JP5371611B2 - Data processing system, server, server control method, and program - Google Patents

Description

The present invention data processing system, a server, a control method of a server, and a program.

  In recent years, it has become possible for anyone to easily perform operations such as printing and copying a document, FAX, and e-mail transmission using a digital multi-function peripheral. As described above, while convenience for the user is improved, leakage of information due to printing or copying of confidential documents, FAX, e-mail transmission, or the like is a problem. As a countermeasure, there is a digital multi-function peripheral that saves a history of a job such as print, copy, fax, and e-mail transmission as a job history in a database. The job history generally includes user information that executed the job, job attribute data such as the date and time information that executed the job, the type of job executed, and content data such as image data and text data processed by the job. Contains.

  A job history auditing system that creates and manages such a job history has a digital multifunction peripheral and a server. The server includes a database, and receives the job history acquired by the digital multifunction peripheral from the multifunction peripheral and stores it in the database. Then, the job history is stored in the database for a certain period to make it searchable. As a result, when information leakage is detected, job execution information can be traced back. In such a job history audit system, a large-capacity storage device is required to store a large number of job histories. For this reason, a method for efficiently storing more job histories by reducing the amount of data to be stored has been proposed.

  In Patent Document 1, when the content data of a job input / output to / from the image processing apparatus is the same, reference information to content data already stored in a database is stored instead of the content data of the job. As a result, the storage capacity required for the database is reduced. Specifically, in the image processing apparatus, the content data of the job is recorded when the input job is executed, and the reference information to the content data of the job is recorded when the output job using the input data is executed. doing.

  The method described in Patent Document 1 will be described in more detail. The digital multi-function peripheral has an area called document box for storing document data in the device. As a result, even if there is no data at hand of the user, it is possible to execute print or e-mail transmission using the document data stored in the user box. In this case, the input job is a job for saving the document data in the user box, the output job is a job that uses the document data in the user box, and the document data processed by the input job and the output job is It is common. For this reason, it becomes redundant to store the content data of each job in the database as the job history when executing the input job and when executing the output job. Therefore, the content data of the job is stored in the database only when the input job is executed, and only reference information to the content data stored in the database is stored when the output job is executed. This reduces the amount of data stored in the database.

JP 2006-330939 A

  However, since the method described in Patent Document 1 records reference information to content data in the case of an output job, the content of the output job cannot be confirmed if the reference content data is deleted. There is.

  In general, a job history audit system stores a job history for a certain period and makes it searchable. However, since the capacity of the database is limited, the job history that has passed a certain period is deleted from the database on the assumption that it is saved on a medium such as a magnetic tape suitable for long-term storage. In such a job history audit system, first, content data of an input job is saved, and when reference information of an output job is saved later, a storage expiration date in the database between the content data and the reference information for the content data is saved. There will be a difference. Therefore, if the content data of the input job is first deleted from the database, the content data cannot be acquired thereafter based on the reference information of the output job.

  In response to this problem, the storage period of job attribute data and content data is individually managed, and the storage period of the reference destination content data is updated when the job history of the output job is stored in the database. This avoids inconsistency in the retention period between the content data of the input job and the reference information of the output job.

  However, in this method, when the input job has reached the storage limit without generating an output job, the content data of the input job is deleted from the database. In this case, when an output job occurs after that, there arises a problem that the content data of the input job cannot be referred to in the job history of the output job.

  The present invention has been made to solve the above-described problems of the prior art.

Feature of the present invention, when the output job for outputting the content data in the data processing device is executed, the content data to be referred to by the reference information that is sent to the server as history information of the output job from being deleted Is to prevent .

