Water and Power Development Authority

Revised WAPDA Transport Policy

(Amended September 2024)

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 INDEX

Sr. No. Description Page

1 CHAPTER-I GENERAL 04

Section 1- Introduction 04
Section 2- Organization and Function 05
Section 3- Control and use of Transport 05
2 CHAPTER-II ENTITLEMENT OF VEHICLES

Section 1- Use of vehicle by the Authority 06

Section 2- Use of vehicle by the MD/ CEOs/ 06
GMs/Secretary
Section 3- Use of vehicle by CEs/PDs/DGs 06
Equivalent (Officers BPS-20)
Section 4- Use of vehicle by 06
SEs/PDs/REs(Field Officers BPS-19)

Section 5- Vehicles for Directorates / Offices 07

Section 6- Vehicles For Operational Duties 07

(Admn / Coord)

Section 7- XENs & AXENs 07

Section 8- Vehicles for Advisors 07
/Consultants
Section 9- Vehicles for Officers on Projects 07
3 CHAPTER-III CONTROL & USE OF TRANSPORT

Section 1- Common Services Wing 08

Section 2- Water Wing Transport Pool 08
Section 3- Power Wing Transport Pool 08
Section 4- Community Services 08
Section 5- Demand & Sanction of 09
Transport
Section 6- Marking of WAPDA Vehicles 09
Section 7- Parking of Vehicles 09
Section 8- Documentation 09-12

4 CHAPTER-IV ACCIDENTS

Section 1- Causes 13
Section 2- Preventive Measures 14
Section 3- Action on Occurrence of 15
Accident
Section 4- Damage on Account of Accident 15

5 CHAPTER-V EMPLOYMENT OF DRIVERS

Section 1-Prescribed Test 16

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Sr. No. Description Page
6 CHAPTER-VI INSURANCE OF WAPDA VEHICLES

Section 1- Comprehensive Coverage 17

Section 2- Third Party Liability Coverage 17
Section 3- Insurance Providers: 17
Section 4- Policy Terms and Conditions 17
Section 5- Claims Process 17
Section 6- Risk Management Practice 17
Section 7- Periodic Review 17

7 CHAPTER-VII MISUSE OF TRANSPORT

Section 1- General 18
Section 2- Agencies Authorized to Check Misuse 18

Section 3- Action on Misuse Reports 18-19

8 CHAPTER-VIII PROCEDURE FOR ISSUE AND ACCOUNTING

OF POL

Section 1- Economy Measures 20

Section 2- SOP for Issuance of Vehicle Fuel 20-23
Cards

9 CHAPTER-IX REPAIR & MAINTENANCE OF VEHICLES

Section 1- Importance and Necessity 24

Section 2- Driver’s Responsibility 24
Section 3- Checks Before Proceeding on Duty 24
Section 4- Checks During Halts on Long Journey 25
Section 5- Repair of Vehicle 25
Section 6- Purchase of Tyres / Battery 26
Section 7- Tyres Life 26
Section 8- Battery Life 26
Section 9- Servicing of Vehicle 26
Section 10-Oil Change 26
Section 11-System of Maintenance 27
Section 12-Daily Maintenance 27
Section 13-Periodical Maintenance 27-28
Section 14-Spot Check 28
Section 15-Annual Technical Inspection 28
10 CHAPTER-X PURCHASE & DISPOSAL OF VEHICLES
Section 1- Purchase of Vehicle 29
Section 2- Classification of Vehicles 29
Section 3- Procedure of Classification 30-33

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 CHAPTER-I

GENERAL
SECTION 1 - INTRODUCTION

i. The Water and Power Development Authority (WAPDA) is at the forefront of

supplying water and power across Pakistan, vital for the country's development and
prosperity.

ii. Recognizing the pivotal role transportation plays in fulfilling its mandate, WAPDA is
formulating a comprehensive Transport Policy.
iii. Instructions were issued from time to time and also Transport policy 1987 was
issued.
iv. With the passage of time and also structural changes in WAPDA, the Transport
rules and Policy required review and updation. The same has been done and now
WAPDA Revised Transport Policy 2024 has been formulated having all important
Transport guidelines and instructions for guidance of all WAPDA Formations.

GOALS AND OBJECTIVES

i. Efficiency Enhancement:
WAPDA aims to streamline transportation processes to guarantee the timely
delivery of essential resources to project sites, optimizing operational efficiency.
ii. Maximum Economy
Maximum economy in the use of transport and minimize its misuse.
iii. Quality Repair & Maintenance
Proper system of maintenance and repairs to enhance the serviceability and life of
WAPDA Vehicles.
iv. POL
Streamlining issue of POL and its accounting thus eradicating menace of POL
pilferage in WAPDA.
v. Safety Standards:
Prioritizing safety, the policy mandates stringent safety protocols to protect
transportation staff, assets, and the public from potential hazards.
vi. Environmental Sustainability:
WAPDA commits to reducing its carbon footprint by adopting eco-friendly
transportation practices, aligning with national and global sustainability goals.
vii. Cost Optimization:
Rationalizing transportation costs through strategic planning, resource allocation,
and leveraging technology to maximize operational savings.

viii. Capacity Building:

Investing in training and development programs to enhance the skills and
capabilities of transportation personnel, ensuring they are equipped to meet the
demands of the evolving transportation landscape.

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 SECTION 2 - ORGANIZATION AND FUNCTION

The three Wings of WAPDA shall maintain their separate transport pools at Lahore.

The central pool will function under Director (Transport) and cater for transport
requirements of Common Services Wing. Water Wing pool will function under GM (C&M)
Water and cater for Transport requirements of Water Wing. Power Wing pool will function
under GM (Hydel) Operation and cater for transport requirements of Power Wing.

SECTION 3 - CONTROL AND USE OF TRANSPORT

The Head of Division, Formation, or Project bears the responsibility of effectively

coordinating the utilization of all load and passenger-carrying vehicles within their
jurisdictional areas.
This entails maintaining accurate records and ensuring the timely submission of reports
and returns to the Head of Division, facilitated through the Officer Incharge of Transport
within the respective formation.

Project Directors and Heads of Divisions/Organizations are urged to uphold these

instructions with utmost diligence, ensuring full adherence to both the literal requirements
and the underlying principles of the guidelines.

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 CHAPTER-II

ENTITLEMENT OF VEHICLES

SECTION 1 - USE OF VEHICLE BY THE AUTHORITY

i. Staff Car – Chairman:
Chairman is authorized up to 2000 CC WAPDA maintained Chauffeur driven
Staff Car for official & private use with fuel quota as per requirement.
ii. Staff Car – Members:
Members of Authority are authorized to use up to 1800 CC WAPDA
maintained Chauffeur driven Staff Car for official/Private purposes with fuel
quota as per requirement.

iii. Field Vehicle for Authority:

Authority is authorized to use WAPDA maintained chauffeur driven 4x4
vehicle for field / outstation duties with fuel quota as per requirement.

SECTION 2 - USE OF VEHICLE BY THE MDs/ CEOs/

GMs/ SECRETARY
i. Staff Car:
MD/ CEOs/ GMs/Secretary/PSO to Chairman are authorized to use up to
1600 CC WAPDA maintained chauffeur driven Staff Car for official/Private
purposes with fuel quota 300 liters in one calendar month and there is no
restriction on the radius of journey.

ii. Field Vehicle:

MD/ CEOs/ GMs/Secretary/PSO to Chairman are authorized to use
chauffeur driven 4x4 vehicle, WAPDA maintained for field / outstation
duties with fuel quota as per requirement. The Field Vehicle will be parked
at Pool.

SECTION 3 - USE OF VEHICLE BY CEs/PDs/DGs

OR EQUIVALENT (BPS-20)
CEs/PDs/DGs and Equivalent are authorized to use up to 1300 CC car /
4x4 Jeep / D/Cabin) WAPDA maintained chauffer driven with fuel quota of
200 liters for official/private use. For outstation / tours, fuel will be provided
as per mileage/requirement.

SECTION 4 - USE OF VEHICLE BY ALL SEs /PDs /REs /

FIELD OFFICERS (BPS-19)
i. WAPDA maintained chauffer driven car up to 1300 cc with fuel quota of 160
litres per month for official local use. For outstation / tours, fuel will be
provided as per mileage / requirement.
ii. D/Cabin for Power Houses in Hard Area.
iii. S/Cabin for Power Houses other than Hard Areas.

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SECTION 5 - VEHICLES FOR DIRECTORS / OFFICERS (BPS-19) AT HEAD OFFICE.
Cars up to 1300 cc earmarked for respective Directorates (Annex-I) shall be used
by the Officers for official local duties and will be under the administrative control of
respective GM. The vehicle will be chauffer driven with fuel quota of 160 litres per
month for official local use.
i. The vehicle will be parked in the office premises / pool after official duties.
ii. For field / outstation duties transport will be provided by concerned Wing
Transport Pool on requisition basis.
iii. Vehicle allotted to Directors (Security) / (Vigilance) / (Legal) / Secretary
Sports Board / Dir (Secretariat) / (PR) / SE/PD (BC) / Director (Transport) /
Director (S&E) & Medical Superintendents (MSs) of Hospitals are allowed
to be parked at their residences in view of the emergency / unforeseen
situation.

SECTION 6 - VEHICLES FOR OPERATIONAL DUTIES (ADMN / COORD)

i. Building Circle, PR Division, S&E Division & Security Dte will hold one (1)
road worthy / suitable vehicle for operation/coordination duties.
ii. [[

ii. One (1) Suzuki Van & One (1) Single cab for each WAPDA Hospital for
Admin / Coord duties.
iii. One (1) Suzuki Van for each dispensary
iv. Fuel limit for office use 130 Liters in one calendar month.
SECTION 7 – XENs/REs/ AXENs/AREs (BPS-17 & 18)
Independent Divisions / Sub Division shall be provided (D/Cabin / S/ Cabin) by the
concerned GM / PD.

SECTION 8 - VEHICLE FOR ADVISORS /

INDIVIDUAL CONSULTANTS

i. As per terms & conditions of employment contract.

ii. For Field & Outstation official visit, suitable vehicle (owned/rented) shall be
provided by the concerned PD// Office.

SECTION 9 - VEHICLE FOR OFFICERS ON PROJECTS

i. Use of transport at under construction Project will be provided / admissible in

accordance with PC-I of the Project with the approval of PD concerned.

ii. Vehicle allotment / requirement to any specific office not covered under the
revised WAPDA Transport Policy shall be put up to Authority through
concerned Member for approval.

Note: Vehicle Entitlement to any specific office not covered under the Revised
WAPDA Transport Policy 2024 shall be put up to Authority through
concerned Member for approval.

All types of Transport subsidies previously entitled to BPS 20/19 Officers

(CCC, Training Institutes etc.) are withdrawn with immediate effect.

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 CHAPTER-III
CONTROL & USE OF TRANSPORT
In order to improve the control and use of transport and rationalize repair and
maintenance, each Wing/formation (Head office/ Field office level) may establish/ maintain
and control its own Transport pool by Director Transport of concerned formation as per
their requirement.
However, following Lahore/Islamabad based transport pools are formed;
SECTION 1 - COMMON SERVICES WING
Central Pool Lahore (Sunny view):
2x (4x4) Jeep
1x 1600 cc Car
1x 1300 cc Cars VIP / Protocol
Duty
2x 1300 cc Cars
1x D/cabin pickup
2x Hiace
3x Suzuki Van For pool /
2x Suzuki Cars outstation duty
2 x Single Cab / Pick up
Total: 16
Islamabad (Mega Hydel Complex):

1x (4x4) Jeep
1x D/cabin pickup
1x 1300 cc Car
1x 1600 cc Car
2x Suzuki Bolan
Total: 06
SECTION 2 - WATER WING TRANSPORT POOL
(LAHORE BASED)

2x (4x4) Jeep
2x D/cabin Pickup
3x 1300 cc Cars
Total: 07

SECTION 3 - POWER WING TRANSPORT POOL (LAHORE BASED)

1x (4x4) Jeep
2x D/cabin pickup
2x 1300 cc Cars
Total: 05
SECTION 4 – COMMUNITY SERVICES

i. Community Transport Service to WAPDA employees will be provided by

Transport Directorate WAPDA only by plying Buses/Coasters/Hiaces as per
requirement on existing routes at Lahore. All mini community pools are dissolved.
ii. At project, the concerned GM / PD shall provide community transport to project
employees as per requirement / authorization.

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 SECTION 5 - DEMAND AND SANCTION OF TRANSPORT.
For field tours/outstation duties, requisition Annex-II will be forwarded to
concerned Director / Transport Officer prior 48 hours duly approved by the head of
division/formation/project. In case of emergency/urgency vehicle shall be allowed
on telephone and requisition submitted later on.

SECTION 6 - MARKING OF WAPDA VEHICLES

In order to ensure easy and quick recognition of WAPDA community vehicles,

markings of WAPDA monogram and name shall be painted.

SECTION 7 - PARKING OF VEHICLES

All entitled officers are allowed to park the vehicles at their residences at own risk &
cost.

Except for the vehicles permitted to be parked at the residence of entitled officers
all other vehicles will be parked at the office premises.

