STATE BOARDFile OF No.

SBTET-POE1/8/2020-POE1
TECHNICAL EDUCATION AND TRAINING
TELANGANA :: HYDERABAD.
From To
Dr.C.Srinath, The Principal/Chief Superintendent
M.Tech, Ph.D., M.B.A., LL.M., of all Govt./Aided/Pvt./II shift
Secretary, Engineering Colleges where
State Board of Technical Education diploma courses are offered in
and Training, S.V. Bhavan, Polytechnics in Telangana State.
Masab Tank, Hyderabad-500028

Sir,
Sub: SBTET-Examinations-Common Instructions to Chief
Superintendents/Principals to be followed in connection with
the various Examinations to be conducted by the SBTET-
Communicated - Reg.
Ref:- Note # 85 approval of the CTE & Chairman, SBTET
******
With reference to the subject & references cited above, the Chief
Superintendents / Principals are requested to follow the below instructions
scrupulously in conducting the Board Diploma End Sem Examinations.
1. General Instructions
 The Principal /Chief Superintendent shall always remember that
he/she alone is responsible for the actions taken by him/her or
his/her subordinates during examinations. The Chief
Superintendent alone is responsible and has to face all the
consequences that may arise. Hence the Chief Superintendents
are requested to follow the guidelines strictly without any
deviation, with all sincerity and earnestness. In case of any
doubt, they may contact the concerned officer of the Board.
 The Principals are requested to note the changes in instructions
given from time to time and send the information to the right
person.
 The Principals of the Institutions shall alone act as the Chief
Superintendent for all the Diploma Examinations conducted by
the State Board of Technical Education and Training, T.S.,
Hyderabad.
 If the principal happens to go on leave, due to unavoidable
circumstances or otherwise, he shall obtain prior written
permission from the Secretary, State Board of Technical
Education and Training, to appoint a Senior Head of Section as
Chief Superintendent in his place during his absence.
 The Chief Superintendent shall take all care and necessary steps
/ precautionary measures for the smooth and effective conduct
of all the Diploma Examinations at his/her Institution.
 The Chief Superintendent shall take utmost care in allowing only
those candidates admissible as per schemes mentioned in the
Notification for the examinations.
2. Pre-Examination Instructions
a) Instructions to Invigilators
 All the Invigilators should attend the Pre-Examination meeting to
be conducted by the Chief Superintendent to acquaint with the
instructions for smooth conduct of the Examinations.
 All the Invigilators should report to the Chief Superintendent one
hour before the commencement of the Examination.
 The invigilators shall not to carry cell phones etc. in the
examination halls.

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 File No.SBTET-POE1/8/2020-POE1
 Invigilator shall collect the OMR’s, Nominal roll cum photo
attendance sheet, seating plan and other necessary stationery
from the Chief Superintendent.
 Invigilator shall verify the OMR’s & Seating Plan with the Nominal
Rolls for tallying the same. Further, invigilator should also verify
the OMR’s in all respects such as the No.of pages stitched,
printing of page No.s on each page, Candidate details, elective
subject details, proper stitching and other details. If any
Discrepancy is found during verification, the same may be
brought to the notice of the Chief Superintendent for necessary
action.
 Invigilator shall enter into the allotted Examination Hall well
within the time i.e before the entry of students only.
 No Candidate should be permitted in the Examination Hall
without Hall Ticket.
 Invigilator should verify the Hall ticket and allow the students
into the Examination hall after mere confirmation of the student
identity only.
 The Invigilators should ensure that no Candidate shall carry any
type of unauthorized material in the Examination Hall such as
mobile phones/any electronics gadgets/study material in any
form without depositing at the token counter, if so, collect the
same from the students and deposit with him/her till the
completion of the Examination.
 The code books / data books and other books necessary for the
examination shall only be allowed into the examination halls
after mere confirmation from the subject teachers of respective
branch.
 Invigilator shall make the students to sit in the Examination Hall
according to the seating plan and issue the OMR’s to the
students correctly such that the Answer Script should be handed
over to the Candidate who possesses proper Hall Ticket only.
 Invigilator shall instruct the Students to check the OMR issued to
them in all respects and shall read the instructions printed on
OMR so as to make the students to acquaint with the
instructions.
 Also instruct the students to read the instructions printed on
OMR and guide the students how to fill the details on OMR, if
any.
 Invigilator shall receive the Question Papers from the Chief
Superintendent/Joint Superintendent at appropriate time and
verify the Question Papers in all respects such as scheme
wise/branch wise/subject wise no. of question papers received or
Not.
 Issue the Right Question Paper to the Right student at right time
without any deviation or irregularity.
 The invigilators must instruct the students not to keep any
printed or written material with them and not to write anything
on the question paper which leads to malpractice. The students
must be asked to hand over their belongings, not required for
the examination.
 No Candidate shall be permitted into the Examination Hall once
the Examination is commenced under any circumstances.
 Invigilator shall get the signature of all the students who are
present in the Examination Hall on Photo Attendance sheet
within 5 Minutes from the commencement of the Examination