In order to achieve the above object, a data processing system according to an aspect of the present invention has the following arrangement. That is,
A data processing system including a data processing device and a server ,
The data processing device includes:
Content data storage means for storing content data;
An input job for inputting the content data and storing the content data in the content data storage means; and a job execution means for executing an output job for outputting the content data stored in the content data storage means;
Transmission means for transmitting the content data to the server as history information of the input job, and transmitting reference information for referring to the content data without transmitting the content data to the server as history information of the output job And having
The server
Job history storage means for storing the content data transmitted by the transmission means as history information of the input job, and storing the reference information transmitted by the transmission means as history information of the output job ;
Determining means for determining whether or not content data corresponding to the content data stored in the job history storage means exists in the content data storage means ;
If the content data corresponding to the content data stored in the job log storage unit I by the said determining means is determined not to exist in the content data storing means, the content data from the job history storage means Delete means to delete,
Control is performed so as not to delete the content data from the job history storage unit when the determination unit determines that content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit. And a control means .

According to the present invention, when the output job for outputting the content data in the data processing device is executed, the content data to be referred to by the reference information that is sent to the server as history information of the output job from being deleted Can be prevented .

1 is a configuration diagram of a job history audit system according to an embodiment. FIG. It is a block diagram which shows the structure of a digital multifunction device, a server, and a database. 10 is a flowchart for explaining a job history storage process of the digital multi-function peripheral. FIG. 6 is a diagram for explaining input job and output job classifications, content data, and job history of various jobs executed by the digital multi-function peripheral. It is a figure which shows the specific example of the job history preserve | saved at the database. It is a flowchart which shows the job history deletion process of a database. It is a figure explaining the process of S704-S706 of FIG. 6 of Embodiment 1. FIG. It is a flowchart explaining the change process of the retention date of the content data by a database. 10 is a flowchart illustrating a deletion process according to the second embodiment. FIG. 10 is a diagram illustrating content data deletion processing according to the second embodiment.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the accompanying drawings. The following embodiments do not limit the present invention according to the claims, and all combinations of features described in the embodiments are not necessarily essential to the solution means of the present invention. .

[Embodiment 1]
FIG. 1 is a configuration diagram of a job history audit system (data processing system) according to an embodiment of the present invention. Here, a digital multi-function peripheral 101, a data processing server 102, a database 103, and a search server 104, which are examples of a data processing apparatus, are connected to each other via a network 105.

  The digital multi-function peripheral 101 has various job execution functions such as scan, print, copy, e-mail, and FAX. The digital multi-function peripheral 101 has a storage area for storing document data in the device, and has a function of printing the saved document data, sending it by e-mail, and sending it by FAX. In this embodiment, the storage area is called a box.

  The digital multifunction machine 101 also has a function of recording job histories of various jobs executed by the digital multifunction machine 101 and transmitting the job histories to the data processing server 102. The job history includes job attribute data such as user information that executed the job, date and time information that the job was executed, and the type of job that was executed, and the contents of the document data (image data, text data, etc.) processed by the job. Content data to be shown.

  The data processing server 102 performs data conversion processing on the job history received from the digital multifunction peripheral 101 and saves it in the database 103. In this data conversion process, the job attribute data included in the job history is formatted, the text data is extracted by performing OCR processing on the image data as the content data, and the format and size of the image data are converted. It is processing to do. By converting the size and the like, there is an effect that the capacity of the content data is further reduced and the amount of data stored in the database 103 is further reduced. However, the content data may be left as it is without being subjected to data conversion processing. The data processing server 102 associates the job attribute data and the content data with each other, sets a predetermined retention period, and stores it in the database 103 as a job history. The database 103 receives the job history from the data processing server 102 and stores it. The job history stored in the database 103 is stored until the expiration date specified by the data processing server 102 is reached, during which the search from the search server 104 is possible. The database 103 may be any storage device that can store a job history, and may be a file server, for example. The job history stored in the database 103 in this manner is sequentially deleted when the storage time limit is reached.

  When the search server 104 receives a search condition from the user, the search server 104 obtains a job history stored in the database 103 that matches the search condition and presents it to the user. This search condition includes, for example, job attributes such as a job executor, execution date and time, a character string included in text data, and the like, and the job history in the database 103 is searched. The network 105 connects the digital multifunction peripheral 101, the data processing server 102, the database 103, and the search server 104 to each other.

  In FIG. 1, the components from the digital multifunction peripheral 101 to the search server 104 are connected to the network 105 one by one, but a plurality of each component may be connected. Moreover, a certain component and another component may be arrange | positioned in the same server. For example, the search server 104 and the data processing server 102 may be configured in the same server.