As far as possible vehicles should be parked in covered garages/sheds to provide

protection against theft and weather.

SECTION 8 - DOCUMENTATION

Following documents will be maintained and kept up to date in every office holding
transport on their charge:
i. Register of Vehicles on Charge:
It will be maintained on the prescribed form and will show particulars and details
of all vehicles on charge whether allotted or loaned temporarily.

ii. Register of Hired Transport:

All vehicles taken on hire from public transport companies shall be shown in this
Register.
iii. Vehicle’s Logbook.
a. For the purpose of recording monthly fuel consumption and for
periodical maintenance, the Logbooks shall be maintained.
b. Two Logbooks of each vehicle will be maintained and used for each
alternate month.

c. Instead of writing point to point local journeys, monthly single entry against
all local duties be made.

d. Outstation duties/Tours be entered as per move sanction, information

regarding particulars of duty and actual distance covered according to the
Milometer readings will be recorded under the signature of the officer/ APS
(in case of Grade-20 and above) using the vehicle. Mileage covered from
garage to the place where the vehicle is required and back to garage after
completion of duty will form part of the journey.

e. Mileage (KM/L) of the vehicles shall be checked twice in a year by the

concerned Transport In-charge.

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iv. Documents with the Drivers:
The following documents shall be in possession of the driver of a vehicle while on
duty:
a. Current Copy of Logbook.
b. Requisition signed by competent authority.
c. Vehicle Registration Book together with Token.
d. Third Party Insurance Certificate (if available).
e. Copy of Highway Code.
f. Vehicle Driving License
g. Accident Proforma (Annex-III).

v. Surplus/ Transfer of vehicles

a. No vehicle shall be declared surplus without the prior permission of the

Member concerned.
b. No vehicle shall be transferred or disposed-off without the prior
permission of the Member concerned.
c. Information concerning surplus vehicles will be disseminated within the
field formations and offices for potential utilization. If these vehicles
remain unused within the respective wing, they will be transferred to the
central pool for further allocation and utilization.

d. Vehicles should be properly transferred as per its book value after fulfilling all
codal formalities.

vi. Statistics and reports/Returns

Vehicle Statements.

All Chief Engineers, Project Directors, and Heads of Divisions are required to
submit a quarterly consolidated vehicle statement to the respective General
Manager who will forward the same to Wing Pool In-charge and Director
(Transport) WAPDA by the 15th of the month following the quarter. This statement
should be submitted as per proforma (Annex-IV).

These statements serve as crucial tools for officers at different levels to identify
and address issues such as prolonged periods of vehicles being off-road or
unsatisfactory conditions within a specific transport unit. They enable timely
remedial measures to be initiated, ensuring optimal utilization and maintenance of
the transport fleet.

vii. Use of WAPDA Transport

a. Hiring of official Transport (On Payment)

1. Hiring of buses by WAPDA employees for self-Marriage / children

marriage will be allowed subject to availability.
(1) Reservation Charges (non-refundable)
Buses - Rs. 4000

(2) Overtime
For Driver & Conductor – Rs. 1000 each
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 (3) Fuel Charges

Buses Rs. 100 / KM

 In case of any damage caused to the vehicle during private use the
user will be responsible to bear the loss in all circumstances.

b. Transport For Other Purposes

1. At Project sites conveyance in WAPDA vehicle of seriously ill patients,

who are entitled to free medical treatment at the expense of WAPDA to
nearest suitable hospital or medical practitioner will be free of charge,
provided such vehicle is locally available.

2. Vehicles shall be provided to foreign experts and technicians etc.

assigned to the Projects, for their official use as and when required.
They shall also be allowed to use the vehicles from their residence to
office or project site and back free of charge if so provided in their
agreements. For staff cars required by foreign experts and technicians.
for private use, mileage charges shall be recovered at the rates fixed by
the Authority.

c. Conveyance of Dead Bodies of WAPDA Employees to their Home

Towns

WAPDA Transport, if available will be provided to carry the dead body of

a WAPDA Employee/deputationist or any member of his family to his
home town. In case of Non-availability of WAPDA Transport,
reimbursement of actual cost as per receipt from his / her own Office
shall be made.

d. Community Service Charges (Paid by Employee) effective 1st Oct 2024

Sr.
Category Existing Rates Revised Rates
No.
1 BPS-1 to 4 Rs. 85 per month Rs. 500 per month
2 BPS-5 to 10 Rs. 95 per month Rs. 750 per month
3 BPS-11 to 15 Rs. 140 per month Rs. 1000 per month
4 BPS-16 & Above Rs. 250 per month Rs. 1500 per month
Per Employee Family as
Follows:

School going First 2 children – Rs. 500

5 Rs. 150 per month
children For 3rd Child – Rs. 1000
For 4th Child – Rs. 2000
For 5th Child – Rs. 3000

Duplicate pass
6 Rs. 100/- Rs. 300/-
Charges

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 e. USE OF WAPDA VEHICLES

The competent authority is pleased to approve the following:-

1. The officers of BPS-17 and above holding valid driving license are
allowed to drive the authorized vehicle for official duties.

2. Limit for the use of vehicle for official duties in kilometers per month will
be as under:-

Other than Baluchistan Province Baluchistan Province

(a) For office use 2000 - K.M. 2000 – K.M.

(b) For field use 4000 – K.M. 6000 – K.M.

3. POL beyond limits as per Para-2 above will be issued with the approval
of Head of Division/Project Director/Chief Engineer concerned.

vii. Tours

1. Officers proceeding on tours where no field work is involved will travel by

Rail or Air as far as possible where two places are so connected. However
road transport can be used in emergent and special cases with the prior
permission of the superior officer prescribed by the Authority. An officer
proceeding on tour by road or by official transport may commence and end
his journey at his residence.

NOTE:- Officers on tour may use WAPDA vehicles for journeys from place of
residence to office and back and for lunch to residence or Hotel and back to offices.

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 CHAPTER-IV

ACCIDENTS

SECTION 1 - CAUSES

The following are some primary causes of accidents resulting in the loss of valuable
lives and property, which must be rigorously addressed:

i. Inadequate selection and employment of drivers, often due to lack of

basic education, leading to:

(1) Disregard for other road users due to poor manners.

(2) Lack of road awareness often misinterpreted as innate.
(3) Failure to anticipate potential hazards due to a lack of imagination or
foresight.
(4) Confidence plays a vital role in driving; it enables drivers to remain
composed and make quick decisions in precarious situations. However,
overconfidence poses significant risks. Confidence is an asset when
appropriately utilized but becomes a liability when misplaced or abused.
(5) Lack of familiarity with the Highway Code.

ii. Rapid turnover of drivers between vehicles.

iii. Insufficient incentives and ineffective penalties.
iv. Poor road conditions, such as uneven surfaces, slippery roads, and narrow
passages with steep inclines, exacerbated by:

(1) Inadequate road infrastructure to accommodate increasing traffic.

(2) Lack of road etiquette, courtesy among users, and insufficient signage.
(3) Absence of essential mechanical devices like indicators and traffic signals.
(4) Mixed usage of left-hand and right-hand drive vehicles.

v. Inadequate enforcement of existing regulations, leading to:

(1) Speeding and reckless driving.

(2) Operation of mechanically compromised vehicles.
(3) Unauthorized individuals operating vehicles.
(4) Overloading or improper loading of vehicles.
(5) Unauthorized vehicle usage.
(6) Driver fatigue or illness.
(7) Non-compliance with traffic regulations.

vi. Reduced visibility and obstructed sightlines.

vii. Tyre or tube blowouts.
viii. Imbalanced brakes that induce vehicle spinning during hard braking
on slick surfaces.

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 SECTION 2 - PREVENTIVE MEASURES

The following preventive measures should contribute to the avoidance or minimization

of accidents:
a) Employment of Drivers:
Drivers should meet specific criteria including good physical condition, at least 5 years of
driving experience, and basic education. They should only be employed after passing
technical driving and medical tests.
b) Annual Fitness:
Each driver in WAPDA should be made to undergo medical check up and driving test
for retention in service by a Driving Test Board headed by at least and Executive
Engineer”.
c) Surprise Check:
Surprise check of vehicle by DD(Tpt) / Transport In-charge for over speeding & over
loading.
d) . Driving by Authorized Persons:
No vehicle should be driven by any person other than the licensed driver in-charge of
the vehicle. Grade-17 and above officers holding valid driving license are allowed
private use and also allowed to drive WAPDA vehicles. Officers of Transport Directorate
are also allowed to drive if and when their duty so warrants. In case a driver falls sick
during long journey the officer may drive a vehicle provided he holds a valid driving
license.

e) Road Sense:
Make concerted efforts to instill road sense and adherence to the Highway and
Motorway Code among drivers. Transport Officers should conduct lectures on the
Highway and Motorway Code at least in six months.
f) Obedience to Orders:
Discourage negligent driving and casual attitudes by promoting discipline and
obedience to orders.
g) Driver Checks:
Drivers must meticulously check vehicles for fitness before moving, paying particular
attention to tyres condition and air pressure etc.

h) Incentives and Deterrent Punishment:

Drivers with accident-free records and good performance over a period may receive
suitable awards, while habitual offenders should face severe punishment.

i) Installation of Security Devices:

To enhance vehicle security and prevent theft, the following measures should be
implemented:

1. Concealed Security Alarm

2. Remote Control Security System
3. Steering/Wheel Lock Devices

By implementing these security measures, the risk of vehicle theft can be significantly
reduced, ensuring the safety and security of official vehicles.

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 SECTION 3 - ACTIONS ON OCCURRENCE OF ACCIDENT

In the event of an accident, the following steps must be taken promptly by the
individuals accompanying the vehicle and the driver:

Attend to the Injured:

Provide immediate assistance to any injured persons and administer first aid. Transport
severely injured individuals to the nearest hospital or medical facility without delay.

Clear the Road:

If the accident has obstructed the road, take necessary measures to clear the roadway
promptly. Mark the accident site and arrange for traffic control to ensure the safety of other
road users.

Prevent Fire and Theft:

Take precautions to guard against the risk of fire and prevent theft of the vehicle or its
cargo. Swift action can help mitigate potential losses.

Complete Accident Report:

Fill out the accident report form thoroughly, including all relevant details and a sketch of the
accident scene if possible. Accuracy and completeness are crucial for subsequent
investigations.

Notify Authorities:
Report the accident to the police if other individuals, property, or animals have been
injured or damaged. Cooperation with law enforcement is essential for proper
documentation and investigation.

Inform Own Office:

Notify your own office immediately following the accident. Your office should take the
following actions:

a) Arrange Vehicle Recovery: If necessary, coordinate the recovery of the vehicle

involved in the accident to prevent further disruptions.

b) Initiate Inquiry: Commence inquiry promptly, preferably within three days of the
accident. Submit a detailed report using the prescribed form to the concerned
Transport In-charge. This report should be forwarded to the GM / Member
concerned if the accident results in the death of either the driver or a third party.

SECTION 4 - DAMAGE ON ACCOUNT OF ACCIDENT

a) In cases where a vehicle sustains damage due to the carelessness or negligence of

an employee of the Authority, the Transport In-charge officer shall conduct a thorough
inquiry into the incident. The purpose of this inquiry is to determine the party
responsible for the damage and to recommend appropriate action against them.

b) Upon receiving the findings of the inquiry from the Transport In-charge, the competent
authority will decide on the appropriate penalty to be imposed on the responsible
individual. This decision will be made irrespective of whether the damages are
covered by insurance.

This procedure ensures accountability for damages resulting from accidents and promotes
responsible behavior among employees, ultimately contributing to the efficient
management of vehicle assets within the Authority.

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 CHAPTER-V

EMPLOYMENT OF DRIVERS
SECTION 1 - PRESCRIBED TEST
Increase in transport population and commitments have necessitated organizing a
sound system of ensuring driving suitability of drivers at the time of their enrolment and
subsequently on yearly basis. Although the Authority to grant/renew civil driving licenses is
vested in civil yet the Authority has decided that drivers employed under WAPDA, in
addition to being a possession of civil driving licenses will hereafter be subjected to test for
proficiency on first entry and thereafter once in a calendar year *“Only those drivers who
hold a valid license with 5 years driving experience, 25-35 years age and Middle
qualification will be eligible.
The following actions will therefore be taken with regard to WAPDA drivers testing boards:-
i. Formation of Standing WAPDA Drivers Testing Board.
Standing boards will be set-up and convened regularly under each Chief
Engineer/Project Director/Head of Formation having motor Transport for the drivers
under their jurisdiction.
a. Composition of Standing Boards
The Standing board will comprise of a president (minimum rank Executive Engineer or
equivalent) and two members not below AXEN. The convening authority must ensure
that officers appointed on the board are experienced to conduct the tests.
They should test the following aspects:-
1. Mechanical knowledge of the drivers.
2. Drivers knowledge of the High Way Code, road sense, hand signals and traffic
discipline.
3. Practical driving in trafficked roads and in case of hilly area on hilly roads.
4. Physical fitness of the driver, his vision, hearing and neuromuscular
reactions/reflexes etc. will be checked by a WAPDA Medical Officer.
b. Technical Standards and Tests
Technical standards and tests are contained in Annex-V’
c. Pass Marks
Since the test is divided into four parts, the candidate will have to clear all the parts by
securing 50 percent marks. Failure in one part means failure in all parts.
d. Recording of Results

The results of the WAPDA drivers testing boards will be recorded on a format,
tabulated at (Annex-VI). The officer convening the board will also be the competent
authority to confirm/counter sing the proceedings of test board. The results will be
published in the Organization/Sub organization office order containing a test of
successful candidates which will constitute an authority for driving a particular WAPDA
vehicle. A certificate of having passed the departmental test will be attached with the
drivers Driving Licenses and an entry will also be made in his Service Book
(Annex-VII).
e. Driver’s Performance Record
It is essential that drivers performance record should be maintained from the day he is
inducted as a driver in WAPDA, showing the results of various tests he under-went
and his general performance. This form is reproduced at (Annex-VIII) This will be
maintained in respect of each WAPDA driver and will accompany the driver concerned
on his posting/transfer from one organization to another.
Page 16 of 33
 CHAPTER-VI

INSURANCE OF WAPDA VEHICLES

The insurance of WAPDA vehicles is a critical aspect of risk management and asset
protection. However, all new vehicles, comprehensive insurance coverage must be obtained
through Government-owned or National Insurance Corporation Limited for the initial three
years.

