JPH06231175A - System and method for managing memo information - Google Patents

Abstract

(57) [Summary] [Purpose] When referring to the link mount from the memo in a system that can manage memos on the mount that is the link target,
Other memos directly related to the mount other than the memo as the reference key are also searched and displayed at the same time. [Structure] A memo 416 is created by interactive input using a screen 400 of a display device, schedule data stored in a structure information file of a database (DB) terminal is displayed as a mount 415 on the screen 400, and a link operation ( 40
Link to DB by 3). The linked notes are
Link of memo management information file Registered in the memo information file. When referring to the schedule data of the link destination from the memo, first, the target memo is searched using the search area 404, the link destination object definition information is obtained from the link memo information of the memo, and the desired mount 415 is displayed. Display on screen 400. Further, another memo having the above object definition information is also searched and displayed at the same time on the mount of the screen.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a management apparatus and management method for a plurality of memo information.

[0002]

2. Description of the Related Art For a method of managing memo information by associating memo information freely created by an individual with a specific record in an existing database, for example, Japanese Patent Application No. 63-0.
17077 (JP-A-01-194026). The above conventional method manages memos with information records of an existing database having a predetermined structure, so that the memo can be referred to by an operator by accessing the database without giving a particular name to the memo information. There is.

In addition, as a method of calling up related information defined in advance on one screen from one information, Apple Comp
uter's Hyper Card is known. According to this method, individual objects (Cards) are related while overlapping each other, and by pointing to one object, other related objects can be referenced. When a plurality of objects are linked, they can be displayed by sequentially switching the screens.

[0004]

However, with the former conventional technique described above, it is not possible to search the database using the memo information as a key. Further, in the latter example, when there are a plurality of memo information items on one base, the same operation must be repeated many times in order to refer to all the memo information items. In other words, it is not considered to display any or all of the memo information from the plurality of related memo information using the specific memo information as a reference key. Further, it is not considered that users of a plurality of terminals connected by a communication network refer to the linked memo information.

An object of the present invention is, when a plurality of pieces of memo information are linked, a part or all of a plurality of pieces of linked memo information are simultaneously retrieved and displayed by using specific memo information as a reference key. It is to provide a memo information management system that can.

Another object of the present invention is to provide a memo information management system in which a plurality of users can refer to a plurality of linked memo information by terminals connected via a network.

[0007]

According to the present invention, in a system for managing linked memos, a specific memo is used as a reference key to display linked memo information on the same screen (mounting sheet).
It has the functions that can be referred to above. At this time, a function is provided in which the mount is displayed on the screen to create a memo, and other memos directly linked to this mount can be easily searched or displayed simultaneously.

The individual memo information to be linked has a function of giving a reference right, and memo information that can be commonly referred to by other users who share the system and memo information that can be referred to by only a specific user. To distinguish.

[0009]

[Function] The mount information at the link destination can be easily referred to from a specific memo. Also, other memos directly related to the mount can be simultaneously referenced on the screen. In addition, various memos depending on the operator can be displayed in the memo search area and used as a reference key while confirming the contents of the memo information, so that quick mount reference based on the operator's intention can be made. It will be possible.

Since each linked memo information has a function of giving a reference right by the producer, a large number of related memo information is transmitted and received between a plurality of terminals connected via a communication network. However, it can be effectively used and necessary confidentiality can be maintained.

[0011]

EXAMPLE An example of the present invention will be described below. In this example, a personal work environment belonging to a group is set,
The schedule management system realizes a method of pasting personally created memo information on a mount while referring to common information of a group having a predetermined management system. As the common information, there is a schedule management system having a calendar function that is frequently used on a daily basis. In addition to this, it may be a management system of research and development for a specific group or member, and a management system of sales and sales. The common information is transmitted to the members in the group by a specific manager in the group, and each member can utilize the memo function while referring to the common information. The group to which an individual belongs is
Although it is considered that there are multiple, the following example deals with the case where various activities are managed mainly by the group leader within one group.