  FIG. 2A is a block diagram illustrating a configuration of the digital multifunction peripheral 101 according to the embodiment.

  The controller unit 201 is connected to the scanner unit 207, the printer unit 208, and the operation unit 209. Further, it is connected to the network 105 via the network I / F unit 206. In the controller unit 201, the CPU 202 controls the multifunction machine 101 according to a program stored in the ROM 203 and a program loaded in the RAM 204. The ROM 203 stores a boot program for starting the system. The RAM 204 loads a program installed in the HDD 205, and the CPU 202 operates according to the program. The RAM 204 is also a buffer memory for temporarily storing input image data. A hard disk drive (HDD) 205 stores system software and job history. A part of the HDD 205 is also used as a box area for storing document data. Here, the document data includes document and image data and various application data. A network I / F unit 206 is connected to the network 105 and inputs / outputs document data, job history, information about the digital multifunction peripheral 101, and the like to other devices of the network 105. The above devices are arranged on the system bus 210. The operation unit 209 outputs information about the digital multifunction peripheral 101 and information for operating the digital multifunction peripheral 101 to the screen. The operation unit 209 serves to receive input from the operator and transmit the information to the controller unit 201.

  FIG. 2B is a block diagram illustrating the configuration of the data processing server 102, the database 103, and the search server 104 according to the embodiment.

  A network I / F unit 226 is connected to the network 105. The CPU 221 controls the servers 102 and 104 or the database 103 according to a program stored in the ROM 222 and a program loaded in the RAM 223. The ROM 222 stores a boot program for starting the apparatus. The RAM 223 loads a program installed in the HDD 225, and the CPU 221 operates according to the program. The RAM 223 also functions as a buffer memory for temporarily storing various input data. A hard disk drive (HDD) 225 stores system software, job history, and document data. Here, the document data includes document and image data and various application data. The network I / F unit 226 is connected to the network 105 and inputs / outputs information to / from other devices of the network 105. The display unit 227 displays a message to the user, various data, a UI screen, and the like. The operation unit 228 includes a keyboard and a pointing device, and accepts an operation by a user. The above devices are arranged on the system bus 230.

  FIG. 3 is a flowchart illustrating job history storage processing executed by the digital multifunction peripheral 101 according to the embodiment. This job history storage process is executed when the digital multi-function peripheral 101 executes a job. A program for executing this processing is loaded into the RAM 204 at the time of execution, and is executed under the control of the CPU 202.

  First, in step S <b> 301, job attribute data including the user who executed the job and the execution date / time is generated for the job executed by the digital multifunction peripheral 101. The job attribute data is generated by the CPU 202 and temporarily stored in the HDD 205. In step S302, it is determined whether the executed job is an input job or an output job. If it is determined that the job is an input job for inputting new document data, the process advances to step S303, and the content data of the job and the content ID for identifying the content data are stored in the HDD 205. The content data is generated by data processing by the CPU 202 based on the document data input from the network I / F unit 206 or the scanner unit 207, and is temporarily stored in the HDD 205. As long as the content data indicates the content of the document data, the content data may be generated by data processing based on the document data or may be a copy of the document data. The content ID is also stored in the HDD 205 as attribute information indicating the attribute of the document data.

  On the other hand, if it is determined that the job executed by the digital multifunction peripheral 101 is an output job for processing the document data input by the input job, the process proceeds to S304. In step S <b> 304, only the content ID (reference information) corresponding to the document data processed by the job is stored in the HDD 205. After executing S303 or S304 in this way, the process proceeds to S305, where the job attribute data, content data, and content ID stored in the HDD 205 are associated with each other and transmitted to the data processing server 102 as a job history. Here, when the job executed by the digital multi-function peripheral 101 is an output job, content data is not included in the job history, so that data processing that requires processing costs is unnecessary. Therefore, in S305, the job history of the output job may be transmitted to the database 103 instead of the data processing server 102.

