Request for Proposal UNDP-TJK-00318

SECTION 1: REQUEST FOR PROPOSAL (RFP)

Dear Sir / Madam:
We kindly request you to submit your Proposal for Provision of consulting services to SMEs and DFs on introduction of ISO 2200-HACCP and Global GAP. Please be guided
by the form attached hereto as Annex 2, in preparing your Proposal. Proposals may be submitted on or before the deadline indicated in the system directly in the portal. It is
your responsibility to ensure that your quotation is submitted before the deadline. Offers received after the submission deadline outside the online portal, for whatever reason,
will not be considered for evaluation.

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in
case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be
submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered
before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.
undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember
the password or the username from previous registration.

Services proposed shall be reviewed and evaluated based on completeness and compliance of the Proposal and responsiveness with the requirements of the RFP and all
other annexes providing details of UNDP requirements. The Proposal that complies with all of the requirements, meets all the evaluation criteria and offers the best value for
money shall be selected and awarded the contract. Any offer that does not meet the requirements shall be rejected.

Any discrepancy between the unit price and the total price shall be re-computed by UNDP, and the unit price shall prevail, and the total price shall be corrected. If the Service
Provider does not accept the final price based on UNDP's re-computation and correction of errors, its Proposal will be rejected.

No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the Proposal. At the
time of Award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five
per cent (25%) of the total offer, without any change in the unit price or other terms and conditions.

Any Contract or Purchase Order that will be issued as a result of this RFP shall be subject to the General Terms and Conditions attached hereto. The mere act of submission
of a Proposal implies that the Service Provider accepts without question the General Terms and Conditions of UNDP, herein attached as Annex 3.

Please be advised that UNDP is not bound to accept any Proposal, nor award a contract or Purchase Order, nor be responsible for any costs associated with a Service
Providers preparation and submission of a Proposal, regardless of the outcome or the manner of conducting the selection process.

UNDP's vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a Purchase Order or Contract in a competitive procurement
process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link:
http://www.undp.org/content/undp/en/home/operations/procurement/business/protest-and-sanctions.html

UNDP encourages every prospective supplier to prevent and avoid conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in
the preparation of the requirements, design, cost estimates, and other information used in this RFP.
UNDP implements a zero tolerance on fraud and other proscribed practices, and is committed to preventing, identifying and addressing all such acts and practices against
UNDP, as well as third parties involved in UNDP activities. UNDP expects its Service Providers to adhere to the UN Supplier Code of Conduct found in this link : https://www.
un.org/Depts/ptd/sites/www.un.org.Depts.ptd/files/files/attachment/page/pdf/unscc/conduct_english.pdf

Thank you and we look forward to receiving your proposal.

1
Request for Proposal UNDP-TJK-00318

Tender Overview Provision of consulting services to SMEs and DFs on introduction of ISO 2200-HACCP and Global GAP

2
Request for Proposal UNDP-TJK-00318

Table of Contents

1 Overview.....................................................................................................................................................4
1.1 General Information............................................................................................................................4
1.2 Tender Timeline..................................................................................................................................5
1.3 Response Rules..................................................................................................................................5
1.4 Terms..................................................................................................................................................6
2 Requirements.............................................................................................................................................7
2.1 Section 1. General Provisions.............................................................................................................7
2.2 Section 2. Documents to be submitted...............................................................................................9
2.3 Section 3. Eligibility experience.........................................................................................................10
2.4 Section 4. Technical evaluation........................................................................................................11
2.5 Section 5. Bidders' Declaration.........................................................................................................16
2.6 Section 6. Financial Evaluation.........................................................................................................18
3 Lines.........................................................................................................................................................19
3.1 Line Information................................................................................................................................19

3
Request for Proposal UNDP-TJK-00318

1 Overview
1.1 General Information

Title Оказание консультационных услуг малым и средним предприятиям по внедрению ISO 22

