JP3008504B2 - Document file management method - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a document file management system for exchanging documents between workstations, and more particularly to a document file management system considering a case where a plurality of document files exist over a plurality of directories.

[0002]

2. Description of the Related Art With the spread of a system in which a host computer and a plurality of workstations exchange documents between workstations connected by a communication line, a document created in one workstation can be displayed and edited on another workstation. Opportunities are increasing. on the other hand,
One logical document is composed of a plurality of document files in response to the sophistication of document processing, and the document files often exist in different directories. Conventionally, a document file management method for exchanging documents between workstations manages one or a plurality of document files in one directory.
If they span multiple directories, they cannot be managed.

[0003]

In the conventional document file management system, it is not possible to manage a document composed of a plurality of document files spread over a plurality of directories, and thus such a document is transferred between workstations. There is a drawback that a document cannot be sent to a destination with the same configuration as that of a source document file even when trying to exchange.

[0004]

A document file management system according to the present invention comprises a plurality of works connected by a communication line.
Documents in a system that exchanges documents between stations
In the file management method, the plurality of workstations
Each of these options contains multiple document files and multiple
Specify the directory where the document files should be stored in that file.
That stores document format information defined for each file type
Having format information / document file storage means;
Outgoing workstation
Has a document format information, document file transmission means for transmitting the stored document format information and the document file to another workstation, the plurality of workstations
The receiving side workstation includes a document format information / document file receiving means for receiving the transmitted document format information and the document file, and stores the received document file.
Directory to be stored in the received document format information
Document format information held by itself based on the file type of
And a document file expanding means for expanding and reproducing the received document file in a directory obtained as a result of the analysis .

[0005]

DESCRIPTION OF THE PREFERRED EMBODIMENTS The present invention will be described with reference to the drawings.

FIG. 1 is a block diagram showing one embodiment of the present invention. The source workstation 1 includes a document format information input unit 11, a document format information / document file storage unit 12, a document format information / document file transmission unit 14, and a document file 13 extending over a plurality of directories. On the other hand, the receiving workstation 2 includes a document format information / document file receiving unit 21, a document format information analyzing unit 22, and a document file expanding unit 23. The document file 24 expanded by the document file expanding means 23 is created in the receiving workstation 2.

The document format information input means 11 inputs a file identification and a file type as format information of the document file. The document format information / document file storage unit 12 stores the format information of the document input by the document format information input unit 11 and a plurality of document files read from the document file 13. The document format information / document file transmission unit 14 transmits the document format information and the document file stored in the document format information / document file storage unit 12 to another workstation. The document format information / document file receiving means 21 is a document format information / document file transmitting means 14
Receives data transmitted from another workstation. The document format information analysis unit 22 analyzes the data received by the document formal information / document file reception unit 21 by comparing the document format information with the document format information stored in advance and stored by itself. Document file expanding means 2
Reference numeral 3 denotes a document format information / document file receiving unit 21 based on information collated and analyzed by the document format information analyzing unit 21.
The document file is expanded on the own workstation among the data received in the step (a), and the document file 24 is created.

FIGS. 2A to 2D are conceptual diagrams showing examples in which document format information is stored in a table. 2A, the contents of the file identification table 51a stored as the format name X in the document format information / document file storage means 12 as shown in FIG. TXT has a file ID of 1, a file type ID of 1, and a file name A.TXT. GRP is file I
D is 2, file type ID is 1, file name GA
It can be seen that the IJI has a file ID of 3 and a file type ID of 2. Looking at the contents of the file type table 52a shown in FIG.
A. is 1. TXT and A.I. The GRP is stored in the directory of $ DOC, and the G
It can be seen that AIJI exists in the directory of $.