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 and submitFiletheNo.SBTET-POE1/8/2020-POE1
attendance sheets, absentees OMR’s to the
Chief/Joint Chief Superintendents immediately.
 Invigilator shall ensure that the student filled the requisite fields
of OMR without any mistakes including the student signature
and then shall sign on the OMR at designated place.
 The Invigilator should be VIGILANT and should not engage in
any other work throughout the duration of the Examination.
 Invigilators shall maintain silence in the examination hall, so as
to provide conducive environment for the smooth conduct of
examination.
 Invigilators should move around in the Examination hall to
prevent indiscipline / any type of MALPRACTICE.
 The Invigilators shall maintain high standard of discipline
in the Examination Hall. No Candidate shall be permitted
to take the Examination by any unfair means. No
Candidate shall be permitted to talk in the Examination
Hall.
 It is the primary duty of the Invigilator to ensure the fair conduct
of Examinations. Non compliance shall attract disciplinary
action.
 If cheating is suspected, it is important that this be handled in a
way that does not create unnecessary noise and disturbance at
the exam venue.
 Announce the time for every half an hour till the closing of the
Examination.
 No Candidate should be permitted to leave the Examination Hall
till the completion of the Examination time.
 No invigilator shall leave the Examination hall unless a reserve
occupies his/her place as per the instructions of the Chief
Superintendent. A reserve shall only be sent in case of
emergency.
 Disciplinary Action will be initiated against the erring
Invigilator, if
 The invigilator refuses to accept duty order.
 The invigilator remains absent unauthorized from duty on
day of exam.
 The invigilator reported late for duty
 If the invigilator not performed duty as per instructions
issued by the board
 Any case of impersonation, cheating, possession of un-
authorized material, mobile phones or any electronic
gadgets etc.
 Once examination is completed, written answer OMR booklets
should be collected from the students and after matching with
the presentees count only students shall be allowed to leave the
Examination Hall.
 Invigilator shall arrange the written answer OMR Booklets
scheme wise/subject wise/branch wise as desired and handover
the same to the Chief Superintendent immediately in Control
Room. Further, the invigilator will be held responsible for any
loss of written answer OMR Booklets.
 In case of any discrepancies, the matter may be brought to the
notice of the Chief Superintendent immediately.
 Invigilators shall collect the Remuneration for performing
Invigilation duty from the Chief Superintendent as and when the
same is received from the SBTET.
b) Instructions to Candidates
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 File No.SBTET-POE1/8/2020-POE1
Invigilators shall inform the students to go through the following
instructions printed on the front page of OMR.
 DO NOT WRITE ANYTHING ON FRONT SIDE OR BACKSIDE
OF QR SHEET. If you write anything on either side of QR sheet,
your answer script will not be valued and result will be put under
‘withheld’.
 Wherever any question has choices, marks will be allotted only
to first attempted questions. No marks will be allotted for
extra questions answered.
 Ensure that the Top QR sheet is properly secured to the Answer
Book given.
 Please check your particulars printed on the QR sheet and
ensure that you have received correct answer booklet. If any
discrepancy is found, inform the same to Invigilator/Chief
Superintendent/Principal immediately.
 In case you receive a SG Answer Book, fill in the details such as
name, scheme, year/semester, subject code, subject name,
centre code and name (Answer Book without candidate’s
particulars is called SG).
 Write the Date of Examination in the Boxes provided in the QR
sheet.
 Sign in the Box specified in the QR sheet.
 You are prohibited from (Non-Adherence with this
instructions shall result in candidate being booked under
Malpractice)
i. Writing your PIN/NAME/ADDRESS/PHONE NUMBER in any
part of the Answer Book.
ii. Writing religious or any other matter on any part of the
Answer Book.
iii. Writing on or tampering the barcodes printed on the QR
sheet.
iv. Addressing the examiner in any manner whatsoever in the
Answer Book.
v. Tearing/causing damage any page or part there of the
Answer Book.
 Do not use sketch pens/high-lighter pens/color pencils etc., in
underlining/highlighting certain points in the answer or while
drawing sketches etc.
 Write correct number of the question within the left margin,
before beginning to answer any question.
 Write the answers on both sides of the pages starting from page
no.1
 Write the answers precisely, legibly and within the margin of the
Answer Book.
 Note that this booklet contains 8/16/24 PAGES AND NO
ADDITIONAL ANSWER SHEETS WILL BE ISSUED to you
under any circumstances. You shall return the Answer Book to
the Invigilator before leaving the Examination hall.

c) CC Cameras Installation
 Furnish the CC cameras information such as IP address, User ID
and Password to view the footage live at the Office of the
Secretary, SBTET Hyderabad and the details shall be sent
through email to dysecy2-sbtet@telangana.gov.in.
 Further the Institutions, which have not yet installed the CC-
cameras/Surveillance so far, are requested to install them

