DOCUMENTATION,
MONITORING AND
EVALUATION OF NSTP
COMMUNITY BASED
PROJECTS
PREPARED BY: MS. JOANA
Learning Objectives
At the end of this unit, the student should be able to:
a.Identify the documents, monitoring and evaluation
instruments need in measuring the success of NSTP
community immersion projects.
b.Make use of the documentation technique, monitoring
guides and evaluation instruments to ensure meaningful
program implementation of NSTP; and
c.Appreciate the values of having proper documentation,
monitoring and evaluation of the project for community
service.
Documentation is a clear-cut proof that projects are conducted with
the notes and observing being recorded as guidelines for future
programs like the NSTP.
List
of NSTP Forms Required for Documentation during
Community Immersion
For trainees, they must submit the following:
1. Waiver
2. Letter of request to the barangay to conduct for immersion
3. Acceptance letter of barangay
4. Community needs assessment
5. Memorandum of Agreement (MOA) or Memorandum of
Understanding
6. Narrative report format
MONITORING OF NSTP PROJECTS
Result monitoring is a systematic and
continuous procedure in checking programs
and projects done during the NSTP
community immersion. It is an awareness
of a state of project. Monitoring of projects
is done consistently and by certain
measures. It is an observation of several
changes that occur over time.
Tools Needed for Monitoring Purposes
1. Journal or Process recording. According
to Merriam-Webster O N-Line Dictionary, a
journal is “a.) an account of day-to-day
events. b.) a record of experiences, ideas, or
reflections kept regularly for private use.”
Similarly, a process recording is also an
account of day-to-day events, but it deals
heavily on how a certain task was performed
and achieved.
Tools Needed for Monitoring Purposes
2. Gantt chart. Created by Henri Gantt to
illustrate a summary breakdown of work
elements, the Gantt chart is useful in
monitoring if NSTP projects are being
implemented on time.
3. Summary checklist. From the start, the
implementers of the project write the indicators
that need to be present to check whether there
is progress.
EVALUATION OF NSTP PROJECTS FOR COMMUNITY
IMMERSION
In every project for NSTP, its
activities require an effective
system that provides information
on the extent to which projects
are achieving their objectives.
EVALUATION OF NSTP PROJECTS FOR COMMUNITY
IMMERSION
Evaluation as defined by a systematic assessment of the value
or worth of something. This something could be the NSTP
projects or other programs, a technique used in the fieldwork
or a situation prevalent in a particular community.
ToNSTP trainees and trainors, evaluation means the value or
meat of his teaching-learning activities. Questions asked
mostly are: “Did I meet the objectives? Are the strategies
appropriate in meeting the objectives? Do the results equate
with the inputs spent?”
Importance of Evaluation
1. It provides trainors/trainees and other people an idea of the
activities’ progress and accomplishments and how they fare
well in the achievement of goals.
2. Results serve as the basis for empowerment in carrying out
activities.
3.It provides an avenue for making program revision and
adjustments.
4.It provides an opportunity for the trainees to experience and
develop skills in conducting evaluation.
What to Evaluate?
There are five aspects of evaluating the NSTP Project in order to
be successful namely:
1.Effort - In measuring the efforts exerted in the
project, the trainees use the input evaluation type
which identifies available resources both in
human (personal), material resources such as
money, educational tools, methods or techniques,
and the activities undertaken.
2. Effect - In assessing effect, trainees and like
measure the outcomes of the efforts made.
What to Evaluate?
There are five aspects of evaluating the NSTP Project in order to
be successful namely:
3. Adequacy- In measuring adequacy, trainees
need to look into the effectiveness of the project in
terms of the number of clients being served.
4. Efficiency - This is done by determining the
cost benefit analysis by the trainors of the trainees,
and identifying the benefits derived from the
program.
What to Evaluate?
There are five aspects of evaluating the NSTP Project in order to
be successful namely:
5. Process - In evaluating the NSTP Project, one
should answer the questions on how and why the
project worked or did not work. It also responds to
the question of how the different project inputs
can be utilized to arrive at good outcomes.
ACTIVITY 5
1. How is documentation important in a
project implementation?
2. Why do we need to monitor the
project?
3. What is the effectiveness of evaluation
in a project implementation?
