JP2008074510A - Document file management system and its method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a system for preventing an stored item from being brought out by a person other than a user having permission for lending the stored item. <P>SOLUTION: A document file management system comprises: an IC card transmitting user identification information; an IC card openable storage cabinet receiving the user identification information, unlocking an electronic lock, detecting taking out of a document file, creating lending data including the user identification information, transmitting the lending data, detecting return of the document file, and issuing a lending data deleting instruction; a document file with IC tag, receiving the lending data, transmitting the lending data to a management gate device, accepting the lending data deleting instruction, and deleting the lending data; and a management gate device detecting passage of the document file with IC tag, receiving the lending data, and in addition, receiving the user identification information from the IC card, and closing a gate if the user identification information matches with the lending data by collation. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

The present invention relates to a system for managing rental of stored items (for example, document files) and a method thereof.

Conventionally, when using an important document file, rental management of the document file stored and managed in the bookshelf and management of taking out the document file from the management room are performed.

For example, in Patent Document 1, a member identification code (= employee ID) is entered by an attendant to permit entry into the storage, and then the exit information (item name or A technology for taking out stored items to the outside in accordance with (quantity) is disclosed. (Prior art 1)
Japanese Patent No. 2780689 (5 pages, FIG. 2)

By the way, in the prior art 1, there is a problem that even if the stored item actually taken out is different from the storage information of the stored item, it cannot be detected and prevented.
In addition, there is a disadvantage that even if a visitor who is different from the visitor who has entered the exit information takes out the stored item, it cannot be detected and prevented.

The present invention has been made in view of such a conventional technique, and an object of the present invention is to provide a system that prevents a user other than the user who has obtained permission to lend out storage items from taking it out. That is.

The present invention solves the above problems by the following means. That is, the invention of claim 1 is composed of an IC-tagged document file having a display unit, a contact type or non-contact type IC card, an IC card opening / closing storage, and a management gate device. In the document file management system, the IC card open / close storage receives a user identification information transmission request to the IC card and a user identification information transmission request means for issuing the user identification information transmission request to the IC card. Detecting user identification information receiving means, unlocking means for unlocking the electronic lock, and taking out the document file, creating rental data including user identification information, and sending it to the IC tagged document file And a lending data deletion instructing unit for detecting a return of the document file and issuing a lending data deletion instruction, wherein the IC card stores the user ID. Storage means for storing information, and user identification information return means for receiving a user identification information transmission request from an IC card open / close storage or from a management gate device and returning the user identification information. The IC tag-added document file includes: a lending data receiving unit that receives lending data from an IC card open / closed storage; a lending data recording unit that records the received lending data; A lending data return means for receiving a lending data transmission instruction from the gateway device and returning the lending data; a lending data deleting means for receiving a lending data deletion instruction from the IC card open / close storage and deleting the lending data; The management gate device includes a passage detection means for detecting the passage of the document file, and a lending data transmission instruction. Lending data transmission instruction means to be issued to the attached document file and user identification information transmission request are received from the IC card. Lending data is received from the IC card to which the user identification information transmission request means is issued. Lending data receiving means, user identification information receiving means for receiving user identification information from an IC card, the received user identification information, and the received lending data are collated with each other and matched. In this case, the document file management system is characterized in that it is a management gate device including an opening means for opening the gate.

In this way, only the user who borrowed the document file can carry it, pass it through the management gate device, and take it outside.

According to a second aspect of the present invention, the IC-tagged document file is received from a lending display means for displaying the received lending data and a lending data deletion instruction from the IC card open / close storage, and the lending data display contents are displayed. 2. The document file management system according to claim 1, wherein the document file management system comprises: a lending display changing means for updating.

The invention of claim 3 is that the IC card open / close storage uses the storage means for storing authentication information including user identification information and the received user identification information to refer to the authentication information, The document file management system according to claim 1 or 2, wherein the document file management system comprises a user authentication means for performing user authentication.

