ENVIRONMENTAL, SOCIAL, HEALTH AND SAFETY ISSUES.

Occupational Health and safety Measures undertaken during the Reporting Period
Statutory Requirement and the Validity of the Licenses

S/ License/ License /Policy Number Date Expiry Commen Responsibil

N Permit Issued Date ts ity
1. Project NEMA/EIA/SPA/20189 03/10/24 N/A Valid Client
license
2. NEMA NEMA/EIA/PSL/7605 28/3/2019 N/A Valid Contractor
license

3. Workplace CS-00001469(camp 17/9/2024 17/9/2025 Valid Contractor

registration site)
4. Workplace KLF/0022065/01/25 17/01/202 17/01/20 Valid Contractor
Registration 5 26
5. Dosh General Issuance no:4468 17/11/202 NA Compliant Contractor
Register 4
6. DOSH N/A 17/11/202 NA Compliant Contractor
Abstract 4
7. EMPLOYER AMACO AM 12/10/202 12/10/202 Valid Contractor
LIABILITY
POLICY( WIBA) ASSUARANCE CO 4 5
AM1/112/1/000220/2024/
10
8. Contractors AMACO 12/10/202 11/4/2026 Valid Contractor
Risks AMASSUARANCE CO 4
AMI1/020/1/010530/2024/
10

Workers toolbox talks

Number of tool box talks held within the month was 24 and the average number of attendee was
23. The topics discussed are as outlined.

 PPEs Proper Use and Maintenance.

 Hazard Identification and Reporting Procedures.
 Site Access Control and Signage.
 Emergency Procedures and Assembly Points.
 Working Around Mobile Equipment and Traffic Control.
 Safe Excavation and Trenching Practices.
 Child Protection and Safeguarding.
 Managing Public Complaints and Grievances
 Code of Conduct and GBV/SEA Prevention.
 Heat Stress and Hydration.
 Injury and Accident Reporting.
 HIV/AIDS awareness.
Sanitation facilities

Toilets on construction sites must be clean, accessible, and adequate in number. They should be
gender-separated, with female toilets offering privacy and sanitary bins. Regular cleaning and
nearby handwashing stations are essential for hygiene and worker dignity. Table below shows
distribution of gender aggregated toilets. Moreover clean drinking water station are also availed
to workers.

Road corridor/zone Total For For Female Shared (Male &

Available Male Workers Female)
Workers
MUR -1001( HANDCRAFT) 2 1 1 -
MUR- 1001( ALMONA) 2 1 1 -
MUR -2001&2002&4001 2 1 1 -
MUR-3001&4001 3 2 1 -
MUR-4004 &4005 2 1 1 -
MUR-4006 2 1 1 -
MUR-2003&3003 4 2 2 -
MUR-2004 2 1 1 -
Campsite 2 1 1 -
MUR-4010& 4011 2 1 1 -
AVERAGE NO OF 20 15 5 -
WORKERS

Statutory trainings.
All required statutory trainings are scheduled to be completed by the end of June. This includes
training on occupational health and safety, first aid, fire safety, and other relevant areas to ensure
full compliance with legal and project requirements.
No. Statutory training Date to be undertaken
1 Statutory OSH Committee Training By the end of Month
2 Fire Safety Training By the end of Month
3 Occupational First aid By the end of Month
PPE Issuance
All workers have been issued with appropriate Personal Protective Equipment (PPE), including
helmets, safety boots, reflective vests, gloves, and masks. PPE issuance is documented, and
compliance is strictly enforced on-site.

LOCATION TYPE OF PPE ISSUED

Reflective Gloves Nose Overalls Goggles Rain Helmets Safety boots
jackets Masks boots
Contractor 15 20pairs 300pcs 5 3 6 5 10
employees
Consultant - - - - - - 20 15
team
CGK team - - - - - - - -
Total 15 20 105 5 3 6 25 25
Safety Appliances at the construction site.
The site is equipped with essential safety appliances including PPE (helmets, boots, vests,
gloves), fire extinguishers, first aid kits, warning signs, and handwashing stations. All equipment
is regularly inspected and maintained for effectiveness.
SAFETY APPLIANCE QUANTITY INSTALLED DURING THE CUMMULATIVE QUANTITY USED ON SITE
REPORTING MONTH
Traffic flags 6 6
Hard lifting ropes 4 4
Wheelbarrow 2 2
Slow down signage 5 3
Construction caution 4 2
Speed limit 4 4
Deep escavation 6 4
Fire extinguishers 2 2
Emergency assembly 1 each allignment 5
points
First Aid kit 2 2
 Workplace related incidents/accidents
To date, no major workplace-related incidents or accidents have been reported. However, we
remain vigilant and proactive in identifying and mitigating potential hazards. All minor incidents
are documented and investigated to prevent recurrence. Regular safety briefings, toolbox talks,
and inspections are conducted to ensure compliance with occupational health and safety
[Link] below outlines accidents/incidents during the reporting month.
HSE Statistics June 2025 Cumulative Actual Statistics