FIG. 1 shows a configuration example of an information management system to which the present invention is applied. This information management system is a communication network 1.
Group leader (administrator) terminal 10 connected by 00
1A (hereinafter referred to as a DB terminal 101A) and terminals 101B-1 to 5 of a plurality of group members (hereinafter referred to as a search terminal 1).
01B)). The DB terminal 101A and each search terminal 101B are common, and the input device 102 and the display device 1
03, a main memory (MM) 104, a microprocessor 105, a file memory (HD) 106A, 10
6B, communication interface 107, printer (PR
T) 108 elements. The input device 102 is
It consists of a mouse for operating commands and icons, a keyboard used for data input, a light pen, a scanner, and the like.

The main storage device 104 stores a group common information control program 109 such as schedule management 109A, sales management 109B, and research management 109C. Although the information input program is also included in the information control program, the operator can be limited (only the administrator). File memories 106A, 106
In B, a memo entity information file 111, which is the memo information entity as the memo information file 110, and a memo status management file (table) for managing the status of these memo information.
112 is stored. As the memo state information file 112, a float memo file (table) 112a for managing memo information that is not linked to common information
And a link memo file (table) 112b for managing memos linked to common information.

Management record 20 of float memo 112a
As shown in FIG. 2, 0 is composed of information of the memo itself such as a memo identifier 200-1, a memo creation date 200-2, and a memo display format 200-3.

On the other hand, the link memo management record 210
As shown in FIG. 3, as link destination information, link definition date 200-4 and link destination object definition information 2
00-5 and a reference limit (which can be referred to by an individual, a group, and an administrator) 200-6 are also stored.

In addition to the above elements, a file 113 of common information created by a specific administrator and transmitted to a group member is stored in the file memory 106A in the DB terminal 101A.
It is stored in.

Next, regarding the operation of the above information management system, of common information, schedule management is taken as an example,
Details will be described below. This operation is performed by the microprocessor 105 executing the schedule management program. FIG. 4 shows a screen 400 of the display device when a group member performs a schedule operation with the search terminals 101B-1 to 101-5. The calendar area 401 of the display screen 400 displays a calendar for one month when used. When the icon is operated with the input device and the date button 402 is selected, the content of the schedule linked to the date is updated and the schedule area 414 is changed. The schedule area 414 is provided with a schedule field 415 (common information area) that can refer to common information of a group and a Group button 419. A pull-down menu can be displayed by the button 419 and a common information list of the group can be displayed. A new memo is created by selecting the area 413.

In the schedule management used in this embodiment, 1
The daily schedule data is managed in a relational database (hereinafter referred to as RDB) of the group manager, and each operator designates a date and calls the corresponding schedule data from the RDB on the screen 400. The displayed schedule field 415 is used as a mount, and a personal memo 416 is created on it, or the clip field 403 is selected and the memo information 41 of an individual is set to an arbitrary position (or item).
7 can be pasted. Further, it is possible to search the schedule in the search area 404 using the memo information (including individual and group) already pasted.
When there are a plurality of memos that satisfy the given condition by selecting the search condition column 410, the column 408 shows the number of the memos displayed in the display column 407. Also, 405 is
This is a field in which the date of pasting the memo displayed in the memo display field 407 is displayed. Reference numeral 406 is a reference button for searching a schedule linked to a memo. EXIT column 411 to end the system, DEL to delete memos
This is performed by selecting the ETE column 412. Further, the display screen 400 has display buttons for both the circulation board 420 and the bulletin board 421. By selecting these buttons, the circulation or posted content can be displayed in the calendar area 414.

The main processing flow of the information management system is shown in FIG.
5 will be described with reference to the configuration of the display screen 400 of FIG. Process 500: As an initialization process, an initial screen is set up when the system is started up and necessary information is read. On the initial screen, as shown in FIG.
It is assumed that the common information of schedule management is always displayed in 15. This schedule column has a function as a mount to which a memo is attached. Process 502: Wait for operator input. Process 504: When the area 414 related to the common information on the display screen 400 is selected, the common information related process 506 is performed. Process 508: When the area 413 related to memo information is selected, memo information related processing is performed. Process 512: Processes when there is a selection other than the above area. Process 514: When the system termination area 411 is selected, the termination process 516 is performed. Process 518: When an area other than the above is selected, error processing is performed.

