JPH06311324A - Electronic filing system - Google Patents

Abstract

PURPOSE:To attain the operation of the electronic filing system by using a facsimile equipment or a key telephone set unable to enter directly a retrieval keyword. CONSTITUTION:A retrieval keyword registration means 11 registers a set of an identifier and a retrieval keyword to a retrieval keyword storage means 6. A PB/OMR/OCR execution means 5 receives a processing request of PB/OMR /OCR data from a facsimile equipment 1 or a PB telephone set 2 and converts it into coded information. An identifier/retrieval keyword conversion means 7 converts the identifier included in the coded information into a retrieval keyword by referencing the retrieval keyword storage means 6 and a registration data management means 8 manages the retrieval keyword and registration data stored in a large capacity auxiliary storage device 9 with cross reference. A retrieval result transmission means 10 receives registration data having an identifier noticed from the identifier/retrieval key word conversion means 7 through a registration data management means 8 and sends the data to a designated facsimile equipment 1.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing system, and in particular, a user at a remote place can use a facsimile or a push button type telephone (hereinafter abbreviated as PB telephone) to register and refer to data. The present invention relates to an electronic filing system.

[0002]

2. Description of the Related Art In the conventional electronic filing system,
Users were limited because data was registered and referenced using equipment unique to that system. For this reason, when operating an electronic filing system for an unspecified number of users, data such as forms to be registered is sent using a method such as mailing, and a dedicated operator inputs the sent data into the system-specific input. It was necessary to register from the device or input management information such as a search keyword corresponding to the registered data from an input device such as a keyboard. In addition, for a requester of registration data, a dedicated operator must perform work such as outputting the requested registration data to an output device such as a printer and mailing it to the requester. As such a conventional example, JP-A-1-
There is, for example, Japanese Patent No. 314071.

Further, in an electronic filing system using a facsimile as an input device, as a search keyword corresponding to registration data, only the date, time, data serial number, etc. are automatically given, and the user can freely search. When a keyword cannot be set and a search keyword is arbitrarily added, it is necessary to search the data body from the serial number of the data and to additionally register the search keyword. As such a conventional example, there is JP-A-1-302956.

[0004]

In the above-mentioned conventional electronic filing system, data registration, reference, and the like are performed using a device peculiar to the system, so that the number of users is limited, and unspecified number of users are not specified. When operating the electronic filing system for users of the above, data such as forms to be registered is sent using a method such as mail, and a full-time operator registers the data from the input device unique to that system There is a problem that it is necessary to input management information such as a corresponding search keyword from an input device such as a keyboard.

Further, in order to obtain the registration data, the full-time operator is contacted by telephone or the like, and the full-time operator outputs the requested registration data to an output device such as a printer and mails it to the requester. Therefore, there is a problem that the operation work becomes complicated.

Further, there is a problem that the registration or acquisition of data cannot be performed promptly through a dedicated operator.

On the other hand, in an electronic filing system using a facsimile as an input device, in order to use a Kanji character that cannot be transmitted by facsimile as a search keyword, the registered data body that has already been sent from the input device by a serial number of the data is later written. There was a problem that it was necessary to find out and additionally register the search keyword.

Therefore, it has been difficult to register data only from a facsimile or PB telephone.

In view of the above points, an object of the present invention is to provide an electronic filing system capable of operating an electronic file by using a facsimile or a PB telephone which cannot directly input a search keyword. is there.

[0010]

The electronic filing system of the present invention is a search keyword registration for registering a set of an identifier and a search keyword in an electronic filing system for registering and referring to data by an unspecified number of users. Means, a search keyword storage means for storing the search keyword registered by the search keyword registration means, a PB execution means for receiving a processing request by PB data and converting it into coded information, and a code converted by the PB execution means. Identifier / search keyword converting means for converting the identifier included in the conversion information into a search keyword by referring to the search keyword storing means, and this identifier /
There is provided registration data management means for managing the search keyword converted by the search keyword conversion means and the registration data stored in the large-capacity auxiliary storage device in association with each other.