Contact Point Procurement Unit
Outcome Purchase Order
Two Stage Yes
Evaluation
E-Mail procurement.tj@undp.org
Reference Number UNDP-TJK-00318
Beneficiary Country TJK
Introduction
Уважаемые Дамы и Господа,

Программа развития ООН в Таджикистане в рамках проекта ПРООН «LITACA», объявляет конкурс для юридических лиц:
Оказание консультационных услуг малым и средним предприятиям по внедрению ISO 2200-HACCP и GlobalGAP

Если Вы заинтересованы в представлении предложения, пожалуйста, войдите на онлайн-портал, подпишитесь на этот

тендер и подавайте заявку в соответствии с инструкциями в руководстве для Поставщика -пользователя системы.

Управление тендером осуществляется через новую электронную систему торгов для поставщиков ПРООН, которая
заменила систему eTendering. Если Вы заинтересованы в подаче заявки на участие в этом конкурсе, Вы должны
зарегистрироваться в соответствии с инструкциями в руководстве для пользователей. Если вы не зарегистрировали
профиль в этой системе, вы можете сделать это, перейдя по ссылке для Регистрации поставщика.

Если у вас уже создан профиль поставщика, пожалуйста, войдите на Портал поставщика, а затем найдите тендер с
помощью номера UNDP-TJK-00318, следуя инструкциям в руководстве для Поставщиков. Предложения должны быть
представлены непосредственно в системе по этой ссылке: http://supplier.quantum.partneragencies.org используя профиль,
который вы можете иметь на портале. В случае, если вы никогда раньше не регистрировались, следуйте https://estm.fa.em2.
oraclecloud.com/fscmUI/faces/PrcPosRegisterSupplier?
prcBuId=300000277848190&_afrLoop=17155895186560572&_afrWindowMode=0&_afrWindowId=null&_adf.ctrl-
state=fo161jng7_69&_afrFS=16&_afrMT=screen&_afrMFW=1920&_afrMFH=880&_afrMFDW=1920&_afrMFDH=1080&_afrMFC=8&_afrM
FCI=0&_afrMFM=0&_afrMFR=96&_afrMFG=0&_afrMFS=0&_afrMFO=0 для регистрации профиля Вашей компании в системе. Не
создавайте новый профиль, если он уже имеется. Используйте функцию забытого пароля, если вы не помните пароль или
имя пользователя из предыдущей регистрации. Следуйте инструкциям в руководстве по поиску тендера, подписке и
представлению ответа на заявку.

4
Request for Proposal UNDP-TJK-00318

Заинтересованные поставщики должны представить свое предложение непосредственно в системе, как указано в
тендерной документации, в соответствии с инструкциями, содержащимися в имеющемся руководстве пользователя. Если
у вас есть учетная запись, пройдите по ссылке: http://supplier.quantum.partneragencies.org используя ваше имя пользователя и
пароль. Используйте забытый пароль/ имя пользователя, если вы не помните их.

Найдите данный тендер (UNDP-TJK-00318) с помощью поисковых фильтров и подпишитесь на тендер для получения
уведомлений в случае изменения тендерной документации.

Благодарим за Ваши предложения!

Отдел закупок ПРООН в Таджикистане

Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable
the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly
communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http:
//supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can
register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP
website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the
forgotten password feature in case you do not remember the password or the username from previous registration.

Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the
tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the
solicitation document.

[UNDP OFFICE TAJIKISTAN

PROCUREMENT UNIT]

This is a two stage negotiation and all responses will be evaluated in two stages.

1.2 Tender Timeline

Preview Date
Open Date 03/07/2024 19.07
Close Date 17/07/2024 12.00
Time Zone Yekaterinburg Time

1.3 Response Rules

This negotiation is governed by all the rules displayed below.

