JP4503381B2 - Document management apparatus, document management method and program thereof - Google Patents

Description

  The present invention relates to a document management apparatus that stores and manages electronic documents, and more particularly to a document management apparatus that can perform operations such as printing, deletion, and acquisition on stored electronic documents.

  In recent years, many electronic documents have been created using information devices such as computers, and the amount and the frequency of creation tend to increase more and more. Various document management systems have been developed to manage a large amount of electronic documents.

  FIG. 8 is a block diagram showing a conventional document management apparatus. As shown in FIG. 8, the document management apparatus 300 is connected to an input / output device 501 such as a display or a keyboard, and receives an operation request (document storage, document acquisition, document printing, document deletion, etc.) from a user or an electronic document. A user interface (I / F) unit 301 for transmitting display information, an operation function unit 302 for receiving an operation request from the user interface unit 301, interpreting and executing the content, and a mass storage device such as a hard disk A storage interface (I / F) unit 303 that is connected to 502 and stores an electronic document in the mass storage device 502, and a printer interface that is connected to a printing device 503 such as a printer and transmits print data to the printing device 503. The (I / F) unit 304 and the electronic document are converted into print data that can be interpreted by the printing apparatus 503, and the print data is converted. A document printing unit 305 that transmits to the printing device 503 via the printer interface unit 304, and a network interface (I / F) unit 306 that is connected to the network 504 and communicates with the client devices 505 and 506 via the network 504. I have.

  In such a document management apparatus 300, the operation function unit 302 responds to an operation request from the user interface unit 301, for example, in the case of document storage, an electronic document is stored in the mass storage device 502 via the storage interface unit 303. If the document is acquired or the document is acquired, an electronic document is retrieved from the mass storage device 502 via the storage interface unit 303, and the retrieved document is output to the input / output device 501 via the user interface unit 301. In the case of document printing, an electronic document is retrieved from the mass storage device 502 via the storage interface unit 303, the retrieved document is sent to the document printing unit 305, and the document printing unit 305 passes the printer interface unit 304 via the printer interface unit 304. Printing is performed by the printing apparatus 503.

  In addition, since operation requests from the client devices 505 and 506 on the network 504 are also received and executed via the network interface unit 306, remote operation is also possible.

  In such a conventional document management apparatus 300, the purpose is to manage electronic documents, and a person who intends to use a registered electronic document inputs an operation request directly (or remotely) to the document management apparatus. Search, display, and acquisition. However, the operation of the document management device is difficult without knowledge of the document management device, and the information of the electronic document is not known only by the person who registered the electronic document, and the electronic document cannot be used easily. was there.

In order to solve such problems, a unique identification code is added when an electronic document is printed or output by e-mail transmission, or when an input such as reading by an image scanner or e-mail reception is performed. In some cases, the electronic document is searched and acquired (see, for example, Patent Document 1).
Japanese Patent Laid-Open No. 11-3352

  However, in such a conventional document management apparatus, an electronic document can be easily extracted by using an identification code. However, in order to perform detailed operations that can be performed by the document management apparatus, knowledge of the document management apparatus is still necessary. And the document management apparatus must be operated directly or remotely.

  Furthermore, in an environment in which a plurality of document management apparatuses are operating, the user must operate with awareness of the operation method of each document management apparatus, which places a heavy burden on the user.

  Therefore, the present invention prints an operation sheet corresponding to an electronic document, causes an operation instruction or the like to be entered on the operation sheet, interprets an image obtained by reading the entered operation sheet, and executes various operations on the electronic document. Thus, a document management apparatus that can easily operate a stored electronic document even if it is not a person who registered the electronic document or a person who does not have knowledge to use the document management apparatus is provided. The purpose is to do.