Further, the electronic filing system of the present invention is, in the electronic filing system for registering and referring to data by an unspecified number of users, search keyword registration means for registering a set of an identifier and a search keyword, and A search keyword storage means for storing the search keyword registered by the search keyword registration means, and an OM
An OMR executing means for receiving a processing request by R data and converting it into coded information, and an identifier for converting an identifier included in the coded information converted by this OMR executing means into a search keyword by referring to the search keyword storing means / It has a search keyword conversion means and a registration data management means for managing the search keyword converted by the identifier / search keyword conversion means and the registration data stored in the large capacity auxiliary storage device in association with each other.

Further, the electronic filing system of the present invention is, in the electronic filing system for registering and referring to data by an unspecified number of users, search keyword registration means for registering a set of an identifier and a search keyword, and A search keyword storage means for storing the search keyword registered by the search keyword registration means;
OCR execution means for accepting a processing request by CR data and converting it into coded information, and an identifier for converting an identifier included in the coded information converted by this OCR execution means into a search keyword by referring to the search keyword storage means / It has a search keyword conversion means and a registration data management means for managing the search keyword converted by the identifier / search keyword conversion means and the registration data stored in the large capacity auxiliary storage device in association with each other.

Furthermore, the electronic filing system of the present invention is, in the electronic filing system for registering and referring to data by an unspecified number of users, search keyword registration means for registering a set of an identifier and a search keyword, A search keyword storage means for storing the search keyword registered by the search keyword registration means, a PB / OMR execution means for accepting a processing request by PB / OMR data and converting it into coded information, and this PB.
/ ID / search keyword conversion means for converting an identifier included in the coded information converted by the OMR execution means into a search keyword by referring to the search keyword storage means, and a search converted by this identifier / search keyword conversion means It has registration data management means for managing the keywords and the registration data stored in the large-capacity auxiliary storage device in association with each other.

Further, the electronic filing system of the present invention is, in the electronic filing system for registering and referring to data by an unspecified number of users, search keyword registration means for registering a set of an identifier and a search keyword, and A search keyword storage means for storing the search keyword registered by the search keyword registration means, and a PB
PB / OCR executing means for receiving a processing request based on / OCR data and converting it into coded information, and this PB / OCR
An identifier / search keyword conversion means for converting an identifier included in the coded information converted by the execution means into a search keyword by referring to the search keyword storage means, and a search keyword converted by this identifier / search keyword conversion means And a registration data management means for managing the registration data stored in the large-capacity auxiliary storage device in association with each other.

Further, the electronic filing system of the present invention is, in the electronic filing system for registering and referring to data by an unspecified number of users, search keyword registration means for registering a set of an identifier and a search keyword, and A search keyword storage means for storing the search keyword registered by the search keyword registration means;
OMR / OCR execution means for receiving a processing request by MR / OCR data and converting it into coded information, and this OMR
/ ID / search keyword conversion means for converting the identifier included in the coded information converted by the OCR execution means into a search keyword by referring to the search keyword storage means, and the search converted by this identifier / search keyword conversion means It has registration data management means for managing the keywords and the registration data stored in the large-capacity auxiliary storage device in association with each other.

Furthermore, the electronic filing system of the present invention is, in the electronic filing system for registering and referring to data by an unspecified number of users, search keyword registration means for registering a set of an identifier and a search keyword, A search keyword saving means for saving the search keyword registered by the search keyword registering means, a PB / OMR / OCR executing means for accepting a processing request by PB / OMR / OCR data and converting it to coded information, and this PB / OMR. / ID / search keyword conversion means for converting the identifier included in the coded information converted by the OCR execution means into a search keyword by referring to the search keyword storage means, and the search converted by this identifier / search keyword conversion means Keywords and mass storage devices In association with the registration data and a registration data management means for managing.

[0017]

The present invention will be described in detail with reference to the drawings.

FIG. 1 is a block diagram showing the configuration of an electronic filing system according to an embodiment of the present invention. This electronic filing system includes a facsimile (including a personal computer having an image reader and communication control means, etc .; the same applies hereinafter) 1, a PB telephone 2, a public telephone line network 3, a communication control processing means 4, and a PB ( Pus
h Button) / OMR (Optical Mar)
k Reader / OCR (Optical Car)
(Actual Reader) execution means 5, search keyword storage means 6, and identifier / search keyword conversion means 7
It comprises a registration data management means 8, a large capacity auxiliary storage device 9 such as an optical disk, a search result transmission means 10, a search keyword registration means 11 and a display terminal 12.