The key points regarding the insurance of WAPDA vehicles are:

SECTION 1 - COMPREHENSIVE COVERAGE

WAPDA vehicles are typically insured under comprehensive insurance policies. These
policies provide coverage for a wide range of risks, including accidents, theft, vandalism,
and natural disasters.
SECTION 2 - THIRD-PARTY LIABILITY COVERAGE
In addition to comprehensive coverage, WAPDA vehicles are also insured for third-party
liability. This coverage protects the Authority against legal liabilities arising from
accidents that cause injury or damage to third parties.

SECTION 3 - INSURANCE PROVIDERS

WAPDA may engage with Government-owned or National Insurance Corporation
Limited to obtain coverage for its vehicle fleet. These providers offer tailored insurance
solutions to meet the specific needs and requirements of WAPDA.

SECTION 4 - POLICY TERMS AND CONDITIONS

The insurance policies for WAPDA vehicles outline the terms, conditions, and coverage
limits. It is essential for WAPDA personnel responsible for vehicle management to
familiarize themselves with these terms to ensure compliance and maximize the benefits
of insurance coverage.

SECTION 5 - CLAIMS PROCESS

In the event of an accident or other covered incident, WAPDA follows a structured claims
process to seek compensation from the insurance company. This process involves
documenting the incident, filing a claim with the insurer, and cooperating with the
insurer's investigation.

SECTION 6 - RISK MANAGEMENT PRACTICES

WAPDA implements robust risk management practices to minimize the frequency and
severity of incidents that may lead to insurance claims. These practices may include
driver training programs, vehicle maintenance protocols, and safety guidelines.

SECTION 7 - PERIODIC REVIEW

WAPDA conducts periodic reviews of its insurance coverage to ensure that it remains
adequate and cost-effective. These reviews may involve assessing the insurance needs
of the vehicle fleet, evaluating coverage options from different providers, and negotiating
insurance premiums.

By maintaining comprehensive insurance coverage for its vehicles and implementing

effective risk management practices, WAPDA can protect its assets, mitigate financial
risks, and ensure the continuity of its operations.

Page 17 of 33
 CHAPTER – VII

MISUSE OF TRANSPORT

SECTION 1 - GENERAL
To check misuse of WAPDA transport the following measures will be strictly observed: -

i. No vehicle will leave its garage for official/private duty without obtaining proper written
permission/Control Number from the concerned DDT/Transport In-charge.

ii. WAPDA Monograms and WAPDA Serial Numbers on vehicles are to be painted.

iii. All passengers travelling in the WAPDA vehicles must carry their WAPDA Identity
Cards at all the times. Senior person traveling in the vehicle will ensure that the driver
possessed all the documents with him, no unauthorized person travels in the vehicle
and the vehicle adopt the authorized/shortest route.

iv. Vehicles when required/detailed will be used only when properly sanctioned. Vehicle
will carry a copy of requisition duly sanctioned by the HOD/STO/DDT and duty slip.
Entries will be made in the Log Book. A board “Private Duty” will be displayed in front
and rear of the vehicle when used for private duty.

SECTION 2 - AGENCIES AUTHORIZED TO CHECK MISUSE

Following agencies are authorized to check misuse of WAPDA vehicles: -

i. All DDTs/Transport In-charges are authorized to check the WAPDA vehicles in their
respective areas.
ii. Director Transport and other officers of Transport Directorate are authorized to check
any WAPDA vehicle for its proper use or otherwise.

SECTION 3 - ACTION ON MISUSE REPORTS

On detection of any irregularity during the checking by the officers of Transport

Directorate/Transport In-charge, one of the following types of report be initiated:-
i. Serious/Misuse Report
In case of serious irregularities/violation of Authority’s Orders and clear cut misuse of
Transport, this report will be initiated to next superior officer of the defaulters.

ii. Corrective Reports

These reports are sent where no serious violation has taken place and some lapses
have occurred where necessary action ought to be taken by the concerned office and
avoid recurrence.

a. All officials of WAPDA are expected to abide by the above rules and take prompt
and strict disciplinary action against the offenders. The misuse reports should be
taken in the correct spirit to eradicate menace of misuse of transport in WAPDA.
The reports initiated should not be disputed. The disciplinary action under E&D
Rules against offenders is required to be taken by controlling officers and should be
taken on merit of the case.

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b. QISAS & DIYAT ORDINANCE-1991 INSURANCE OF WAPDA VEHICLES

Authority in its meeting held on 2-4-1991 decided that WAPDA will stick to third
party insurance as provided under Motor vehicles act 1939 sections 94/95. It is not
obligatory on WAPDA to agree to the proposal of the National Insurance Corporation to
cover the risk as laid down under Qisas and Diyat ordinance 1991 (Sections 320 and
323). In case of any fatal accident the compensation will be borne by WAPDA under
the verdict of any Court of Law as and when so required.

Page 19 of 33
 CHAPTER-VIII

PROCEDURE FOR ISSUE AND ACCOUNTING OF POL

SECTION 1 - ECONOMY MEASURES

In order to exercise economy in the use of POLs following measure will be adopted:

i. The milometer of the vehicle must always be maintained in working order to

accurately record mileage.
ii. All vehicle documents, including registration, insurance, and permits, should be
kept up to date to ensure legal compliance and operational readiness.
iii. Misuse of transport should be strictly prohibited to optimize resource utilization
and prevent unnecessary wear and tear.
iv. Vehicle performance should be monitored closely to ensure that mileage
achieved per liter/per gallon aligns with the target MPG/KPL specified in the
Logbook.

v. Measures should be taken to avoid spillage of petrol during refueling to prevent

wastage and environmental hazards.
vi. If the actual MPG/KPL falls below the target, the vehicle should be promptly
repaired or rechecked, and the target MPG/KPL amended accordingly in the
Logbook, duly signed by an authorized officer.
vii. Spare POL (Petroleum, Oil, and Lubricants) should not be carried with the vehicle
to prevent pilferage and unauthorized use.
viii. The correctness of the quantity and quality of POL grades drawn by a vehicle
should be verified to ensure accurate fuel consumption and performance.
ix. No vehicle should depart from its parking place without proper documents before
duty commencement.
x. Regular maintenance is essential to keep all vehicles in perfect serviceable
condition, ensuring optimal performance and economic efficiency.

SECTION 2 - SOP FOR ISSUANCE OF VEHICLE FUEL CARDS

Purpose

This SOP defines the guidelines and procedures for issuing and managing fuel
cards for WAPDA vehicles. It ensures accountability, transparency and efficient
use of resources for vehicle fuel expenditures.

1. Scope

This procedure applies to all WAPDA departments/formations and officers/

officials authorized to use entitled/ official vehicles and fuel cards for official
purposes.

Page 20 of 33
2. Responsibilities

 Transport Directorate: Responsible for the approval, issuance, management,

and cancellation/blocking of fuel cards.
 Finance/Account Sections: Oversees budget allocation, monitors usage, and
reconciles expenses related to fuel cards.
 Vehicle In-charge/Driver: Responsible for the safe use of the all fuel card and
ensuring that it is used strictly for authorized purposes.
 Approving Officer: GM (Admn) shall approve the issuance of all fuel cards for
official vehicles to authorized officer/ official and department/ formation for any
specific requirement.
 Vendor/Service Provider: The third-party fuel card provider responsible for
issuing and refilling/ top-up the cards after the relevant request submission.

3. Procedure for Issuance

3.1 Request Submission

 The respective officer/department/formation that manages the authorized

vehicle shall submit a formal request to GM (Admin) for fuel card issuance.
 The request should include:
o Vehicle type and registration number
o Driver’s name and details
o Purpose for which the vehicle is being used
o Monthly fuel consumption limit

3.2 Approval Process

 The Director (Transport) will review the request, ensuring the officer and
department/formation are authorized for fuel card use.
 The Fuel Card shall be issued with the approval of approving officer only i.e.
GM (Admn) according to the entitlement and with specified fuel quota per
month.

3.3 Issuance of Fuel Card

 After approval, the concerned Transport In-charge/ focal person will:

o Contact the fuel card provider to issue the card.
o Set any card limits based on fuel consumption needs.
o Ensure the card is linked to the specific vehicle and not to an individual to
prevent misuse.
o Record the fuel card details in the Fuel Card management system (card
number, associated vehicle, etc.).

3.4 Handover of Fuel Card

 The card will be handed over to the designated driver or vehicle In-charge.
 The recipient must sign an acknowledgment form confirming receipt of the card
and understanding of usage terms and conditions.

Page 21 of 33
 4. Card Usage and Limits

4.1 Usage Guidelines

 Fuel cards are to be used against the designated vehicle for the purchase of
fuel & lubricants only.
 The card must only be used at the authorized fuel stations of contracted
company.
 Drivers must collect receipts for each fuel transaction and submit them to the
concerned Transport office on a weekly/monthly basis.
 The card should not be used for personal expenses or for any vehicle other
than the one to which it is assigned.
 An officer/official may be reimbursed for the cost of an authorized, emergency
fuel / oil purchase at a station where the authorized fuel pumps do not exist.
 Before obtaining any fuel/ oil at a station that does not accept the fuel card for
payment, they shall obtain authorization from the Director (Transport)/
Transport In-charge of concerned formation.

4.2 Monthly Limits

 Each card will have a pre-approved monthly fuel limit, which may be adjusted
based on usage history, and operational requirements.
 Any request for exceeding the approved limit must be formally justified and
submitted to Director (Transport) for processing the case of approval.

5. Monitoring and Reporting

5.1 Fuel Usage Monitoring

 The concerned Transport office/in-charge will monitor fuel card usage through
monthly reports from the card service provider.
 Any discrepancies, misuse, or anomalies in fuel consumption will be
investigated and put up to competent authority immediately.

5.2 Reconciliation

 The concerned Finance/account section will reconcile fuel card expenditures

with the budget allocations on monthly basis.
 Receipts and transaction records must be submitted and matched against fuel
card statements to ensure transparency.

5.3 Audits

 Periodic audits will be conducted by the controlling officer to ensure compliance

with the fuel card policy and to prevent misuse or fraud.

6. Card Loss, Damage, or Theft

6.1 Reporting

 In the event of a lost/ damage or stolen card, the driver or vehicle In-charge
must immediately report it to the concerned Transport In-charge.
 The Transport in-charge/ focal person will:
o Inform the fuel card service provider to block the card.
o Conduct an investigation and report to the controlling officer.

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6.2 Replacement

 A replacement fuel card will be issued on the request of concerned office after
getting approval of the Director (Transport)/ concerned Transport In-charge.

7. Suspension or Cancellation of Fuel Cards

 Fuel cards can be suspended or cancelled under the following conditions:

o Misuse of the card for unauthorized purposes.
o Repeated violation of fuel limits or failure to submit fuel receipts.
o When the vehicle is no longer in use or transferred to another
department.
 The Director Transport/ concerned Transport In-charge shall formally notify the
concerned officer/official and respective department/formation when a card is
suspended or cancelled.

8. Review and Updates

 This SOP shall be reviewed annually or as required, to incorporate any changes

in it. Any amendments/changes must be approved by the WAPDA Authority
before incorporation and implementation.

9. Penalties for Misuse

 Unauthorized use of the fuel card will result in disciplinary action under WAPDA
E&D Rules, which may include:
o Suspension or cancellation of the card.
o Financial recovery of embezzled amount.
o Imposition of penalty.