  In a document management apparatus for storing and managing an electronic document, a first invention for solving the above-described problem is to assign identification information uniquely corresponding to the electronic document and store the electronic document in association with the storage position of the electronic document. A document identification information management unit to be managed, an operation sheet creation unit for creating an operation sheet on which an area for entering the identification information and an operation instruction for the electronic document is printed, and image data obtained by reading the entered operation sheet An operation sheet interpreting unit that extracts and interprets an area in which the identification information and the operation instruction are written, and performs an operation written in an electronic document corresponding to the identification information. It is.

  According to the present invention, an operation sheet is created on which an area for entering identification information uniquely corresponding to an electronic document and an operation instruction for the electronic document is printed, and the operation instruction entered when the operation instruction is entered and read on the operation sheet. The operation corresponding to is performed on the electronic document corresponding to the identification information. Therefore, the electronic document can be operated simply by entering an operation instruction on the operation sheet.

  In addition to the configuration of the first invention, the operation sheet creation unit fills in a region for entering a page number to be printed and a number of copies to be printed together with a region for instructing a printing operation. An operation sheet on which at least one of the areas is printed is created, and the operation sheet interpretation unit extracts an area for instructing the printing operation, an area for entering a page number to be printed, and an area for entering the number of copies to be printed. When the printing operation is instructed, the designated number of copies of the designated page of the electronic document corresponding to the identification information is printed.

  In the present invention, an area for entering a page number to be printed together with an area for instructing a printing operation and an area for entering the number of copies to be printed are printed on an operation sheet, and when the printing operation is instructed, the electronic document corresponding to the identification information The specified number of copies is printed on the specified page. Therefore, the designated number of copies of the electronic document is printed by simply entering the print operation instruction, the page number, and the number of copies on the operation sheet.

  According to a third aspect of the present invention for solving the above problem, in addition to the configuration of the first aspect, the operation sheet creation unit fills in an area for selecting an acquisition means and an electronic document transfer destination together with an area for instructing an acquisition operation. The operation sheet interpretation unit extracts and interprets the area for selecting the acquisition operation, the area for selecting the acquisition unit, and the area for entering the transfer destination of the electronic document, When an acquisition operation is instructed, the electronic document corresponding to the identification information is sent to a designated transfer destination by a designated means.

  According to the present invention, an area for selecting an acquisition means together with an area for instructing an acquisition operation and an area for entering a transfer destination of the electronic document are printed on an operation sheet, and when the acquisition operation is instructed, the electronic document corresponding to the identification information Is sent to the designated transfer destination by the designated means. Therefore, the electronic document is sent to the designated transfer destination by the designated means simply by entering the acquisition operation instruction, the obtaining means and the transfer destination on the operation sheet.

  According to a fourth aspect of the present invention for solving the above-mentioned problems, in addition to the configuration of any one of the first to third aspects, the document identification information management unit permits the operations that can be performed on the electronic document. The operation sheet interpreting means acquires user identification information of the user who has read the operation sheet, and determines whether the user instructed by the read operation sheet is permitted by the user of the user identification information. Only when it is determined and permitted, the electronic document corresponding to the identification information is operated.

  In the present invention, for operations that can be performed on an electronic document, the user who is permitted to perform the operation is managed, and the identification information is included only when the operation instructed by the operation sheet is permitted to the user who has read the operation sheet. An operation is performed on the corresponding electronic document. Therefore, the operation on the electronic document is restricted by the user.

  In a document management method for storing and managing an electronic document, a fifth invention for solving the above-described problem is a first procedure for assigning identification information uniquely corresponding to the electronic document, and an electronic corresponding to the identification information. A second procedure for storing in association with a document storage position; a third procedure for creating an operation sheet on which an area for entering the identification information and an operation instruction for the electronic document is printed; and the entered operation sheet A fourth procedure for extracting an area for entering the identification information and the operation instruction from the image data read, and identifying an operation target electronic document by interpreting the extracted area and determining an operation content And a sixth procedure for performing the determined operation on the identified electronic document.