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 immediatelyFile
in No.SBTET-POE1/8/2020-POE1
all exam halls, control room and interface with
the central facility located at Hyderabad should furnish the
recorded footage data of all examinations of each exam hall from
starting date to the last date of exams in the form of CD/Pendrive
to Deputy Secretary, Pre-Examination Section, SBTET, TS.,
Hyderabad after completion of the said exams and a copy of the
same shall be retained at the Examination Centre for a minimum
period of Six Months.
d) Receiving of OMR Booklets
 The OMR answer Booklets will be supplied to the Polytechnics
through the identified HUB centre/Polytechnics to which your
Polytechnic is attached/through Courier or Postal Service as
the case may be.
 If distribution of OMR’s is done through HUB centres, then the
HUB Centres will receive the OMR answer Booklets of attached
Polytechnics along with its own centre and the Principals of HUB
Centres are requested to bestow in handing over the OMR
answer Booklets to the attached Polytechnics.
 If distribution of OMR’s is done through Courier or Postal
Service, then every Examination Centre will receive OMR answer
Booklets of own & attached centre through Courier or Postal
Service.
 The Chief Superintendents/Principals shall collect the OMR
answer booklets well before the commencement of the
Examinations from the HUB centre to which respective
Polytechnic is attached/through Courier or Postal Service as the
case may be.
 The Chief Superintendents/Principals shall verify the OMR answer
Booklets with the Nominal Rolls immediately after receiving the
same from either HUB Centres/Polytechnics/Courier/Postal
Service in all respects such as No.of pages stitched, Printing of
page No.s on each page, Candidate details, elective subject
details, proper stitching and other details. If any Discrepancy is
found during verification, the same may be brought to the notice
of the JS (COE)-8008908126/DS-8008908758/AS-8008908368 of
Pre-Exams for necessary action.
 All the OMR Booklets shall be segregated day wise/session
wise/subject wise well before.
 Due to various administrative reasons, Certain Private
Polytechnics have been attached to nearby Government/Private
Polytechnics for conducting the Board Diploma Examinations of
their students, hence, the Principals of the host
Government/Private Polytechnics are wholly responsible in all
respects for conducting the Examinations of such students and
shall coordinate with the attached Private Polytechnics for all Pre-
Exam related activities.
 The Principals of private institutions shall depute one Teaching
staff member to the institution, to which their institution is
attached for the conduct of examinations on all days and the day
before. The staff-member so deputed will assist the chief
superintendent in clarifying the doubts if any in respect of
candidates of their institution and in identifying their candidates
on the days of examination.
e) Downloading of Photo Attendance Sheets:

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 Download theFile Session
No.SBTET-POE1/8/2020-POE1
Wise Photo Attendance sheets of the
students through “sbtet.telangana.gov.in” portal in Principal
Login.
f) Seating Plan Download:
 All the Chief Superintendents/Principals are requested to enter
the seating plan details in the Principal login of
“sbtet.telangana.gov.in” portal to download the seating plan
and make the students to sit as per the downloaded seating plan.
 All the Examination Halls must be in the same floor in the same
building and nearer to control room
 Hall wise seating plan must be placed on the notice board half
hour before the entry of students into Examination halls and also
at the entrance of the respective examination hall.
g) PREMIUM TATKAL
 SBTET introduced PREMIUM TATKAL service at a cost of Rs.
5000/- for payment of Examination fee after due date of
TATKAL Service.
 Using PREMIUM TATKAL service, candidates shall be able to
pay examination fee before the day/session of a particular
examination and will be able to appear for rest of the
examinations scheduled after the instant of fee payment
through PREMIUM TATKAL Service.
 However, Principals/Chief Superintendents shall admit such
students duly verifying the candidate details in Nominal Rolls,
Hall Ticket, Photo attendance sheet. Further the same details
will be updated dynamically in OSDES Portal in principal login
upon successful transaction of fee payment through
PREMIUM TATKAL.
 Upon verification of the candidate details, candidates shall be
issued SG booklets to appear for the registered subjects on
the day/session of examination.
h) The Principals shall instruct the candidates to download the hall
ticket at www.sbtet.telangana.gov.in.
i) The candidate has to obtain the signature on the hall ticket from
the concerned Head of Section/Principal before appearing for the
examination.
j) Further, Principals are requested to give the necessary
instructions to the Head of Sections to sign on the hall tickets
after thorough verification only.
k) The Chief Superintendents/Principals shall take necessary
action in allowing the eligible candidates into the
Examination halls duly verifying the candidate’s Hall
Tickets, Identity Card and also by proper frisking in
presence of Internal Flying Squad/Joint Chief
Superintendent.
l) Internal Flying Squad(s) should monitor the Examination Halls
once in every half an hour for proper conduct of Examination and
also to ensure that no invigilator should use mobile phones while
performing the Invigilation duty.
m) Only the Chief Superintendent shall carry mobile phones
(Official only) for any official communication with respect
to conduct of Examinations and no other staff of the
Institution shall hold the mobile phones during the
examination time.

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n) No MobileFilePhones,
No.SBTET-POE1/8/2020-POE1
Bluetooth devices, Books, Paper
Material, Electronic Gadgets and any other relevant items
should not be allowed into the Examination Halls, if any
student carries, the same may be deposited at the
counter provided by the Chief Superintendent before
entering into the Main premises of the Examination
Centre.
o) Thirty minutes before the commencement of the
examination, the students shall be allowed to deposit the
text Books, Bags, Cell Phones, Pagers, Organizers, PDA’s,
Palm-tops and other Personal belongings and prohibited
materials in the counter provided by the Chief
Superintendent against a token. These materials shall be
returned to the students after the examinations.
p) The Chief Superintendents/Principals shall also utilize the
services of Physical Directors of the Institutions to
accompany the Internal Flying Squads at the time of
allowing the students into the Examination Halls so as to
maintain the discipline.
q) CANDIDATES CAN BE ALLOWED INTO THE EXAMINATION
HALL FROM HALF AN HOUR BEFORE COMMENCEMENT OF
THE EXAMINATION IN EACH SESSION.

