TAMIL NADU ELECTRICITY BOARD

From To
Er.K.BALASUBRAMANIAN,M.I.E,
Superintending Engineer,
Kadamparai Generation Circle,
Minparai - 642 101.
Aliyar Nagar (P.O) / Coimbatore (Dist.)
Telefax : 04253-236247

ENQ. No.SE/KGC/MM/KGC.09/2011 dated 21.01.2011, due on 15.02.2011.

Dear Sirs,
Sub: Kadamparai Generation Circle – Enquiry for the supply of
1. ML – 1.5 Contactor - 30 Nos.
2. ML – 1.5 Contactor without Coil - 50 Nos.

********

I). Please quote your lower price for the supply of the materials as detailed
below. The descriptive literature, brand name, make, pamphlets of the
articles and samples for the materials/stationeries should accompany
the quotation along with the specification.

II). PRICE: Tenderer should quote firm price valid for one year from the
date of issue of Purchase Order. The price quoted should be only
‘unit all inclusive of price’ including excise duty and excluding sales
tax. The Sales Tax will be paid extra as applicable. The amount of
sales tax and percentage payable shall be indicated separately in the
tender offer.

III). DELIVERY: The delivery period and mode of dispatch should be

clearly specified. The offers from ready stock are preferable.

(IV).EARNEST MONEY DEPOSIT: Rs.1000 /- (Rupees One thousand only)

should be enclosed in the form of D.D drawn in favour of
Superintending
Engineer, Kadamparai Generation Circle, Minparai-6 42 101 payable at
State Bank of India, Pollachi or Cash may be remitted at this office. The
EMD will be forfeited, if withdrawn the offer or non-compliance. The
decision of Superintending Engineer/KGC/Minparai is final and binding in
this aspect.

(V). SECURITY DEPOSIT: The successful tenderer will be required to

remit 5% value of the order as S.D including EMD amount which
should be paid either in cash at this office or in the form of D.D
payable on State Bank of India/Pollachi drawn in favour of
Superintending Engineer/KGC/Minparai within 15 days from the
date of receipt of acceptance letter for issue of detailed Purchase
Order.The SD will be refunded only after completion of supply in full.
No interest will be paid for the above S.D.
VI).Payment: : 95% of all inclusive of value of the materials will be paid
within a reasonable period of time after receipt of materials at
respective
stores in good condition in respect of supply made within the delivery
period and the balance 5%will be paid within a reasonable period
thereafter. If however the materials are delivered after the due date of
delivery, 95% of all inclusive price(including S.T) of the material after
deducting the appropriate amount of LD of each consignment will be
paid
initially on receipt of materials at stores in good condition and the
balance
5% payment will be made within a reasonable time there after. Payment
will be made by cheque through State Bank of India, Pollachi. Advance
payment and payment through bank against documents will not be
entertained.

No payment will be made for the materials damaged during transit.

[VII). GUARANTEE: The material shall be guaranteed for satisfactory

operation and good workmanship for a period of 18 months from the
date of receipt at site in good condition or 12 months from the date of
commissioning whichever is later, subject to an overall guarantee of
24 months from the date of supply under normal and proper condition
of service and maintenance. Any defect noticed during this period
shall be rectified by the supplier at free of charges to the Board.
However, if the guarantee period offered by the manufacturer exceeds
the above period, the longest period will be applied.

[VIII). LIQUIDATED DAMAGES:

(1).If the contractor fails to deliver the items/materials within the time
prescribed in the contract or any extension thereof, the purchaser
shall recover from the contractor as Liquidated Damages, a sum of
half percent (0.5%) of contract price of the delayed/undelivered
items/materials for each completed week of delay. The total L.D shall
not exceed 10% (ten percentage) of the contract price of units /materials
so delayed/undelivered. The date of receipt of L.R of the materials at
destination-stores will be reckoned as date of delivery for this purpose.