  According to the present invention, an operation sheet is created on which an area for entering identification information uniquely corresponding to an electronic document and an operation instruction for the electronic document is printed, and the operation instruction entered when the operation instruction is entered and read on the operation sheet. The operation corresponding to is performed on the electronic document corresponding to the identification information. Therefore, the electronic document can be operated simply by entering an operation instruction on the operation sheet.

  In addition to the configuration of the fifth invention, a sixth invention for solving the above-described problem is that, in the third procedure, an area for entering a page number to be printed and an area for printing are entered together with an area for instructing a printing operation. An operation sheet on which at least one of the areas is printed is created, and in the fourth procedure, an area for instructing the printing operation, an area for entering a page number to be printed, and an area for entering the number of copies are extracted, In the fifth procedure, when a print operation is instructed, it is determined that the specified number of copies of the specified page of the specified electronic document is printed as the operation content.

  In the present invention, an area for entering a page number to be printed together with an area for instructing a printing operation and an area for entering the number of copies to be printed are printed on an operation sheet, and when the printing operation is instructed, the electronic document corresponding to the identification information The specified number of copies is printed on the specified page. Therefore, the designated number of copies of the electronic document is printed by simply entering the print operation instruction, the page number, and the number of copies on the operation sheet.

  In addition to the configuration of the fifth invention, a seventh invention for solving the above-described problem is that in the third procedure, an area for selecting an acquisition means and an electronic document transfer destination are entered together with an area for instructing an acquisition operation. In the fourth procedure, an area for instructing the acquisition operation, an area for selecting the acquisition means, and an area for entering the transfer destination of the electronic document are extracted in the fourth procedure. In the above procedure, when an acquisition operation is instructed, it is determined as an operation content to send the specified electronic document to the designated transfer destination by the designated means.

  According to the present invention, an area for selecting an acquisition means together with an area for instructing an acquisition operation and an area for entering a transfer destination of the electronic document are printed on an operation sheet, and when the acquisition operation is instructed, the electronic document corresponding to the identification information Is sent to the designated transfer destination by the designated means. Therefore, the electronic document is sent to the designated transfer destination by the designated means simply by entering the acquisition operation instruction, the obtaining means and the transfer destination on the operation sheet.

  In an eighth invention that solves the above-described problem, in addition to any of the configurations of the fifth to seventh inventions, in the second procedure, an operation that is executable on an electronic document is permitted. The user is stored, and in the fourth procedure, the user identification information of the user who has read the operation sheet is acquired. In the sixth procedure, whether the determined operation is permitted by the user of the user identification information And the operation is performed on the specified electronic document only when it is permitted.

  In the present invention, for operations that can be performed on an electronic document, the user who is permitted to perform the operation is managed, and the identification information is included only when the operation instructed by the operation sheet is permitted to the user who has read the operation sheet. An operation is performed on the corresponding electronic document. Therefore, the operation on the electronic document is restricted by the user.

  According to a ninth aspect of the present invention for solving the above-described problem, a document identification information management means for assigning identification information uniquely corresponding to an electronic document and storing and managing the computer in association with a storage position of the electronic document, the identification information And an operation sheet creation means for creating an operation sheet on which an area for entering an operation instruction to the electronic document is printed, and an area for entering the identification information and the operation instruction from image data obtained by reading the entered operation sheet It is extracted and interpreted, and functions as an operation sheet interpretation means for performing operations entered in the electronic document corresponding to the identification information.

  According to the present invention, an operation sheet is created on which an area for entering identification information uniquely corresponding to an electronic document and an operation instruction for the electronic document is printed, and the operation instruction entered when the operation instruction is entered and read on the operation sheet. The operation corresponding to is performed on the electronic document corresponding to the identification information. Therefore, the electronic document can be operated simply by entering an operation instruction on the operation sheet.