Referring to FIG. 2, PB / OMR / OCR
The executing means 5 controls the PB data / image data distributing means 51 for allocating the PB data and the image data based on the difference in the communication protocol between the PB data and the image data, the specific mark attached to the sheet and the leading sheet. Control data / registration data allocating means 52 for allocating control data and registration data based on a convention of indicating data, etc., and OMR data and O based on a specific mark or the like attached to a sheet.
OMR data / OCR data distribution means 53 for distributing CR data, PB execution means 54 for converting PB data into coded information, OMR execution means 55 for analyzing OMR data and converted into coded information, and OCR data OCR executing means 56 for analyzing the data and converting it into coded information
It consists of and.

In FIG. 3, prior to the operation of the electronic filing system, the operator creates an identifier and a search keyword by the search keyword registration means 11 via the display terminal 12 and saves them in the search keyword storage means 6. It is a figure which illustrates a table. In this search keyword table, the identifier and the search keyword are stored for each block corresponding to the type such as the document issuer, the product classification, the product classification, and the like.

FIG. 4 is a diagram showing an example of an OMR sheet that is transmitted alone or added to the head side of registration data from an unspecified number of facsimiles 1 and transmitted.

FIG. 5 shows PB / OMR / OCR execution means 5.
FIG. 5 is a diagram showing an example of coded information passed to an identifier / search keyword conversion means 7 as a result of analyzing the OMR sheet shown in FIG. In the example of FIG. 5, for example, the first number “1” represents registration, the second number “2” represents the second block, and the third number “3” is the identifier “. The rules such as "3" are defined.

FIG. 6 shows an O transmitted when an unspecified number of facsimiles 1 register or update a search keyword.
It is a figure which shows an example of a CR sheet. Here, the characters outside the OCR range are entered by the character code or the check number. Figure 6
In the example, the OCR range is alphabet / kana, and the kanji specifies the JIS code value.

FIG. 7 shows PB / OMR / OCR executing means 5.
FIG. 7 is a diagram showing an example of coded information passed to an identifier / search keyword conversion means 7 as a result of analyzing the OCR sheet shown in FIG. In the example of FIG. 7, for example, the search keyword “E company” is added (“3”) to the identifier “5” of the first block.

Next, the operation of the electronic filing system of this embodiment having the above configuration will be described.

(1) Initial registration of search keywords

The dedicated operator of the electronic filing system operates the display terminal 1 before operating the system.
The identifier and the search keyword are created by the search keyword registration means 11 via 2, and these pieces of information are stored in the search keyword storage means 6 (see FIG. 3).

(2) Data registration

The user of the electronic filing system at a remote location uses the data registered from the facsimile 1 and the processing type indicating the registration and the identifier of the registered data in the PB.
/ OMR / OCR data is sent to the communication control processing means 4 via the public telephone line network 3. Specifically, PB
Input PB data as shown in FIG. 5 from the telephone set, send an OMR sheet as shown in FIG. 4 at the beginning of the data, or send an OCR sheet at the beginning of the data. Do or do

The communication control processing means 4 receives the received PB / O.
MR / OCR data is converted to PB / OMR / OCR execution means 5
Send to.

The PB / OMR / OCR executing means 5 uses the PB
/ OMR / OCR data is converted into coded information and sent to the identifier / search keyword conversion means 7 and registration data is sent to the registration data management means 8. Specifically, PB
In the case of data, PB data / image data distribution means 5
After being sorted by 1, the PB execution means 54 converts the information into coded information and outputs it. In the case of OMR data, PB data / image data distribution means 51,
After being distributed by the control data / registered data distribution means 52 and the OMR data / OCR data distribution means 53, it is converted into coded information by the OMR execution means 55 and output. In the case of OCR data, it is distributed by the PB data / image data distribution means 51, the control data / registered data distribution means 52 and the OMR data / OCR data distribution means 53, and then converted into coded information by the OCR execution means 56. Is output.

The identifier / search keyword conversion means 7 converts the identifier included in the coded information into a corresponding search keyword by referring to the search keyword table stored in the search keyword storage means 9, and the registered data management means 8 Send to.