Page 23 of 33
 CHAPTER-IX

REPAIR & MAINTENANCE OF VEHICLES

SECTION 1 - IMPORTANCE AND NECESSITY
It is imperative that WAPDA vehicles maintain roadworthy conditions at all times, achieving
maximum prescribed lifespan in terms of both years and mileage. This objective is only
achievable through regular maintenance and inspection conducted by user formations.
Routine checks of major assemblies and components are essential to ensure efficient and
correct functioning. Proper care, including cleaning, lubrication, tightening, and adjustments
of nuts and bolts, must be carried out at specified intervals to uphold vehicle integrity and
performance.
Ensuring the ongoing roadworthiness of vehicles is crucial for operational efficiency and safety.
This requires promptly addressing any defects, following the principle that early intervention
saves time and resources.
Minor issues, if neglected, can escalate into major problems, resulting in costly repairs and
potential safety risks. Therefore, both vehicle supervisors and drivers must remain vigilant in
identifying and resolving defects promptly.
Proper adjustment of vehicle controls, such as steering, clutch, brake pedals, and belts, is
vital for extending component lifespan and maintaining optimal performance. By prioritizing
proactive maintenance and swift repairs, we uphold the reliability and safety standards
expected of all vehicles.
SECTION 2 - DRIVER’S RESPONSIBILITY

i. Daily maintenance and general cleanliness of his vehicle.

ii. Reporting the faults and malfunctioning immediately on occurrence for rectification so
as to prevent development of major defects.
iii. Change of engine oil, gear box oil and differential oil on due mileage/interval. He must
know the maker’s instructions on this subject.
iv. Maintenance of correct level of oil of all assemblies, brake fluid in master cylinder and
oil level of air cleaner, where applicable.
v. Correct tyres pressure on metalled roads and across country.
vi. Rotation of tyres to different position to ensure even wear and tear to achieve
maximum life of tyres.
vii. Greasing of nipples, wherever provided in the vehicle.
viii. Correct free travel/movement of fan belt, steering wheel, clutch brake pedals and hand
brake.
ix. Correct water level in radiator all the time.
x. Strict observance of traffic rules and be fully conversant with Highway and Motorway
Code.
xi. Reporting to the senior concerned when driving license, token tax and insurance falls
due for renewal. Should carry valid documents with him to meet traffic rules
requirements.
xii. Proper taking/handing over of vehicle along with tools, documents, and petrol in tank.
In addition to above, the driver will inspect his vehicle for fitness/defects as follows.
SECTION 3 – CHECKS BEFORE PROCEEDING ON DUTY
i. Engine oil level.
ii. Radiator water level.
iii. Tyres inflation.
iv. Function of horn, lights, brakes, steering and any other defect to fore-stall possibility
of accident.
Page 24 of 33
 SECTION 4 – CHECKS DURING HALTS ON LONG JOURNEY
i. Engine Oil level.
ii. Radiator water level.
iii. Wheel drums/brakes.
iv. Steering connections.
v. Any other abnormal noises etc.
On completion of duty, defects noticed during journey/day’s duty will be reported to
Transport in-charge for rectification.

SECTION 5 - REPAIRS OF VEHICLES

i. Company authorized workshops shall be prequalified for repair and maintenance by

the respective formation. Quality repair must be ensured. New vehicles
(up to 5 years old) shall be repaired from the company authorized workshops and old
vehicles including Community Transport may be repaired through URO / local
workshops.

ii. Minor repairs: Minor Repair up to Rs. 25,000 shall be executed on a single quotation
without committee. 2nd Minor Repair upto Rs. 25000/- of same nature of work shall be
scrutinized by the technical Committee if it comes earlier without completing the due
mileage.

iii. Major repairs: Major repair above Rs. 25,000/- shall be carried out after scrutiny of
the estimated cost of repair by the Technical Committee and after fulfilling all codal
formalities.

iv. Technical Committee headed at least by DD / XEN will be constituted by the

concerned formation with the approval of respective Head of division.

v. The onus of ensuring that repair work meets satisfactory standards lies squarely with
the formation responsible for the vehicle in question. It is their duty to oversee the repair
process, including conducting stage inspections to verify the authenticity of parts and
the proper execution of repairs as outlined in the quotations.

vi. In essence, while the Technical Committee evaluates proposed repairs and
associated costs, the execution of repairs, stage inspections, and adherence to
quality standards are the sole responsibility of the parent formations. This ensures that
repairs are conducted to the highest standards, meeting the expectations.

vii. To exercise economy and control on the repair, a revised yard stick (Annex-XV) has
been laid down for vehicles having models 2009 & onward & old yard stick
(Annex-XIV) is applicable on vehicles having model up to 2008. All formations are
expected to remain within the prescribed limit, otherwise the vehicle holding officer
will have to make up for the additional expense.

Page 25 of 33
 SECTION 6 - PURCHASE OF TYRES AND BATTERIES

The procurement of high-quality tyres and batteries by the relevant formations will be
conducted through a purchase committee, overseen by either an Executive Engineer
(XEN) or Deputy Director (DD), from Original Equipment (OEMs), manufacturers, or
authorized dealers.

SECTION 7 - TYRE LIFE

 Minimum of 50,000 kilometers for imported brands.

 Minimum of 35,000 kilometers for local brands.

SECTION 8 - BATTERY LIFE

Minimum of two years for dry batteries and minimum of two year for acid batteries.

In the event of abnormal wear and tear, a committee will be formed by the head of the
division. This committee will assess the condition of tyres and batteries and make
recommendations regarding replacement or further action.

SECTION 9 - SERVICING OF VEHICLES

At stations where WAPDA Service Stations are available, all WAPDA vehicles must undergo
servicing at these stations either monthly or upon completing 1000 kilometers, whichever
comes first. This regular servicing schedule ensures the optimal performance and longevity of
WAPDA vehicles, enhancing their reliability and efficiency in fulfilling operational
requirements.

Servicing procedures encompass washing, diesel spray, greasing the nipples, topping up
engine and gear oil, as well as tightening nuts and bolts.

Each servicing activity shall be duly recorded in the vehicle's Logbook.

In locations where WAPDA Service Stations are unavailable, vehicle servicing shall be
arranged at private service stations under the supervision of a responsible official/officer,
designated by the Director Transport / Transport Officer of concerned wing/formation. Entries
detailing the servicing activities will be recorded in the Logbook by the supervising officer.

SECTION 10 - OIL CHANGE

Regular oil changes for engine, gearbox, and differential, performed in accordance with the
manufacturer's instructions and recommended intervals, are essential for extending the
lifespan of these critical assemblies. Following the maker's guidelines for oil changing not only
preserves the integrity of these components but also contributes significantly to the overall
longevity and reliability of WAPDA vehicles.

By aligning with the OEM manuals, this will help ensure that oil changes are performed
correctly and in accordance with manufacturer specifications, thereby promoting the optimal
performance and longevity of WAPDA vehicles.

Regular Engine Oil, Oil filter shall be changed after 4500 KM or six months,
whichever is earlier or according to manufacturer’s instructions.

Page 26 of 33
 SECTION 11 - SYSTEM OF MAINTENANCE

Vehicles will be maintained in such a manner that complete vehicle is checked and
maintained once in a week. For this purpose, maintenance will be carried out on the basis of
Seven Tasks System. This system ensures continuous, timely and regular maintenance of
every part of the vehicle by directly entrusting the driver with the responsibility of its
maintenance.

This system is designed to be within the driver’s capabilities and mainly consists of:-

i. Checking of assemblies/parts to see that they are working satisfactorily and are not
damaged.
ii. Cleaning of all assemblies/parts and lubricating them, where necessary.
iii. If required, repairing these assemblies/parts, which are within the driver’s capabilities,
iv. under supervision of In-charge Transport.

SECTION 12 - DAILY MAINTENANCE

i. Daily maintenance consists of seven tasks as given in Annex-IX are to be carried

out on each working day of the week as follows:-

Friday Tasks No. 1 and No. 2&3

Monday Tasks No. 1 and No. 4
Tuesday Tasks No. 1 and No. 5
Wednesday Tasks No. 1 and No. 6
Thursday Tasks No. 1 and No. 7

i. Task No. 1 is a general task to be done daily. In addition, it must be performed

before a vehicle leaves for duty and also on its return from duty. This task will also
be carried out at halts during long journeys.

ii. WAPDA organizations holding transport will select one working day of the month
for each vehicle. This will be called the “Monthly Maintenance Day”, for that
vehicle. On this day, task No. 7 will be carried out on it, in addition to Task No. 1
and the task for the day. The day so selected will be stenciled in abbreviated form,
using red paint in 1” size letters on the lower most portion in the left-hand corner (as
viewed by the driver) of the wind shield glass. This vehicle will remain off duty for
monthly service.

iii. The success of the task systems is directly related to the interest that a driver
takes in his vehicle. The driver should not therefore, work like a machine only to
perform various tasks without understanding their necessity and importance. In
addition, he must remain vigilant to detect any faults that may occur while the
vehicle is in operation. He must report to the In-charge Transport any`
faults/malfunctions observed during driving.

SECTION 13 - PERIODICAL MAINTENANCE

a) The seven tasks system includes periodical maintenance, such as cleanliness,

lubrication, oil changing, tyres and battery maintenance. Instructions on
maintenance and rotation of tyres are given in Annex-X. This task can most
economically and effectively be done on monthly maintenance day.

Page 27 of 33
 b) Supervision: In-charge Transport is responsible to supervise daily task carried out by
the driver. The task must be done first thing in the morning, and at least one hour be
devoted for this purpose. Vehicles should proceed on duty, only after the daily task
is carried out.

c) Monthly maintenance will be carried out strictly on the day selected for this purpose.
In-charge Transport will personally check to ensure that maintenance has been
carried out correctly and that the vehicle is in fit state in all respects.

d) In-charge Transport will maintain record of oil changing of engine, gear box and
differential and will maintain a chart to show when next change is due, giving
mileage/date. Chart of tyre’s pressure should be hung at a conspicuous place, so
that driver can take benefit to maintain correct tyres inflation.

SECTION 14 - SPOT CHECK

i. Surprise spot checks on vehicle maintenance, roadworthiness, and documentation

will be conducted by the officers/ team of concerned Transport office. Unsatisfactory
findings will be reported to the head of concerned transport office for action.

ii. Surprise check of vehicles by DDs (Tpt) / Transport In-charge for over speeding &
over loading.

SECTION 15 - ANNUAL TECHNICAL INSPECTION

i. The annual technical inspection of vehicles will be conducted by the Transport

Officer/Assistant Director (Transport)/Deputy Director (Transport) of the respective
formation/wing, with approval from head of formation/wing/division.

ii. The results of the inspection will be documented on the Technical Inspection Report,
as detailed in the attached Annex-XI

Page 28 of 33
 CHAPTER-X

PURCHASE & DISPOSAL OF VEHICLES

SECTION 1 - PURCHASE OF VEHICLE:

Vehicles/motorcycles of all types shall be purchased in accordance with procedure given in

Book of Financial Powers and with the approval of Authority. Full justification for necessity
will be given to the Authority who will sanction purchase of vehicles based on necessity
and budget availability.

New vehicles shall be purchased directly from OEM / authorized dealers of OEM after
fulfilling all codal formalities as laid down in purchase procedure with the approval of
Authority. Refer SOP for vehicle procurement at Annex-XII.

Vehicle tracking system be installed in the new vehicles for safety and security.

SECTION 2 - CLASSIFICATION OF VEHICLES

Each vehicle will be classified to indicate its life and condition. Classification will be
awarded as under:

i. Class-I,
A Vehicle with more than two-third of its remaining prescribed life and in perfect
road worthy condition, or it can be put into this condition by minor repairs.

ii. Class-II,
A Vehicle with less than two-third of its assessed life and in perfect road worthy
condition. Or it can be put into this condition after minor repairs.

iii. Class-III,
A Vehicle which requires major repairs but not considered beyond economical repairs,
including overhauling of engine, gear box, differential etc. Assessment of condition will
be as per WAPDA Disposal procedure, which is reproduced as “Repairable, if
cumulative cost of major repairs is less than 60 percent of its capital cost”.

iv. Class-IV,
A vehicle which has outlived its useful life and is beyond economical repairs. The life of
vehicles is given as under for guidance to assess the life of vehicles:-

Life in Life in Life in

TYPE OF VEHICLES
years Miles KMs
Jeeps, Land Rovers Pickups, Station Wagons of 2000 CC & 10 200,000 320,000
above
Cars 1600-CC and above 10 200,000 320,000
Jeeps, Land Rovers, Pickups, Station Wagons of 1300 CC 9 150,000 240,000
to less than 2000 CC
Cars 1300-CC 10 200,000 320,000
Cars 1000-CC 8 150,000 240,000
Cars, Jeeps, Pickups, Vans less than 1000 CC 7 100,000 160,000

Page 29 of 33
 SECTION 3 - PROCEDURE OF CLASSIFICATION

i. Class I and Class II.

Classification will be awarded by the user formation and recorded on the first page of
the Vehicle Logbook. Classification lower than Class I and Class II as and when a
vehicle is down classified, will be recorded in the Logbook on the appropriate page.
Similarly, on up-classification after necessary repairs, necessary endorsement will be
recorded.

ii. Off Road Vehicles.