  According to the present invention, an operation sheet on which identification information uniquely corresponding to an electronic document and an operation instruction for the electronic document are printed is created, and the identification information and the operation instruction on the operation sheet are read to obtain the identification information. Since the electronic document is specified by the operation instruction operation for the specified electronic document, the electronic document can be operated by entering the operation instruction on the operation sheet. Even those who do not have the knowledge to use the document management apparatus can easily operate the stored electronic documents.

  Also, an area for entering the page number to be printed and an area for entering the number of copies are provided on the operation sheet together with an area for instructing the printing operation. When the printing operation is instructed, the specified page of the specified electronic document is specified. If the designated number of copies are printed, the printing operation can be easily designated in detail.

  In addition, an operation sheet is provided with an area for selecting an acquisition means together with an area for instructing an acquisition operation, and an area for entering an electronic document transfer destination. When the acquisition operation is instructed, the specified electronic document is designated. If it is sent to the transfer destination designated by the means, the acquisition operation can be easily instructed in detail.

  Also, for operations that can be performed on an electronic document, the user who is permitted to perform the operation is managed, the user identification information of the user who has read the operation sheet is obtained, and the operation specified by the read operation sheet is the user identification If the specified electronic document is operated only when it is permitted by the user of the information, it is not necessary for the person who registered the electronic document to use the document management apparatus. Even humans can easily operate stored electronic documents, and limit the number of users who can perform operations on electronic documents, thereby preventing unauthorized use of electronic documents.

  The present invention will be described below with reference to the drawings.

  1 to 6 are diagrams showing an embodiment of a document management apparatus according to the present invention.

  In FIG. 1, a document management apparatus 100 according to the present embodiment is connected to an input / output device 501 such as a display and a keyboard, and receives an operation request (document storage, document acquisition, document printing, document deletion, etc.) from a user and electronic A user interface (I / F) unit 101 that transmits display information of a document, an operation function unit 102 that receives an operation request from the user interface unit 101, interprets and executes the content, and a large-capacity storage such as a hard disk A storage interface (I / F) unit 103 that is connected to the device 502 and stores an electronic document in the mass storage device 502, and a printer that is connected to the printing device 503 such as a printer and transmits print data to the printing device 503 The interface (I / F) unit 104 and the electronic document are converted into print data that can be interpreted by the printing apparatus 503. A document printing unit 105 that transmits to the printing apparatus 503 via the printer interface unit 104; a network interface (I / F) unit 106 that is connected to the network 504 and communicates with the client apparatuses 505 and 506 via the network 504; A scanner interface (I / F) unit 107 that is connected to a reading device 507 such as a scanner and acquires image data drawn on the paper by controlling the reading device 507, and an identifier (ID) is assigned to the electronic document, and the ID In addition, an ID management unit 108 that manages related information, and an operation sheet creation unit 109 that creates an operation sheet for instructing an operation on the designated electronic document and transmits the operation sheet to the printing apparatus 503 via the printer interface unit 104. And acquired by the scanner interface unit 107 Includes an operating paper interpreting section 110 for interpreting retrieving information that is additionally written to the operating sheet from the image data of the working papers, the.

  Note that a user information reader 508 that reads information for identifying a user from a card or the like is connected to the reading device 507.

  In such a document management apparatus 100, an electronic document stored in the large-capacity storage device 502 is assigned and managed with an ID for specifying the electronic document, and an operation sheet for instructing an operation on the electronic document. Is created and printed.

  Specifically, when receiving an instruction to store an electronic document via the user interface unit 101, the operation function unit 102 issues an operation sheet creation instruction to the operation sheet creation unit 109.

  When the operation paper creation unit 109 receives an operation paper creation instruction, as shown in the flowchart of FIG. (S11).

  Here, it is assumed that the printing operation is given to UserA and UserB, the deletion operation is given to UserA and UserC, and the acquisition operation is given to UserA.