The registration data managing means 8 is PB / OMR /
The registration data sent from the OCR executing means 5 is stored in the large-capacity auxiliary storage device 9, and management is performed by adding management information including a storage address, a search keyword sent from the identifier / search keyword converting means 7, and the like. To do. This completes the registration of data.

(3) Reference to registered data

The user of the electronic filing system at a remote place uses the public telephone line network 3 as PB / OMR / OCR data with the processing type indicating reference and the registration data identifier.
To the communication control processing means 4 via. In particular,
Registration data transmission is requested by PB input from the PB telephone 2 or registration data transmission is requested by transmitting an OCR sheet or OMR sheet from the facsimile 1.

The communication control processing means 4 receives the received PB / O.
MR / OCR data is converted to PB / OMR / OCR execution means 5
Send to.

The PB / OMR / OCR executing means 5 uses the PB
/ OMR / OCR data is converted into coded information and sent to the identifier / search keyword conversion means 7.

The identifier / search keyword conversion means 7 converts the identifier included in the coded information into a corresponding search keyword by referring to the search keyword table stored in the search keyword storage means 6, and the search keyword and the code. The destination information such as the telephone number of the facsimile included in the converted information is sent to the search result transmitting means 10.

The search result transmission means 10 makes a search request to the registered data management means 8 based on the search keyword.

The registration data management means 8 searches the management information based on the search keyword, finds the corresponding management information, and retrieves the registration data from the large capacity auxiliary storage device 9 based on the storage address included in the management information. It is taken out and sent to the search result sending means 10.

The search result transmitting means 10 requests the communication control processing means 4 to transmit the registration data as the search result to the designated facsimile 1.

The communication control processing means 4 delivers the registration data to the designated facsimile 1 via the public telephone line network 3.

(4) Registration of search keywords

For example, in the operation of the electronic filing system, when there is no suitable search keyword in the registered data and it becomes necessary to newly add or update the search keyword in the search keyword storage means 6, it is possible to access the remote location. The user transmits an OCR sheet as shown in FIG. 6 from the facsimile 1 to the communication control processing means 4.

The communication control processing means 4 sends the received OCR data to the PB / OMR / OCR execution means 5.

The PB / OMR / OCR execution means 5 is an OC
The R data is converted into coded information and sent to the identifier / search keyword conversion means 7.

The identifier / search keyword conversion means 7 stores the identifier and the search keyword included in the coded information in association with the search keyword storage means 6.

In the above embodiment, PB / OMR / O
The CR executing means 5 includes a PB executing means 54 and an OMR executing means 5.
5 and the OCR executing means 56 are provided as an example, the PB executing means 54, the OMR executing means 55 and the OCR executing means 56 may be provided individually or in combination of two. Of course, the present invention is similarly applicable.

Further, the case where the PB / OMR / OCR executing means 5 and the search result transmitting means 10 are connected to the public telephone line network 3 via the communication control processing means 4 has been described as an example, but PB / OMR / It goes without saying that the present invention also applies to the case where the OCR executing means 5 and the search result transmitting means 10 are directly connected to a facsimile or an image reader.

[0050]

As described above, according to the present invention, the coded information sent from the facsimile or PB telephone, which cannot directly input the search keyword, can be converted into the identifier and the search keyword. It has become possible to operate electronic files from a telephone. As a result, in an electronic filing system operated by an unspecified number of users, a facsimile or PB telephone can be used for registration and reference of registration data, and data registration and reference of users at remote locations can be performed. There is an effect that a dedicated operator can perform the operation without acting on behalf of it.

Further, by this, there is an effect that a great labor saving in the system operation and the prevention of the mistranslation of the information due to the intervention of the full-time operator can be prevented.

Furthermore, there is an effect that data registration and retrieval can be performed easily, and the speeding up of electronic filing system work can be promoted significantly.

By enabling the registration and update of the search keyword, it is possible to operate the remote electronic filing system which uses only the facsimile as an input / output terminal.

From the above, it is possible to construct a collective centralized electronic filing system that has a wider area, is easier, and is faster.

[Brief description of drawings]

FIG. 1 is a block diagram showing a configuration of an electronic filing system according to an embodiment of the present invention.