  FIG. 4A is a view for explaining input job and output job classifications and content data of various jobs executed by the digital multifunction peripheral 101 according to the embodiment.

  The input job is a job for processing a job input from the outside. For example, a COPY job is an input job in which document data of a document read by the scanner unit 207 is printed by the printer unit 208. The SCAN / BOX storage job is an input job for storing document data read by the scanner unit 207 in the box area of the HDD 205 as document data. A reception job (FAX / I-FAX) is an input job for receiving document data by the network I / F unit 206 and storing it in the HDD 205. When such an input job is executed, job attribute data and its content data are stored as a job history. In addition, a content ID for uniquely identifying the content data is assigned to the input document data.

  An output job is a job for processing document data input by an input job and held in the digital multifunction peripheral 101. For example, a transmission job (FAX / I-FAX / SEND) is an output job for transmitting data stored in the HDD 205 by FAX. The BOX-PRINT job is an output job for printing the document data stored in the user box area of the HDD 205 by the printer unit 208. The document data used in this output job has been processed by some input job before that. That is, the document data processed by this output job is the same as that processed by the input job. Therefore, when the digital multifunction peripheral 101 executes an output job, the job attribute data and the content ID included in the job history of the input job that processed the same document data are stored as the job history.

  FIG. 4B is a diagram illustrating a job history generated by the digital multifunction peripheral 101 according to the embodiment.

  In this example, it is assumed that the job history 411 of the input job and the job history 421 of the output job are histories of jobs that processed the same document data. The job history 411 of the input job includes a job log ID 412, job attribute data 413, content ID 414, and content data 415. On the other hand, the job history 421 of the output job includes a job log ID 422, job attribute data 423, and content ID 424. Here, the job log ID is an ID for uniquely identifying the job history. The content ID is an ID for uniquely identifying content data, and the job history content ID is the same for jobs that handle the same document data.

  Here, since the job history 411 of the input job and the job history 421 of the output job are different job histories, the job log ID 412 and the job log ID 422 are different from each other. Similarly, job attribute data 413 and job attribute data 423 also differ in job execution date and time and job type. On the other hand, the job history 411 of the input job and the job history 421 of the output job match the content ID 414 and the content ID 424 because the processed document data is the same.

  5A and 5B are diagrams showing specific examples of job histories stored in the database 103. FIG.

  The job attribute data table in FIG. 5A includes information such as a job log ID for uniquely identifying a job, a storage deadline, a job type, a job execution date and time, and an ID of content data processed by the job. Contains job attribute data. Further, the content data table of FIG. 5B stores content IDs for uniquely identifying the content data, content data entities such as a storage period, image data, and text data. Note that the job attribute data in FIG. 5A and the content data in FIG. 5B are associated with each other by a content ID.

  In the example of FIG. 5, the job history with the job log ID “J00001” is the job history of the input job. An output job that has processed the same document data as the input job is a job history with a job log ID “J00003”. These two job histories differ in job attribute data such as job type and job execution date and time, but have the same content ID “C0000A”.

  Hereinafter, job attribute data with a job log ID “J00001” is job 1, job attribute data with a job log ID “J00002” is job 2, and job attribute data with a job log ID “J00003” is job 3. The content data with the content ID “C0000A” is content A, and the content data with the content ID “C0000B” is content B.

  Job 1 and content A are stored as one job history in the database 103 in association with the content ID (C0000A). At this time, a predetermined storage period is set (in this example, the storage period is 3 months). In the example of FIG. 5, the job 1 and the content A job are executed on April 1, 2008, and the storage deadline is July 1, 2008, three months later. Further, the job 3 stored in the database on May 20, 2008 has a storage period of August 20, 2008, which is three months later. Here, both the job 1 and the job 3 have a content ID “C0000A” and are associated with the content A. However, since content A has the same retention period as that of job 1, it will be deleted after July 1, 2008. For this reason, if the content A is deleted before the retention period of the job 3, the content data processed in the job 3 cannot be referred to.

