STATISTICS & REPORTS
HANOI YOFO (YOURE ONLY FRESHMEN ONCE) SUMMER
CAMP 2015
PROGRAM TEAM
I.
Programs Content
II.
Programs Execution
Programs
stages
Team
meetings
Work
progress
Guest
speakers &
Networking
night
Positives
- High attendance from all
team members.
- Ideas are enthusiastically
proposed, and many
decisions are finalized after
each meeting.
- Low expenditures, mostly
none.
- Most jobs are completed
within deadlines with high
quality (application dates,
resut dates, training days, )
- Team members are
hardworking and
enthusiastic; jobs are divided
up appropriately with regards
to each members strength.
- Working with google drive is
very productive and
effective, making it easy to
update new information.
- Guest speakers are
representatives of various
fields.
- Guest speakers are present
on time.
- Positive feedbacks from
campers as they learn a lot
Negatives
Suggested
solutions
- Time for each meeting is
limited due to team members
availability, causing delay in
decisions finalization.
- Set out
mandatory
weekly
meetings.
- Projects sometimes are not
finished on time due to lack of
self-motivation (booklet, guest
speakers list, volunteer, ...)
- Miscommunications between
team members and project
leader.
- Strictly set up
deadlines and
foster clear
communication
s betweem
team members.
- Guest speakers list is
finalized 2 weeks late.
- Networking night content is
finalized only 1 week before
camp; consequently, guest
speakers are not entirely
familiar with the program.
- Contents
regarding guest
speakers
should be
priotized and
finalized earlier
in the prepping
from the stories and advices
shared by guest speakers.
- Speeches (welcoming &
keynote) are proper in length
and content.
Facilitators
Reviews
- Facilitators are very
energetic and enthusiastic,
covering various fields of
both academic and social
interests.
- Cooperate smoothly with
organiazing team and greatly
accomplish assigned duties.
- Application interviewing
and finalizing processes run
smoothly.
for camp.
- Quite passive in organizing
games for campers.
- Few attention is given to
non-fitting campers.
- Time management and
teaching skills for model
classes are not prepared
carefully.
- Number of applications are
low due to other
commitments.
- Certain questions (e.g: $40,
creative expression) are quite
confusing for applicants, while
the expectations are too high.
- Programs are on time.
- Ms. Mys speech is quite
long.
- Delay at the end of
Networking
Night;
guest
speakers left 30 minuets late.
Second day
of camp
- Community Room suits
many
camps
bonding
activities
(games,
talent
show, trivia night, sharing
sessions, etc.)
- Office hours are very
helpful, especially in groups.
- Schedule is loose so
everyone does not feel
overwhelmed.
- Some people sleep during
camps activities.
- Community room does not
suit the environment of model
classes.
- 1-hour delay for model
classes.
- Night-time activities are
tight and last until too late
affect sleep and next morning
activities.
- Sharing sessions & eating
have to be separate!
Third day of
- Simple activities smooth
- There are more volunteers
First day of
camp
- Need
outsiders
reviews.
- Application
questions need
to be more
direct.
- Favor lively
and energetic
facilitators
when making
application
decision.
- Better
preparation for
bonding
games.
- Better time
management
for networking
night.
- Tighten model
classes
schedule and
minimize the
time for
switching
classrooms.
- Camps
activities need
to go as plan,
especially night
ones.
- Guarantee
enough time
for sleep!
- Come up with
carry-out.
- Cooking bnh tri and
origami are enjoyed by the
children.
camp
III.
than voluntees.
Most
organizing
team
members feel like this activity
does not fit the spirit of YOFO.
another activity
that fits YOFO
more.
Visual Representation of Data
The following visual representations (graphs & tables) are obtained from the
after-program surveys for both facilitators and guest speakers.
Table 1. The level of satisfaction of facilitators with regards to
each criteria
Level of satisfaction
1
2
The programs content
0%
0%
0%
33%
66%
Time and job arrangements
0%
0%
0%
33%
66%
Bonding activities (games, trivia night, )
0%
0%
33%
66%
0%
Networking Night & Khch mi
0%
0%
0%
33%
66%
Lp hc m phng
0%
0%
33%
33%
33%
Utella Night
0%
0%
0%
66%
33%
Hot ng tnh nguyn
0%
0%
100%
0%
0%
For each criteria, most facilitators feel satisfied. However, bonding activities
need to be more well organized, especially with regards to time. The
atmosphere for model classes in the community room is not really
appropriate. However, the two rooms for model classes are quite far away
from each other, making the time for moving between classes longer than
expected. On top of that, facilitators need more training in time managing
and prepring contents for their assigned classes in order to maintain
programs schedule. One more thing to note is that 100% of the responses
agree that the volunteer activity does not fit the messages and goals of
YOFO even though the activity ran smoothly.
Some graphs representing guest speakers responses
It can be seen that most results range from 3 5 (moderate good). One
important thing is that guest speakers are very impressed with the
professionalism, enthusiasm and energy of organizing team, facilitators as
well as campers. Besides, the venue for the program is appropriate with the
intended content.
There are also some negative things about the program regardings
networking night:
-
Questions for guest speakers sharing session need to be prepare more
carefully and generalized so that every guest speaker can respond when
asked.
Cc bn tri vin vn cha cm thy t tin v c chun b k cng
c th kt ni tt hn vi khch mi.
Campers do not feel entirely confident and well prepared for networking
with guest speakers.
In the end, guest speakers list needs being finalized with high priority so
more time can be given to familiarizing guest speakers with the programs
content and goals.