  Next, the information of the user who permits the specified operation and the storage location of the electronic document (for example, c: \ Data \ 2003 \ 11 \ 12 \ AAA meeting material.txt) are sent to the ID management unit 108 and registered. Request to obtain ID (S12).

  The ID management unit 108 manages IDs and related information using an ID table as shown in FIG.

  As shown in FIG. 3, information about one electronic document is stored in one row, and information elements are different for each column. In the first column from the left, an ID is stored as information for uniquely identifying the electronic document. In the second column from the left, information uniquely indicating the electronic document, here, a path name indicating the position of the electronic document in the mass storage device 502 is stored. In the third column from the left, information for identifying a user who is permitted to perform a printing operation is stored. In the fourth column from the left, information for identifying a user permitted to perform the deletion operation is stored. In the fifth column from the left, information for identifying a user who permits the acquisition operation is stored.

  The information regarding the electronic document requested to be registered in S12 is assigned, for example, 0078 as the ID, and stored as shown in the bottom row of FIG.

  Next, the acquired ID is converted into a code image for optical machine reading such as a barcode (S13), and an image of the operation sheet in which the code image is embedded is created (S14).

  The operation sheet image is created from template image data as shown in FIG. In FIG. 4, A1 is an area in which a code image is embedded, and A2 is an area in which a file name is embedded as a title of an electronic document.

  C1 to C3 are check fields for the user to instruct whether or not to perform printing, deletion, and acquisition operations. If writing is performed in this portion, it is determined that the corresponding operation is instructed. .

  P1 to P3 are fields for the user to specify a page number to be printed in the case of a printing operation, and B1 to B4 are pages specified by P1 to P3 immediately above (when B4 is all pages). This is a column for the user to specify the number of copies to be printed.

  C4 to C6 are check fields for the user to specify an electronic document acquisition unit in the case of an acquisition operation, and it is determined that the corresponding acquisition unit is instructed if writing is performed in this part.

  When writing is performed on C4, the electronic document is acquired on a recording medium such as a flexible disk or a memory card. When writing is performed on C5, the electronic document is attached to an email and transmitted. When writing is performed in C6, the electronic document is acquired by the host on the network 504.

  A3 is a column in which the user designates a transfer destination corresponding to each acquisition means of the acquisition operation. If the acquisition means is a recording medium, it is determined that the contents written in A3 are the path name and file name of the storage destination. When the acquisition means is an electronic mail, it is determined that the content written in A3 is a mail address. If the acquisition means is a remote folder, it is determined that the contents written in A3 are the remote host name, folder name, and file name.

  Based on such template image data, an image as shown in FIG. 5 is created in which the created image code is embedded in A1, and the file name “AAA meeting material” of the electronic document is embedded in A2.

  Next, an operation sheet corresponding to a specific electronic document can be output by sending the created operation sheet image to the printer interface unit 104 and requesting printing (S15).

  Processing for receiving an operation instruction for an electronic document using the operation sheet output in this way will be described.

  When the operation sheet interpretation unit 110 receives a reading request from the reading device 507 via the scanner interface unit 107, the operation sheet interpretation unit 110 acquires an image read by the reading device 507 from the reading device 507 (S21).

  Next, information for identifying the user is acquired from the user information reader 508 or the like connected to the reading device 507 (S22).

  Next, the image data of the area A1 in FIG. 4 is extracted from the image acquired from the reading device 507, and the decoding process is performed to acquire the ID (S23).

  Next, information related to the ID is acquired from the ID management unit 108 based on the acquired ID (S24).

  Next, image data in the areas C1 to C3 in FIG. 4 are extracted from the image acquired from the reading device 507 (S25).

  Next, it is determined whether or not a printing operation is instructed based on whether or not the image of the area C1 is not white (being added) (S26).

  If the image in the area C1 is white, it is determined that a print operation is not instructed, and the process goes to S31 to determine whether a delete operation is instructed.