  To solve such a problem, there is a method of updating the storage period of content data having the content ID when the output job is stored in the database 103. In the example of FIG. 5B, when the job 3 is stored in the database 103, the storage period of the content A is updated to be the same as the storage period of the job 3. Specifically, the storage period of the content A is updated from July 1, 2008 to August 20, 2008. Thereby, it can be avoided that the content A previously stored in the database 103 is deleted before the job 3 associated therewith. A method for updating the storage time limit will be described in detail with reference to FIG.

  In this case, if the job history of the output job is stored in the database before the content data storage period expires, the content data storage period is updated. However, if an output job that processes document data corresponding to the content data occurs after the expiration date of the content data has passed, the content data is deleted and can be referenced in the job history of the output job. Disappear. In the example of FIG. 5, for example, an output job for processing the document data corresponding to the content A does not occur until August 20, 2008, and an output job for processing the document data corresponding to the content A is generated thereafter. And In this case, since the content A has been deleted after August 20, 2008, the content A cannot be referred to. In order to avoid this, when deleting content data in the database 103, it is confirmed whether or not a job history referring to the data can be generated in the future.

  FIG. 6 is a flowchart showing job history deletion processing executed in the database 103 according to the embodiment. This process is realized by the CPU 221 executing a program loaded in the RAM 223. The flowchart of FIG. 6 is executed at a predetermined timing (for example, once a day).

  In step S <b> 701, it is determined whether the job history stored in the database 103 includes job attribute data whose storage period has expired. If there is job attribute data whose storage period has expired, the process advances to step S702 to delete the corresponding job attribute data. On the other hand, if there is no job attribute data whose storage period has expired, the process advances to step S703 to determine whether there is content data whose storage period has expired in the job history stored in the database 103. If there is no corresponding content data, the process ends. If there is, the process proceeds to S704, where it is determined whether the content data can be deleted based on whether the corresponding content data is listed in the deleteable content ID list. To do. If deletion is not possible, the process proceeds to S703. If deletion is possible, the process proceeds to S705, and the content data is deleted. In step S706, the content ID is deleted from the deleteable content ID list. The erasable content ID list is a list listing content IDs of erasable content data.

  FIG. 7 is a diagram for explaining the processing of S704 to S706 in FIG.

  If the document data is deleted from the box of the digital multi-function peripheral 101, the output job history that refers to the content ID of the content data corresponding to the document data no longer occurs. Therefore, deletion information indicating that the document data has been deleted is stored in the database 103 in the form of a deleteable content ID list. Specifically, first, the document data in the box of the digital multifunction peripheral 101 is deleted (711). In response, based on the attribute information of the deleted document data, the content ID corresponding to the document data is notified from the multifunction peripheral 101 to the database 103 (712). As a result, the database 103 holds the content ID received from the digital multifunction peripheral 101 in the erasable content ID list 710 (713). At this time, if the job history of the content ID is not stored in the database 103, it is not necessary to store the content ID as the removable content ID list 710.

  After that, when the storage period of the content data corresponding to the content ID expires (elapses) thereafter, the database 103 can delete the content data because the content ID exists in the deleteable content ID list 710. it can. On the other hand, when the storage period of the content data corresponding to the document data expires without the document data being deleted in the digital multifunction peripheral 101, the database 103 performs the following control. Since the content ID of the content data is not in the deleteable content ID list 710, the database 103 does not delete the content data.

  FIG. 8 is a flowchart for explaining processing for changing the retention period of content data by the database 103 according to the present embodiment. A program for executing this process is loaded into the RAM 223 at the time of execution and executed under the control of the CPU 221.

  The storage period of job attribute data and content data is set when each data is stored in the database 103. The set content data retention period is changed when the output job history referring to the content data is stored in the database 103. In step S801, it is determined whether the job history to be stored is an output job. If it is an output job, the process advances to step S802, and the storage period of the content data stored in the database 103 and assigned with the content ID of the job history is changed to a storage period based on the job history of the output job. For example, if the original storage deadline is, for example, August 30, 2008, and the date and time when this output job is issued is August 1, 2008, the storage deadline is November 1, 2008 three months later. Changed to day. If it is determined in step S801 that the job is not an output job, the processing ends.