5
Request for Proposal UNDP-TJK-00318

Rule
Negotiation is restricted to invited suppliers
Suppliers are required to respond with full quantity on each line
Suppliers are allowed to revise their submitted response

1.4 Terms
Negotiation Currency USD (US Dollar)
Eligible Response Currencies
Check the one currency in which you will enter your response.
Response Description Price Precision
Currency
USD US Dollar 2
TJS Somoni 2

6
Request for Proposal UNDP-TJK-00318

2 Requirements

*Response is required
Kindly upload financial proposal documents in financial section (Financial Evaluation -
Commercial) only. If your financial proposal is visible in any part of the technical section,
your proposal will be disqualified.

Please read the questions carefully and answer the questions by selecting an appropriate
response. kindly also upload relevant documents where necessary.

Пожалуйста, загружайте документы финансового предложения только в

финансовый раздел (Финансовая оценка – Коммерческий).
Если ваше финансовое предложение будет видно в любой части технического
раздела, ваше предложение будет дисквалифицировано.Пожалуйста,
внимательно прочитайте вопросы и ответьте на них, выбрав подходящий
вариант ответа, также при необходимости загрузите соответствующие
документы.

2.1 Section 1. General Provisions (Technical)

1. Introduction
Proposers shall adhere to all the requirements of this RFP, including any amendments made in writing by
UNDP. This RFP is conducted in accordance with the UNDP Programme and Operations Policies and
Procedures (POPP) on Contracts and Procurement

Any Bid submitted will be regarded as an offer by the Bidder and does not constitute or imply the
acceptance of the Bid by UNDP. UNDP is under no obligation to award a contract to any Bidder as a result
of this RFP.

UNDP reserves the right to cancel the procurement process at any stage without any liability of any kind for
UNDP, upon notice to the proposers or publication of cancellation notice on UNDP website.

2. General Instructions
Please carefully read the attached SECTION 2- GENERAL INSTRUCTIONS and Annex 1 describing main
scope of the requirements and other provisions to this process.

Attachments:
File Name or URL Type Description
ANNEX 1- Description of File
Requir

7
Request for Proposal UNDP-TJK-00318

ANNEX 1 - Description of File

requi

3. Special Instructions

Please read and follow the specific instructions included in Specific Instructions document herewith
attached.
Attachments:
File Name or URL Type Description
SECTION 2.1 Specific File
Instructi

*4. General Terms and Conditions

Do you confirm acceptance of UNDP General Terms and conditions available at: http://www.undp.
org/content/undp/en/home/procurement/business/how-we-buy.html and herewith attached?

General Terms and Conditions for contracts (goods and/or services)

General Terms and Conditions for de minimis contracts (services only, less than $50,000)
https://popp.undp.org/document/general-terms-and-conditions-institutional-de-minimis-
contracts-contracts-less-us-50000

Target: Confirm acceptance of GTCs

Select one of the following:-
a. Confirm acceptance of GTCs

5. Criteria for Evaluation and Contract Award

Highest Combined Score (based on the 70% technical offer and 30% price weight distribution)

Full acceptance of the UNDP Contract General Terms and Conditions (GTC). This is a mandatory criterion
and cannot be deleted regardless of the nature of services required. Non-acceptance of the GTC may be
grounds for the rejection of the Proposal.

Technical Proposal (70%)

• Expertise of the Firm

• Methodology, Its Appropriateness to the Condition and Timeliness of the Implementation Plan
• Management Structure and Qualification of Key Personnel

Financial Proposal (30%)

To be computed as a ratio of the Proposal's offer to the lowest price among the proposals received by
UNDP.

8
Request for Proposal UNDP-TJK-00318

2.2 Section 2. Documents to be submitted (Technical)

*1. Company Profile
Have you provided company profile? It should not exceed fifteen (15) pages, including printed brochures
and product catalogues relevant to the goods/services being procured.
Weight: 0.00
Target: Company profile provided
Select one of the following:-
a. Company profile provided(Response attachments are required)

*2. Registration Certificate

Have you provided a copy of your company registration certificates?