(2). Whenever the supplier does not commence the supply as agreed
to, the EMD/S.D paid by him will be forfeited in terms of purchase
order and his name will be blacklisted after due notice. His bad
performance will be recorded for reference in future ordering. In
addition to the above, the difference in the price agreed by the failed
supplier and the higher rate at which the materials are to be procured
from others because of the failure of the ordered supplier will be
recovered from the failed supplier.

[IX). LOSS OR DAMAGES: Any loss or damage during transit to site

should be made good by the contractor free of charge provided the
same is reported within 2 months of the arrival of the materials at
site.
[X). INSTRUCTIONS TO THE TENDERER:

(1). The quotation should be sent in sealed covers superscribed as

“Quotation for the supply against Enq. No. KGC.09/2011
Dated. 21-01-2011,due on .15-02-2011 “so as to reach the
undersigned by 14 hours on or before. 15-02-2011.” The quotation
received against this enquiry will be opened on the due date at 14 hours
in the presence of such of those tenderer who are present at the time of
opening the tender.
All correspondences, including the quotation shall be addressed by
designation only and not in name.
(2).Tenders should be sent in double covers. The tender offer
should
be put in a sealed cover (inner cover). The EMD/SSI & under
taking
in Rs.80/-stamp paper and inner cover may be put in the outer
cover.
Please send the entire letter through postal or courier service.

(3). If the due of the tender opening is declared as holiday, the

tender will be opened on the next working day at 14.00 hours.
(4). Telegraphic quotations will not be accepted.
(5). The tender shall be rejected if it is
(i).Not in conformity with Board’s technical specifications.
(ii).From a tenderer who is directly or indirectly connected
with Govt. serviced or Board’s service or service of local
authority.
(6). It should be clearly indicated on the quotation whether the firm is
registered with SSI or is a manufacturer/dealer. Firms registered
under SSI scheme within Tamilnadu are eligible for exemption of
EMD. However, SD amount should be remitted by them and they
should enclose an undertaking in non-judicial stamp paper of not less
than Rs.80/- along with SSI certificate.
(7). The rate quoted should be both in figures as well as in words.
(8). Quantity indented may be altered to suit for requirement at the time
of placing order.
(9). The quotation should be valid for 90 days from the date of opening.
(10).In the event of any doubt, the samples available at this office may be
pursued, if desired before quoting.
(11).The manufacturers routine test certificate or the test certificate as
per the relevant ISS wherever applicable shall be furnished if
available. Otherwise this clause will be waived as a special case on
request.
(12).Sales Tax and Income Tax: Taxes if any should be furnished
separately in your quotation. The latest ST and IT clearance
certificate shall be enclosed with tender.
(13).Tenders received after the specified time will be liable for rejection.
(14).Specific concurrence or otherwise to all terms and conditions noted
herein should be furnished in the tender. Failure to do so will be
taken as concurrence to the terms.
(15). Past performance: The intending tenderer shall furnish the details
of various supply orders executed by them for the past three years
as on the date of tender. The details furnished by the tenderer shall
be in complete shape and if it is found that any information is found
omitted, suppressed, incomplete or incorrect, the same will be taken
note of while dealing with the tenderer in future. Tenders furnishing
by the tenderer without those accompanying details of their past
performance are liable for rejection.

(16). GENERAL: The undersigned reserves the right to split the tender/to
accept or to cancel the tender and to relax/to waive any of the
tender specifications that are issued without assigning any reasons.

17). F.O.R: Central stores/Kadamparai powerhouse Due on 15-02-

2011.
EMD: 1000/-
(If the tenderer intends to deliver the materials up to Coimbatore, then 2%
On basic price will be added as freight, and if he intends to deliver the
materials to Pollachi, then 1% will be added as freight for evaluation
purpose.)
___________________________________________________________________
S.No Description Quantity
________________________________________________________________________

1. ML – 1.5 Contactor - 30 Nos.

(L&T Make, 110V AC, Aux-2NO&2NC)

2. ML – 1.5 Contactor Spare parts kit

without Coil(L&T Make) - 50 Nos.

Yours truly,

Superintending Engineer,
KGC / Minparai