Request for Proposal UNDP-ZWE-01238
SECTION 1: LETTER OF INVITATION
United Nations Development Programme, hereinafter referred to as UNDP hereby invites prospective proposers to
submit a proposal in accordance with the General Conditions of Contract and the Terms of Reference as set out in this
Request for Proposal (RFP).
To enable you to submit a proposal, please read the following attached documents carefully.
Section 1: This Letter of Invitation
Section 2: Instruction to Proposers
Section 3: Data Sheet
Section 4: Evaluation Criteria
Section 5: Terms of Reference
Section 6: Conditions of Contract and Contract Forms
Section 7: Proposal Forms
• Form A: Proposal Confirmation
• Form B: Checklist
• Form C: Technical Proposal Submission
• Form D: Proposer Information
• Form E: Joint Venture/Consortium/Association Information
• Form F: Eligibility and Qualification
• Form G: Format for Technical Proposal
• Form H: Format for CV of proposed key personnel
• Form I: Statement of Exclusivity and Availability
• Form J: Financial Proposal Submission
• Form K: Format for Financial Proposal
If you are interested in submitting a proposal in response to this RFP, please prepare your proposal in accordance with
the requirements and procedure as set out in this RFP and submit it by the deadline for submission of proposals set out
in Section 3: Data Sheet.
Should you be interested to submit a proposal, please log in to the online portal and subscribe to this tender following the
instructions in the system user guide. Should you require further clarifications, kindly communicate through the system
as indicated in Section 3: Data Sheet.
Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system.
This will enable the system to send notifications in case of amendments of the tender requirements. Should you require
further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted
directly in the system following this link: http://supplier.quantum.partneragencies.org/ using the profile you may have in
the portal. In case you have never registered before, you can register a profile using the registration link shared via the
procurement notice and following the instructions in the guides available in UNDP website: https://www.undp.
org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten
password feature in case you do not remember the password or the username from previous registration.
Request for Proposal UNDP-ZWE-01238
We look forward to receiving your proposal.
[UNDP ZIMBABWE]
Request for Proposal UNDP-ZWE-01238
Tender Overview UNDP is seeking to hire a consulting firm for the design of the National Microbiology
Reference Laboratory in Harare, Zimbabwe
Request for Proposal UNDP-ZWE-01238
Table of Contents
1 Overview.....................................................................................................................................................5
1.1 General Information............................................................................................................................5
1.2 Tender Timeline..................................................................................................................................5
1.3 Response Rules..................................................................................................................................6
1.4 Terms..................................................................................................................................................6
2 Requirements.............................................................................................................................................7
2.1 Section 1. General Provisions.............................................................................................................7
2.2 Section 2. Evaluation Criteria - Preliminary Examination....................................................................7
2.3 Section 3. Evaluation Criteria - Minimum Eligibility.............................................................................9
2.4 Section 4. Evaluation Criteria - Qualifications.....................................................................................9
2.5 Section 5. Technical evaluation Criteria............................................................................................10
2.6 Section 6. Financial Evaluation.........................................................................................................14
2.7 Section I-1. .......................................................................................................................................14
2.8 Section I-2. .......................................................................................................................................14
2.9 Section I-3. .......................................................................................................................................14
3 Lines.........................................................................................................................................................15
3.1 Line Information................................................................................................................................15
Request for Proposal UNDP-ZWE-01238
1 Overview
1.1 General Information
Title UNDP-ZWE-01238- Consultancy for the design of the Reference Lab
Contact Point OSCAR ZINDOGA
Outcome
Two Stage Evaluation Yes
E-Mail oscar.zindoga@undp.org
Reference Number UNDP-ZWE-01238
Beneficiary Country ZWE
Introduction Introduction
UNDP is seeking to hire a consulting firm for the design of the National Microbiology
Reference Laboratory in Harare, Zimbabwe
SCOPE
CONSULTANCY SERVICES FOR THE DESIGN OF A BSC Level III NATIONAL
MICROBIOLOGY REFERENCE LABORATORY AT SALLY MUGABE
HOSPITAL, SOUTHERTON, HARARE
Interested suppliers must submit their offer directly in the system as instructed
in the solicitation document, following the instructions in the available user
guide. n case you have never registered before, you can register a profile using
the registration link shared via the procurement notice and following the
instructions in the guides available in UNDP website: https://www.undp.
org/procurement/business/resources-for-bidders. Do not create a new profile if
you already have one. Use the forgotten password feature in case you do not
remember the password or the username from previous registration.