In workstation B, FIG.
(C), when the contents of the file identification table 51b stored in advance as the format name X in the document format information analysis means 22 are viewed, the file name B. TXT has a file ID of 1, a file type ID of 1, and a file name B.TXT. G
It can be seen that the RP has a file ID of 2 and a file type ID of 1, and the file name GAIJI has a file ID of 3 and a file type ID of 2. FIG.
Looking at the contents of the file type table 52b shown in FIG. TXT and B.I. It can be seen that the GRP exists in the $ TEXT directory, and the GAIJI whose file type ID is 2 exists in the $ GAIJI directory. In this way, each workstation has document format information based on the content defined corresponding to each format name.

Next, how the receiving side analyzes the document format information and expands the document file will be described with reference to FIGS. First, based on the format name received by the document format information / document file receiving means 21, the contents defined corresponding to the format name are referred to. That is, FIG.
(C) and (D) refer to the information shown in the file identification table 51b and the file type table 52b relating to the format name X of the workstation B.
The document format information analysis means 22 refers to the file name corresponding to each file ID. For example, the file name of the workstation B in FIG. TXT, file name of file ID 2 is B. GRP, file ID is 3
Is GAIJI. Further, the file type ID corresponding to each file ID by the document format information analysis means 22 is referred to. The file type ID corresponding to the file whose ID is 1 is 1, and the file type I corresponding to the file whose ID is 2 is I
D is 1 and the file type ID corresponding to the file ID of 3 is 2. Where file type I
When D is known, the directory corresponding to each file type ID is referred to based on D. For example, in FIG. 2D, a directory corresponding to a file having a file type ID of 1 (file names B.TXT and B.GRP) is $ TEXT, and a directory having a file type ID of 2 (file name is 2). The directory corresponding to (GAIJI) is $ GAIJI. The document format information analysis means 22 analyzes the file name and the directory corresponding to the file name based on the document format information. Based on the information analyzed by the document format information analyzing means 22, the document file expanding means 23 expands each file into a corresponding directory. For example, in FIG. TXT and B.I. GRP goes to $ TEXT directory, and file name GAIJI goes to $ GAIJI
And stores it in the document file 24.

[0011]

According to the present invention, in exchanging documents between workstations, a document file can be created in an appropriate directory based on document format information.
There is an effect that a document having a complicated configuration can be correctly exchanged between workstations.

[Brief description of the drawings]

FIG. 1 is a block diagram showing one embodiment of the present invention.

2A is an explanatory diagram showing an example of a file identification table, FIG. 2B is an explanatory diagram showing an example of a file time table, FIG. 2C is an explanatory diagram showing another example of a file identification table, FIG. () Is an explanatory diagram showing another example of the file time table.

[Explanation of symbols]

 REFERENCE SIGNS LIST 1 source workstation 2 destination workstation 11 document format information input means 12 document format information / document file storage means 13, 24 document file 14 document format information / document file transmission means 21 document format information / document file reception means 22 document Format information analysis means 23 Document file development means 51a, b File identification table 52a, b File type table

────────────────────────────────────────────────── ─── Continuation of front page (56) References JP-A-2-140843 (JP, A) JP-A-2-166545 (JP, A) JP-A-3-188539 (JP, A) JP-A-1- 320551 (JP, A) (58) Fields investigated (Int. Cl. ⁷ , DB name) G06F 12/00 G06F 13/00 G06F 17/21

Claims (1)

(57) [Claims] In a document file management system for exchanging documents between a plurality of workstations connected by a communication line , each of the plurality of workstations includes a plurality of document files and a plurality of document files. Is stored
Directory to be specified for each file type.
Document format information and document file
File storage means, and a work station on a transmitting side among the plurality of work stations.
The station has document format information / document file transmitting means for transmitting the stored document format information and the document file to another workstation , and the receiving workstation among the plurality of workstations.
Directory station is to a document format information and the document file receiving means for receiving a document format information and the document file in which the transmitted document file is received and stored
Based on the file type in the received document format information
Document format information analyzing means for analyzing by searching the document format information held by itself, and document file expanding means for expanding and reproducing the received document file in a directory obtained as a result of the analysis. Document file management method.