Weight: 0.00
Target: Yes
Select one of the following:-
a. Yes(Response attachments are required)

*3. Financial Statements

Have you provided latest audited financial statements - income statement and balance sheet to indicate
financial stability, liquidity, credit standing, and market reputation?

Weight: 0.00
Select one of the following:-
a. Financial statements provided(Response attachments are optional)

*4. Annex 2 - Proposal Submission Form

Have you uploaded the completed Annex 2 - Proposal Submission Form as per the atatched template?
Weight: 0.00
Attachments:
File Name or URL Type Description
ANNEX 2- PROPOSAL File
SUBMISSION F
Select one of the following:-
a. Annex 2 - Proposal Submission Form uploaded(Response attachments are required)

*5. List of Recent Projects

Have you provided a list of recent projects for the last 3 years and their value, indicating client's contact
details who may be contracted for further information on those contracts?

Weight: 0.00
Target: Yes
Select one of the following:-

9
Request for Proposal UNDP-TJK-00318

a. Yes(Response attachments are required)

*6. Statement of satisfactory Performance

Have you provided the Statement of satisfactory Performance (Certificates) from the top 2 clients in terms of
Contract value in similar field, as required by UNDP.
Weight: 0.00
Select one of the following:-
a. Yes(Response attachments are optional)
b. No(Response attachments are optional)

*7. CVs of Key personnels

Have you provided completed and signed CVs for the proposed key Personnel as required by UNDP
Weight: 0.00
Target: Yes
Select one of the following:-
a. Yes(Response attachments are required)

*8. Offer validity

Confirm validity of your offer from deadline of RFP as per the requirement stated in Specific Instructions
document.
Weight: 0.00
Select one of the following:-
a. Confirm offer validity as required

2.3 Section 3. Eligibility experience (Technical)

*1.
At least 3 years of relevant work experience on technical and institutional development of MSMEs/DFs,
introduction and capacity building on international standards. Familiarity with ISO standards in food and
agricultural sector and implementation ISO, HACCP and Global GAP standards is an asset.

At least 3 years of practical experience in organization of practical trainings to food producers, experience in
the certification of SME through involving Local or International certification bodies.

Weight: 0.00
Select one of the following:-
a. Yes(Response attachments are optional)
b. No

10
Request for Proposal UNDP-TJK-00318

2.4 Section 4. Technical evaluation (Technical)

1. Terms of Reference (TOR)

Техническое Задание
Attachments:
File Name or URL Type Description
Tех Задание_RFP File
HACCPToR_rus.d
Terms of Reference File
HACCP_eng.d

*2. Expertise of the Firm/Organization

Please attach information on your firm/organization, its appropriateness to the condition and
minimum criteria's mentioned below.

Reputation of Organization and Staff Credibility / Reliability / Industry Standing 50

General Organizational Capability which is likely to affect implementation

- Financial stability 10

- age/size of the firm 10

- strength of project management support 10

- project financing capacity 5

- project management controls 5

Weight: 0.00
Response attachments are optional.

*3. Expertise of the Firm/Organization

11
Request for Proposal UNDP-TJK-00318

Relevance of:

- Specialized Knowledge 30

Relevant work experience on Implementation ISO, HACCP and Global GAP standards. Familiarity with 20
ISO standards in food and agricultural sector (3 years 15 points, additional year 2 points)

At least 3 years of practical experience in organization of practical trainings to food producers, 10

experience in the certification of SME through involving Local or International certification bodies.

Experience of cooperation with the national/international Certification bodies. Availability of 10

memorandums or cooperation agreements with such agencies.

Sufficient skills of assigned staff in monitoring and evaluation of conducted activities, including needs 20
assessment and building capacity of SME's, etc.

Availability of qualified experts/consultants with proven skills on ISO, HACCP and Global GAP, quality 20
management (CVs to be provided).

Weight: 0.00
Response attachments are optional.