r) NO STUDENT SHALL BE ALLOWED INTO THE

EXAMINATION HALL AFTER THE COMMENCEMENT OF THE
EXAM.

s) THE STUDENT SHALL BE MADE TO SIT IN THE

EXAMINATION HALL FOR THE WHOLE DURATION OF THE
EXAMINATION AND SHALL NOT BE ALLOWED TO LEAVE
THE EXAM HALL TILL THE CLOSING OF THE EXAMINATION
TIME UNDER ANY CIRCUMSTANCES.
t) The Principals are requested not to allow the ineligible
candidates (i.e. who are booked under MP cases and punishment
period is not yet completed, detained for shortage of attendance
and academic rules & regulations not fulfilled by the candidates)
to write the examination.
u) If any candidate details are not available in the Photo
Attendance sheet, do not allow such candidate to appear
for the examination. Incase if the regular candidate
details missed in Photo Attendance sheet, QR code
answer Booklet is sent /Not sent by the SBTET, such
candidate is allowed only after ascertained from the
examination sections i.e., JS(COE)/DS/AS, Pre-Exams.
Further, the details of the students who paid exam fee
with late fee /TATKAL/PREMIUM TATKAL and issued Hall
Ticket very late, may not be available in Nominal Rolls,
however, the candidate can be allowed on producing the
Hall Ticket by confirming the candidature and also
ascertaining the same from the Pre-Examination Section.
v) Further the Principals are advised to conduct a meeting
with all the Teaching & Office staff members of concerned
at Institution level to appraise them about the latest
developments in conduct of examination procedure to be
followed. You are well aware that the success of the conduct of
Diploma examinations, processing of results, avoidance of
printing mistakes in tabulated sheets and marks memos mainly
Page 7 of 19
 depends onFile
theNo.SBTET-POE1/8/2020-POE1
interest taken by the Principal at the institution
level. Hence the Principals are requested to be thorough with all
the time to time instructions given by the SBTET and follow them
scrupulously.
 Student should not tear any page of the answer
booklet at any cost or else, the candidate will be
booked under Mal-Practice.
 SBTET has dispensed/removed the Centre Change facility and
hence the candidate shall appear at the Examination Centre
as mentioned in the Hall Ticket only.
 The Chief Superintendent shall appoint sufficient invigilating
Staff well before the commencement of Diploma Examinations
duly allotting one invigilator per Hall/room upto 24 candidates
and inform the same to the invigilators appointed with
instructions to be present at the venue, at least half an hour
before the commencement of examination on the day of the
examinations. Only Teaching staff shall be appointed as
Invigilator/Control room assistance/Internal Flying
Squad. Non-teaching staff shall not be appointed as
invigilators for diploma examinations. While circulating the
‘Examination duties’, the copies of ‘Duties of Invigilators’
enclosed to these instructions are to be distributed among the
staff drafted for invigilation duty.
 No staff shall be permitted to avail any type of leave during
the period of examinations.
 Serious action shall be taken against the Staff members, who
absent themselves or attend late for the duty or do not follow
the examinations norms, and a report on such Staff members
shall be sent to the Board.
 The Principals are requested to inform the invigilators to affix
THE END Stamp at the end of the answers written by the
students without fail.
 All the Invigilators and Control room staff and other supporting
staff shall be informed about the reforms in conducting the
Diploma Examinations.
w) Reforms in Examinations:
 All the Principals shall conduct the C18-Regular/
Supplementary Drawing Subjects at the Institution level only
including the Supplementary Drawing Subjects of old schemes
which have been tantalized to C18 Scheme.
 The Diploma Regular/Backlog Examination is of TWO HOURS
(Except ER91 & ER20 for which it is THREE HOURS) and
shall be conducted as per the Time Table communicated by
the SBTET.
x) Conduct of Examination:
 The Chief Superintendents/Principals should ensure that the
Question Paper Decryption, Printing, arranging Hall wise
OMR’s & QP’s Examination Hall wise are done under the
surveillance of the C.C.Cameras and only in presence of the
Chief Superintendent, Department Observer (if drafted).
 Printed QP’s which are arranged hall wise shall be handed over
to the respective invigilator 10 minutes before the
commencement of the Examination only.
 Account of Statement for printing of QP’s such as No. of
Copies Printed, No.of QP’s issued, No.of QP’s of absentees,

