JPH04242844A - Document file management system - Google Patents

Abstract

PURPOSE:To correctly transmit and receive documents having complicated constitution between work stations by generating a document file in a proper directory. CONSTITUTION:Document format information inputted from a document format information input means 11 and plural document files read out from a document file 13 are stored in a document formal information and document file storage means 12. A document format information and document file transmission means 14 transmits stored data to another work station 2. A document format information and document file reception means 21 receives data transmitted from another work station 1. A document format information analyzing means 22 collates received data with its own document format information to perform analysis. A document file expanding means 23 expands document files in received data in a corresponding directory on its own work station based on collated and analyzed information, thus generating a document file 24.

Description

[Detailed description of the invention]

0001

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document file management system for exchanging documents between workstations, and more particularly to a document file management system that takes into consideration the case where a plurality of document files exist across a plurality of directories.

0002

[Prior Art] With the spread of systems in which a host computer and multiple workstations are connected via communication lines and documents are exchanged between the workstations, documents created on one workstation can be viewed and edited on other workstations. There are many opportunities to do so. on the other hand,
In response to the increasing sophistication of document processing, one logical document is composed of a plurality of document files, and these document files often exist in different directories. Conventionally, document file management methods for exchanging documents between workstations manage one or more document files in one directory.
It was not possible to manage multiple directories.

0003

[Problem to be Solved by the Invention] Conventional document file management systems cannot manage documents consisting of multiple document files spread over multiple directories, and therefore such documents cannot be shared between workstations. Even if an attempt is made to exchange documents, there is a drawback in that the document cannot be sent to the recipient with the same document file configuration as the sender.

0004

[Means for Solving the Problems] The document file management system of the present invention includes a document format information input means for inputting document format information as document information, and a document format information input means that corresponds to the inputted document format information and the document format information. document format information/document file storage means for storing document files; document format information/document file transmitting means for transmitting the stored document format information and document files to another workstation; and the transmitted document format information. document format information/document file receiving means for receiving the document file; document format information analyzing means for comparing and analyzing the received document format information with its own document format information; and document file expansion means for expanding and reproducing the document file.

[0005]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be explained with reference to the drawings.

FIG. 1 is a block diagram showing one embodiment of the present invention. The source workstation 1 includes a document format information input means 11, a document format information/document file storage means 12, a document format information/document file transmission means 14, and a document file 13 spanning multiple directories. On the other hand, the receiving workstation 2 includes a document format information/document file receiving means 21, a document format information analyzing means 22, and a document file expanding means 23. At the destination workstation 2, a document file 24 is created by being expanded by the document file expansion means 23.

Document format information input means 11 inputs file identification and file type as format information of a document file. The document format information/document file storage means 12 stores the document format information inputted by the document format information input means 11 and a plurality of document files read from the document file 13. The document format information/document file transmitting means 14 transmits the document format information and document files stored in the document format information/document file storage means 12 to other workstations. The document format information/document file receiving means 21 is the document format information/document file transmitting means 14
to receive data sent from other workstations. The document format information analysis means 22 compares the document format information of the data received by the document formal information/document file receiving means 21 with its own document format information stored in advance and performs analysis. Document file expansion means 2
3 is a document format information/document file receiving unit 21 based on the information collated and analyzed by the document format information analysis unit 21.
Among the data received, the document file is developed on the own workstation and a document file 24 is created.

FIGS. 2A to 2D are conceptual diagrams showing examples in which document format information is stored in the form of a table. Looking at the contents of the file identification table 51a stored in the document format information/document file storage means 12 as one with format name X as shown in FIG. TXT has a file ID of 1, a file type ID of 1, and a file name A. GRP is File I
There are 2 D, 1 file type ID, and file name GA.
It can be seen that IJI has a file ID of 3 and a file type ID of 2. Moreover, looking at the contents of the file type table 52a shown in FIG. 2(B), the file type ID
is 1. TXT and A. GRP is stored in the \DOC directory, and the file type ID is 2.
It can be seen that AIJI exists in the \ directory.