*4. Methodology

Please attach proposed methodology, its appropriateness to the condition and timeliness of the
Implementation Plan.

Proposed Methodology, Approach, and Implementation Plan Points Obtainable

To what degree does the Bidder understand the task in terms of practical steps for introduction international 65
food safety standards?

12
Request for Proposal UNDP-TJK-00318

(max score based on detailed methodology for task accomplishment)

Have the important aspects of the task been addressed in sufficient detail, indicating technical aspects of 65
HACCP, ISO ang Global Gap requirements?

(max score based on detailed work plan, indicating checklist for international food safety)

Are the different components of the project structuring and activities related to the internal audit, renovation 60
plan and mentorship program?

(max score based on task accomplishment on introduction of international food standards)

Is the scope of task well defined and does it correspond to the TOR, indicating activities and reasonable 60
budget to achieve set objectives on introduction of the international food safety standards in the selected
project sites?

(max score for accurate application and reasonable calculation)

Is the presentation clear and is the sequence of activities and the planning logical, realistic and promise 50
efficient implementation to the project activities related to introduction of the international food safety
standards in the selected project sites?

(max score for work scope practicality and efficient implementation)

Weight: 0.00
Hint: Please attach proposed methodology
Select one of the following:-
a. Proposed methodology attached(Response attachments are required)

*5. Management Structure and Qualification of Key Personnel

Please attach the proposed Management Structure and Qualification of Key Personnel as required by the
Terms of Reference

13
Request for Proposal UNDP-TJK-00318

Team Leader

At least 3 years of practical experience in organization of practical trainings to food producers, 20

experience in the certification of SME through involving Local or International certification bodies.

Experience with similar programs / projects 20

Knowledge of the region 10

Language Qualifications of Tajik/Russian, English 10

Weight: 0.00
Select one of the following:-
a. CV attached(Response attachments are required)

*6. Management Structure and Qualification of Key Personnel

Global GAP Expert

At least 3 years of relevant work experience on Implementation Global GAP standards. Familiarity with 20
Global GAP standards in food and agricultural sector

At least 3 years of experience in training, coaching, and consulting on food and agriculture standard 15
promotion preferably in regions

Experience in technical capacity building on compliance to the Global GAP standards, preparation of 10
capacity building materials, conduction of training, the preparation of information and communication
materials

Language Qualifications of Tajik/Russian 5

14
Request for Proposal UNDP-TJK-00318

Weight: 0.00
Select one of the following:-
a. CV attached(Response attachments are required)

*7. Management Structure and Qualification of Key Personnel

ISO/HACCP Expert

At least 3 years of relevant work experience on Implementation ISO, HACCP standards. Familiarity with 20
ISO standards in food and agricultural sector

At least 3 years of experience in training, coaching, and consulting on food and agriculture standard 20
promotion preferably in regions

Language Qualifications of Tajik/Russian 10

Weight: 0.00
Select one of the following:-
a. CV attached(Response attachments are required)

*8. Management Structure and Qualification of Key Personnel

Junior project staff/Accountant

At least 2 years of relevant work experience on project monitoring, accountancy, reporting, 15

communications and other relevant fields of project management

Experience in providing technical support on conduction of capacity building activities 10

Experience in the preparation of information and communication materials 10

15
Request for Proposal UNDP-TJK-00318

Language Qualifications of Tajik/Russian 5

Weight: 0.00
Select one of the following:-
a. CV attached(Response attachments are required)

2.5 Section 5. Bidders' Declaration (Technical)

*1. Requirements and Terms and Conditions

I/We have read and fully understand the RFP, including the RFP Information and Data, Schedule of
Requirements, the General Conditions of Contract and any Special Conditions of Contract. I/we confirm that
the Bidder agrees to be bound by them.
Select one of the following:-
a. Yes
b. No