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 No.of QP’s File No.SBTET-POE1/8/2020-POE1
damaged while printing shall be maintained as a
record under the custodian of the Chief Superintendent.
 The Chief Superintendent shall take necessary action to
involve the only staff in Examination duties which are drafted
for and should not allow any other staff in examination duties
to which duty is not allotted.
 Further, the staff allotted duties for Control duty shall deposit
the Mobile Phones with the Chief Superintendent before
entering into the Confidential Room till the completion of the
Examination.
 To possible extent the Chief Superintendents shall avoid
Printing of QP’s with the Printer connected through Network or
sharing.
 After Completion of Printing of QP’s, System/PC used for the
use of QPGD/EDEP should be shut down and may be used
again at the time of marking the Online attendance (if same
system is engaged for both the works).
 Question Papers shall be downloaded from the QPGD Portal i.e
“http://qpgd.sbtet.telangana.gov.in”. As another aid, the
Question Papers can also be downloaded from EDEP Portal i.e
http://ousbtet.net/Edep/Login, however, in case any
technical problem occurs during decryption/download of QP’s
from QPGD Portal, then only password for EDEP portal will be
given.
 All the Question Papers must be printed with utmost care and
distributed in each examination halls i.e., THE RIGHT
QUESTION PAPER TO THE RIGHT CANDIDATE ONLY IS TO
BE ISSUED. Further, printing and distribution of the question
papers shall be done in the presence of Chief Superintendent,
Joint Superintendent and Observer (If drafted to your
Institution).
 After downloading the Question Paper, the allotted Subjects
Experts shall verify the Question Paper thoroughly in the
control room and inform the JS (COE)/DS/AS, Pre-Exam about
the corrections 10 minutes before the commencement of the
Examination, if any, so as to take necessary action.
 Capturing the Photograph of Question Papers through
Mobile or any Electronic Gadget or sharing via mobiles
in any means or sharing the Question Paper Hard copy/
softcopy to the students in any manner is a criminal &
punishable offence.
 Distribute the Photo Attendance Sheets to the students in the
examination halls and get the physical signature of the
students against their names if the student is PRESENT and
write as ABSENT in RED ink in the signature field if the
candidate is ABSENT. Take a copy of the Photo Attendance
sheet and preserve the same for record in the college.
 All the Chief Superintendents/Principals are requested to use
the SG Booklets of current examination spell only and at any
cost, old SG Booklets should not be used.
 Return the leftover Self-Generated OMR’s to the running
Examination to the SBTET after completion of all the
Examinations in that spell.
y) Scanning of Answer Booklets with barcode Reader:

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  Scanning File No.SBTET-POE1/8/2020-POE1
of Present/Absent/Mal-Practice/SG OMR Booklets is
to be done online at “osdes.sbtet.telangana.gov.in” in
Principal login.
 Collect all the OMR Booklets of ABSENTEES from all the
exam halls immediately after first half an hour and scan the
Barcode of such OMR Booklets in Absent Tab without any
further delay.
 Collect all the OMR Booklets of PRESENTEES immediately
after end of the examination and scan the Barcode of such
OMR Booklets Branch Wise/Subject Wise in Present Tab
without any further delay and should not be scanned in any
other tab.
 Barcode of Mal-Practice OMR Booklets, if any, shall be
scanned in Mal-Practice Tab only and generate Mal Practice
report from OSDES portal which is to be signed and the send
the same along with the MP answer booklets to the SBTET.
 ADDITION OF SG’S:, REGISTERED PIN’S AS PER
“NOMINAL ROLLS” ARE PROVIDED IN OSDES PORTAL AS
A DROPDOWN LIST AND THE EXAMINATION CENTRE
SHALL SELECT THE CORRECT PIN CAREFULLY FROM THE
DROP-DOWN LIST TO ADD SG BOOKLETSFOR MARKING
ATTENDANCE. IF WRONG PIN IS SELECTED, SUCH
ANSWER BOOKLETS WILL NOT BE VALIDATED AT SBTET.
 Before packing the answer booklets, ensure that the all the
students OMR Booklet Barcodes are scanned appropriately in
present, absent, malpractice and self-generated (SG) tabs with
barcode scanner as the case may be and the total count of the
students on the packing slip should match with the total count
of Presentees, Absentees, MP Cases and SG’s.
 Chief Superintendents/Principals are also requested to note
that the SBTET will validate OMR Booklets which are scanned
successfully at the Institution. If the scanning was not
successful /pending, Chief Superintendents are requested to
bring the same to the Notice of SBTET to take necessary
action. However, manual attendance and unscanned
Booklets will not be accepted and validated.
 If any SG’s are used, the details of such SG’s shall be added in
the Photo Attendance Sheet only and no separate manual
attendance sheet is accepted.
 If any problem occurs while scanning the barcode of answer
booklet or any problem with OSDES portal including Digital
Evaluation, please contact the technical support on
9666862321 (Mr.Murali).
 NO OMR BOOKLET / SG BOOKLET SHALL BE SENT TO
SBTET WITHOUT SCANNINGIT’S BARCODE ONLINE IN
PRESENT/ASBENT/MAL-PRACTICETABS AT THE
INSTITUION AFTER THE END OF THE EXAMINATION.
z) Packing slip generation:
 Packing slip of booklets is to be generated from the OSDES
portal after scanning all the absent, present, malpractice and
SG answer booklets and signed by the Chief Superintendent,
Joint Superintendent and Observer, if deputed by the SBTET.
NO MANUAL PACKING SLIP IS ACCEPTED.
 The Photo attendance sheets, signed by the Candidates, shall
be uploaded to OSDES portal in the respective subject tab

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 File No.SBTET-POE1/8/2020-POE1
immediately after the examination compulsorily before
generating Packing Slip itself.
 All the Chief Superintendents shall submit Provisional
Mal-Practice Report online through OSDES Portal and
no manual MP report will be considered.
 If any Mal-Practice cases are booked at the examination
centre, the Chief Superintendents shall scan those MP Case
OMR Booklets under Mal-Practice Tab, thereon, the Chief
Superintendents shall fill the Mal-Practice Proforma-II (Mal-
Practice Online Proforma Fields are same as Manual Proforma)
online duly proposing the Provisional Rule, submit the report
online and take the Printout of it.
 The Online MP Report generated through OSDES Portal shall
be packed with the MP Case OMR Booklets separately and sent
to SBTET on the same day of examination along with the
Presentees OMR answer Booklets.
 All the Chief Superintendent shall note that without
generating and printing of MP Report, Online Packing
Slip will not be generated in OSDES portal. NO
MANUALLY FILLED-IN MAL-PRACTICE REPORT IS
ACCEPTED.
aa) PACKING OF ANSWER BOOKLETS:

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File No.SBTET-POE1/8/2020-POE1

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 File No.SBTET-POE1/8/2020-POE1

 As you are aware that all the subjects of C09, C14, C16 &
C16S Schemes have been tantalized/Mapped to C18 subjects
by the subject experts. Accordingly, C09, C14, C16 & C16S
candidates will be appearing Supplementary Examinations for
the mapped subjects in C18 scheme. In this connection, all the
Principals are requested to note that the scheme/subject code
printed on OMR Booklet of the candidate pertains to the
tantalized C18 Scheme/Subject code of the respective old
scheme/subject codes which have been successfully mapped.
 Hence, the answer Booklets are to be packed separately
Subject Wise, Branch wise, semester/year wise, PIN Wise and
the respective original photo attendance sheet shall be placed
in that packet on top of it. If the OMR Booklets of any subject
are packed in more than one packet, then please write the
Scheme, Branch, Subject Code on the packet and label the
packets sequentially i.e (1/3, 2/3 & 3/3 in case of 3 Packets).
 All the OMR Answer Booklets and Self-generated (SG) answer
Booklets have to be packed in the same packet along with
student signed copy of the attendance sheet downloaded from
“sbtet.telangana.gov.in” portal.
 The Mal-Practice students answer booklets have to be packed
Branch wise & subject wise in a separate packet and shall not
be mixed with Presentees OMR Booklets.
 All the above said Packets along with Packing slip are to be
kept in a single cloth bundle and sealed with Lakka which shall
be further placed in CARTON BOX (OR) PAPER WRAPPING
(OR) TRANSPARRENT PLASTIC WRAPPING and mention
the number of seals on the bundle.
 The Principals/ Chief Superintendents are requested to
write Date, Session of the Examination, College Code,
Address, Mobile Number of the Principals/Chief
Superintendents, senders address place on the top of
the CARTON BOX (OR) PAPER WRAPPING (OR) PLASTIC
WRAPPING without fail.
 Further all the Chief Superintendents/Principals are requested
TO SEND THE ABSENTEES OMR’S, TAMPERED/DAMAGED
OMR’S AND UNUSED/DAMAGED SG OMR’S to SBTET while
sending the sealed Cloth bundles wrapped with Plastics cover

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 File No.SBTET-POE1/8/2020-POE1
of Presentee’s answer scripts without fail and shall not keep
any unused OMR Scripts with the Institution.
 Particulars of Examination to be written on the sealed Cloth
bundles wrapped with Plastics cover with Permanent Marker
are shown in the below SAMPLE BUNDLE SLIP FORMAT.

 It is noticed by the Undersigned that, the answer booklet

bundles containing written answer booklets should be properly
fit in the cloth bundle & packed as above so as to avoid the
damage/loss of answer scripts during the Transportation by
the Postal Department, if handled roughly.
 A quality CARTON BOX (OR) PAPER WRAPPING (OR)
PLASTIC WRAPPING interms of thickness & strong ness shall
only be used for packing of written answer booklets.
 All the sealed Cloth bundles wrapped with Plastics cover are to
be addressed to
Sri.P.Sankaraiah,
Deputy Secretary (Post Examinations),
SBTET,S.V.Bhavan,Masabtank,
Hyderabad-500 028.
bb) DISPATCH OF ANSWER BOOKLETS:
 The sealed Cloth bundles wrapped with Plastics cover
containing OMR Answer Booklets of forenoon session
examination shall be dispatched to SBTET through EMS Speed
Post Booking under BNPL service bearing A/c No. 10-1141 at
local post office on the same day of the examination, whereas
the sealed Cloth bundles wrapped with Plastics cover
containing OMR Answer Booklets of Noon Session/Afternoon
session, as the case may be, shall be deposited at local police
station under the joint custody of Chief Superintendent and
Station House Officer of local police station on the day of
examination and withdraw the same from the police station on
the next working day of post office to dispatch the same to
SBTET through EMS Speed post service.
 Further, the packing and deposit of sealed Cloth bundles
wrapped with Plastics cover at Police station shall take place
in presence of Chief Superintendent, Joint Superintendent and
Observer (If drafted to your Institution).
cc) Posting of Internal/Sessional/Practical Marks
 All the Principals are informed to instruct the concerned head
of sections to upload Sessional Marks/Internal Marks &
Practical Marks in HOD login of respective branch through