At workstation B, FIG.
As shown in C), when looking at the contents of the file identification table 51b stored in advance in the document format information analysis means 22 as format name X, the file name B. TXT has a file ID of 1
, the file type ID is 1, and the file name is B. GR
It can be seen that P has a file ID of 2 and a file type ID of 1, and the file name GAIJI has a file ID of 3 and a file type ID of 2. Also, Figure 2(D)
Looking at the contents of the file type table 52b shown in
B. whose file type ID is 1. TXT and B. G
It can be seen that RP exists in the \TEXT directory, and GAIJI whose file type ID is 2 exists in the \GAIJI directory. In this way, each workstation has document format information based on the contents defined corresponding to each format name.

Next, how the document format information is analyzed and the document file is developed on the receiving side will be explained based on FIGS. 1 and 2. First, based on the format name received by the document format information/document file receiving means 21, the content defined corresponding to the format name is referred to. In other words, Figure 2 (
C) In (D), the information shown in the file identification table 51b and file type table 52b regarding the format name X of workstation B is referred to. The document format information analysis means 22 refers to the file name corresponding to each file ID. For example, in workstation B in FIG. 2(C), the file ID is 1, but the file name is B. TXT, the file ID is 2 but the file name is B. GRP, file ID is 3
The file name of the file is GAIJI. Further, the file type ID corresponding to each file ID by the document format information analysis means 22 is referred to. The file type ID corresponding to the file ID 1 is 1, and the file type I corresponding to the file ID 2.
D is 1, and the file type ID corresponding to the file ID 3 is 2. Here file type I
Once D is known, the directory corresponding to each file type ID is referenced based on it. For example, in Figure 2(D), the directory corresponding to the file type ID 1 (file names B.TXT and B.GRP) is \TEXT, and the directory corresponding to the file type ID 2 (file names B.TXT and B.GRP) is ¥TEXT. The directory corresponding to GAIJI) is ¥GAIJI. The document format information analysis means 22 analyzes file names and directories corresponding to the file names based on the document format information. Based on the information analyzed by the document format information analysis means 22 in this manner, the document file expansion means 23 expands each file into its corresponding directory. For example, in FIG. 2(D), file name B. TXT and B. GRP goes to the \TEXT directory, and the file name GAIJI goes to the \GAIJI directory.
It is expanded to the directory and stored in the document file 24.

[0011]

[Effects of the Invention] According to the present invention, when exchanging documents between workstations, a document file can be created in an appropriate directory based on document format information.
This has the effect of allowing documents with complex structures to be exchanged correctly between workstations.

[Brief explanation of the drawing]

FIG. 1 is a block diagram showing one embodiment of the present invention.

FIGS. 2A to 2D are conceptual diagrams showing an example of document format information stored in a table form.

[Explanation of symbols]

1 Sender workstation 2 Receiving workstation 11 Document format information input means 12 Document format information/document file storage means 13
, 24 Document file 14 Document format information/document file transmission means 21
Document format information/document file receiving means 22
Document format information analysis means 23 Document file expansion means

Claims (4)

[Claims] 1. Document format information input for inputting document format information as document information in a document file management method in a system in which a host computer and a plurality of workstations are connected via a communication line and documents are exchanged between the workstations. means, document format information/document file storage means for storing the input document format information and a document file corresponding to the document format information, and transmitting the stored document format information and document file to another workstation. a document format information/document file transmitting means for receiving the transmitted document format information and the document file, a document format information/document file receiving means for receiving the transmitted document format information and document file, and a document format information/document file receiving means for collating and analyzing the received document format information with its own document format information. A document file management method comprising: a document format information analysis means; and a document file expansion means for expanding and reproducing the received document file based on the analyzed document format information. 2. The document file management system according to claim 1, wherein the document format information includes a file name, a file ID, and a file type ID. 3. The document format information/document file storage means includes a file identification table that stores at least a file name, a file ID, and a file type ID in association with each other, and a file that stores at least the file type ID and directory in association with each other. 2. The document file management method according to claim 1, further comprising a type table. 4. The document format information analysis means includes at least a file name, a file ID, and a file type I in advance.
4. The document file management method according to claim 1, further comprising: a file identification table in which D is stored in correspondence with each other; and a file type table in which at least the file type ID and directory are stored in correspondence in advance. .