The invention of claim 4 is a document file management method using user identification information,
Issuing a user identification information transmission request and detecting the user identification information receiving step for receiving the user identification information, the unlocking step for unlocking the electronic lock, and the rental of the document file. Lending data including identification information is created, and the lending data creation recording step to be recorded in the IC tag document file and the passage of the document file are detected, and a user identification information transmission request is issued to identify the user. A user identification information receiving step for receiving a reply of information, the received user identification information, and the lending data of the IC-tagged document file are collated. A document file comprising: a loan data deleting step of detecting a return of the file and deleting the loan data of the IC-tagged document file. Le is a management method.

The invention of claim 5 is a lending display step for displaying lending data of the IC-tagged document file, and a lending display for accepting a lending data deletion instruction from the IC card open / close storage and updating the lending data display contents. The document file management method according to claim 4, wherein the document file management method includes a change step.

The invention of claim 6 is a document file management method using authentication information including user identification information, wherein the user authenticates the user by referring to the authentication information using the received user identification information. 6. The document file management method according to claim 4, wherein the document file management method is performed by a procedure including an authentication step.

The invention of claim 7 is a computer program that causes a computer to operate as the document file management system according to any one of claims 1 to 3 by being incorporated in the computer.

The invention of claim 8
A computer-readable recording medium on which the computer program according to claim 7 is recorded.

According to the present invention, it is possible to specify a user who has delivered a stored item.
In addition, it is possible to permit the user who has taken out the stored item to take out the stored item.

(Example)
Hereinafter, embodiments of the present invention will be described in more detail with reference to the drawings.

FIG. 1 is a diagram for explaining the outline of the document file management system 1. The document file management system 1 includes an IC tag-attached document file 500, a contact type or non-contact type IC card 100, an IC card opening / closing storage 300, and a management gate device 700.

The IC-tagged document file 500 includes a display unit 500a. The IC-tagged document file 500 stores lending data 595. The IC card open / close storage 300 and the management gate device 700 include an IC tag reading device 300a and an IC card reading device 300b. The IC card open / close storage 300 stores authentication information 393. The IC card 100 stores user identification information 191.
The authentication information 393 is information including user identification information. The lending data 595 is data including user identification information.

FIG. 2 illustrates a rough processing flow of the document file management system 1.

The IC card open / close storage 300 issues a user identification information transmission request to the IC card (FIG. 2 (1)). The IC card 100 accepts a user identification information transmission request from the IC card open / close storage and returns the user identification information ((2)). The IC card open / close storage 300 receives user identification information from the IC card ((3)).

The IC card open / close storage 300 uses the received user identification information to refer to the authentication information 393, authenticates the user, and unlocks the electronic lock ((4)).

The IC card open / close storage 300 detects the removal of the document file, creates rental data including user identification information, and transmits it to the IC-tagged document file ((11)). The IC-tagged document file 500 receives rental data from the IC card open / close storage, displays it, and records it ((12)).

Here, by recording the lending data in the IC tag document file 500, there is an advantage that the user who has taken out the document file 500 from the shelf can be specified.

The management gate device 700 detects the passage of the document file, issues a lending data transmission instruction to the IC-tagged document file, and issues a user identification information transmission request to the IC card ((21 )). The IC card 100 accepts a user identification information transmission request from the management gate device, and returns the user identification information ((22)). The management gate device 700 receives the user identification information from the IC card 100 ((23)).

The IC-tagged document file 500 receives a lending data transmission instruction from the management gate device and returns lending data ((24)).
The management gate device 700 receives the lending data from the IC-tagged document file ((25)).

The management gate device 700 collates the received user identification information and the received rental data with each other, and opens the gate if they match ((26)).

In this way, an effect is obtained that only the user himself / herself who has taken out the document file 500 with the IC tag can carry the document file 500.

The IC card open / close storage 300 detects the return of the document file and issues a rental data deletion instruction ((31)). The IC-tagged document file 500 receives a lending data deletion instruction from the IC card open / close storage, deletes the lending data, and updates the display contents of the lending data ((32)).

In addition, the user authentication of (4) in the figure may be omitted and the electronic lock may be unlocked.

Although the document file has been described as an example, the present invention is not limited to this, and any item may be used as long as it is a management target product having an IC tag.

FIG. 3 is a detailed configuration diagram of the document file management system 1.

The document file management system 1 includes an IC tag-attached document file 500, a contact type or non-contact type IC card 100, an IC card opening / closing storage 300, and a management gate device 700.

