UNIT 5:
DOCUMENTATION,
MONITORING AND
EVALUATION OF NSTP
COMMUNITY-BASED
PROJECTS
DOCUMENTATION OF THE
NSTP PROJECT FOR
COMMUNITY SERVICES
Documentation is a clear-cut
proof that projects are conducted with
the notes and observations being
recorded as guidelines for future
programs like the NSTP
A dynamic documentation
service requires information on new
development in management relevant
to the work and the program
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1. Updated status report is a ready reference of data
that can be the source of information for NSTP,
additional income and undertaking for the institution.
2. Information on the work methods used and results
obtained in previous programs must be available for
new assignments.
3. Serves as references for
a) trainees' information/source data for requirements;
b) staff personnel evidence for rating of student
trainees' performance and growth;
c) monitoring and evaluation purposes of NSTP
projects; and
d) evidence for the support it extends in helping
strengthen the extension service or community
outreach of institutions.
List of NSTP Forms Required for
Documentation during Community
Immersion
For trainees, they must submit the
following:
1. Waiver
2. letter of request to the barangay
to conduct for immersion
3. acceptance letter of barangay
4. community needs.
5. Memorandum of Agreement
(MOA) or Memorandum of
Understanding
6. Narrative report format
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MONITORING OF NSTP
PROJECTS
• It is an awareness of state of a project. It is an observation of several
changes that occur over time.In example, trainees would take note
of whether there is an increasing participation among community
people in the series of projects that they conduct. Or it could be
that trainees would note of how much they are able to spend for a
single sub-activity with regards to how cost-efficient their general
activities are. Monitoring provides a certain degree of background
knowledge on what else to change, to adjust and to adapt over the
course of time that the project is being implemented.
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TOOLS NEEDED IN THE
MONITORING PURPOSES
Journal or Process Recording
A record of day-to day activities
Gantt Chart
Monitoring of projects are being
implemented on time
Summary Checklist
Indicators that need to be checked
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EVALUATION OF NSTP
PROJECTS FOR COMMUNITY
IMMERSION
To NSTP trainees and trainors,
evaluation means the value or meat of
his teaching-learning activities.
Questions asked mostly are: "Did I
meet the objectives? Are the strategies
appropriate in meeting the objectives?
Do the results equate with the inputs
spent?"
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IMPORTANCE OF EVALUATION
1. It provides trainors/trainees and other people an
idea of the activities progress and accomplishments
and how they fare well in the achievement of goals.
2. Results serve as basis for empowerment in carrying
out activities.
3. It provides an avenue of making program revision
and adjustments.
4. It provides opportunity for the trainees to
experience and develop skills in conducting
evaluation
WHAT TO EVALUATE
EFFORT EFFECT ADEQUACY
EFFECTIVITY PROCESS
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HOW ARE THE NSTP PROJECTS
EVALUATED
1. Identification of the objectives.
a) It must be in behavioral terms.
b) It must include the domains of learning which served as basis of assessing their knowledge, skills and
attitudes.
2. Examine program activities and implementation procedures.
a) What are the activities identified to meet the objectives?
b) How are these activities undertaken?
c) Did it achieve the objectives of the program?
3. Indicators of expected outcome.
a) Are the methods/approaches relevant to the project?
b) Are the materials appropriate for the activity?
c) Are there changes among clients on the following:
Knowledge, Attitude (values, belief, habits, practices) and skills
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ALL OF US HAVE A
DIFFERENT PURPOSE
IN LIFE
BUT ONE COMMON
PURPOSE IS TO HELP
OTHERS
-CATHERINE PULSIFER
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THANK YOU