  If the image in the area of C1 is not white, it is determined that a print operation is instructed, and the user identification information acquired from the user information reader 508 or the like and the user information permitting the print operation acquired from the ID, It is determined whether the user is permitted to perform a printing operation (S27).

  If the printing operation is not permitted for the user, the process goes to S31 to determine whether a deletion operation is instructed.

  If the user is permitted to perform the printing operation, the image data in the areas P1 to P3 and B1 to B4 in FIG. 4 are extracted from the image acquired from the reading device 507 (S28), and the optical data is extracted from each image data. The character added by the automatic character recognition (OCR) is recognized (S29), the page to be printed and its number of copies are obtained based on the recognized character, and the print page obtained together with the storage position of the electronic document obtained from the ID; The number of copies is sent to the operation function unit 102 to request printing (S30).

  When the operation function unit 102 receives a print request, the operation function unit 102 takes out the electronic document from the designated storage position, sends the taken out document, the designated page, and the number of copies, and requests the document printing unit 105 to print.

  The document printing unit 105 converts the requested page of the electronic document into print data and transmits it to the printing apparatus 503 via the printer interface unit 104 to print the requested number of copies.

  Next, the operation sheet interpretation unit 110 determines whether or not a deletion operation is instructed based on whether or not the image in the area C2 is white (S31).

  If the image in the area C2 is white, it is determined that no deletion operation has been instructed, and the process goes to S34 to determine whether an acquisition operation has been instructed.

  If the image of the area of C2 is not white, it is determined that a deletion operation is instructed, and from the user identification information acquired from the user information reader 508 or the like and the user information permitting the deletion operation acquired from the ID, It is determined whether the user is permitted to perform the deletion operation (S32).

  If the user is not permitted to perform the deletion operation, the process goes to S34 to determine whether an acquisition operation is instructed.

  If the deletion operation is permitted for the user, the storage position of the electronic document acquired from the ID is sent to the operation function unit 102 to request deletion (S33).

  When receiving the deletion request, the operation function unit 102 deletes the electronic document at the designated storage location.

  Next, the operation sheet interpretation unit 110 determines whether an acquisition operation is instructed based on whether or not the image in the area C3 is not white (S34).

  If the image in the area C3 is white, it is determined that an acquisition operation has not been instructed, and the process ends.

  If the image in the area C3 is not white, it is determined that an acquisition operation is instructed, and the user identification information acquired from the user information reader 508 or the like and the user information that permits the acquisition operation acquired from the ID, It is determined whether the user is permitted to perform the acquisition operation (S35).

  If the user is not permitted to perform an acquisition operation, the process ends.

  If the user is permitted to perform the acquisition operation, the image data of the areas C4 to C6 in FIG. 4 is extracted from the image acquired from the reading device 507, respectively (S36), and the image of each area is not white (applied) The means for acquiring the electronic document is recognized (S37). That is, the means corresponding to the non-white image area among the images in the areas C4 to C6 is recognized as the means for acquiring the electronic document.

  Next, image data in the area A3 in FIG. 4 is extracted from the image acquired from the reading device 507 (S38), and a character added by optical character recognition is recognized from the extracted image data (S39). This recognized character indicates the transfer destination.

  Next, the storage position of the electronic document acquired from the ID, the acquisition means recognized from the image in the area C4 to C6, and the character (transfer destination) recognized by the optical character recognition are sent to the operation function unit 102 for acquisition. A request is made (S40).

  When receiving the acquisition request, the operation function unit 102 acquires the electronic document from the specified storage location, and transfers the acquired electronic document to the specified transfer destination by the specified means.

  As described above, in the present embodiment, an operation sheet including an image encoded with an ID corresponding to an electronic document is printed, an operation instruction or the like is entered on the operation sheet, and the entered operation sheet is read from the image data. Since the electronic document ID, written operation instructions, and the like are extracted and determined, and various operations are performed on the corresponding electronic document, even the person who directly registered the electronic document does not need to enter the document management apparatus 100. Even if there is no knowledge of the operation, it is possible to easily operate the stored electronic document.