*2. Capacity and capability

I/We confirm that the Bidder has the necessary capacity, capability, and necessary licenses to fully meet or
exceed the Requirements and will be available to deliver throughout the relevant Contract period.
Select one of the following:-
a. Yes
b. No

*3. Ethics

In submitting this Quote I/we warrant that the bidder: has not entered into any improper, illegal, collusive or
anti-competitive arrangements with any Competitor; has not directly or indirectly approached any
representative of the Buyer (other than the Point of Contact) to lobby or solicit information in relation to the
RFQ ;has not attempted to influence, or provide any form of personal inducement, reward or benefit to any
representative of the Buyer.
Select one of the following:-
a. Yes
b. No

*4. Code of Conduct

I/We confirm to undertake not to engage in proscribed practices, , or any other unethical practice, with the
UN or any other party, and to conduct business in a manner that averts any financial, operational,
reputational or other undue risk to the UN and we have read the United Nations Supplier Code of Conduct :

16
Request for Proposal UNDP-TJK-00318

https://www.un.org/Depts/ptd/about-us/un-supplier-code-conduct and acknowledge that it provides the

minimum standards expected of suppliers to the UN.
Select one of the following:-
a. Yes
b. No

*5. Conflict of Interest

I/We warrant that the bidder has no actual, potential, or perceived Conflict of Interest in submitting this
Quote or entering a Contract to deliver the Requirements. Where a Conflict of Interest arises during the RFP
process the bidder will report it immediately to the Procuring Organisation's Point of Contact.
Select one of the following:-
a. Yes
b. No

*6. Prohibitions, Sanctions:

l/We hereby declare that our firm, ultimate beneficial owners, its affiliates or subsidiaries or employees,
including any JV/Consortium members or subcontractors or suppliers for any part of the contract is not
under procurement prohibition by the United Nations, including but not limited to prohibitions derived from
the Compendium of United Nations Security Council Sanctions Lists and have not been suspended,
debarred, sanctioned or otherwise identified as ineligible by any UN Organization or the World Bank Group
or any other international Organization.
Select one of the following:-
a. Yes
b. No

*7. Bankruptcy

l/We have not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is
no judgment or pending legal action against them that could impair their operations in the foreseeable
future.
Select one of the following:-
a. Yes
b. No

*8. Offer Validity Period

I/We confirm that this Quote, including the price, remains open for acceptance for the Offer Validity.
Select one of the following:-
a. Yes
b. No

*9. Acceptance of contract

17
Request for Proposal UNDP-TJK-00318

I/We understand and recognize that you are not bound to accept any Proposal you receive, and wecertify
that the goods offered in our Proposal are new and unused.
Select one of the following:-
a. Yes
b. No

*10. Signatory person

I/We hereby confirm that this offer in the system is submitted by an authorized person from the company
and it warrants and agrees that he/she been authorized by the Organization/s to make this declaration on
its/their behalf.
Select one of the following:-
a. Yes
b. No

2.6 Section 6. Financial Evaluation (Commercial)

*1. Financial Proposal
Please provide the cost breakdown of your financial proposal as per the template Annex 4 - Financial offer
form, and instructions provided.
Weight: 0.00
Attachments:
File Name or URL Type Description
ANNEX 4- FINANCIAL File
OFFER.docx
Response attachments are required.

18
Request for Proposal UNDP-TJK-00318

3 Lines
Instructions Instructions for supplier
Provide Lump sum cost per deliverable for the provision of the services stated
in the Terms of Reference your technical offer.

The detailed cost breakdown should be submitted as per the Annex 4 including
all costs of preparing and delivering the Services. All daily rates shall be based
on an eight-hour working day.

3.1 Line Information

Line Category Item Target Unit Total Additional

Name Quantity Price Price Attributes
1- Training
Deliverabl planning,
e1 facilitation
and
delivery
services
2- Training
Deliverabl planning,
e2 facilitation
and
delivery
services
3- Training
Deliverabl planning,
e3 facilitation
and
delivery
services

19