The IC card open / close storage 300 includes a user identification information transmission request unit 315, a user identification information reception unit 317, a user authentication unit 320, an unlocking unit 330, a lending data creation / transmission unit 345, A lending data deletion instruction unit 365 and a storage unit 390 are provided. The storage unit 390 stores authentication information 393.

The authentication information 393 is information including user identification information.

The user identification information transmission request means 315 issues a user identification information transmission request to the IC card.
The user identification information receiving means 317 receives user identification information from the IC card.

The user authentication means 320 performs user authentication by referring to the authentication information using the received user identification information.

The unlocking means 330 unlocks the electronic lock.

The lending data creation / transmission means 345 detects taking out of the document file, creates lending data including user identification information, and transmits the lending data to the IC-tagged document file.

The lending data deletion instruction unit 365 detects the return of the document file and issues a lending data deletion instruction.

The IC card 100 includes a user identification information return unit 115 and a storage unit 190. The storage unit 190 stores user identification information.

The user identification information return means 115 receives a user identification information transmission request from the IC card open / close storage or from the management gate device, and returns the user identification information.

The IC-tagged document file 500 includes a lending data receiving unit 545, a lending data recording unit 540, a lending data return unit 555, a lending data deleting unit 565, a lending display unit 550, a lending display changing unit 560, and a storage. Means 590. The storage unit 590 stores rental data 595.

The lending data 595 is data including user identification information.

The lending data receiving means 545 receives lending data from the IC card open / close storage. The lending data recording means 540 records the received lending data.

The lending data return means 555 accepts a lending data transmission instruction from the management gate device and returns lending data.

The lending data deletion unit 565 receives a lending data deletion instruction from the IC card open / close storage and deletes the lending data.

The lending display means 550 displays the received lending data. The lending display changing means 560 accepts a lending data deletion instruction from the IC card open / close storage, and updates the display contents of lending data.

The management gate device 700 includes passage detection means 710, lending data transmission instruction means 755, lending data receiving means 757, user identification information receiving means 717, and opening means 760.

The passage detection unit 710 detects passage of a document file.

The lending data transmission instruction means 755 issues a lending data transmission instruction to the IC-tagged document file. The lending data receiving unit 757 receives lending data from a document file with an IC tag.

The user identification information transmission request means 715 issues a user identification information transmission request to the IC card. User identification information receiving means 717 receives user identification information from the IC card.

The opening means 760 compares the received user identification information with the received rental data, and opens the gate if they match.

User identification information return means 115, user identification information transmission request means 315, user identification information reception means 317, user authentication means 320, unlocking means 330, lending data creation and transmission means 345, lending Data deletion instruction means 365, lending data receiving means 545, lending data recording means 540, lending data return means 555, lending data deleting means 565, lending display means 550, lending display changing means 560, passage detection The means 710, the lending data transmission instructing means 755, the lending data receiving means 757, the user identification information receiving means 717, and the opening means 760 are computer programs.

The user identification information 191, the authentication information 393, and the rental data 595 are data that can be read by a computer program. The storage unit 190, the storage unit 390, and the storage unit 590 are memories.

FIG. 4 is an example of display of the IC tag document file 500.

FIG. 4 illustrates the display of the IC-tagged document file when it is on the bookshelf.

Information when this document file was used immediately before (= use date and time information is “2006/07 / 12,16: 35” and user identification information is “ID-R8976”) is displayed on the display unit. It is displayed in the upper part of 500a (FIG. 4 (1)).

Next, the display when the document file on the book shelf is lent out is illustrated. The current user information (= the date and time information taken out from the bookshelf is “2006/08/11, 18:20” and the user identification information is “ID-P34645”) is displayed on the display unit 500a. It is displayed at the bottom (same (2)).

Finally, a display in which the lent document file is returned to the bookshelf and updated is illustrated. The return information (= the date and time information returned to the bookshelf is “2006/08/11, 19:01” and the user identification information is “ID-P34645”) is displayed at the top of the display unit 500a. Is displayed ((3)).

As described above in detail, according to the present invention, it is possible to specify the user who has taken out the document file from the shelf.
In addition, it has become possible to allow users who take out document files from the bookshelf to take out the document file.