2 is a block diagram showing a more detailed configuration of PB / OMR / OCR executing means in FIG. 1. FIG.

3 is a diagram exemplifying a search keyword table stored in a search keyword storage means in FIG.

FIG. 4 is a diagram showing an example of an OMR sheet that is transmitted alone or added to the head side of registration data from an unspecified number of facsimiles and transmitted.

5 is a diagram showing an example of coded information passed to an identifier / search keyword conversion means as a result of analyzing the OMR sheet shown in FIG. 4 by the PB / OMR / OCR execution means in FIG.

FIG. 6 is a diagram showing an example of an OCR sheet transmitted when a search keyword is registered or updated from an arbitrary large number of unspecified facsimiles.

7 is a diagram showing an example of coded information passed to an identifier / search keyword conversion means as a result of analyzing the OCR sheet shown in FIG. 6 by the PB / OMR / OCR execution means in FIG.

[Explanation of symbols]

 1 Facsimile 2 PB Telephone 3 Public Telephone Network 4 Communication Control Processing Means 5 PB / OMR / OCR Execution Means 6 Search Keyword Storage Means 7 Identifier / Search Keyword Conversion Means 8 Registered Data Management Means 9 Large Capacity Auxiliary Storage Device 10 Search Results Transmission means 11 Search keyword registration means 12 Display terminal 51 PB data / image data distribution means 52 Control data / registered data distribution means 53 OMR data / OCR data distribution means 54 PB execution means 55 OMR execution means 56 OCR execution means

Claims (15)