Work-Related Fatalities - -

Non-Work-Related Fatality - -
Lost Time Injury (LTI) - 1.2
Lost time injury frequency Rate(LTIFR) - 6.8
Restricted Work Case(RWC) - --
Medical Treatment Case - 2
First Aid Case - 1
Fire Incident (FI). 0 0
Near Miss 0 0
Unsafe Acts 0 0
Unsafe Conditions 0 2
Risk Assessment 25 324
HSE Observations 7 256
HSE Inspections/tours 48 648
HS issues Awareness training 4 2
HSE Meetings 2 27
Toolbox talks/ Alert/ News 24 307
Environmental Issues 2 10
Man Hours 5184 121,824

Emergency Response and Preparedness.

As part of our Emergency Response and Preparedness measures, we have established a
collaborative agreement with Muyeye Healthcare Centre to provide immediate medical support
when necessary. Additionally, our site is equipped with fully stocked first aid kits, and we have
designated and trained first aiders on-site to ensure timely and effective response to any incidents
or injuries that may occur during project [Link] extinguishers are as tabulated.
 Location Type Quantity No. of fire Validity as at 7/6/2025
extinguisher
s
Site Dry 6kg 2 9/11/2025
Manager powde
Offices r
Contractors Dry 6kg 2 9/11/2025
Store powde
r
Consultants Dry 6kg 1 9/11/2025
office powde
r
Construction Dry 6kg 2 9/11/2025
site powde
r

RISK Control and Mitigation measures taken

Cave ins, injury, or death Benching, shoring, sloping; trained operators; inspections
Back strain, sprains Team lifting, use of lifting aids, training
Injury or fatality Traffic -control plan, barriers, warning signs, flagmen
Injuries, vector-borne diseases Proper drainage, frequent dewatering, site cleanliness
Crushing, cuts, or serious injury Operator training, machine checks, spotters
Asphyxiation or poisoning Gas testing, ventilation, confined space entry training, standby personnel
Long-term health impacts Water spraying to suppress dust, use of ear protection.
Crushing injuries or fatality Use certified lifting equipment, signalers, no standing under load.
Cuts, eye injuries Use proper cutting tools, training, clear work zones.
Traffic Accidents Strategically post signages and flaggers to manage the traffic.
Open trenches and vertical drains Barricade ,secure all open trenches and VDs on site.

Risks and MitigationMeasures.(Drainage)

In June, drainage activities presented various safety risks. This section

summarizes key risks observed and the mitigation measures applied to
maintain HSE compliance and ensure safety as tabulated below.
 Environment compliance

Department Area of Focus Action Taken

Environment Ponding. Mechanism like pumping of water have been put embraced
to reduce rates of stagnant water on road.
Waste ➢ Community members signing consents for spoil.
Management
➢ Environmentalist undertakes pre-spoiling assessment.
➢ Tracking spoiling.
➢ Having waste bins on site and yard
➢ Having Waste receptacles at the campsite.

Noise and air ➢ Machines are equipped with silencers to minimize

Pollution Control noise pollution.
➢ Turning off the machines when not in use.
➢ Only operating during the day.
➢ Daily dust suppression.
➢ Frequent servicing of plants and equipment.
Tree felling  Tree felling permit has been acquired
 Workers and subcontractors has been trained on tree
felling mechanisms.
SOCIAL IMPLEMENTATION ISSUES

HIV / AIDS and COVID-19 Awareness Campaigns The Contractor is

implementing HIV/AIDS and Covid-19 Management Plan. Monthly training has been
incorporated in the Tool Box meeting and contractor will plan for sensitization on HIV/AIDS by
engaging a sub-contractor.

Gender Mainstreaming
The Contractor will ensure gender balance is achieved in employment and will aim to achieve
the 30% gender rule by prioritizing women in recruitment and reserving certain jobs for women
such as flaggers, cleaners and other soft jobs.
Gender Disaggregated information

November 2024 Gender Total % Female % Male

Employee category Male Female

Contractor’s staff 39 5 44 11.36% 88.64%

From the above information;

The percentage of females employed in the project is 11.36%% unlike to 30 % from the
previous monthly reporting. Contractor has put measures to ensure he absorbs more women and
girls into the [Link] Contractor has not attained attained 30% gender rule and will employ
following mechanism to retain or improve

• Advertising job vacancies through the SECs and the GRCs so that information on
job opportunity reaches women.

• Contractor has set up a gender dis-aggregated sanitation facility in the campsite

for retention of females.

• The Contractor has reserved certain jobs such as cleaning, flag raising to females.