  As described above, according to the first embodiment, when the document data corresponding to the content data is deleted by the digital multi-function peripheral and the storage period of the content data expires, the content data is read from the database. I try to delete it. As a result, the content data of the input job is not deleted from the database even when the output job has not been generated and the storage period of the input job has been reached. Therefore, it is possible to avoid the problem that the input job content data cannot be referred to from the job history of the output job.

[Embodiment 2]
In the second embodiment, an example will be described in which the database 103 confirms with the digital multifunction peripheral 101 when determining whether to delete content data. Note that the hardware configuration of the digital multi-function peripheral 101, the servers 102 and 104, and the database 103 according to the second embodiment is the same, and a description thereof will be omitted.

  FIG. 9 is a flowchart illustrating job history deletion processing executed in the database 103 according to the second embodiment. This job history deletion process is realized by the CPU 221 executing a program loaded in the RAM 223.

  The process of S904 is different from the flowchart of FIG. 9 in comparison with the flowchart of FIG. 6 of the first embodiment. In S704 of FIG. 6, when the document data is deleted by the digital multifunction peripheral 101, the content ID of the content data corresponding to the document data is notified to the database 103 and stored in the deleteable content ID list. On the other hand, in step S904, deletion information indicating that the document data in the digital multifunction peripheral 101 has been deleted is not collected in the database 103 in the form of a deletable content ID list, but the digital complex is retrieved from the database 103 as necessary. Check with machine 101. Specifically, when content data is to be deleted from the database 103 in step S904, the digital multifunction peripheral 101 is inquired as to whether or not document data having the same content ID as the content data has been deleted in the digital multifunction peripheral 101. Note that it is possible to specify in which digital multifunction peripheral the document data having the content ID is stored by referring to the attribute information of each document data. If it is determined in step S904 that the document data corresponding to the content data has been deleted, the process advances to step S905 to delete the content data. On the other hand, if it is determined in S904 that the document data corresponding to the content data has not been deleted, the process ends without deleting the content data.

  FIG. 10 is a diagram for explaining the content data deletion processing in S904 and S905 of FIG.

  In the first embodiment, when document data is deleted from the user box area in the digital multifunction peripheral 101, the deletion information is stored in the database 103. In contrast, in the second embodiment, when the database 103 attempts to delete the job history, the digital MFP 101 inquires whether the document data corresponding to the content data is deleted from the box of the digital MFP 101. (1001). The data multifunction peripheral 100 notifies the database 103 of a deletion status indicating whether or not the document data has been deleted (1002). Then, according to the deletion status notified from the digital multifunction peripheral 101, the database 103 determines whether or not to delete the content data.

  As described above, the second embodiment has the following effects in addition to the effects of the first embodiment. In other words, since only the content data registered in the database 103 is notified of the deletion status with the digital multifunction peripheral, the amount of data transmitted through the network 105 can be reduced.

(Other embodiments)
The object of the present invention can also be achieved by executing the following processing. That is, a storage medium that records a program code of software that realizes the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU, MPU, etc.) of the system or apparatus is stored in the storage medium. This is the process of reading the code.

  In this case, the program code itself read from the storage medium realizes the functions of the above-described embodiments, and the program code and the storage medium storing the program code constitute the present invention.

  In the above embodiment, the case where data is transmitted between an image forming apparatus (MFP) and a server or database (PC) via a network has been described. However, the present invention is not limited to this, and can be applied to the case of data transmission between information processing apparatuses, a storage apparatus, or between an information processing apparatus and a communication apparatus. Alternatively, the present invention can be applied to data transmission between the server and the client.