[Claims] 1. An electronic filing system for registering and referring to data by an unspecified number of users, and a search keyword registering means for registering a set of an identifier and a search keyword, and the search keyword registering means for registering. A search keyword storage means for storing a search keyword, a PB execution means for receiving a processing request by PB data and converting it into coded information, and an identifier included in the coded information converted by the PB execution means for the search keyword storage means. Referring to the identifier / search keyword conversion means for converting to a search keyword, and registration data for managing the search keyword converted by the identifier / search keyword conversion means and the registration data stored in the large-capacity auxiliary storage device in association with each other. An electronic file having a management means Ring system. 2. The PB executing means is connected to a public telephone line network via a communication control processing means, and the PB executing means
The search result transmitting means for receiving registration data designated in response to a transmission request of registration data from a telephone to a desired facsimile from the registration data managing means, and transmitting the registration data to the designated facsimile. Electronic filing system. 3. An electronic filing system for registering and referring to data by an unspecified number of users, a search keyword registration means for registering a set of an identifier and a search keyword, and registration by this search keyword registration means. A search keyword storage means for storing a search keyword, an OMR execution means for receiving a processing request by OMR data and converting it into coded information, and an identifier included in the coded information converted by the OMR execution means, the search keyword storage means. Referring to the identifier / search keyword conversion means for converting to a search keyword, and registration data for managing the search keyword converted by the identifier / search keyword conversion means and the registration data stored in the large-capacity auxiliary storage device in association with each other. Electronic having a management means Filing system. 4. The OMR executing means is connected to a public telephone line network via the communication control processing means, and the registration data designated in response to a transmission request of registration data from a facsimile to an arbitrary facsimile is transmitted. 4. A search result transmitting unit that receives the registration data from the registration data management unit and transmits the registration data to a designated facsimile.
Electronic filing system described. 5. An electronic filing system for registering and referring to data by an unspecified number of users, a search keyword registering means for registering a set of an identifier and a search keyword, and a registering means for registering by the search keyword registering means. Search keyword storage means for storing a search keyword, OCR execution means for receiving a processing request based on OCR data and converting it into coded information, and an identifier included in the coded information converted by the OCR execution means, the search keyword storage means. Referring to the identifier / search keyword conversion means for converting to a search keyword, and registration data for managing the search keyword converted by the identifier / search keyword conversion means and the registration data stored in the large-capacity auxiliary storage device in association with each other. Electronic having a management means Filing system. 6. The OCR execution means is connected to a public telephone line network via a communication control processing means, and the registration data designated in response to a transmission request of registration data from a facsimile to an arbitrary facsimile is transmitted. 6. A search result transmitting unit that receives the registration data from the registration data management unit and transmits the registration data to a designated facsimile.
Electronic filing system described. 7. An electronic filing system for registering and referring to data by an unspecified number of users, a search keyword registering means for registering a set of an identifier and a search keyword, and a registering means for registering by this search keyword registering means. Search keyword storage means for storing a search keyword, PB / OMR execution means for accepting a processing request by PB / OMR data and converting it into coded information, and an identifier included in the coded information converted by this PB / OMR execution means An identifier / search keyword conversion means for converting the above into a search keyword by referring to the search keyword storage means, and the search keyword converted by this identifier / search keyword conversion means and the registration data stored in the large capacity auxiliary storage device. It must have a registration data management means to attach and manage. Electronic filing system according to claim. 8. The PB / OMR executing means is connected to a public telephone line network via a communication control processing means, and is designated for a transmission request of registration data from a PB telephone and a facsimile to an arbitrary facsimile. 8. The electronic filing system according to claim 7, further comprising: a search result transmitting unit that receives the registered data from the registered data management unit and transmits the registered data to a designated facsimile. 9. An electronic filing system for registering and referring to data by an unspecified number of users, a search keyword registering means for registering a set of an identifier and a search keyword, and a registering means for registering by the search keyword registering means. Search keyword storage means for storing a search keyword, PB / OCR execution means for receiving a processing request by PB / OCR data and converting it into coded information, and an identifier included in the coded information converted by this PB / OCR execution means An identifier / search keyword conversion means for converting the above into a search keyword by referring to the search keyword storage means, and the search keyword converted by this identifier / search keyword conversion means and the registration data stored in the large capacity auxiliary storage device. It must have a registration data management means to attach and manage. Electronic filing system according to claim. 10. The PB / OCR execution means is connected to a public telephone line network via a communication control processing means, and is designated for a transmission request of registration data from a PB telephone and a facsimile to an arbitrary facsimile. 10. The electronic filing system according to claim 9, further comprising a search result transmitting unit that receives the registered data that is registered from the registered data management unit and that transmits the registered data to a designated facsimile. 11. An electronic filing system for registering and referring to data by an unspecified number of users, a search keyword registering means for registering a set of an identifier and a search keyword, and a registering means for registering by the search keyword registering means. Search keyword storage means for storing a search keyword, OMR / OCR execution means for receiving a processing request by OMR / OCR data and converting it to coded information, and an identifier included in the coded information converted by this OMR / OCR execution means An identifier / search keyword conversion means for converting the above into a search keyword by referring to the search keyword storage means, and the search keyword converted by this identifier / search keyword conversion means and the registration data stored in the large capacity auxiliary storage device. Registered data management means to attach and manage Electronic filing system, characterized by. 12. The OMR / OCR executing means is connected to a public telephone line network through a communication control processing means, and registration specified in response to a transmission request of registration data from a facsimile to an arbitrary facsimile is performed. The electronic filing system according to claim 11, further comprising search result transmitting means for receiving data from the registration data managing means and transmitting the registration data to a designated facsimile. 13. An electronic filing system for registering and referring to data by an unspecified number of users, and a search keyword registering means for registering a set of an identifier and a search keyword, and the search keyword registering means. Search keyword storage means for storing a search keyword, PB / OMR / OCR execution means for receiving a processing request by PB / OMR / OCR data and converting it into coded information, and a code converted by this PB / OMR / OCR execution means Identifier / search keyword conversion means for converting the identifier included in the converted information into a search keyword by referring to the search keyword storage means, and the search keyword converted by the identifier / search keyword conversion means and stored in a large capacity auxiliary storage device Registration that manages in association with registered data Electronic filing system and having a chromatography data management unit. 14. The PB / OMR / OCR executing means is connected to a public telephone line network via a communication control processing means, and the PB telephone and a facsimile respond to a transmission request of registration data to an arbitrary facsimile. 14. The electronic filing system according to claim 13, further comprising search result transmitting means for receiving the designated registration data designated by the registration data from the registration data management means and transmitting the registration data to the designated facsimile. 15. The identifier / search keyword conversion means registers and updates the search keyword stored in the search keyword storage means based on a request to register and update the search keyword by OCR data from a facsimile. The electronic filing system according to 6, 9 or 14.