Next, FIG. 6 shows a flow regarding the common information related processing 506 of FIG. Process 600: Wait for operator input. Process 602: Schedule area 4 by group member
When 14 is selected, memo link processing 604 is performed. Process 606: When the calendar area 401 is selected, the process 608 of changing the schedule column is performed. Process 610: When the circulation / posting display buttons 420 and 421 are selected, the contents of the circulation / posting are displayed on the screen (61
2). The manager or member of the group can distribute information or questions to be disclosed to the members in the group to each member by using the memo link function. In this case, the member who has received the distribution must extract the memo by searching, and the information is not transmitted. Therefore,
As a modification of the search process, when the circulation button 420 or the posting button 421 on the display screen is selected, the circulation information or the posting information (mounting sheet) is immediately displayed in the schedule area 415 of the display screen. For this information circulated and posted, a memo can be further created and a linking process can be performed if necessary. As a result, the group manager can collect memo information from the members. Process 614: When the Group button 419 is selected, common information other than the calendar can be selected (616). Process 618: When a region other than the above is selected, an error process (620) is performed.

Next, FIG. 7 shows a flow relating to the memo information related processing 510 of FIG. Process 700: Wait for operator input. Process 702: When the memo new creation area 413 is selected, the personal memo new creation process 704 is performed. Process 706: When the common information area 414 is selected, the memo link related process 708 is performed. Process 710: When the search area 404 is selected, a link memo / schedule search process 712 is performed. Process 714: When the memo deletion area 412 is selected, a personal memo deletion process 716 is performed. Process 718: When a region other than the above is selected, the error process 720 is performed.

Next, details of each process related to the common information and memo information of FIG. 7 will be described. [Memo New Creation Processing] The flow of the new memo creation processing 704 will be described with reference to the display screens of FIGS.
Described in. Process 800: When the new memo display area 413 is selected, a memo type selection field 900 is displayed on the screen 400 as shown in FIG. Process 802: Wait for input in the type selection field. The memo type includes a color designation column 902 and a shape designation column 904, and the operator can select from the displayed items (processes 804 to 812). Process 814: When the type selection is completed, a new memo 1000 as shown in FIG. 10 is displayed on the screen 400. Process 816: As shown in FIG. 11, a memo 1000 is created by the input device 102 such as a keyboard, a mouse, and a scanner. The size of the memo 1000 can be freely changed. Process 820: Along with the memo creation, a float memo management record is created as shown in FIG. 12 based on the format 200 of FIG. 2 and added to the float memo information file 112a.
Here, the name of the memo in which the personal ID is attached to the memo identifier 200-1 and the x on the screen is displayed in the display area 200-3.
Store the y coordinate.

[Memo Link Related Process] Next, FIG. 13 shows a flow of the memo link related process 708. The memo link-related process is performed in the schedule area 414 of the display screen 400 and is divided into the following three processes. Process 1300: Select a memo for which the link-related process is performed (processes 1302-1304). Process 1306: When the clip field 403 on the display screen 400 is selected and the cursor is a clip, a link process for pasting a memo is performed. Process 1308: When the cursor on the display screen is an arrow and the input area is the schedule field 415, the link memo is displayed or hidden on the screen. Process 1310: When the cursor on the screen is the hand and the input area is the clip 418 of the schedule field 415, the link deleting process for removing the memo is performed.