Search for the specific tender using search filters and subscribe to the tender in
order to get notifications in case of amendments of the tender document. If you
need support with the online system, you can contact the contact details of this
tender as indicated in the solicitation document.
[UNDP ZIMBABWE
PROCUREMENT UNIT]
This is a two stage negotiation and all responses will be evaluated in two stages.
1.2 Tender Timeline
Preview Date
Open Date 20/05/25 06:50 AM
Close Date 05/06/25 07:00 AM
Time Zone Coordinated Universal Time
Request for Proposal UNDP-ZWE-01238
1.3 Response Rules
This negotiation is governed by all the rules displayed below.
Rule
Suppliers are allowed to revise their submitted response
1.4 Terms
Negotiation Currency USD
Request for Proposal UNDP-ZWE-01238
2 Requirements
*Response is required
2.1 Section 1. General Provisions
*1. General Instructions to Proposers
This tender is governed by the provisions in Section 2. General Instructions to Proposers herewith attached.
By participating and submitting an offer you confirm to have understood and accepted such provisions.
Attachments:
File Name or URL Type Description
EN Request for Proposal File Section 2 - Instructions to propsers
Sectio
Target: Confirm acceptance of instructions and provisions of this tender
*2. Bid Data Sheet
Bid Data sheet contains information and instructions specific to this Tender. Please confirm to have read,
understood, and accepted such provisions, herewith attached.
Target: Have read and understood provisions in BDS
2.2 Section 2. Evaluation Criteria - Preliminary Examination
*1. General Conditions of Contract
Do you accept the General Conditions of Contract as specified in Section 6
Target: Accept General Conditions of Contract
*2. Proposal Validity
Do you accept that your proposal is valid as required in General Instructions and Bid Data Sheet sections?
Response attachments are optional.
*3. Form A: Proposal Confirmation
Have you provided Proposal Confirmation as per the form provided, duly signed by a legal representative of
your company?
Response attachments are required.
4. Form B: Checklist
Please complete the returnable bidding forms in accordance with instructions and attach them as part of
your bid response in the system. No alteration to the format of the forms shall be permitted and no
substitution shall be accepted.
*5. Form C: Technical Proposal
Have you submitted technical proposal using template herewith attached?
Response attachments are required.
*6. Form D: Proposer Information
Request for Proposal UNDP-ZWE-01238
Have you submitted form D with information on proposer using the template herewith attached?
Response attachments are required.
*7. Form E: Joint Venture/Consortium/Association Information
Have you provided information on Joint Venture/Consortium/Association Information using the template and
instructions attached?
Choose the applicable answer from options below.
Response attachments are required.
*8. Form F: Eligibility and Qualifications
Have you submitted the information required to establish eligibility and qualifications as per Form F herewith
attached?
Response attachments are required.
*9. Form G: Technical Proposal
Have you provided your technical offer using the template herewith attached.
Please provide also additional supporting documents as required.
Response attachments are required.
*10. Form H: CVs of Proposed Key Personnel
Have you provided CVs of key proposed personnel using the template herewith attached?
Upload CVs individually in technical evaluation criteria section further below.
Response attachments are required.
*11. Form I: Statement of Exclusivity and Availability
Have you provided a statement of exclusivity and availability as per the template herewith attached?
Upload forms per each individual as part of technical evaluation criteria further below.
Response attachments are required.
*12. Form J & K: Financial Proposal Submission form
Have you provided the Form J & K : Financial proposal submission forms in the Commercial Section as per
the template herewith attached ?
Hint: Please do not attache Forms J & K : Financial Proposal Submission forms here or anywhere in the
Technical Section
*13.
Legal Registration
Bidder is a legally registered entity and all relevant information is provided.
Upload scanned copies of the below listed legal registration documents:
1) Certificate of incorporation
2) Valid Tax Clearance certificate
3) List of Directors
Response attachments are required.
*14. Bankruptcy
Do you confirm that you have not declared bankruptcy or not involved in bankruptcy or receivership
proceedings and there is no judgment or pending legal action against the company that could impair
operations in the foreseable future.
Request for Proposal UNDP-ZWE-01238
2.3 Section 3. Evaluation Criteria - Minimum Eligibility
*1. Sanctions List
Do you confirm that you are not suspended, nor otherwise identified as inelibile by any UN organization, The
World Bank Group or any other International Organization in accordance with section 2 Article 4.