Claims (12)

A data processing system including a data processing device and a server ,
The data processing device includes:
Content data storage means for storing content data;
An input job for inputting the content data and storing the content data in the content data storage means; and a job execution means for executing an output job for outputting the content data stored in the content data storage means;
Transmission means for transmitting the content data to the server as history information of the input job, and transmitting reference information for referring to the content data without transmitting the content data to the server as history information of the output job And having
The server
Job history storage means for storing the content data transmitted by the transmission means as history information of the input job, and storing the reference information transmitted by the transmission means as history information of the output job ;
Determining means for determining whether or not content data corresponding to the content data stored in the job history storage means exists in the content data storage means ;
If the content data corresponding to the content data stored in the job log storage unit I by the said determining means is determined not to exist in the content data storing means, the content data from the job history storage means Delete means to delete,
Control is performed so as not to delete the content data from the job history storage unit when the determination unit determines that content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit. Control means to
A data processing system comprising: The determination means determines that the content data corresponding to the content data stored in the job history storage means is based on information indicating that the content data corresponding to the content data has been deleted by the data processing device. 2. The data processing system according to claim 1, wherein it is determined whether or not the data storage means exists . The server further includes inquiry means for inquiring of the data processing apparatus whether content data corresponding to the content data stored in the job history storage means has been deleted,
The determination unit determines whether content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit based on a response to the inquiry by the inquiry unit. The data processing system according to claim 1 or 2 , characterized by the above. The data processing system according to any one of claims 1 to 3, wherein the content data includes image data or text data . 5. The deletion unit according to claim 1, wherein the deletion unit deletes the content data from the job history storage unit based on a storage period of the content data stored in the content data storage unit. A data processing system according to item. Content data storage means for storing content data, the content data is generated as history information of an input job that is input and stored in the content data storage means, and stored in the content data storage means A server capable of communicating with a data processing device that generates reference information for referring to the content data as history information of an output job that outputs the content data;
Job history storage means for storing the content data as history information of the input job, and storing the reference information as history information of the output job;
Determining means for determining whether or not content data corresponding to the content data stored in the job history storage means exists in the content data storage means;
Deletion to delete the content data from the job history storage unit when the determination unit determines that content data corresponding to the content data stored in the job history storage unit does not exist in the content data storage unit Means,
Control is performed so as not to delete the content data from the job history storage unit when the determination unit determines that content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit. Control means to
The server characterized by having. The determination means determines that the content data corresponding to the content data stored in the job history storage means is based on information indicating that the content data corresponding to the content data has been deleted by the data processing device. The server according to claim 6, wherein it is determined whether or not the data storage unit exists. The server further includes inquiry means for inquiring of the data processing apparatus whether content data corresponding to the content data stored in the job history storage means has been deleted,
The determination unit determines whether content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit based on a response to the inquiry by the inquiry unit. The server according to claim 6 or 7, characterized in that The server according to any one of claims 6 to 8, wherein the content data includes image data or text data. 10. The deletion unit according to claim 6, wherein the deletion unit deletes the content data from the job history storage unit based on a storage period of the content data stored in the content data storage unit. Server as described in the section. A method for controlling a server capable of communicating with a data processing apparatus having content data storage means for storing content data,
The content data is stored in the job history storage unit as the history information of the input job that the data processing apparatus inputs the content data and stores in the content data storage unit, and the content data stored in the content data storage unit A job history storage step of storing, in the job history storage means, reference information for referring to the content data as history information of an output job to output
A determination step of determining whether or not content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit;
Deletion to delete the content data from the job history storage unit when it is determined in the determination step that content data corresponding to the content data stored in the job history storage unit does not exist in the content data storage unit Process,
Control is performed so as not to delete the content data from the job history storage unit when it is determined in the determination step that content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit. A control process,
A server control method characterized by comprising: A program for causing a computer to execute a server control method capable of communicating with a data processing apparatus having content data storage means for storing content data,
The content data is stored in the job history storage unit as the history information of the input job that the data processing apparatus inputs the content data and stores in the content data storage unit, and the content data stored in the content data storage unit A job history storage step of storing, in the job history storage means, reference information for referring to the content data as history information of an output job to output
A determination step of determining whether or not content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit;
Deletion to delete the content data from the job history storage unit when it is determined in the determination step that content data corresponding to the content data stored in the job history storage unit does not exist in the content data storage unit Process,
Control is performed so as not to delete the content data from the job history storage unit when it is determined in the determination step that content data corresponding to the content data stored in the job history storage unit exists in the content data storage unit. A control process,
For causing the computer to execute.

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