[Memo Link Processing] Memo Link Processing 130
FIG. 14 is a flow chart of FIG. 6 with reference to the screens of FIGS.
Described in. Process 1400: When the clip 403 is selected, the reference right is selected. As the person who can refer to the memo, the memo creator individual, all members of the group, a specific member,
Any one of the group administrators can be selected, and the link information reference right 200-6 is established accordingly. Process 1402: The link information is a general link memo displayed on the screen by the search process described later and the circulation button 4.
It is classified into a circulation memo and a bulletin memo that are displayed immediately by selecting 20 or the bulletin button 421. Process 1404: The linked memo 1100 is the schedule field 4 to which the cursor (clip) on the screen is moved.
It is attached to the portion 15 as shown in FIG. The schedule column to which the link memo is attached is changed in color for distinction. Process 1406: The object definition information 200-5 of the memo transfer destination (link destination) is obtained. In this case, since the schedule field 415 is displayed, the SQL language (Structured Query Lan) used as a means for searching from the structural information.
guage) and the content data of the pasted column as information. Process 1408: Using the information obtained in processes 1400 to 1404 and other information 200-1 to 200-4, a management record 210 as shown in FIG. 16 is created according to the format of FIG. 3, and the link memo information file 112b is created. Add to.
When the reference right is a group, the management record 210 is stored in the administrator's memo information file 110. Process 1410: Delete information about this memo from the float memo information file 112a.

[Memo Link Canceling Process] FIG. 17 shows the flow of the memo link canceling process 1310. On the screen, the reverse process of the memo link process is performed. Process 1700: Schedule column 4 as the process on the screen
When the clip 418 of 15 is pressed, the memo 1100 attached by the pressed clip is changed to a floating memo 1000. Process 1702: Float memo information is obtained. Process 1704: Using the information obtained in Process 1702,
A management record is created and memo float information 112a is created. Process 1706: From the link memo information file 112a,
Delete information about this memo.

[Schedule Change Processing] Display Screen 400
If you select the date field 401 of the calendar, the DB terminal 1
The schedule display field 4 of the display screen 400 is the schedule of the day by referring to the common information file 113 of 01A.
15 is displayed. The flow of the schedule change processing 608 is shown in FIG. Process 1800: When the date 402 is pressed, an SQL operation language for retrieving schedule data is created using that date as a key. Process 1802: Search the RDB of the DB terminal 101A from the created SQL. Process 1804: The link memo search process 1804 is performed from the created SQL. Process 1806: After searching the link memo, the necessary schedule data is retrieved from the RDB and the schedule column 41
Link memo 1100 that was displayed and stored in 5
Is displayed on the screen 400, and the float memo is also displayed on the screen at the same time.

The flow of the link memo search process 1804 is shown in FIG.
9 shows. Process 1900: Each link memo information of the link memo information file 112b is searched in order, and the SQL language of the calendar of the link destination object definition information is compared with the SQL language created in the process 1800. Process 1904: Compare the contents of the memos in the same SQL language (1906). Process 1908: Link memo 110 to the memo with the same content
Store as 0. Process 1910: A memo having inconsistent contents is regarded as structural information updated, the linked state is released, and the memo is stored as a float memo. Process 1912: End process.

[Search Processing] Search area 4 of display screen 400
At 04, each processing 712 relating to the search is performed. As a supplementary function for retrieving a desired memo from the link memo, a memo retrieval condition column 410 is provided on the display screen 400, and a memo display column 407 is provided for displaying the retrieved memo. The reference button 406 is used to search for a schedule linked to the displayed memo.