  In addition, since an area for recognizing the page number to be printed and the number of copies to be printed is provided on the operation sheet, it is possible to easily and more specifically instruct the printing operation for the electronic document.

  Further, since the operation sheet is provided with an area for recognizing the acquisition means and transfer destination at the time of the acquisition operation, it is possible to instruct the acquisition operation for the electronic document easily and in more detail.

  In addition, for each operation on the electronic document, information of a user who is permitted to execute is set, and when the operation sheet is read, user identification information of the user who reads the operation sheet is acquired and specified on the operation sheet. The operation is executed only when the operation is permitted for the user of the user identification information, and the operation is executed only when the operation is permitted. Even if there is no knowledge of the operation of the management apparatus 100, it is possible to easily operate the stored electronic document, and limit the number of users who can operate the electronic document to prevent unauthorized use of the electronic document. it can.

  As another aspect of the present embodiment, as shown in FIG. 7, a document printing unit 201, an operation sheet creation unit 202, and an operation sheet interpretation unit 203 are connected to a network 504 via a network interface (I / F) unit 204. The printing apparatus 509, the reading apparatus 510, and the user information reader 511 are accessed, and the printing apparatus 509 is printed via the network 504, the image data read by the reading apparatus 510 is acquired via the network 504, or the network 504 is acquired. The user identification information is acquired from the user information reader 511 via With this configuration, even if a printing device or a reading device is not directly connected to the document management device 200, a printing device or reading device on the network can be used.

  The document management apparatuses 100 and 200 according to the present embodiment can be configured by a computer such as a personal computer. In this case, the operation function unit 102, the document printing units 105 and 201, the ID management unit 108, and the operation sheet creation unit. 109 and 202 and the operation sheet interpretation units 110 and 203 are configured as programs that cause a computer to realize each function.

It is a figure which shows one Embodiment of the document management apparatus concerning this invention, It is the block diagram. It is a flowchart explaining the process of the operation paper preparation part. It is a figure which shows the structure of the ID table. It is a figure which shows the template of the operation paper. It is a figure which shows the example of the operation paper. It is a flowchart explaining the process of the operation paper interpretation part. It is a block diagram which shows another aspect. It is a block diagram which shows the conventional document management apparatus.

Explanation of symbols

DESCRIPTION OF SYMBOLS 100 Document management apparatus 101 User interface (I / F) part 102 Operation function part 103 Storage interface (I / F) part 104 Printer interface (I / F) part 105 Document printing part 106 Network interface (I / F) part 107 Scanner Interface (I / F) unit 108 ID management unit 109 Operation paper creation unit 110 Operation paper interpretation unit 200 Document management apparatus 201 Document printing unit 202 Operation paper creation unit 203 Operation paper interpretation unit 204 Network interface (I / F) unit 300 Document Management device 301 User interface (I / F) unit 302 Operation function unit 303 Storage interface (I / F) unit 304 Printer interface (I / F) unit 305 Document printing unit 306 Network interface (I / F) unit 501 output unit 502 mass storage device 503 printing apparatus 504 network 505 client device 507 reading device 508 user information reader 509 printing device 510 reader 511 user information reader

Claims (7)