• Equal pay for the same job category for both genders.
Labour issues identified during the month
No. Employee/Concern Contractor Obligation Present Status
1. Overtime payment The Contractor should pay workers Workers are timely paid
extra hours above the normal working their overtimedues.
hours.
2. Appointment Contractor required to provide ALL Contractors has put in
Letters employees with appointment letters. strategies to issue
appointment letters.
No. Employee/Concern Contractor Obligation Present Status

Pay Slips The Contractor should issue pay slips Mechanisms are being
3 that shows allowances and statutory deployed to attain this
deductions.
4. Contracts The Contractor should issue contracts Contracts to be issued
to employees before next reporting
month.
5. House Allowance The house allowance should be 15% or Allowance given
above of monthly rate.

6. Commuter Contractor required to provide means Transportation to /from

Allowance of conveyance to /from work sites. work sites is available

7. Dismissal of There should be No termination of No recorded case.

workers employees without lawful cause.

8. Provision of PPE The Contractor is required to provide Provision is made.

PPEs to All employees.

9. Remittance of All workers should have their NSSF, Arrangement is being

deductions. NHIF and PAYE remitted. made.

10. Gender balance. 30% of all jobs be reserved for female Contractor working towards
employees achieving this.

11. Mistreatment of Supervisors should not be abusive No recorded case.

employees. either verbally or physically

12 Payment Equal pay for equal work Payment is made in

adherence to the Labor
Institutions Act No.12 0f
2007(The Regulation of
wages
(General)Amendment
Order ,2022.
13 Code of Conduct All new workers have signed code of 11 new workers have
conduct signed the code of conduct
Labour

Status during reporting period

ITEM NO EMPLOYMENT
MALE FEMALE

1 Main contractor 39 5
2 Subcontractor(s) 6 -
Total 45 5

Local Labour content

County of Residence/Birth June 2025
No. of Employees Percentage
County Residents 42 84%
Residents from Other Counties 12 16%
Youths 39 78%
Total Labour 50

Children protection.
The Contractor has undertaken measures to protect children in the project area especially when
construction activities commence.

Measures undertaken to protect children;

i. All employees have been trained on child safeguarding. This is done on a monthly
basis.
ii. All employees have signed a code of conduct against all forms of child abuse. iii. A
separate grievance logbook is available to record cases of child abuse.
iii. Flaggers have been sensitized on handling children who are residing near active work
sites and also around schools.
iv. Children crossing road signs will be provided around the schools along the road corridor
to inform motorists of children crossing.
v. There is no child labour in the project. (Minimum age required is 18 years old(adults).
vi. There was no reported case of child abuse during the [Link] Equity and Sexual
Harassment.
All Government funded projects seek to promote gender equality. The project has put in
measures towards attainment of this policy.
The Contractor is aware of 30% gender rule and has put in place measures such as;
i. The Contractor has developed gender mainstreaming plan which is under
implementation.
ii. Provision of appropriate sanitation facilities for females and males. iii.
Opportunities such as flag marshal and cleaning are reserved for females.
iv. Contractor is planning to hold training to create awareness on GBV and HIV/AIDS
protocols.
There was no reported case of GBV during the month.
Employment of Community Members/local labour
The Contractor will ensure 95% or more of unskilled and semi-skilled workers are absorbed from
within the settlements. Unskilled jobs vacancies are being advertised locally through the
Settlement Executive Committees.
MONTHLY LABOUR RECORD FORM
S/N Name (Optional) Designation/ Role Date of State-whether Age Bracket (Years) Sex PLWD
Played Mobilizati Residing or 18-25 (1)
working within (Yes/No)
on 26-35 (2) Male Female
the Settlement/
36-60 (3)
locality
(Yes/No) Above 60 (4)

Skilled

1. ENG. ALLEN GWADA SITE AGENT 5/11/2024 NO 3 MALE N

O

2. DANIEL MWANGI [Link] AGENT 1/11/2024 YES 3 MALE N

O

3. LUQMAN FARAH SITE MANAGER 1/1/2024 YES 3 MALE N

O

4. FAITH PENDO SITE 1/12/2024 YES 2 FEMALE N

ADMINSTRATOR O

5. DAUGLAS NYAMBANE SURVEYOR 20/11/2024 YES 3 MALE N

O

6. PETER ONGUE’N E. FOREMAN 15/11/2024 YES 3 MALE N

O

7. EMMANUEL ABAYE OPERATOR 1/9/2024 YES 3 MALE N

GRADER O

8. NANCY LUCIA HSE OFFICER 4/11/2024 YES 2 FEMALE N

O

9. ZACHARIA MBUGUA SOCIALOGIST 16/5/2025 YES 2 MALE N

O

10. STEPHEN WAINAINA DRIVER 1/09/2024 YES 3 MALE N

O

11. ABDI ZACHARY Procurement 27/1/2025 YES 2 MALE N

Officer O

12. DAVID NDAMBIRI DRIVER 1/09/2024 YES 3 MALE N

O

13. PATRIC KENGA OPERATOR 19/5/2025 YES 2 MALE N

Prepared by : FAITH PENDO

Signature:
Désignation: SITE ADMINISTRATOR
Date: July 2, 2025.