responsibilities.
All staff are expected to raise any concerns they have regarding potential OHS emergencies, or planned
responses, with their manager/supervisor.
EST.BY OTENG SEGOJWA(SHE) APPROVED ARCHIBOLD CHILISA(MD)
EST.DATE 03-05-22 RECENT REVIEW BY NEXT DOC ID V
REVIEW REVIEW
INC DATE 05-05-22 03-MAY-2022 O. SEGOJWA MAY-2025 EPR-PRO-3.3-4.9 [01]
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MICRARK INVESTMENTS (PTY) LTD
P. O. Box 30440 Francistown, Botswana Tel +2672405847 / Fax: +267 2419980
Cell: 71459000 Email: chilisaa2002@gmail.com
2 Emergency Preparedness
2.1 General
We have established, implemented and maintain the processes needed to prepare for, and respond to,
potential OHS emergency situations, including:
making preparations by planning actions to prevent or mitigate adverse impacts arising from OHS
emergency situations
how we will respond to actual OHS emergency situations
taking into account the needs of interested parties such as emergency services and neighbours
taking action to prevent or mitigate the consequences of emergency situations, appropriate to the
magnitude of the OHS emergency and the potential impacts
periodically testing the planned response actions, where practicable
periodically reviewing and revising the processes and planned response actions, in particular after
the occurrence of emergency situations or tests
providing relevant information and training related to emergency preparedness and response, as
appropriate, to relevant interested parties, including all persons working under our control
2.2 Identification of potential OHS emergencies
We systematically seek to identify all potential OHS emergencies, whether they are:
enterprise-wide emergencies/accidents Such as fires, explosions, floods, etc., or
emergencies/accidents that may be associated with specific activities, equipment or work spaces
Such as loss of power to specific equipment, failure of alarms or monitoring devices, release of
hazardous materials, serious injuries, traffic accidents, etc.
We monitor the following sources for identifying potential OHS emergencies:
results of identification of hazards and their associated risk assessments
abnormal conditions, such as start-up or shut-down, maintenance or installation etc.
changes to operations, affecting, for example, emergency evacuation routes or access
requirements
legal and other requirements
our records of previous OHS emergencies
OHS emergency situations that have occurred in similar organizations
information on OHS emergency/accident investigations posted on the websites of regulatory
agencies and other interested parties
EST.BY OTENG SEGOJWA(SHE) APPROVED ARCHIBOLD CHILISA(MD)
EST.DATE 03-05-22 RECENT REVIEW BY NEXT DOC ID V
REVIEW REVIEW
INC DATE 05-05-22 03-MAY-2022 O. SEGOJWA MAY-2025 EPR-PRO-3.3-4.9 [01]
µ
MICRARK INVESTMENTS (PTY) LTD
P. O. Box 30440 Francistown, Botswana Tel +2672405847 / Fax: +267 2419980
Cell: 71459000 Email: chilisaa2002@gmail.com
We maintain an OHS Potential Emergencies and Responses Register, that lists all the identified potential
emergencies and accidents, associated impacts, reference to response instructions, the
persons/agencies primarily responsible for tackling each emergency, and the frequency of testing the
response procedure.
This register is continually updated as we identify new potential emergency situations, including during
internal audits and management reviews, and widely communicated, including to all those who have
responsibilities for addressing emergency situations.
3 Emergency Response
3.1 General
The following are considered in developing emergency response instructions:
the type, scale and seriousness of an emergency situation or accident
the appropriate method for responding to each type of emergency situation
the actions required to minimize and/or contain consequences
systems and technologies for monitoring emissions and accidental releases of hazardous materials
inventory and location of hazardous materials storage
numbers and locations of people
critical systems that may impact on OHS
training for general and emergency response staff
detection and emergency control measures
provision of first aid
medical equipment, first aid kits etc.