Target: Not suspended or ineligible
*2. Electrical Engineer
Electrical Engineer
Hold a minimum of a University degree in Electrical Engineering 5
A minimum of 5 years' experience in building construction work. 5
Legally registered and practicing Engineer 5
5 years of experience in design of specialized electrical system of Diagnostic laboratory especially BSL III 20
containment labs.
Attach CV
Response attachments are required.
2.4 Section 4. Evaluation Criteria - Qualifications
*1. History of non-performing contracts
Provide history of non-performing contracts that did not occur as a resulf of contractor default within the last
3 years.
Non-performance, as decided by UNDP, shall include all contracts where (a) non-performance was not
challenged by the contractor, including through referral to the dispute resolution mechanism under the
respective contract, and (b) contracts that were so challenged but fully settled against the contractor. Non-
performance shall not include contracts where Employer's decision was overruled by the dispute resolution
mechanism. Non-performance must be based on all information on fully settled disputes or litigation, i.e.
dispute or litigation that has been resolved in accordance with the dispute resolution mechanism under the
respective contract and where all appeal instances available to the Bidder have been exhausted.
*2. Litigations
No Consistent history of court/arbitral award decisions against the proposer for the last 3 years.
Response attachments are required.
*3. Recent Experience
Indicate the number of contracts of similar nature and complexity implemented over the last 5 years. Provide
information on such contracts as per the template/form provided.
Request for Proposal UNDP-ZWE-01238
For JV/Consortium/Association, all parties cumulatively should meet requirement.
Bidder must provide at least 2 recent contracts.
Response attachments are required.
*4. Financial Standing - Liquidity
The ratio average current assets/Current liabilities over the last years must be equal of greater than 1.
Proposers must include audited or certified (by a public accountant) balance sheets covering the last 3
years.
Indicate the average ratio
Response attachments are required.
*5. Financial Standing - Turnover
Proposer should have annual sales turnover of minimum USD100,000.00 for the last 3 years.
Provide average turnover amount for the last 3 years in USD.
Response attachments are optional.
2.5 Section 5. Technical evaluation Criteria
1. Technical evaluation criteria of the proposal
The technical proposal will be evaluated based on the criteria set here below following the maximum
obtainable points set. Evaluation team will score each criteria based on the information provided in the
proposal. To pass the technical evaluation, the proposal must score at least 70% of the maximum total
obtainable points.
*2. Reputation of the organization and staff Credibility
Assess reputation of the organization and credibility and reliability of its standing in the industry.
Write a short paragraph highlighting main points relevant to this criteria. Add attachments if needed.
Please attach 2 reference letters for work done within the last 5 years
Response attachments are required.
*3. General organizational capability
Write a short paragraph highlighting key points related to organizational capability which is likely to affect
implementation: management structure, financial stability and project financing capacity, project
management controls, extend to wihch any work would be subcontracted, etc. Include attchments if needed.
Response attachments are optional.
*4. Specialized knowledge and experience
Write a short paragraph highlighting specialized knowledge and experience on similar engagements done in
the region/country. Include attachments if needed.
Response attachments are optional.
*5. Quality Assurance and risk mitigation measures
Write a short paragraph highlighting key quality assurance procedures and risk mitigations measures in
place. Include attachments (e.g. interal policies) as applicable.
Response attachments are optional.
*6. Organization commitment to Sustainability
Organisation is compliant with ISO 14001 or ISO 14064 or equivalent (Provide copy of certificates0 – 20
points
Organisation is a member of the UN Global Compact (provide proof) – 5 points
Request for Proposal UNDP-ZWE-01238
Organisation demonstrates significant commitment to sustainability through some other means (for example
internal company policy documents on women empowerment, renewable energies or membership of trade
institutions promoting such issues). Provide copies of intrenal policies – 5 points
*7. Understanding of Requirement
Have the important aspects of the task been addressed in sufficient detail? Are the different components of
the project adequately weighted relative to one another?
Write a short paragraph only. Needs to be demonstrated in the technical proposal.
Response attachments are optional.
*8. Approach and Methodology
Description of the Proposer's approach and methodology for meeting or exceeding the requirements of the
Terms of Reference.
Response attachments are optional.
*9. Organization of different service elements
Description of the Proposer's approach and methodology for meeting or exceeding the requirements of the
Terms of Reference
Response attachments are optional.
*10. Performance Monitoring
Description of available performance monitoring and evaluation mechanisms and tools; how they shall be
adopted and used for a specific requirement
Response attachments are optional.
