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File type Extension Use to save
PowerPoint .pptx A presentation that you can open on a PC or a Mac.
Presentation You can also open the presentation on any mobile device that has PowerPoint installed.
PowerPoint Macro- .pptm A presentation that contains Visual Basic for Applications (VBA) code. Enabled Presentation
PDF Document Format .pdf A PostScript-based electronic file format developed by Adobe Systems that preserves document formatting and enables file sharing.
XPS Document Format .xps A new electronic paper format for exchanging documents in their final form.
PowerPoint Design .potx A PowerPoint presentation template that you can use to format future Templates presentations.
PowerPoint Macro- .potm A template that includes pre-approved macros that you can add to a Enabled Design template to be used in a presentation. Template
Office Theme .thmx A style sheet that includes definitions of a color theme, font theme, and effect theme.
PowerPoint Show .ppsx A presentation that always opens in Slide Show view rather than in Normal view.
PowerPoint Macro- .ppsm A slide show that includes pre-approved macros that you can run from Enabled Show within a slide show.
PowerPoint Add-In .ppam An add-in that stores custom commands, Visual Basic for Applications (VBA) code, and specialized features such as an add-in.
PowerPoint XML .xml A presentation in a standard XML-enabled file format.
Presentation
MPEG-4 Video .mp4 A presentation that is saved as a video.
The MP4 file format plays on many media players, such as Windows Media Player.
Windows Media Video .wmv A presentation that is saved as a video.
The WMV file format plays on many media players.
GIF (Graphics .gif A slide as a graphic for use on webpages.
Interchange Format) The GIF file format is limited to supporting 256 colors. Therefore, it is more effective for scanned images such as illustrations. GIF can also be good for line drawings, black and white images, and small text that is only several pixels high. GIF also supports animation.
JPEG (Joint .jpg A slide as a graphic for use on web pages.
Photographic Experts The JPEG file format supports 16 million colors and is best suited for Group) FileFormat photographs and complex graphics. Utility Software The Utility Software is system software that helps to maintain the proper and smooth functioning of a Computer System. It assists the Operating System to manage, organize, maintain, and optimize the functioning of the computer system.
Utility Software performs certain tasks like virus detection,
installation, and uninstallation, data backup, deletion of unwanted files, etc. Some examples are antivirus software, file management tools, compression tools, disk management tools, etc.
Types of Utility Software
1. Antivirus
A virus is a malicious software that enters the system along with a
host program. Moreover, it multiplies with time and makes several copies which in turn slows down and corrupts the system. Avast Antivirus
An antivirus is a utility software that helps to keep the computer
virus-free. Moreover, it notifies when any malicious file is detected and removes such files. In addition, it scans any new device attached to the computer and discards any virus if there. Moreover, it also scans the system from time to time for any threats and disposes of them. Examples of antivirus are McAfee Antivirus, Quickheal Antivirus, Windows Defender, etc.
2. File Management System
These utility software are used to manage files of the computer
system. Since files are an important part of the system as all the data is stored in the files. Therefore, this utility software help to browse, search, arrange, find information, and quickly preview the files of the system.
Windows Explorer is a default file management tool present in the
system. Some other examples of file management tools are Google Desktop, Double Commander, Directory Opus, etc.
3. Compression Tools
An important part of a computer is storage space, it is very important
to maintain this storage. Therefore, we use certain utility software to compress big files and decrease their size, these are compression tools.The format of the files changes while compressing and we cannot access or edit them directly. In addition, we can easily decompress the file and get the original file back. Examples of compression tools are WinZip, WinRAR, WinAce, PeaZip, 7-Zip, etc.
4. Disk Management Tools
These utility software are used to manage data on disks. Moreover,
they perform functions like partitioning devices, manage drives, etc.Examples of disk management tools are MiniTool Partition Wizard, Paragon Partition Manager, etc.
5. Disk Cleanup Tool
This utility software helps to free up the disk space. In addition, the files which are no longer in use are removed from the disk. Examples are Razer Cortex, Piriform CCleaner, etc.
6. Disk Defragmenter
This utility software helps to reduce the fragmentation and hence,
reduces the access speed. Defragmenting refers to rearranging files and storing them in contiguous memory locations. Moreover, saves time in reading from files and writing files to disk. Examples of disk defragmenters are Perfect disk, Deflaggler, etc.
7. Backup Utility
This utility software helps to back up the files, folders, databases, or
complete disks. Moreover, backup refers to duplicating the disk information so that the data can be restored if any data loss happens.
Browse more Topics under Software Concepts
System Software Application Software
Advantages of Utility Software
The advantages are as follows:
1. Enhances performance. 2. Manages space. 3. Manages files and data. 4. Helps to customize interface and desktop. 5. Helps to remove useless files. 6. Keep the system safe and secure. 7. Helps to recover files after a loss.
An information system is a set of interrelated components that collect or retrieve, process,
store, and distribute information to support decision making and control in an organization. Information systems can also be used to analyze problems, visualize complex subjects, and create new products
Information is an increment in knowledge: it contributes to the general framework of
concepts and facts that we know. Information relies on the context and the recipient's general knowledge for its significance.
Data are only the raw facts, the material for obtaining information. Information systems use data stored in computer databases to provide needed information. A database is an organized collection of interrelated data reflecting a major aspect of a firm's activities.
1. Information systems capture data from the organization (internal data) and its environment (external data).
2. They store the database items over an extensive period of time.
3. When specific information is needed, the appropriate data items are manipulated as necessary, and the user receives the resulting information.
4. Depending on the type of information system, the information output may take the form a query response, decision outcome, expert-system advice, transaction document, or a report.
Formal information systems rely on procedures (established and accepted by organizational
practice) for collecting, storing, manipulating, and accessing data in order to obtain information. Formal systems do not have to be computerized, but today they usually are. Informal information systems also exist within an organization (interpersonal networking, water cooler gossip, etc.).
Data is an individual unit that contains raw materials which do not
carry any specific meaning. Information is a group of data that collectively carries a logical meaning. A process is a series of tasks, activities, and workflows that produce a specific, measurable result. A procedure is a set of instructions for completing a specific task or activity. Ict:-