Next, the flow of the search processing 712 will be described with reference to FIGS.
This will be described with reference to the screen of FIG. Process 2000: Wait for input regarding search. Process 2002: Display screen 40 for searching memos
The memo search condition column 410 of 0 is selected. Process 2004: By process 1802, the memo display selection item 2100 is displayed in a pull-down menu as shown in FIG. In the pull-down menu, in addition to the color and shape specified when creating a new memo, there are items for creating the memo, date for pasting the memo, and items for displaying the memo pasted for each common information. Process 2010: When any one of the items 2100 is selected,
The detailed item 2102 is displayed in the memo display field. If a color is selected, each color is output, and if it is a pasting date, information is extracted from the link memo information as shown in the figure and listed together with the number of sheets. At this time, the link memo information is temporarily stored. Process 2012: A desired memo search condition is selected from the displayed detailed memo information 2102. Process 2014: The relevant link memo 1100 is selected from the search condition selected in the process 2012 and the link memo information saved in the process 2010. When displaying the memos 1100 having different sizes in the memo display field 407, the size of the link memo is checked and the circumscribing rectangle is taken, and the height and width and the ratio of the memo display field 407 are obtained. Use the one with the smaller ratio to convert the line density of the memo so that the entire image of the memo is reduced (enlarged) without changing its shape so that it can be seen in the search field. When there are multiple link memos, they are displayed in an overlapping manner. However, the memo that serves as the search key is limited to the memo displayed at the top of the display field, and the identifier of the top memo is always stored.
The link memo 1100 in the memo display column of the display column 407 can be additionally written. Process 2018: A plurality of displayed link memos can be referred by turning the memo. Process 2022: When the reference button 406 is pressed, the link destination schedule of the memo displayed in the memo display field 407 is searched. The details are shown in FIG. 22 and the screen is shown in FIG.
The link memo information 210-a in the link memo information file is searched from the memo identifier 2200 (here, the name of the memo) stored in the process 2014. The link destination object definition information (SQL language) 2202 of the link memo information is sent to the MPU 105 of the DB terminal 101B, and the common information file 1
13 is retrieved and the schedule data is fetched. At the same time, the link memo search process (process 18) is performed using the link destination object definition information (SQL language) 2202.
04) is performed, and the link memo information of the memo 1100 linked to other is also searched. Further, the memo information common to the group members stored in the common file 113 of the DB terminal 101B is also searched. After the above operation, the memo entity information 11 is created by using the memo identifier of each link memo information.
1-a, 111-b, 111-c are derived and transmitted to the MPU 105 together with the display format of the link memo information, the display format of the schedule data and the memo data is confirmed, and the link memos 1100, 110 are displayed in the screen schedule area 414.
2, 1104 is displayed. Note that among the memos linked to the schedule field (mounting sheet) 415, other link memos 1106 to 110n for which the operator of the terminal does not have reference right.
Needless to say, is not displayed.

In the embodiment described above, the common information is
It is based on schedule management, and memos are displayed by linking to the display field (mounting sheet) of the calendar, so information is reliably transmitted at the required time. Since a comment of each individual can be attached as a memo to the memo circulated and transmitted, it is possible to collect and utilize this memo linked by the administrator or other members.

Not only the schedule management, but also common information that is commonly used in the group and is always used, the memo management including the mount can be performed based on the common information, and the same effect can be obtained.

[0032]

According to the present invention, a link memo can be easily created by using a part of the display screen as a mount. Also, when you search for a memo directly in the search area and refer to the mount that is the link destination from that memo, multiple memos linked to the mount are displayed on the screen at the same time, so many information related to the mount is displayed. Can be easily referenced and the necessary confidentiality is secured.

[Brief description of drawings]

FIG. 1 is a hardware configuration diagram according to an embodiment of the present invention.

FIG. 2 is a format of a float memo information record.

FIG. 3 is a format of a link memo information record.

FIG. 4 is a screen configuration diagram in the embodiment of FIG.

5 is a flowchart of main processing in the embodiment of FIG.

FIG. 6 is a flowchart of common information processing of FIG.

7 is a flowchart of the memo information processing of FIG.

8 is a flowchart of the memo new creation process of FIG. 7. FIG.

FIG. 9 is a screen on which a memo selection field is displayed.

FIG. 10 is a screen on which a new memo is displayed.

FIG. 11 is a screen in which a memo is created.

12 is a float memo information record of the memo of FIG. 11. FIG.

13 is a flow chart of memo link-related processing of FIG. 7. FIG.

14 is a flowchart of the link process of FIG.

FIG. 15 is a screen in which the memo of FIG. 11 is attached to a schedule.

16 is a link memo information record of the memo of FIG. 15. FIG.

17 is a flowchart of the link deletion process of FIG.

FIG. 18 is a flowchart of the schedule changing process of FIG.

19 is a flowchart of the link memo search process of FIG.

20 is a flowchart of the search process of FIG. 7.

FIG. 21 is a flowchart of a search column when performing a search process.

FIG. 22 is a detailed diagram from a search condition to displaying a schedule.

23 is a screen displayed by the search of FIG. 21. FIG.