A vehicle placed off road will be thoroughly inspected. Inspection Report prepared on
Performa given in Annex-XIII and placed in a folder separately for each vehicle Major
reasons/defects for which a vehicle is placed off road will be recorded in the Logbook
as well, so that correct condition of the vehicle could be ascertained at any later stage.

iii. Disposal of Vehicle:

Disposal is fundamentally the prime responsibility of the office of CE/DG P&D WAPDA
in accordance with the provisions outlined in Disposal Rules and regularly updated
Standard Operating Procedures (SOPs). Nevertheless, to enhance operational
efficiency within the Transport Directorates, a detailed procedure has been
established:

a. Allocation of Responsibility:
The office of CE/DG P&D WAPDA holds the ultimate responsibility for disposal
activities. This includes overseeing the formulation and implementation of disposal
policies, ensuring compliance with regulations, and managing the overall disposal
process.

b. Facilitation of Transport Directorates / Offices:

While the overarching responsibility lies with the CE/DG P&D WAPDA, the
Transport Directorates / offices are tasked with facilitating the disposal process
within their respective domains. This involves coordinating and executing disposal
activities in alignment with the established guidelines and procedures.

c. Adherence to Disposal Rules and SOPs:

Both the CE/DG P&D WAPDA and the Transport Directorate must adhere strictly
to Disposal Rules and SOPs. These guidelines provide a framework for conducting
disposal activities in a transparent, efficient, and legally complete manner.

d. Proactive Management:
To ensure effective disposal operations, the Transport Directorate is encouraged
to proactively manage the disposal of assets under their purview. This includes
identifying surplus or obsolete assets, conducting timely surveys, and initiating
disposal proceedings as required.

e. Coordination with CE/DG P&D WAPDA:

Close coordination and communication between the Transport Directorate and the
office of CE/DG P&D WAPDA are essential. This ensures that disposal activities
are conducted in harmony with broader organizational objectives and in
accordance with established protocols.

f. Compliance and Reporting:

The Transport Directorate is responsible for ensuring compliance with disposal
regulations and for accurately reporting disposal activities to the office of CE/DG
P&D WAPDA. This includes providing regular updates on disposal proceedings,
maintaining comprehensive records, and addressing any issues or discrepancies
that may arise during the process.

Page 30 of 33
 By delineating clear roles and responsibilities and fostering effective collaboration
between the CE/DG P&D WAPDA and the Transport Directorate, the disposal
process can be streamlined, transparent, and conducted with the utmost efficiency
and integrity.

In addition to above, following procedure shall be adopted.

1. A Vehicle should be considered for disposal if it meets any of the below

mentioned conditions:
(1) It has consumed its useful life .
(2) It has been severely damaged in an accident.
(3) When the cost of repair exceeds 20% of its replacement values.
(4) A non-standard type of vehicle which needs major repair.
(5) A vehicle which has been off road for more than 3 years and is now
beyond economical repairs.

2. Specialized vehicles such as Tractors, Cranes, Trailers etc. should be

repaired and retained unless they are no longer required by the formations and
their disposal has been sanctioned by the competent authority.

3. No specialized vehicle will be disposed-off without the prior approval of

Authority. These vehicles will invariably be repaired and utilized as for as
possible.

4. A Standing Committee for Survey/ Condemnation of WAPDA vehicles

comprising of the following Officers.
(1) Director Transport (concerned formation) Convener
(2) BPS-18 officer (concerned formation) Member
(3) AM (A&F) (concerned formation) Member

5. The Disposal Directorate will dispose-off the vehicles surveyed off/condemned

by the said committee as per their practice in vogue.

6. Whenever a demand for purchase of a new vehicle in replacement of a

disposal vehicle is put up, it must be supported by a copy of a Survey Report
duly countersigned by the competent authority as per Book of Financial
Power.

iv. Responsibility and Procedure

a. Early disposal of unserviceable vehicles in accordance with the procedure as

laid down in the pamphlet “WAPDA Disposal Procedure” is essential to:
1. Avoid depreciation due to deterioration.
2. Devaluation due to loss/pilferage of spare parts.
3. Extra expenses on storage accommodation.
4. Pay of Chowkidars / Guards etc.

b. Survey report for the unserviceable vehicles is required from the formation
holding transport on their charge. After sanctioning of the report by competent
authority and verification conducted by the Transport Directorate, final disposal
is to be carried out by Disposal Directorate under CE/DG P&D Sunny view
Lahore.

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c. SURVEY REPORT
It is a document which shows the description of disposable material and its
Reserve Price when completed authorizes the Disposal Committee to start the
disposal process of the listed item/items.

d. RESERVE PRICE

The approximate price of disposable stores to be used as a guide by disposing

agency. It is based on intelligent guess keeping in view the book value and market
price. It is only a suggested sale price.

e. POLICY AND PRINCIPLES OF DISPOSAL

The accumulation of disposable stores, including scrap, unserviceable, obsolete
but serviceable, and unwanted items, poses significant challenges for the
Authority. These items not only tie up valuable funds but also occupy precious
storage space, requiring constant care and vigilance. Moreover, they are
susceptible to pilferage, deterioration, and subsequent loss, thereby undermining
the Authority's efficiency and effectiveness.

As custodians of these stores, it is the responsibility of every Store Owning

Formation (SOF) to prioritize their survey and disposal in a timely manner. Swift
action is essential to mitigate the risks associated with prolonged storage,
including financial losses and operational inefficiencies. By promptly identifying
and disposing of disposable stores, SOFs can optimize resource utilization,
streamline storage capacities, and safeguard the Authority's interests.

f. CONCEPT OF DISPOSAL

Disposal sales must be approached as commercial transactions, with all decisions

regarding reserve prices, acceptance or rejection of tenders, and auctions made
from a commercial standpoint and in the best interests of the Authority. This
approach ensures that disposal processes are conducted transparently, efficiently,
and in alignment with the Authority's objectives. By prioritizing commercial
considerations, the Authority can maximize returns on disposal sales while
adhering to ethical and legal standards.

g. SURVEY COMMITTEE

Survey Committee may be a standing survey Committee formed by GM/Chief

Engineer/Officer of equivalent status, or it may be a committee assembled for
survey of a specific item or items.

The Survey Committee is responsible for:-

1. The assessment of the condition of stores, equipment and classification
into one of the following categories:
a. Serviceable
b. Unserviceable
c. Scarp
2. Recommend disposal, if warranted by condition/age.

3. Prepare survey reports on the Performa.

4. Fix reserve price.

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 5. Obtain approval from competent authority.

6. After completing Survey Report, it is sent to Verification Committee.

v. FUNCTIONS OF THE VERFICATION COMMITTEE

a. The survey reports of all disposable material, including vehicles/heavy

mobile machinery, will be sent to Director Transport Lahore for verification. All
the vehicles / machinery will undergo inspection and verification by the
verification committee.

b. The committee constituted by the Director Transport will scrutinize the survey
reports for general correctness. This includes verifying the composition of
the Survey Committee, approval by the competent authority, location
details, analysis of the reserve price, physical inspection of vehicles /
machinery, and the method of verifying the measure/weight or the reasons
for not doing so. The Verification Committee will then complete the
verification report.

c. The Director will review the verification conducted by the team and endorse
his signature on the Verification Report. If necessary, he may also conduct
a full or partial verification of the stores/material before signing off.

d. Once the verification process is completed, the Survey Report will be

forwarded to the Disposal Committee for further action.

vi. DISPOSAL COMMITTEE

a. The Disposal Committee is responsible for overseeing the sale of stores

listed in verified survey reports. However, any issues such as missing
accessories, damage, shortages, premature condemnation, or excess
purchase/purchase of sub-standard stores are the sole responsibility of the
Store Owning Formation.

b. Upon receiving duly verified survey reports from the Verification

Committee, the Director of the Disposal Committee will decide the mode of
disposal in the best interest of the Authority. This decision-making process
ensures that disposal methods are selected strategically to maximize
returns and safeguard the Authority's interests.
vii. Mode of Disposal
Unwanted stores will be disposed of through any of the following methods:-
a. Right of first choice.
b. Advertised tender.
c. Public auction.
d. Negotiation.
e. Rate contract.

viii. ASSESSMENT OF PRICE IN CASE OF VEHICLES THEFT.

1. In case it is established that the theft took place due to negligence, price should
be determine as per “MARKET” Value of the vehicle.

2. Report of theft cases must reach concerned Director (Transport) / Transport

Officers, concerned General Manager and respective Member within five days from the
date of occurrence.

Page 33 of 33
 Annex-I

EARMARKING OF VEHICLES FOR DIRECTORATES / OFFICES AT HEAD OFFICE

Water Wing Offices Power Wing Offices Coord Wing Offices

Sr. Office Approved Sr. Office Approved Sr. Office Approved

No. No. No.
1 GM (C&M) 04 1 GM (Hydel) 02 1 GM 06
Water Ops (Admn)
2 GM (HRM) 04 2 GM (Hydel) 01 2 GM (HRD) 05
Dev
3 GM (Central) 03 3 GM (M&S) 03
Water
3 GM (TI&E) 09 4 GM 03
4 GM (Hydro) 04
4 GM (Coord) 02 (Finance)
Planning
Coord
Power
5 GM (TS) 02
5 GM (CCC) 03
5 GM 03
6 GM (CDO) 02
Water (Finance) 6 GM 02
Power (Security)
7 GM 02
(Finance) Total 17 7 GM 01
Water (Sports)
8 GM (LA&R) 01 8 PSO
Water 01
Office
Total 22
9 DG (MS) 03
Lahore
10 12x MSs
Wapda 12
Hospitals
11 Chief 03
Auditor
12 Secretary 01
Office
13 Vigilance 02
Directorate
CRR 01
14
Karachi

Total 46
 Annexure “II”

REQUISITION FOR VEHICLE

(To be submitted in duplicate 48 hours before Transport is required)

OFFICIAL OR PRIVATE

1. Name of Office / individual with Design : __________________________

2. Demand No. and date: _______________________________________
3. Type of Vehicle required : __________________________
4. Date Required : __________________
5. Time Required: _____________________________________________
6. Place Required: ____________________________________________
7. Duration of Duty: ____________________
8. Nature of Duty: _____________________
9. Place to be visited____________________
10. Approximate Distance: ________________
11. Whether own transport available, If not from whom to be detailed
__________________________________________________________
12. Debatable to: __________________
13. Any Special Remarks:________________________________________
___________________
Signature of the Indenter
_______________________
Signature of Officer Incharge
of Indenter
________________________________________________________________________

For use of Transport Section

Control No. STO/ADT’s Sanction ____________________________________
Particulars of Veh: sanctioned: ______________________________________
Debatable to ____________________________________________________
Remarks _________________________________________
Signature of Controlling Officer
BILL

Sr.No. Date Covered Kms Rate / Km Amount

Cash Deposited vide
Receipt No.____________
Dated_________________

Signature of Tpt Officer______________ Signature of Cashier_____________

 Annexure ‘III’

ACCIDENT REPORT

1. Particulars of driver.

(a) Name_____________________________________________________
(b) Formation__________________________________________________
(c) Driving Licence No._______________Date___________Valid upto__________

2. Senor official/officer (if any) traveling in the vehicle.

(a) Name and Designation_________________________________________

(b) Formation/Organization/Project__________________________________
3. Vehicle and documents.

(a) Regd. No._____________________________Type_____________________

(b) Duty Slip No.____________________________Dated____________________
(c) Nature and place of duty as given in the Duty Slip________________________
____________________________________________________________________
(d) Whether proceeding on authorised route/duty_________________________
(e) If not give the irregularities committed________________________________

4. Other vehicles involved.

(a) Regd. No.______________________________

(b) Type__________________________________
(c) Particular of driver________________________
(d) Address________________________________
_______________________________________

5. The accident.

(a) Date________________Time__________hrs._______Place_______________
(b) State of road_____________________________
(c) Weather/Visibility_________________________
(d) Traffic density____________________________
6. Casualties

(a) No. killed___________________________________________

(b) No. seriously injured__________________________________
(c) No. received minor injury_______________________________

7. Damage to property

(a) Government Property (incl. Veh.)_________________________

____________________________________________________________________
(only on the extent of damage is to be given and not the actual cost)
(b) Civil/Private Property (incl. Veh. if any)_______________________________
___________________________________________________________________

8. Record of witnesses, attached their written statement, where possible.

(a) Eye-witnesses
(1) Name_________________________ Address_____________________
(2) Name_________________________ Address_____________________
(3) Name_________________________ Address_____________________
(b) Other Witnesses
(1) Name__________________________ Address____________________
(2) Name___________________________ Address___________________
(3) Name___________________________ Address___________________

9. Case Registered with Civil Police or NOT___________________________________

10. Brief report of the accident (cause of accident and who is to be blamed based on the available facts/information
of scene of accident and sketch plan of accident).

11. Orders of the competent financial authority to regularize the loss.

NOTE: This from is no substitute of inquiry which must be held in all serious cases as per Chapter IV.
 Annexure “IV”

Quarterly Statement of WAPDA Vehicles

Name of Office/Formation: ________________________________________________

Sr.
Reg. No. Make & Type Model Nature of Duty Attached with Officer Remarks
No

1 2 3 4 5 6 7
 Annexure “V”

WAPDA DRIVERS TESTING BOARDS

TECHNICAL STANDARDS AND TESTS FOR DRIVERS

Technical Standards.

1. Must be able to take over the charge of his vehicle independently and know the name of fitment items and
tools/equipment of the vehicles.