Overall configuration of IC tag document file management system 1 Rough processing flow of document file management system 1 with IC tag Detailed configuration diagram of IC tag document file management system 1 Example of display unit 500a of document file 500 with IC tag

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Document file management system 100 IC card 115 User identification information return means 190 Storage means 191 User identification information 300 IC card opening-and-closing storage 315 User identification information transmission request means 317 User identification information reception means 320 User authentication means 330 Unlocking means 345 Lending data creation / transmission means 365 Lending data deletion instruction means 390 Storage means 393 Authentication information 500 IC-tagged document file 500a Display unit 545 Lending data receiving means 540 Lending data recording means 555 Lending data return means 565 Lending data deletion Means 550 Lending display means 560 Lending display changing means 590 Storage means 595 Lending data 700 Management gate device 710 Passage detecting means 755 Lending data transmission instructing means 757 Lending data receiving means 717 User identification information receiving means 760 Opening means

Claims (8)

A document file management system comprising a document file with an IC tag provided with a display unit, a contact type or non-contact type IC card, an IC card opening / closing storage, and a management gate device,
The IC card openable storage is
A user identification information transmission request means for issuing a user identification information transmission request to an IC card;
User identification information receiving means for receiving user identification information from an IC card;
Unlocking means for unlocking the electronic lock;
Lending data creation and transmission means for detecting taking out of the document file, creating lending data including user identification information, and transmitting the lending data to the IC-tagged document file;
Lending data deletion instruction means for detecting return of a document file and issuing a lending data deletion instruction;
A storage room comprising
The IC card is
Storage means for storing user identification information;
A user identification information return means for receiving a user identification information transmission request from an IC card open / close storage or from a management gate device and returning the user identification information;
An IC card comprising:
The document file with IC tag is
Lending data receiving means for receiving lending data from the IC card open / close storage,
Lending data recording means for recording the received lending data;
Lending data return means for receiving a lending data transmission instruction from the management gate device and returning the lending data;
Lending data deletion means for receiving a lending data deletion instruction from the IC card open / close storage and deleting the lending data;
A document file comprising:
The management gate device is:
Passage detection means for detecting passage of the document file;
A lending data transmission instruction means for issuing a lending data transmission instruction to a document file with an IC tag;
A user identification information transmission request means for issuing a user identification information transmission request to an IC card;
Lending data receiving means for receiving lending data from an IC tag document file;
User identification information receiving means for receiving user identification information from an IC card;
The received user identification information and the received lending data are collated with the user, and if they match, an opening means that opens the gate,
A management gate device comprising:
Document file management system characterized by that. The document file with IC tag is
Lending display means for displaying the received lending data;
Lending display changing means for accepting a lending data deletion instruction from the IC card open / close storage and updating the display contents of the lending data;
A document file with
The document file management system according to claim 1. The IC card openable storage is
Storage means for storing authentication information including user identification information;
Using the received user identification information, referring to the authentication information, user authentication means for user authentication; and
A vault with
The document file management system according to claim 1, wherein the document file management system is a document file management system. A document file management method using user identification information,
Issuing a user identification information transmission request, and receiving the user identification information to receive the user identification information; and
An unlocking step for unlocking the electronic lock;
Lending data creation recording step for detecting lending of a document file, creating lending data including user identification information, and recording it in a document file with IC tag;
A user identification information receiving step for detecting the passage of the document file, issuing a user identification information transmission request, and receiving a reply of the user identification information;
The received user identification information and the lending data of the IC-tagged document file are collated.
A lending data deletion step of detecting the return of the document file and deleting the lending data of the IC-tagged document file;
A document file management method, characterized in that it is performed in a procedure including A lending display step for displaying lending data of the IC-tagged document file;
A lending display change step for accepting a lending data deletion instruction from the IC card open / close storage and updating the lending data display content;
The document file management method according to claim 4, wherein the document file management method is performed by a procedure including: A document file management method using authentication information including user identification information,
A user authentication step of performing user authentication with reference to the authentication information using the received user identification information,
6. The document file management method according to claim 4, wherein the document file management method is performed by a procedure including: The computer program which makes a computer operate | move as a document file management system of any one of Claim 1 to 3 by incorporating in a computer. A computer-readable recording medium on which the computer program according to claim 7 is recorded.

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