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 SBTET PortalFile No.SBTET-POE1/8/2020-POE1
viz www.sbtet.telangana.gov.in within the
stipulated time schedule communicated by the SBTET.
 The Sessional/Internal Marks/Practical Marks shall be furnished
in respect of candidates who paid the examination fee only.
 The Sessional/Internal Marks awarded to the candidate are to
be displayed on the Notice Board well in advance.
 If the Sessional Marks are not uploaded in time or if the
column against the candidates is left blank or marked ‘ZERO’
or ‘---’ or ‘Absent in the Sessional marks application, it will be
treated that candidates have secured ‘0’ (ZERO) Sessional
marks and the results will be declared with Sessional Marks as
Zero. Further no change will be allowed under any
circumstances.
 The HOSs are here by informed to CONFIRM the Sessional
marks without fail after thorough verification.
 Once Sessional/Internal Marks/Practical Marks are awarded,
the marks are Final and shall not be altered under any
circumstances.
3. Post Examination Instructions
 All the Principals shall ensure that the Teaching Staff Data in
SBTET affiliation portal is up to date duly considering the
Promotions/Transfers/Deputation/New Appointments etc, if
any, as the same staff data will be sent to OSDES Portal
through SBTET portal.
 Subject mapping by the staff in SBTET portal is mandatory at
the beginning of the semester only so as to get the access for
entry of the syllabus completion status, Internal/Sessional
Marks, Practical Marks of the students in SBTET Portal and to
allot the Scripts for evaluation in OSDES.
 Instruct all the teaching staff to complete the subject mapping
at “sbtet.telangana.gov.in” in HOD login for all the subjects
at beginning of the Semester without which the staff will not
be able to post the Syllabus Status/Sessional/ Internal/Practical
Marks in SBTET portal.
 It is also to be ensured that every Individual Teaching
Staff member of the Institution should be mapped to
minimum of one subject and no staff member should be
left unmapped. Principals & HOD’s are requested to monitor
the same and ensure that no subject is left unmapped in any
branch for smooth Valuation/chief valuation process.
 However, SBTET will map all the examiners who were already
mapped to old scheme subject(s) to the new tantalized C18
Scheme subject(s) so as to complete the valuation quickly as
the rationalization of subjects is done based on the similarity
between the subjects.
 The Principal is whole and sole responsible for mapping of the
staff with the subjects (Lecturer, Senior Lecturer, HOD's &
Principal (if applicable)) at the beginning of the semester.
 The Principals of Government Polytechnics are requested to
relieve the staff members drafted for Observer/Squad duties
upon the receiving deputation orders from the SBTET well
within the time with instructions to report at the Examination
Centres and also should communicate the Instructions to the
staff drafted for Observer & Squad duties as Circulated by the
SBTET from time to time.
 Due to Technical/Network/Server issues, if any staff is unable
to proceed for valuation, please call the aforesaid OSDES

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 File No.SBTET-POE1/8/2020-POE1
Support contact number during office hours on all working
days.
 The Commissioner of Technical Education instructed &
authorized the Principals of all the Government Polytechnics to
purchase the sufficient number of RD enabled Biometric Finger
Print Scanner (Mantra / Startek / Morpho/ Secugen etc.,) for
Aadhar authentication during evaluation such that every
teaching staff shall be facilitated with the Biometric
Authentication device so as to do the evaluation even after
office hours and from anywhere.
 Each evaluator is to be provided with one desktop computer
with internet speed of minimum of 2 MBPS on average to each
examiner during office hours, however, after office hours, the
concerned staff member is expected to do valuation with
his/her own desktop/laptop/pc.
 The following additional infrastructure should be made
available at the Examination center for marking online
attendance through OSDES Portal and for Evaluation.
i. Handheld ID Barcode readers capable of reading the barcode
fonts code 128, code 3 of 9 (Honeywell 3300 YJ / Softeck etc.,)
for capturing the barcode of the answer books for the online
attendance purpose in the examination center.
ii. Should maintain stand by internet connection such as wireless
dongle to ensure uninterrupted Internet supply during
examination to ensure to submit online student attendance.
iii. The Principals/Chief Superintendents of Private/Aided
Polytechnics/Examination Centres are instructed not to
pay remuneration, TA/DA to the observers (Govt.
Polytechnic Staff) drafted to their respective
Institution as the same will be paid to them by the
Principal of the Parent Institution.
4. Instructions to Observers
a) Observer must report at the examination centre one day before
the commencement of the examination and shall verify seating
plan, searing arrangement, working condition of CC Cameras,
conduct of meeting with the invigilators and other necessary
arrangements.
b) Shall see that CC Cameras should not be turned off during the
examinations at any cost.
c) Observers shall send the Session wise report through email to
dspostexams.sbtetts@gmail.com on the same day and also shall
post the same in the designated whatsapp group, if created by
the SBTET without fail.
d) If any untoward incidents take place during the examination
schedule, the same shall be brought to the notice of JS (COE)/DS/
AS(Pre-Exams) immediately over phone and should
preserve/seize the available proofs of incidents for further need
in this regard.
e) The Observer should ensure that the Packing of answer booklets
is done as per the instructions issued to Chief Superintendents.
f) The Observer should affix his/her signature on the sealed Cloth
bundle of every session without fail before wrapping it with
Transparent Plastic cover.
g) The Invigilators shall be directed to get thorough with all the
Instructions and announce the following instructions in the
examination hall

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 File any
 Not to carry No.SBTET-POE1/8/2020-POE1
Chits / Material / Mobile Phones / any other
electronic gadgets into the examination hall.
 Students are instructed to sit according to the seating
arrangement.
 Students shall be instructed to read the instructions
mentioned on OMR Booklet and Hall Ticket.
 Students may be instructed to check the serial number of
each page to ensure that all the pages are printed without any
damage. Incase if the total number of pages are not stitched /
if page numbers are wrongly printed / if any page is found
damaged, the same may be brought to the notice of
Invigilator and in-turn to the Chief Superintendent. In such
cases, the Chief Superintendent may issue SG to the
candidate and mention the same in remarks column on the
photo attendance sheet by bringing it to the notice of AS/DS/JS
of SBTET (Pre-Exams). Also send the same information
through mail to dysecy2-sbtet@telangana.gov.in.