2. Must know the correct use of all items of tools and equipment issued with the vehicles.

3. Must understand the working of four/two stroke engine and principles of IC/CI engine depending on the types of
vehicles held in Organization and know the working of ignition, fuel, cooling, lubrications steering, transmission,
electrical systems and auxiliaries relevant to the vehicles.

4. Must have a good understanding of the working of all component parts of a motor vehicle and be able to read and
understand lubrication charts and electrical diagrams of all vehicles with which he is concerned.

5. Must know and be able to carry out the prescribed adjustment of basic controls (accelerator, choke, slow running
and fan belt) under supervision.

6. Must be able to locate and rectify simple faults in the ignition/fuel and electrical system.

7. Must be able to carry out adjustments and replacement of minor components (within the permissive repair
schedule) of vehicle on his charge, for example:-

(a) Cleaning blocked fuel lines, petrol tanks and filters, adjustment of slow running.
(b) Location and rectification of simple faults in the ignition system including the firing order.

8. Must be able to drive with safety:-

(a) By day and by night, with or without light competently and confidently his vehicle with or without trailor (as
required by his Organization) on all types of roads or across country.
(b) His vehicle using four six wheels/auxiliary drive forward and in reverse and to be able to manoeuvre it in
confined space without signals wherever applicable.
(c) His vehicle under too or his vehicle with another in tow.

9. Must be able to:-

(a) Carry out the current task maintenance system including periodic maintenance/flushing of radiator, cleaning of
oil sumps filters and removal of tyres from rims without supervision.
(b) Prepare his vehicle for inspection programme.
10. Must understand the contents, use, maintenance and completion of all transport document, for example Vehicle
Log Book, Duty Slip, Trip Sheet, Drivers Licence and Accident Forms etc.
11. Must be able to prepare and accident report under supervision.

12. Must have a good working knowledge of the methods of recovery of a vehicle.
13. Must be fully conversant with :-

(a) Running in of new/overhauled vehicles.

(b) Anti-frost precautions where applicable.
(c) Measures for the economic use of fuel and avoidance of excessive wear and tear of the vehicles.
(d) How to use first aid, fire appliances, and improvised expedients to extinguish fire in a burning vehicle and
should know anti-fire precautions for vehicles.

14. Must have a thorough knowledge of the Highway Code.

15. Medically besides being physically fit, he must be able to:-

(a) Read in good day light, at a distance of 25 yards (with the aid of glasses, if worn) a standard vehicle number
plate.
(b) Pass sight vision/colour blindness test prescribed for a driver.
(c) Pass prescribed width and depth perception test.
(d) Pass hearing and neuromuscular reactions tests.

16. Must have been free for the past twelve months (new entry) and nine months already in service) from accident for
which he had been wholly culpable.
 Annexure “VI”
RESULT SHEET OF WAPDA DRIVERS TESTING BOARD
QUARTER ENDING………………………….
FROM……………… TO ……………………..
ORGANIZATION…………………………….
PART-II
PART-I PART-III
Technical Knowledge and Driving
S. Name Orgn./Sub-
No. Orgn. Cab/Light Heavy Remarks
Accident Motor Car Motor Medical
Transport Transport
Free Cycle
Vehicle Vehicle

COUNTERSIGNED President………………………………………..

Station……………………………….. Members : 1. …………………………………

Dated………………………………… 2. …………………………………
3. …………………………………
 Annexure ‘VII’

Mr……………………………………………………….S/o………………………………………

Civil Licence No………..………………………………………..Passed Wapda Driving Tests for

Car/Motor Cycle/Truck on……………………………………………Vide………………………….

……………………………………………………………………………………………………...……

Signature of Officer Incharge Transport

Date………………………………………………..

ANNUAL TESTS QUALIFIED

Date Signature Signature of Officer Incharge Transport

 Annexure “VIII”

PERFORMANCE RECORD OF………………….

Suitability on Vehicle
S.

Authorised

Remarks
Nature of
No Date Organization Service Heavy

Initial
Proficiency Motor Light
From To Car Cab/Van Transport
Test Cycle
Transport Vehicle
Vehiclet

Note: Circle accident entries in Red.

 Annexure ‘IX’
__
TASK NO. 1 GENERAL

(To be done daily preferably on return from duty. In addition to be carried out at halts on convoys).

(i) Check level, cleanliness and temperature of water in the radiator. Refill, if necessary.

(ii) Check level and cleanliness of oil in the engine sump. Top-up, if necessary. Also check all round under the
vehicle for oil, water or fuel leaks.

(iii) Check fuel level, refill when necessary and check fuel lines, carburetor, fuel pump etc., for leaks. Always top-
up the tanks immediately after duty.

(iv) Check wheel nuts condition and tightness, pressure and cleanliness of tyres. Check and report deep
abrasions or cuts wash off oil or mud and dig out joints, glass or stones. At halts check temperature of tyres
by hand, report any overheating.

(v) Report any fault you cannot rectify yourself.

TASK NO. 2-- ELECTRICAL

(i) Check battery for cleanliness, clean all corrosion from terminals and smear them with petroleum jelly. Check
tightness of terminals. Check vent plugs and vent holes/refill with distilled water where necessary. Check
earth connection for tightness and cleanliness.

(ii) Inspect battery mounting and tighten where necessary. Do not overtighten.

(iii) Check Dynamo:

(a) Security of mounting.

(b) Tension/excessive wear of fan belt.

(c) General external cleanliness.
(d) Tightness of connections.

(iv) Check mounting and operation self of starter—if the battery discharged and unable to turn the engine, report,
check tightness and condition of main lead to self-starter from the battery, check that earth connection is clean
and tight.

(v) Check regulator assembly for security of mounting and tightness of connections. Do not break seal.

(vi) Start engine and check meter reading—notice charging rate and engine speed at which the dynamo
commence charging. Check dynamo temperature.
(vii) With the engine running check correct operation of sparking plugs by shorting each in turn and listening to
engine noice. No change in engine noice indicates a defective sparking plug.
(viii) Remove any defective sparking plug and clean, re-oil or re-set and re-fit.

(ix) Examine and clean HT leads. Make sure that they are not cracked or frayed. Clean and tighten terminals
where necessary. Check security of coil mounting and operation of automatic advance mechanisms.

(x) Check tightness and cleanliness of LT connection to coil and distributor.

(xi) With the assistance of another driver check operations, efficiency and wiring of following circuits:

(a) Head lights and dipswitch.

(b) Side light.
(c) Tail light.
(d) Stop light/convey light (where fitted).
 (e) Panel lights.
(f) Horn.
(g) Fuel gauge.
(h) Indicator where fitted.

(xii) Report any faults you cannot rectify yourself.

TASK NO. 3 -- CONTROLS

(In general this task should always be carried out by the real driver of the vehicle, and he should keep in mind any
faults noticed in any of the controls while driving the vehicle. These faults should be rectified where possible during the
performance of this task, or if beyond the capabilities of the driver he should report them):

(i) Check clutch pedal for easy operation and free movement. There should be approximately 1” play before the
resistance of the clutch springs is encountered. Report if this is incorrect.

(ii) Hydraulic brakes

Check breaks pedal, it should be at least 2” above the foot board when fully depressed i.e. with the brakes
fully applied. In the case of hydraulic brakes check for air in the system by pressing the brake pedal and
noting whether the resistance, feels solid when the brake pedal is fully depressed. If any sponginess is felt,
“pump” the brake pedal and note whether it travels the same distance on each application. If not, it is a sure
indication that there is air in the brake system and it should be reported to work shops for “bleeding”. Check
master cylinder fluid level brake lines, flexible hoses and joints for leaks, looseness and damage. Check for oil
leaks at brake drums.
(iii) Mechanical Brakes
Check brake pedal operation and lubricate where necessary. Check all break rods/cables and ensure they are
not bent or damaged. Check and lubricate all joints and bearings etc.

(iv) Hand Brakes

Check security and efficient operation of lever and ratchet device. Check ability to hold vehicle when
stationary on an incline with a load. Check cables/rods for operation and security and grease/lubricate where
necessary.
__
NOTE. You should test and know the condition of your brakes and transmission while driving and report during
this task any faults or for maladjustments etc. you have noticed.

(v) Check accelerator pedal for easy but NOT loose operation. Oil joints in linkage.

(vi) Check gauges and switches on dash board for security, cleanliness and efficient operation.

(vii) Check gear lever, it should give positive engagement of all gears and should give easy but NOT loose
operation.

(viii) Check steering wheel for free play, this should not exceed 3 measured at the rim.

(ix) Check steering linkage – steering column, steering gearbox, sector cross-shaft, pull and push rod, steering
arms, track arms struck road and axle beak for bands, crack or excessive looseness of joints. Lubricate all
joints and top-up steering gearbox if necessary. Check all the points for security tighten holding down nuts
and bolts where necessary.

(x) jack-up front axle and test for play in wheel bearing and king pin by rocking the wheels. When checking wheel
bearings be sure brakes are not binding. Turn wheels from full left lock to full right lock and back to check play
in linkage and smoothness of operation.

(xi) Report any faults you cannot rectify yourself including any faults noticed while driving.
__
TAKS NO. 4 DRIVE (TRANSMISSION AND SPRINGS)
 (i) Check gearbox and transfer case where fitted or security of mounting and oil leaks. Check oil level and top-up
where necessary.
(ii) Check propeller shaft and “U” joint for excessive wear or play and clean and grease universal joints. If
transmission break is fitted, check brake drum and linings and clean off and report any oil on them.
(iii) Check axle and differential casings or cracks or oil leaks. Check oil level in differential casings and top-up if
necessary.
(iv) Clean springs and check them for cracked or displaced, levels, loose “U” bolts, loss spring clips or centre
bolts.
(v) Clean, examine and lubricate spring shackles and pivots (DO NOT) lubricate those with rubber bushes but
keep the rubber part free from oil.
(vi) Check shock absorbers for security, oil leaks, cracks or damage.
(vii) Jack-up front axle and check front wheels for noisy bearings binding brakes and uneven tyre wear, report any
defect observed.

(viii) Repeat with rear axle/axles.

(ix) Report any faults beyond your own capacity to repairs.

__
TASK NO. 5 ENGINE

(i) Check freeness of engine by turning it over four times with the starting handle. Their resistance felt between
compression strokes should NOT be excessive, but the compression strokes should produce considerable
resistance—equal on all cylinders—which should NOT dissipate itself noticeably if the starting handle is held
stationary for a few seconds.

(ii) Examine engine for oil, petrol or water leaks, particularly check around all gaskets and all hose and pipe
connections. Their leaks are apparent tighten but DO NOT overtighten the nut, bolt or screw fastening the
joint.

(iii) Start engine and allow it to warm up at fast idling speed. Listen to the exhaust note for sounds of misfiring or
incorrect advance retard setting.

(iv) When the engine has warmed up and while it is still running, open the radiator cap and inspect water for the
circulation and condition of the cooling water. It should NOT be rusty or oily. Check the operation of drain
cocks and condition of the water drained off—watch for water leaks from hose joints.

(v) With the engine running check again at all petrol pipe unions for leaks and check again for any oil leaks.

(vi) Listen for gas leaks from inlet and exhaust manifolds and joint and from sparking plugs. Listen also for any
undue noises in the engine itself, particularly tapped rattles or engine knocks.

(vii) Switch engine check tightness and condition of fan belt. If it is dirty wash it over with water smear its inside
edges with some ordinary washing soap. Report grease on the fan belt.

(viii) Examine radiator and radiator mountings for cleanliness and security. Clean off any dirt accumulated on the
radiator fines with a piece of soft twinge. Check fan for bearing looseness and for bent loose or cracked
blades.

(ix) Check carburetor mounting for security. Examine carburetor for flooding/leakage and air/leaks through throttle
and choke butterfly value bearings or manifold flange.

(x) Check level and cleanliness of oil in air cleaner refill if necessary and check security of air cleaner itself.

(xi) Check all nuts, bolts and screws in the engine compartments for tightness. Tighten where necessary but do
not strain them. Check also security of all attached items such as ignition coil, dynamo, oil filter (if fitted), self-
starter and petrol pump. Check engine mounting, DO NOT tighten if split-pinned.

(xii) Report any faults that you are unable to rectify.

__
TASK NO. 5-A. FUEL SUPPLY SYSTEM C.I. ENGINE
 (i) Check all fuel lines and unions for leaks.

(ii) Check for leaking fuel taps, drain slugs, bleeder valves and seams of fuel tanks.

(iii) Check injector pump, fuel pump and filter for leaks.

(iv) Examine all fuel pipes links.

(v) Inspect mountings for injector pump, fuel pump and filters and mounting security straps and clips for fuel
tanks. Tighten nuts, if necessary.

(vi) Check level of oil in sum of injector pump, refill if necessary.

(vii) Lubricate working parts, such as fuel cut off control, fuel control bar and linkages.
__
NOTE 1 Do not tighten unions on pipes between injector pump and injectors unless a definite leak is observed. On
no account will the injector or the injector pump be interfered with by drivers and defect must be reported.
__
NOTE 2 In all tasks where “tighten” is stated, it must be emphasized that undue pressure may cause damage
through stripped threads.
__
TASK NO. 6 FRAME AND FITTINGS

(i) Check frame for bends, cracks or breaks. Check all body holding down bolts and nuts and those of all other
attachments to the frame. Check for loose rivets.