In a document management apparatus that stores and manages electronic documents,
Unique identification information corresponding to the electronic document is assigned, the storage location of the electronic document is stored in association with the identification information, and each user who can perform each operation that can be performed on the electronic document is identified. A document identification information management unit for storing and managing user identification information associated with the identification information;
And operating the sheet creation unit for creating an operating paper printed with the area to fill operation instructions and the code for optical machine reading representing the identification information to the electronic document,
Extracting and interpreting the area where the identification information and the operation instruction are entered from the image data obtained by reading the operation sheet, and obtaining the user identification information of the user who has read the operation sheet. It is determined whether the operation instructed to the electronic document corresponding to the user is permitted by the user of the acquired user identification information, and the electronic document corresponding to the identification information is entered only when permitted. A document management apparatus comprising: an operation sheet interpretation unit for performing an operation. The operation sheet creation unit creates an operation sheet on which at least one of an area for entering a page number to be printed together with an area for instructing a printing operation and an area for entering the number of copies to be printed are printed,
The operation sheet interpretation unit extracts and interprets an area for instructing the printing operation, an area for entering a page number to be printed, and an area for entering the number of copies to be printed, and when the printing operation is instructed, the identification information The document management apparatus according to claim 1, wherein a designated number of copies of the designated page of the electronic document corresponding to the document is printed. The operation sheet creation unit creates an operation sheet on which an area for selecting an acquisition unit and an area for entering a transfer destination of an electronic document are printed together with an area for instructing an acquisition operation,
The operation sheet interpretation unit extracts and interprets an area for instructing the acquisition operation, an area for selecting an acquisition unit, and an area for filling in a transfer destination of the electronic document, and when the acquisition operation is instructed, the identification 2. The document management apparatus according to claim 1, wherein an electronic document corresponding to the information is sent to a designated transfer destination by a designated means. In a document management method using a document management apparatus that stores and manages electronic documents,
A first procedure for providing identification information uniquely corresponding to the electronic document;
A second procedure for storing a storage position of the electronic document in association with the identification information, and storing user identification information of a user who permits each operation executable on the electronic document in association with the identification information; When,
A third step in creating an operating paper printed with the area to fill operation instructions and the code for optical machine reading representing the identification information to the electronic document,
A fourth procedure for extracting the area for entering the identification information and the operation instruction from the image data obtained by reading the entered operation sheet, and acquiring user identification information of the user who has read the operation sheet;
A fifth procedure for interpreting the extracted area to identify the electronic document to be operated and determining the operation content;
It is determined whether the operation determined for the identified electronic document is permitted by the user of the acquired user identification information, and the determined operation is performed on the identified electronic document only when permitted. And a document management method comprising the steps of: In the third procedure, an operation sheet on which at least one of an area for entering a page number to be printed together with an area for instructing a printing operation and an area for entering the number of copies is printed is created,
In the fourth procedure, an area for instructing the printing operation, an area for entering a page number to be printed, and an area for entering the number of copies are extracted,
5. The operation according to claim 4, wherein in the fifth procedure, when a print operation is instructed, it is determined as an operation content to print a specified number of copies of a specified page of the specified electronic document. Document management method. In the third procedure, an operation sheet on which an area for selecting an acquisition unit and an area for entering a transfer destination of an electronic document are printed together with an area for instructing an acquisition operation is created;
In the fourth procedure, an area for instructing the acquisition operation, an area for selecting the acquisition means, and an area for entering the transfer destination of the electronic document are extracted,
5. The method according to claim 4, wherein, in the fifth procedure, when an acquisition operation is instructed, it is determined as an operation content to send the specified electronic document to a specified transfer destination by a specified means. Document management method described. Computer
A user who assigns identification information uniquely corresponding to an electronic document, stores a storage position of the electronic document in association with the identification information, and identifies a user who permits each operation executable on the electronic document Document identification information management means for storing and managing identification information in association with the identification information;
Operation sheet creating means for creating operation sheets printed with the area to fill operation instructions and the code for optical machine reading representing the identification information to the electronic document,
Extracting and interpreting the area where the identification information and the operation instruction are entered from the image data obtained by reading the operation sheet, and obtaining the user identification information of the user who has read the operation sheet. It is determined whether the operation of the operation specified for the electronic document corresponding to the user is permitted by the user of the acquired user identification information, and the electronic document corresponding to the identification information is entered only when permitted. A program for causing an operation sheet interpretation unit to perform an operation.

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