*11. Implementation Plan
Assessment of the implementation plan proposed including whether the activities are properly sequenced
and if these are logical and realistic
Response attachments are optional.
*12. Ability to Plan
Demonstration of ability to plan, integrate and effectively implement sustainability measures in the execution
of the contract
Response attachments are optional.
*13. Composition and structure of proposed team
Are the proposed roles of the management and the team of key personnel suitable for the provision of the
necessary services?
Response attachments are optional.
*14. Qualifications of key personnel - Team Leader
3.2a Team Leader
Minimum of Bachelors degree in Architecture 5
Legally registered and practicing professional 5
Minimum of 5 years'experience in Building Construction Design. 10
Additional qualifications in specialized Diagnostic Laboratory design 25
Request for Proposal UNDP-ZWE-01238
Experience in leading similar projects (design of specialized diagnostic laboratories, Health Infrastructure 10
Construction and Rehabilitation) with at least 2 projects and references
7 years proven designing Electronics Circuits, Embedded Systems, Imaging Techniques, Telemedicine, 10
Healthcare Communication and Medical Informatics
Attach CV
Response attachments are required.
*15. Qualifications of key personel - Civil/ Structural Engineer
3.2b Civil/ Structural Engineer
Degree in Civil or structural engineering. 5
Legally registered and practicing Engineer, with 5 years' experience in building construction work.( with 3 10
years , 5 points; less than 3 years 0 points)
Participation in projects of similar nature with a minimum of 2 reference projects and letters. 15
Attach CV
Response attachments are required.
*16. Environmental Specialist
Hold a Master's Degree in Environmental Sciences / management or related field 5
Registered to practice under building construction work and related environmental, health and safety in 5
Zimbabwe by the Environmental Management Authority (EMA).
At least 5 years of post-graduation experience in construction related industry, implementation of ESMP, 10
carrying out ESIAs and ESA, experience working on a similar scale.
Experience in designing BSL III containment labs with at least 3 projects and reference letters 15
Request for Proposal UNDP-ZWE-01238
Attach CV
Response attachments are required.
*17. Qualifications of key personel - Junior Expert
3.2c HVAC Engineer
Registered Engineer with a Bachelors degree in either Mechanical Engineering, Building Services or 5
Electrical Engineering
Minimum of 5 years of relevant work experience in Ventilation and Airconditioning. 5
5 years of experience in design of specialized ventilation system of Diagnostic laboratory especially BSL 20
III containment labs With international certification
Participation in projects of similar nature with a minimum of 3 reference projects and letters 15
Attach CV
Response attachments are required.
*18. ICT Engineer
ICT Engineer
Hold Bachelor's Degree in Computer Science / Information Systems 5
At least 5 years of relevant work experience 5
Reference letters for similar 2 projects involving BSL III containment labs. And building management 20
systems
Attach CV
Response attachments are required.
*19. Quantity Surveyor
Quantity Surveyor
Request for Proposal UNDP-ZWE-01238
Hold a minimum qualification of a University degree in Quantity Surveying 10
Legally registered and practicing QS 5
Not less than 5 years' experience in building construction work 10
Attach CV
Response attachments are required.
*20. Medical Laboratory Specialist
The Medical Laboratory Specialist shall hold a minimum of a degree in Medical laboratory sciences. 5
At least 10 years' experience in laboratory setting and appreciation of level 3 labs.
7 years of experience in design of health infrastructure construction will be required. Registration with 10
professional body
Response attachments are required.
2.6 Section 6. Financial Evaluation
*1. Financial Proposal
Please provide the cost breakdown of your financial proposal as per the template and instructions provided.
Indicate the total amount here and make sure it matches with the total amount indicated line items.
2.7 Section I-1.
2.8 Section I-2.
2.9 Section I-3.
Request for Proposal UNDP-ZWE-01238
3 Lines
Instructions
3.1 Line Information
Line Category Item UOM Estimated Unit Total Additional
Name Quantity Price Price Attributes
1-Consultancy 80111500
for Design of
BSC Level III
National
Microbiology
Reference
Laboratory at
Sally Mugabe
Hospital
(Inception
Report and
Preliminary
Design Report
50%)
2-Consultancy 80111500
for Design of
BSC Level III
National
Microbiology
Reference
Laboratory at
Sally Mugabe
Hospital (Draft
final report
30%)
3-Consultancy 80111500
for Design of
BSC Level III
National
Microbiology
Reference
Laboratory at
Sally Mugabe
Hospital (Final
Design Report
20%)
Request for Proposal UNDP-ZWE-01238
