Member Benefits
ArchivesSpace is free to download and use, but has a membership model to promote sustainability.
Your membership ensures that ArchivesSpace will continue to be available, and that you will get the most you can out of the application.
Continual Development
Ensure the continuing development and persistence of our application.
Protect Your Investment
Protect your significant investment of staff time and other resources.
Member Support
Receive assistance using the application, including access to the user manual and training resources.
Community Connection
Connect with an engaged community of ArchivesSpace users, as well as the ArchivesSpace program team, and benefit from a wide range of expertise.
Membership Benefits & Opportunities
ENGAGE IN THE GROWTH & DEVELOPMENT OF THE APPLICATION AND COMMUNITY
- Eligibility to serve on the Governance Board, the User Advisory Council, and the Technical Advisory Council– the three ArchivesSpace governance groups designed to guide the development and support of both the ArchivesSpace application and community
- Opportunities to participate in a variety of sub-teams and ad hoc working groups
- Ability to participate in voting and surveys of development priorities
PARTICIPATE IN PROGRAM-SPONSORED COMMUNITY ACTIVITIES
- Eligibility to attend face-to-face events connecting ArchivesSpace members, including our annual Member Forum and Regional Forums
- Eligibility to communicate with other members via the ArchivesSpace User Group Listserv and Small Archives Listserv
- Eligibility to participate in the ArchivesSpace Member Match Program
ACCESS APPLICATION RESOURCES
- User manual
- Technical and user support
- Community forums
- Video tutorials and other online training resources
- Discounts on training
Membership Levels
Academic Institutions and Public LIbraries
The ArchivesSpace classification system for institutions of higher education is based on the widely used JSTOR and Artstor classification systems. Academic institutions in the UK have the option to use their JISC band to determine their membership level.
| ARCHIVESPACE MEMBERSHIP LEVEL | JSTOR, ARTSTOR OR JISC CLASSIFICATION | ANNUAL MEMBERSHIP FEE |
|---|---|---|
| Very Small | -- Very Small -- Community Colleges medium, small or very small -- JISC band 8, 9, or 10 | $300 |
| Small | -- Small -- Community Colleges large -- JISC band 5, 6 or 7 | $1,000 |
| Medium | -- Medium -- JISC band 3 or 4 | $3,000 |
| Large | -- Large -- JISC band 2 | $5,000 |
| Very Large | -- Very Large -- JISC band 1 | $7,500 |
Free-Standing or Non-Academic Archives
| ARCHIVESPACE MEMBERSHIP LEVEL | Total FTE staff | ANNUAL MEMBERSHIP FEE |
|---|---|---|
| Very Small | 0-50 | $300 |
| Small | 51-150 | $1,000 |
| Medium | 151-300 | $3,000 |
| Large | 301-400 | $5,000 |
| Very Large | 400+ | $7,500 |
FTE thresholds apply to the organization as a whole, not only the archives. For non-cultural heritage institutions (for example, the department of records and archives within a local government or the library of a orchestra), however, these levels apply to the part of the institution responsible for the cultural heritage mission. Please inquire as to level in such cases. The intent is to reflect institutional capacity for information management and cultural heritage, not just archives capacity, in a way that is on par with how JSTOR and Artstor classifications are derived for academic institutions, museums, public libraries, and other types of institutions that typically have them.
Membership Details
Term Length
Membership runs from July 1 to June 30 each year and renews annually. The annual fee is determined by an institution’s ArchivesSpace membership level.
Proration
Institutions that join outside of the regular membership year receive a prorated fee for the first term and then are invoiced the full fee when the membership renews on July 1.