(ii) Check cross members, floor and running boards, mud guards, tool boxes and carriers for petrol oil and water
cans.
__ __
(iii) Look over body and tighten all bolts and nuts etc. Check condition of bodywork particularly inside check
tail-board and lubricate hinges. Check cable and security of all fitments inside it, particularly check up on the
driver’s seat and its adjustments etc.

(iv) Check security of wind screen and adjustment. Adjust driving mirror and tighten arm bracket nuts. Clean
glasses of instruments on the panel. Check window catches and knobs.
(v) Check bonnet and fastening down clips. Lubricate and tighten hinges and clips where necessary.
(vi) Check bumpers towing shackles, towing hooks etc.
(vii) Inspect canopy and secure where necessary, it should be tied neatly and without undue folds or creases.
(viii) Report any faults that you are unable to rectify.
__
TASK NO. 7 LUBRICATION AND CLEANLINESS
(i) Clean over the whole vehicle wash it over first, if possible with hose and then clean from inside outwards
starting from the engine, then the body and then the wheels and underneath. Leave all parts dry.

(ii) Grease all grease points fully, cleaning off surplus in each case. Work systematically from the front of the
vehicle to the rear, first on top and then underneath.

(iii) Lubricate all joints etc., in control linkages, and clean and dry off surplus oil afterwards brush over springs with
slightly oily bush.

(iv) Check level and condition of oils in gearbox, transfer case, differential engine and steering gearbox. Refer to
oil changing table in log book and drain and refill where necessary (before draining any oil bath the oil in it
should be warm which may be brought about by running the vehicle for a short distance. The warm oil will run
more freely but allow as much time as possible for it to drain of completely).

(v) Check the level of oil in shock absorbers, steering gearbox, hydraulic, brake master cylinder, and report if
leaking or oil/fluid level low. DO NOT attempt to refill them yourself.
(vi) Check dynamo and self-starter wick oilers, if dry, add one drop of clean engine oil and replace carefully,
seeing that no dirt enters the oilers.

(vii) Report any faults that you cannot rectify.

TYERS AND WHEEL ROTATION CHART
 Annexure “X”

MAINTENANCE AND ROTATION OF TYRES

1. MAINTENANCE

It has been observed, that tyres are not being properly maintained, with the result that, replacement is required
before maximum life of the tyres is achieved. In order that tyres are properly maintained following instructions will be
strictly observed:-

(a) Avoid unnecessary wear and tear.

At the start of every journey ensure that:-

(1) Tyre pressure are correct.

(2) Tubes are free from oil, grease, tar and embedded flints.
(3) There is no skidding.
(4) There is no violent braking.
(5) Acceleration is smooth.
(6) Speed is not excessive.
(7) Wheel is steered clean of freshly tarred or unmade portions of road if possible, otherwise pass over
them very slowly.

(8) Vehicle is steered clear of kerbstone and do not negotiate corners too closely.

(b) Be alert when driving for signs of defects.

While driving be vigilant to note any unusual noises:-

(1) Regular thumping noises indicate a road wheel loose on hubs.

(2) Tendency of steering to drag or of the vehicle to skid, rool or wander, indicate as under-inflated tyre.
(3) Irregular thumping noise, particularly when passing over pot holes, indicate a badly deflated tyre.
(4) Rubbing noises indicate fouling of chassis or body with tyres.

(c) Maintenance

(1) Keep tyres clean and free from grit, oil, tar and grease.
(2) Remove flints and other sharp objects from tyres. Do not allow them to become deeply embedded.
(3) Remove stones from between the twin tyres.
(4) Keep grit and oil away from entering tyre valves. Ensure that caps and dust cover are clean before
fitting.
(5) Avoid over and under inflation.
(6) Rotate tyres after recommended mileage.
(7) Check wheel alignment.
(8) Check tyres for cuts.
(9) Do not put wet tubes in the tyre. Dry them and apply French chalk on the inner side of tyres and on
the outer surfaces of tube.
(10) Tyres of permanently off road vehicles must be jacked up in order to prolong their life.
(11) Tyres to be saved from direct rays of sun and where possible tyres of off road vehicles be covered
with old gunny bags or any other material.
(12) Tyres must always be stored in room free of oil/greasy surface, preferably in a cold and well covered.
Stocking of tyres be vertically and should be rotated periodically.
(13) Schrader valve in the tubes must have dust caps to avoid entry of dust or any other matter. Leaking
valves must be replaced.
 (14) Tyres pressure charts be hung at a conspicuous piece so that drivers can take benefit and correctly
maintain pressure. Pressure may also be painted on front and rear mud-guards where possible for the
convenience of the driver.

2. ROTATION OF TYRES

(a) Method

The rotation of tyres will be carried out as indicated in diagrams in the appendix to this annexure. The details are:-

(1) The wheels will be rotated anticlockwise to ensure that each wheel goes to all the different positions and gets
an event wear.
(2) In order to equalize the wear as far as possible the rotation of tyres will be done every 2000 miles.
(3) Motor Cycle tyres, it similar in tread and size, will be removed from the rims and interchanged mutually every
six months.

3. It is necessary that the tyres are removed from their rims periodically for the purpose of removing rust or
corrosion, which if allowed to accumulate, makes it difficult to change tyres. Tyres of new vehicles, rims of which are
painted with original paint may not be removed. Tyres and tubes of other vehicles, should be removed every six
months, and the following maintenance carried out:-

(a) The rim should be thoroughly cleaned until it is free from all rust or corrosion and should then be painted with
paint PFU Red Oxide of Iron.
(b) Tyres should be examined for cuts or other damages. Damaged tyres should be sent to the Workshop.
(c) Before refitting, tyres and tubes should be lightly dusted with french chalk. It must be ensured that the red
oxide paint on the rims is thoroughly dry before the tyres are refitted. If the tyres are fitted while the paint is
still damp, it will be difficult to remove them later on without severely damaging them. Cleaning and repainting
of rim should also be carried out it necessary when a tyre is changed or removed from its rim for any other
reason i.e. repair etc.
 Annexure “XI”

TECHNICAL INSPECTION REPORT

Formation/Department_______________________________________________________

Regd. No.__________________________________Model__________________________

Wapda No._________________________________Date of Inspection________________

Make/Type_______________________________Total (Mileage)_____________________

Sr. No. Items/Faults Sr. No. Items/Faults

Engine Lubrication System

1. Noises/Knocks etc. 11. Oil Pressure/

Control Valve/
2. Compression Indicators
Reading
12. Seals-Leaks
3. Performance
13. Oil Filters/Pumps/
Cooling System Oil Pans/Tanks etc.

4. Leaks/Roses/ 14. Leads

Pumps Radiator
15. Sparking Plugs/
5. Fan, Pully Belt Inejectors

Fuel System 16. Magnetor/Distributor/

Coils
6. Leaks-Pipes
Union etc. Electrical System

7. Pump Fuel Filter 17. Switches/Gauges/

Sending/Units
8. Corborator/
Injection System 18. Batteries

9. Air Cleaner 19.Stater Motor

10. Governor 20. Wiring/Harness/

Circuit/Breakers
Fuses
Sr. No. Items/Faults Sr. No. Items/Faults
21. Generator
Suspension
22. Regulators
34. Road Spring/Coil Spring/Torsion
23. Lights/Horns bars

Transmission and Control 35. Shackles/Shock Observers

24. seals-Leaks 36. Bearing/Buses

Seales/Bolts
25. Control-Linkages
37. Tyres/Rims Dust/
26. Transfer unit Caps

27. Universal joints/ 38. Doors/Canopy

propeller shaft Superstructure

28. Front/Rear 39. Windscreen/Wipers

Axles/Farks
40. Fenders/Grills
29. Steering
41. Seats/upholstry
30. Brakes
Tools and Accessories
31. Gear Boxes

32. Speedometer/Cables

33. Clutch

REMARKS BY INSPECTOR

Deputy Director Transport (T&I)

 Annexure-XII

STANDARD OPERATING PROCEDURE (SOP) FOR VEHICLE PROCUREMENT

1. Purpose

 Authority in its meeting held on 21.08.2024, has accorded approval that henceforth procurement of
all types of vehicles shall be made through Transport Directorate WAPDA Sunny View Kashmir
Road, Lahore from the budget of respective formation.

 This SOP has been formulated to standardize and centralize the procurement of vehicles for
WAPDA offices, ensuring compliance with the Authority's directives, Wapda procurement rules and
to promote transparency, efficiency, and cost-effectiveness.

2. Scope

 This SOP applies to all WAPDA offices, departments, and subsidiaries. All future vehicle
procurement cases will be processed and executed solely through the office of the Director
(Transport) WAPDA.

3. Objectives

● To streamline the vehicle procurement process.

● To ensure transparency and compliance with Public Procurement Regulatory Authority (PPRA)
rules.
● To optimize resource utilization by preventing unnecessary purchases and achieving cost efficiency.
● To centralize decision-making and oversight as per Authority directives under the Director
(Transport) WAPDA.

4. Key References
● PPRA Rules 2004
● WAPDA Procurement and Contracts Manual 2014
● WAPDA Book of Financial Powers 2022
● Latest WAPDA Authority directives issued on the subject

5. Responsibilities

● Director (Transport) WAPDA: Responsible for the overall management, execution, and monitoring
of the vehicle procurement process.
● General Managers (GMs): Required to submit requisition details after approval from the Authority
to the Director (Transport).
● Concerned Finance Department: Responsible for budgetary approvals and financial oversight.
● Delivery Inspection Team: A committee shall be constituted by the Director (Transport) to assist in
inspection of vehicles to be procured as per approved specifications. One representative from the
concerned GM office will be a part of the team.
6. Detailed Procedure

6.1. Requisition Process

i. Initiation by Departments:
○ All concerned General Managers (GMs) shall submit complete vehicle procurement case
duly approved by the Authority along with Admin approval, Technical sanction, budgetary
provision and Requisition Form (Annex-A) to Director (Transport).

6.2. Procurement Process:

i. Inline Procedure
o Procurement of new vehicles shall be strictly carried out in the light of prevailing instructions
of the Authority, WAPDA Procurement & Contracts Manual, WAPDA Book of Financial
Powers and PPRA Rules 2004 in vogue.

ii. Direct Contracting:

o New vehicles shall be purchased directly from OEM / authorized dealers of OEM after
fulfilling all codal formalities as laid down in purchase procedure with the approval of
Authority.

6.3. Purchase Order and Delivery

i. Issuance of Purchase Order:

○ Upon approval, a formal purchase order shall be issued to the selected vendor (OEM/
Authorized dealer of OEM), specifying the vehicle model, quantity, delivery timeline, and
payment terms by the O/o Director (Transport) WAPDA.

ii. Inspection and Delivery:

○ An inspection team, constituted by the Director Transport, will carry out pre-
delivery inspection of the new vehicles to ensure compliance with the agreed specifications.

○ Any discrepancies identified by the inspection team during inspection must be reported to
the vendor for rectification/ replacement prior to delivery.

6.4. Payment Process

i. Invoice Verification:
○ The vendor shall submit in advance pre-receipted bill / original invoice along with relevant
documents as per P.O to the Consignee for arranging 100 % advance payment in shape of
demand draft/ Pay order.

○ The Consignee/Concerned Office will verify the invoice along with relevant documents
before releasing the payment in shape of DD/ Pay order to the vendor.
 ii. Payment Release:
○ The Concerned GM / Office will release payment to vendor in shape of DD/ Pay order as per
the agreed payment schedule after verification of invoice and fulfilling all codal formalities.

6.5. Record Keeping and Reporting

i. Documentation:
○ All procurement records, including requisitions, evaluations, purchase orders, and inspection
reports, shall be maintained in the office of the Director Transport and in the
concerned/relevant offices.

○ A digital archive system should be maintained to ensure secure storage and easy retrieval of
records.

ii. Reporting:
○ Semiannual reports on vehicle procurement shall be submitted to Authority, highlighting the
status of ongoing procurements, expenditures, and any issues encountered.

7. Compliance and Monitoring

i. Internal Audits:
○ The Internal Audit Department of WAPDA will conduct periodic audits to ensure compliance
with this SOP and relevant procurement regulations.
Annexure A: Vehicle Requisition Form

1. Requesting Department Information:

● Wing: __________________________________________________
● General Manager (GM): ___________________________________
● Focal Person (Consignee): ________________________________
● Contact Number: ________________________________________
● Email Address: __________________________________________

2. Requisition Details:

i. Vehicle Type Required:

(Please specify the type of vehicle needed, e.g. Sedan, D/ cabin, Van, Coaster, Bus, etc.)