alternate control systems, e.g. containment systems
evacuation routes and assembly points, including signage
back-up control systems or monitors
fire detection and suppression systems
emergency power sources
availability of local emergency services and details of emergency response arrangements
currently in place
legal and other requirements
previous emergency response experience
the possibility of mutual assistance between neighboring organizations
the need for post-emergency evaluation to determine and implement corrective actions
EST.BY OTENG SEGOJWA(SHE) APPROVED ARCHIBOLD CHILISA(MD)
EST.DATE 03-05-22 RECENT REVIEW BY NEXT DOC ID V
REVIEW REVIEW
INC DATE 05-05-22 03-MAY-2022 O. SEGOJWA MAY-2025 EPR-PRO-3.3-4.9 [01]
µ
MICRARK INVESTMENTS (PTY) LTD
P. O. Box 30440 Francistown, Botswana Tel +2672405847 / Fax: +267 2419980
Cell: 71459000 Email: chilisaa2002@gmail.com
We seek to provide clear, effective and easy-to-follow instructions that provide for a fast response to
OHS emergencies. Such instructions are made widely available, both internally and externally where
external agencies or providers may be involved.
Notices of emergency response instructions (in multiple languages if required) are displayed at points of
use.
When the service of external agencies or providers are required for emergency response, such as
hazardous material contractors, we ensure that suitable contractual call-off arrangements are in place.
3.2 Emergency response equipment
We have assessed the resource requirements for tackling the identified potential emergencies,
including, where appropriate; evacuation, fire suppression, communication, isolation, containment,
shelter, personal protection, and medical evaluation and treatment.
The Senior Management Team ensures that sufficient resources are made available to respond to our
identified potential OHS emergencies.
The emergency response equipment is inspected and/or tested at regular intervals to ensure that it will
be operational in an emergency situation.
Special attention is paid to:
equipment and materials used to protect emergency response staff
informing staff of the limitations of such equipment and materials
training staff in their proper use
3.3 Emergency response training
Managers and supervisors:
ensure that all staff with responsibilities for emergency response management / supervisory roles
are competent to do so, are listed on the Role Profile Register and receive appropriate training
ensure that all relevant staff are trained in OHS emergency response and evacuation procedures
and that appropriate records are maintained.
3.4 Periodic testing of emergency procedures
Emergency procedures, where practicable, are periodically tested, results evaluated and, where
necessary, improvements made.
Where the planned response involves external parties, such as Fire Fighters or Ambulance Crews, we
include such third parties in the exercise wherever practicable.
We maintain appropriate records of all such emergency drills and of any issues/actions arising from their
evaluation.
3.5 Reviewing emergency procedures
Emergency preparedness and response procedures are formally reviewed and revised after and also:
EST.BY OTENG SEGOJWA(SHE) APPROVED ARCHIBOLD CHILISA(MD)
EST.DATE 03-05-22 RECENT REVIEW BY NEXT DOC ID V
REVIEW REVIEW
INC DATE 05-05-22 03-MAY-2022 O. SEGOJWA MAY-2025 EPR-PRO-3.3-4.9 [01]
µ
MICRARK INVESTMENTS (PTY) LTD
P. O. Box 30440 Francistown, Botswana Tel +2672405847 / Fax: +267 2419980
Cell: 71459000 Email: chilisaa2002@gmail.com
during management reviews
following organizational or process changes
as a result of management of change, corrective action, or preventive action
following an event that activated the emergency response procedures
following drills or tests that identified deficiencies in the emergency response
following changes to legal or regulatory requirements
following external changes impacting the planned emergency response
When changes are made in emergency response procedures, we ensure that all staff affected are
briefed as to the changes and that additional training is given if appropriate.
4 Records
Records retained in support of this procedure are listed in the appropriate Controlled Records Register
and controlled according to the Control of Management System Records Procedure.
EST.BY OTENG SEGOJWA(SHE) APPROVED ARCHIBOLD CHILISA(MD)
EST.DATE 03-05-22 RECENT REVIEW BY NEXT DOC ID V
REVIEW REVIEW
INC DATE 05-05-22 03-MAY-2022 O. SEGOJWA MAY-2025 EPR-PRO-3.3-4.9 [01]