5. DC Bills Instructions
 Pre-Examination section deals with the DC bills of advances
sanctioned to the Principals for conduct of Examinations
whereas the Post Examination section deals with the TA/DA/HA
bills of Observers & Squads, hence the Principals shall take
necessary precautions while sending the bills to the SBTET for
settlement of the same and should not club the Observer Bills
of Post Exam Section with the DC Bills of the Pre-Exam
Section.
 Further, UC is not sufficient for the settlement of
Observers/Squad bills and individual staff TA bills, vehicle bills
(In case of Squads) in original are to submitted to the
Secretary, SBTET for settlement of the bills.
 Since the advances are sanctioned towards T.A, D.A., Halting
Allowance and remuneration, as the case may be, the
Principals concerned shall scrutinize the Bills carefully as per
the following SBTET norms and so as to forward the same to
SBTET for full and final settlement of the Bill.
a) The actual no. of KM’s between the working station & the
Examination centre shall be taken into consideration while
calculating the T.A amount. Any excess amount claimed by
the staff member may be disallowed at Principal level
itself. Note that the Halting Allowance of Rs. 450/- may be
allowed if the distance between the Head Quarters and
Examination Centre is greater than 30KM with one onward
and return journey travelling allowance as per norms.
b) Daily allowance shall be allowed based on the Grade
assigned to the Posts but not by Automatic Advancement
Scheme (AAS) or Career Advancement Scheme (CAS) i.e
for Lecturer Cadre Rs.300/- only and for Senior Lecturer&
above cadre Rs.450/-only.
c) In respect of districts, Travelling allowance @ Rs. 2.73/- per
KM (TS RTC Super Luxury fair is considered as per CTE
Orders) for one Onward Journey (Starting Day of the
Examination) and one Return Journey (Last Day of the
Examination) along with the Halting Allowance @ Rs.450/-
per day shall be sanctioned if the no. of KM’s between the
working station and examination centre is more than 30,
whereas, Travelling allowance @ Rs. 2.73/- per KM for
Onward & Return Journey’s on all days of examination duty
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 withoutFileany
No.SBTET-POE1/8/2020-POE1
Halting Allowance shall be sanctioned if the
no. of KM’s between the working station and examination
centre is 30 & below.
d) In respect of Twin Cities (GPT’s having 30% HRA),
Travelling allowance @ Rs. 2.73/- per KM (TS RTC Super
Luxury fair is considered as per CTE Orders) for one
Onward Journey (Starting Day of the Examination) and one
Return Journey (Last Day of the Examination) along with
the Halting Allowance @ Rs.450/- per day shall be
sanctioned if the no. of KM’s between the working station
and examination centre is more than 30, whereas,
Travelling allowance @ Rs. 160/- per day on all days of
examination duty without any Halting Allowance shall be
sanctioned if the no. of KM’s between the working station
and examination centre is 30 & below
e) Remuneration shall be paid to the Observers by the Parent
Institution @ Rs.160/- per session.
f) Remuneration shall not be paid if the strength of the
respective session is Zero.
 Principal shall certify the amounts claimed by the Observers
with “PASS ORDER” on each TA/DA Bill, Receipts/Vouchers as
submitted by the Observers without which such bills will not
be processed.
 Principals shall attest the TA/DA form duly verifying the entries
without fail and Principal shall also be held responsible along
with the incumbent if any erroneous claim is certified by the
Principals.
6. COVID-19 INSTRUCTIONS
All the Principals/Chief Superintendents are requested to
adhere to the following Instructions in view of COVID-19
Pandemic Situation for smooth conduct of various
Examinations conducted by the SBTET.
 Students and Parents shall be informed well before, about the
precautions to be taken while the students appearing for the
Examinations, as per the Instructions of the Telangana
Government.
 Students shall be instructed to appear for the examinations by
wearing mask and to carry their own sanitizers to the
examination venue for their self-care and no student shall be
allowed to the examination venue without mask as the
Telangana Government itself directed all the citizens of the
state to wear mask and carry own sanitizers to avoid the
spread of Corona Virus.
 Seating arrangement shall be made in such a way to maintain
the physical distance among the students.
 Principals/Chief Superintendents shall approach and request
the local Municipal Corporation/Municipality/Gramapanchayat
to sanitize in and around the premises of Examination Centre.
 Principals/Chief Superintendents shall pay keen attention on
the examination activities and should take all precautions to
avoid any untoward incidents.
Hence, all the Principals/Chief Superintendents of
Govt./Aided/Private/2 shift Engg. Colleges where diploma courses are
nd

offered Polytechnics in the Telangana State are requested to be

thorough with the above common instructions and follow them
scrupulously for smooth conduct of various Board Examinations to be
conducted by the SBTET.

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 I request you toFile No.SBTET-POE1/8/2020-POE1
acknowledge the receipt of this letter along with its
enclosures.
(This has the approval of the CTE &Chairman, SBTET)

Yours faithfully,

Secretary

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