○
ii. Preferred Make/Model & Specifications:

○
iii. Quantity of Vehicles Required:

○
iv. Purpose of Vehicle(s):
(Please provide a detailed justification for the need, usage, and any specific requirements)
○
○
○
v. Expected Mileage and Frequency of Use:
(Estimate the expected usage per month, e.g., kilometers per month)
○
vi. Approved Budget Estimate:
(Include approved estimate of the budget based on Market Price)
○
vii. Is this a Replacement or New Addition?
(Tick the relevant box)
○ Replacement of an existing vehicle (Provide details below)
■ Current Vehicle Type: __________________________
■ Year of Purchase: ______________________________
■ Reason for Replacement: ________________________
○ New Addition (No existing vehicle in place)

viii. Whether Admin approval & Technical Sanction has been obtained and attached?

Yes No
3. Remarks (Optional):

●
●
●
●
●

4. Details of Auctioned Vehicles and Last Purchase:

 _______________________________________________________________________________
_______________________________________________________________________________
____________________________________________________

5. Approval and Signatures:

i. General Manager (GM) Approval:

○ Name: ____________________________________________
○ Signature: ________________________________________
○ Date: ____________________________________________

ii. For official use by the O/o Director Transport, WAPDA:

○ Name: ____________________________________________
○ Signature: ________________________________________
○ Date: ____________________________________________
 Form WW-DD-I ANNEXURE ’XIII ’

PAKISTAN
WATER AND POWER DEVELOPMENT AUTHORITY

SURVEY REPORT
(Filling Instruction are on Reserve)

(a) Report No.___________________________ dated ________________

(b) Stores Owning Formation __________________________________
(c) Location of store _________________________________________
(d) Type of Stores ___________________________________________

Item Qty Nomenclature Specifications/ Unit Units Total

No Parts No Book Reserve Reserve
Value Price Price

Condition of Store _______________________________________________

(e) Year of Purchase of the vehicle _____________

(f) Price at which the vehicle was purchase ______________
(g) Total Mileage done by the vehicle ___________________
(h) Whether the vehicle is accidented or nor _______________
Reason for declaring disposable _______________________________________

------------------------------------------------------------------------------------------------------
Member Survey Committee
WAPDA MATERIAL DISPOSAL PROCEDURE EXHIBIT 2-1
Page

(Annexure to the Survey Report of Vehicle)

PARTICULARS OF DISPOSAL OF VEHICLE

1. Registration No. of vehicle _______________________________
2. Registration documents available Token paid up ___________________
3. Registration Documents available / _________________________
not available
4. Purchase Price _________________________
5. Did the vehicle met major accident _________________________
6. Month and year of going the vehicle off road _________________________
7. Make & Model _________________________
8. Engine No. _________________________
Chassis No. _________________________
9. Capacity of the Engine _________________________
10. Engine Petrol / Diesel _________________________
11. Condition of the Engine _________________________
12. Over all condition of the Body _________________________
13. Wind Screen : Available/Not available Broken ______
14. Doors : Available/Not available/Lying dismantled/Party available ________
15. Door Glasses: Available/Not available/ Broken ________
16. Steering Assembly: Available /Not available/Partly available _______
17. Condition of the Dash Board __________________
18. Gauges: Available/Not available/Partly available ______________
19. Over all condition of the seats: _____________________
20. Condition of the Tyres _____________________
21. No. of Tyres with rim available _____________________
22. Details of T&P _____________________
23. Battery : Available/Not available _____________________

24. Accessories of the Petrol Engine:

Self Starter, Dynamo/Generator, Cut-out,
Caburettor, Distributor, Radiator, Radiator Fan __________________
Assembly, Air Cleaner Fan, Ignition Coil.

25. Accessories of the Diesel Engine:

Self Starter, Dynamo/Generator, Cut-out,
Caburettor, Distributor, Radiator, Radiator Fan ____________________
Assembly, Air Cleaner pan, Fuel Injection Pump,
Injectors (Atomizers), Heater Plug.

26. Gear Box: Available/Available with broken ______ ______________

casing/not available.
27. Differential Unit: Complete available/available ______ ______________
without driving shaft available/complete unit
missing.
28. Suspension System : Complete available/Not _______ _____________
available/Party available.
29. Road spring Assembly: Complete unit available/ _______ _____________
Partly available/Not available.
30. Shock absorber: Available/Not Available/only _______ _____________
one available.
31. Head Lights: Available/Not Available/Broken. _______ _____________

Signature Signature of Countersignature

of Garage Incharge/ Transport Supervisor
Driver Vehicle Supervisor
 OLD YARD STICK FOR VEHICLES REPAIR UPTO MODEL 2008 Annex-XIV

EXPENDITURE OF MINOR REPAIR AND SERVICE MAJOR REPAIR WHICH IS NORMALY REQUIRED
MILEAGE/K.M SHOWN IN THE REMARKS COLUMN

IST
S. VEHICLE ENGINE ENGINE ELEC- BRAKE INSTRU- BODY POSHISH TOTAL ENGINE SUSPE CLUTCH BRAKE SHOKS TRANSM- DENTING TOTAL OVER SUBSEQUENT
No. MAKE & TUNING/ RUNNING TRICAL Kits MENTS WORKS Cover OVER -NSION Clutch OVERH- ISSION PAINTING HAUL OVERHAUL
TYPE SERVICE REPAIR Wiring Wheel Gauges Door Seat HAULING Plate AULING Differen-
Filter Self Indicator Cylinder Ampare Glasses Repair Pressure tial
Plug CB Generator Ignition Adjust- Meter Handle Plate Repair
Point Fan Coil ment Sending Locks Clutch
Cordensor Belt Bulb Washer Units. Etc. Release
Heater Radiator Horn Brake Bearing
Plug Hose Pipes Rotor Oil
Automizer Distrib- Etc.
Nozzle utor Wheel
Etc. Drum
Carburator Turning
Kit
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
1. Motor Cycle 600 300 100 100 100 - - 1200 1500 1000 200 150 500 450 300 4100 4500 km 30000 km
2. Car 800 cc 6000 900 500 400 - 200 - 8000 7500 2500 2000 2000 4000 2500 5300 25800 100000 km 60000 km
3. Car 1000 cc 6000 - 1200 900 - 500 - 8600 9000 3500 2200 2100 4300 2500 5300 28900 100000 km 60000km
4. Car 1300 cc 5000 2000 1000 1000 1500 1200 1000 12700 20000 4500 2000 2400 5200 3500 2900 40500 100000 km 60000km
5. Suzuki Van 4000 1000 800 1000 200 600 400 8000 9000 2500 1500 1800 1800 1500 4500 22600 80000 km 55000 km
Pick-up
6. Suzuki Jeep 4000 2000 1000 2000 1000 600 600 11200 9500 2200 1200 1500 1600 2400 3800 22200 80000 km 55000 km
7. J/Hiace 10000 4000 1000 3000 2500 1200 1300 23000 27000 3500 3100 3000 2500 3200 10000 52300 85000 km 55000 km
(Petrol) 1000
J/Hiace
(Diesel)
8. T/Jeep 8000 3500 1000 3000 2500 1200 1500 20700 27000 3500 3300 3000 2600 3500 8000 50900 85000 km 55000 km
9. CJ-5&7 Jeep 5000 3500 1000 2000 1500 800 800 14600 25000 2000 3550 2100 1500 2000 5000 41150 8000 km 50000 km
10 Mitsuebishi 12500 4000 1500 2000 2000 1000 1000 24000 36000 6000 4500 6000 - 2400 3200 58100 100000 km 60000 km
11. F/ Truck 5000 6000 1000 5000 3500 500 450 21450 38000 3500 4500 6000 2000 7000 10000 71000 90000 km 60000 km
12 B.F. Bus Truck 5000 5000 1000 4000 3000 800 6000 24800 26000 3500 7000 6000 3000 7000 12600 65100 80000 km 50000 km
500
13 Suzu/Hino 7000 5500 1250 5000 3000 800 6000 28550 36000 3500 6000 3000 2600 6000 8000 65100 90000 km 60000 km
Bus/Truck 500
14 Mazda 7000 6500 1500 7000 4000 800 450 27250 35000 3500 6000 1500 2600 6000 1000 55600 100000 km 60000 km
(T-3500) 32000 5000
(T-3000)

NOTE:-
1) Amount saved from one head can be consumed against other head but total expenditure should not exceed beyond maximum limit.
2) In case of Engine overhauling if major assembly such as crank shaft/camshaft of Cylinder block/head Connecting Rod needs replacement additional amount as per market rates will be added in total.
3) In case of major accident and major repair of Busses the loss will be assessed by Committee and will be borne according to the decision of Committee/ Sanctioning Authority.
4) Upto 15% may be added Annualy to cater for the rise of prices in the market.
5) All these rates have to be vetted by Scrutiny Committee as laid down under Transport Rules.
6) Tyre tubes & battery will be purchased as per rate contract.
7) In case of failure of major assemblys such as Fuel injection pump/gear box etc., special repair will be carried out as per market rate.
 Annex-XV
REVISED YARD STICK FOR REPAIR & MAINTENANCE OF VEHICLES
(MODEL 2009 & ONWARD)
Sr. No. Jop Description X 1000 km 5 10 15 20 25 30 35 40 45 50 55 60 65 70 75 80 X

Normal R Replace every 5000 KMs

1 Engine Oil
Severe R As per condition of Engine
2 Oil Filter R Replace every 5000 KMs
3 Fuel Filter I I I I I I I I I I/R I I I I I I
4 Air Filter C R Replace every 10000 KMs
5 AC Filter C R Replace every 10000 KMs
Normal I/C I/C Replace every 20000 KMs
6 Spark Plug
Iridium I/C I/C Replace every 60000 KMs
7 CB Point-Cordensor C R Replace every 10000 KMs
8 Heater Plug C R Replace every 10000 KMs
9 Battery Health Check I I I I I I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R
10 Self Starter I I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R
11 Alternator / Genertor I I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R
12 Wiring / Fues I I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R

13 Indicators / Bulbs I I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R

14 Ignition Coils C C C C Replace every 50000 KMs

15 Head Lights Assembly I I I I I I I I I I/R I I I I I I

16 Dashboard Gauges / Check I I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R
Lights / Meters/Horn
Manual I I I I I I I R I I I I I I I I
11 Transmission Fluid
Automatic I I I I I I I I I I I R I I I I

18 Brake & Clutch Fluid I I I I I I I R I I I I I I I R

Coolent & Power Steering
19 I I I I I I I R I I I I I I I R
Fluid
20 Radiator Hose Pipes I I I Replace every 20000 KMs

21 Idle Speed A A A A A A A A A A A A A A A A

22 Suspension I I I I/R after every 20000 KMs

Steering Wheel, Linkage,
23 I I I I/R I I I/R I I I/R I I I/R I I I/R
Rack, Rubber boots

24 I I I I/R I I I/R I I I/R I I I/R I I I/R

Drive Shaft joints and boots
25 Automisor Nozzle/Injector C I/C I/C I/C I/R I/C I/C I/C I/R I/C I/C I/C I/R I/C I/C I/C

26 Corburator C A Check & Adjust every 10000 KMs

Accelerator Cable & Clutch
27 I I&L I&L I&L I&L I&L I&L I&L I&L I&L I&L I&L I&L I&L I&L I&L
& Gear Cables
28 Fan Belts I I Replace every 20000 KMs
29 Charcoal Canister I I I I I I I I/R I I I I I I I I/R
30 Radiator C I/C I/C I/C I/C I/C I/C I/R I/C I/C I/C I/C I/C I/C I/C I/R
31 Water Pump I I/C I/C I/C I/C I/C I/C I/R I/C I/C I/C I/C I/C I/C I/C I/R
32 Timing Belt I I I I I I I I I I I I/R I/R I/R I/R I/R
Propeller Shaft Or Drive
33 I I&L I I&L I I&L I I&L/R I I&L I I&L I I&L I I&L/R
Shaft
Brake Pads, Rotor Disc,
34 Brake Pad/Shoe, Wheel I I I I I/R I/C I/C I/C I/C I/R I/C I/C I/C I/C I/R I/C
Cylinder

35 Brake Master cylinder I I/C I/C I/C I/C I/R I/C I/C I/C I/R I/C I/C I/C I/C I/R I/C
survey (Brake overhaluling)

36 Clutch+Pressure Plate Set / I I I I I I I I/R I I I I I I I I/R

Clutch Master Cylinder
37 Engine Over Hauling Ist overhaul at 100000 KMs & subsiquent overhaul after 50000 KMs
Denting & Painting body
38 I I I I/R I I I I/R I I I I/R I I I I/R
parts
39 Seat Poshish C C C I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R
40 Wiper Blade I R Replace every 10000 KMs
Body & Under Body /
41 L Lubricate every 5000 KMs
Chassis Greasing
Check Tightness of any
Accessory Mountings (
42 I I I I I I I I I I/R I I I I I I
Towbar, Roof racks, Bullbar
etc.)
Exhaust System &
43 I I I I I I/R I I I I/R I I I I/R I I
Mountings
Fuel Tank Cap, lines and
44 I I I I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R
connections
45 Bolts & Nuts T T T T T T T T T T T T T T T T
Air Conditioning System
46 I I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R I/R
Parts
Note:
"R" : Replace Or Change if Necessary
"C" : Clean
"I" : Inspect & Service/Repair if Necessary
"T" : Tighten to specified torque
"A" : Check and / or adjust If Necessary
"L" : Lubricate