JPH01261775A - How to register a document in a document editing device - Google Patents

Abstract

PURPOSE:To improve the handling of document registration by automatically providing a character string modified by a character emphasizing function as a candidate of a document name at the time of registering the document. CONSTITUTION:A document editer is constituted of a display 1, a keyboard 3 and a magnetic disk device 4 in addition to a processor 2 and a character string modified by a character or line emphasizing function or a leading character string is set up as a candidate of a document name at the time of registering the document. Consequently, labor for considering a document name and inputting or specifying it at the time of registering a document can be saved. Since the contents of the document are reflected to the character string modified by the character or line emphasizing function or the leading character string, the document name appropriate for accurate document control can be obtained and the handing of document registration can be improved.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a document registration method in a document editing machine such as a word processor.

[Conventional technology]

Conventional methods for registering devices include inputting the document name only at the stage of registering the document, or specifying part of a character string in the document as the document name in advance.

[Problem to be solved by the invention]

In the above-mentioned conventional technology, it is necessary to input or specify a document name in order to register the document. At this time, if the operator assigns a document name that is inappropriate to the content of the document to be registered, it will be difficult to grasp the content when calling up the document later.

In view of the above drawbacks, an object of the present invention is to improve usability during document registration by automatically providing document name candidates that match the content of the document.

[Means to solve the problem]

In order to achieve the above object, the present invention is characterized in that a character string modified by a character highlighting function is extracted from a document to be registered, and that character string is used as a candidate for the document name of the document to be registered. .

Further, if there is no such character string to be registered, the character string at the beginning of the document is extracted and used as a candidate for the document name of the document to be registered.

[Effect]

Since the words emphasized in the text are provided as document name candidates, it is possible to register the document with a document name appropriate to the content of the document to be registered.

〔Example〕

Hereinafter, one embodiment of the present invention will be described with reference to FIGS. 1 to 5.

FIG. 1 is a flowchart of the document registration function of the document editing device according to this embodiment.

FIGS. 2 and 3 are configuration diagrams of document data (text data) handled by this document editing device and line management data that manages this text data line by line.

FIG. 4 is a block diagram showing the configuration of the document editing device.

FIG. 5 shows a part of a document editing screen by a single document editing device.

FIG. 6 shows a screen when the document editing device registers a document.

As shown in FIG. 4, this document editing device is composed of a processing device 2, a display 1, a keyboard 3, and a magnetic disk device 4. The display 1 displays the document being edited and the processing procedure. The keyboard 3 is used for inputting documents, editing instructions, printing instructions, and the like.

The magnetic disk device 4 performs a process of registering the edited document on the magnetic disk 5 or reading the registered document from the magnetic disk 5. Processing of each of these devices is controlled by a processing device 2.

The text data handled by this document editing device has a format in which one character is a character code with attribute information attached to it, as shown in FIG. Attribute information includes types of underlining and shading, type of character font, and character size (full-width, half-width, 174-width).

double angle), etc. In addition, there is line management data that manages the arrangement of these text data on a line-by-line basis, and as shown in Figure 3, lines that track the line spacing, such as 1-character spacing, the magnification of enlarged characters, and the presence or absence of outline/italicization. It also includes modification information. Furthermore, there is information that is managed on a page-by-page basis.
Since it has little relevance to this embodiment, it will be omitted here.

Next, the document registration process executed by the processing device 2 in this embodiment will be described with reference to FIG.

When a document registration function is designated using the keyboard 3 during document editing, the document registration process in this embodiment is started. (Step 100).

If the document currently being edited is a newly created document (step 101), search for a character string modified with the character-by-character emphasis function by referring to the character modification information, that is, the attribute information of the text data, and ( Step 102), if there is a modified character string, the first 10 characters are taken out and used as the document name (step 106). If there is no character modification information, search for a character string modified by the line-by-line emphasis function by referring to the row modification information (step 103), or if there is a modified line, search for the first 10 characters of the first line. It is set as the retrieved document name (105). If there is neither character modification information nor line modification information, 10 characters are extracted from the character string at the beginning of the sentence and used as document name candidates (step 104). At this time, 10 characters are extracted excluding non-printable function characters such as line breaks and tabs. Then, the document registration screen (Fig. 6) is displayed using the retrieved document name candidates (step 108). In this example,
From the document being edited (Figure 5), the underlined string ``New Product Review Committee Meeting Materials'' has been extracted.

If the document to be registered is an already registered document read out from the magnetic disk 5 and edited, the document name at the time of registration is retrieved (step 107) and displayed on the screen (108).

At this point, the key is in a state of waiting for human input (step 109), and if the execution key is input, the document registration process is executed (step 110), the document is registered in the magnetic disk 5 with the document name, and the document registration function is ended (step 110). 112). Further, if the cancel key is input, the document registration function is canceled (step 112). If a key other than the above two keys is input, please correct the document name candidate or notes in the notes column according to the input key in step 11.
1), this is displayed (step 108), and the process returns to the next key manual waiting state (step 109).

According to this embodiment, the following effects can be achieved. Since a character string modified by a single character or line highlighting function or a character string at the beginning of a sentence is set as a document name candidate when registering a document, it is possible to save the effort of thinking about and inputting or specifying a document name when registering a document. Furthermore, since character strings modified by the character or line highlighting function and character strings at the beginning of sentences reflect the content of the document, the document name can be made suitable for accurate document management. Furthermore, the document name and notes set in this way can be freely corrected, if you want to edit a document that has already been registered and register it again.

The document name from the last time it was registered will be used, so use the document management.

It does not cause any inconvenience to the reason. Therefore, usability at the time of document □ registration is improved.

In addition, it is conceivable to automatically set one document name candidate and at the same time set the date and time at the time of editing in the notes column. In this case as well, the same effect as the above embodiment can be obtained by making it possible to correct the document name and notes data only when creating a new document, and furthermore, by setting time information, the accuracy of document management is improved. There are some effects that can be achieved.

C Effects of the Invention] According to the present invention, a character string modified by the character highlighting function is automatically provided as a document name candidate when registering a document, and this character string reflects the content of the document. This has the effect of making document registration operations easier and more accurate, and improving usability when registering documents.

[Brief explanation of the drawing]

The drawings show an embodiment of the present invention, in which Fig. 1 is a flowchart of the document registration function, Fig. 2 is a configuration diagram of text data,
Figure 3 is a configuration diagram of line management data, Figure 4 is a block diagram of the document editing device, Figure 5 is an explanatory diagram showing a part of the document editing screen, and Figure 6 is an explanatory diagram showing the screen when registering a document. It is. DESCRIPTION OF SYMBOLS 1...Display, 2...Processing device, 3...Keyboard, 4...Magnetic disk device, 5...Magnetic disk. Figure 1 Figure 2 Text data Figure 3 Line management data Figure 4 Figure 5 Figure 6

Claims (1)

[Claims] 1. In a document editing device equipped with an input device, a display device, a recording device, and a processing device, when registering an edited document in a document recording medium included in the recording device, the processing device , extracting a character string modified by a character highlighting function from a document to be registered, and using the character string as a candidate for the document name of the document to be registered. How to register. 2. In claim 1, if there is no character string modified by the character highlighting function in the document to be registered, the processing device extracts the character string at the beginning of the document. A method for registering a document in a document editing device, characterized in that a document name is used as a candidate for a document to be registered.