[Explanation of symbols]

102A ... Input device, 103A ... Display device, 104A ...
Calendar management system program, 105A ... Microprocessor, 106A ... Hard disk, 109 ... Memo management information file, 110 ... Memo status management file,
110b ... Link memo information file, 108 ... Structure information file, 210 ... Link memo information record format

 ─────────────────────────────────────────────────── ─── Continuation of front page (72) Inventor Shinichiro Miyaoka 1099, Ozenji, Aso-ku, Kawasaki-shi, Kanagawa Ltd. System Development Laboratory, Hitachi, Ltd.

Claims (12)

[Claims] 1. A plurality of terminals connected by a communication network each include an input / output device, a storage device, and an information control unit, and the information control unit has a memo information management function having a memo information creation processing function. In the system, each of the terminals includes a common information management unit that manages common information in the system, and the information control unit includes a unit that generates memo information and a unit that links the memo information to the common information. A memo information management system characterized by having. 2. The storage device comprises a memo entity information file as an entity of the memo information, and a memo status management file for managing the status of the memo information, the memo status management file containing the common information. The memo information management system according to claim 1, further comprising a float memo file for managing memo information that is not linked and a link memo file for managing memo information linked to the common information. . 3. Each of the link memo files has an identifier of a memo entity information file that is a link destination of memo information and information designating a specific position in the memo entity information file, and the information control unit, On the basis of a memo substance information file reference command relating to specific memo information, the identifier of the memo substance information file is taken out from the memo state management file, and other memo information having the same identifier as the identifier in the memo substance information file is extracted. 3. The memo information management system according to claim 2, further comprising means for searching and simultaneously displaying on a display screen of the input / output device. 4. A plurality of terminals connected by a communication network each include an input / output device, a storage device, and an information control unit, and the information control unit has a memo information management function having a memo information creation processing function. In the system, each of the terminals includes a common information management unit that manages common information in the system, and the information control unit includes a unit that generates memo information and a common reference by selectively giving a reference right to the memo information. A memo information management system comprising means for linking to information. 5. Each of the storage devices comprises a memo entity information file which is the entity of the memo information, and a memo status management file which manages the status of the memo information, and the memo status information file is the common information. The memo information management system according to claim 4, further comprising a float memo file that manages memo information that is not linked to the memo information, and a link memo file that manages memo information linked to the common information. 6. A mount information file for managing a mount data record serving as a mount for a memo, a memo information file for managing a memo data record, and an input / output device including a display device for creating the memo and mount. A memo information management method in a memo information management system, wherein the memo information record stores an identifier of a mount data record that is a link destination of the memo and information designating a specific position in the mount data, and a display device A reference command for the mount data is given with respect to the memo displayed in, the identifier of the mount data record is extracted from the memo information record, other memos having the same identifier as the identifier in the memo information record are searched, and all searched The memo information management method characterized in that the memo and the mount are simultaneously displayed on the display device. 7. The memo information management method according to claim 6, wherein the mount data record serving as the mount is a data record shared in the system whose contents are updated according to a predetermined management system. 8. A memo information management method according to claim 6, wherein when a memo on a mount for issuing a reference command is displayed on a display device, the memo is searched while sequentially switching display contents. 9. The memo information management method according to claim 6, wherein the memo displayed based on the search result is converted to a linear density according to the size of the display field and then displayed. 10. The content of a specific memo displayed as a link on the mount of the display device can be updated in a search area of the display device displaying only the memo. How to manage memo information. 11. A DB terminal connected by a communication network and the DB
The search terminal is connected to the terminal via a communication network, and the DB terminal and the search terminals each include an input / output device including a display device, a storage device, and an information control unit. In the memo information management system, the storage device stores a memo entity information file that is a memo information entity as a memo information file and a memo status management file that manages the status of these memo information. , The common information is displayed on the screen, the personal memo is created on the screen, the personal memo and the common information are linked, and the search area on the screen is selected to display the linked memo. A memo information management method characterized by performing a search process of. 12. The memo link process according to claim 11, wherein a memo to be linked is selected, a common information display area on the display screen is selected, and the memo is pasted, and the linked memo is selected. Memo information characterized by determining the reference right of the memo, obtaining the object definition information of the link destination of the memo, creating a management record based on the information of the structure information and the content data, and adding the management record to the memo status management file. Management method.