Unit 1 : Digital Documentation using Writer

Introduction to Styles
1. What do you understand by styles in LibreOffice writer document?

Answer: Styles are predefined sets of formatting options in LibreOffice Writer

that can be applied to text, paragraphs, lists, and other elements in a
document. They make it possible to format the entire document effectively and
consistently.

2. Write advantages of using Style over manual formatting, for designing

a document.

Answer: The advantage of using style over manual formatting are –

 Styles enable us to format documents consistently.

 We may easily change the current format by using styles.
 Major formatting adjustments are made easy with styles.
3. What are the different categories of style in the LibreOffice writer
document?

Answer: There are six different types of style categories you can use in
LibreOffice Writer.

 Page Style – Basic page layout like page size, its margin, placement of
header and footer, footnote, borders and background.
 Paragraph Style – Paragraph formatting includes tab stops, text
alignment, line spacing and borders.
 Character Style – Character styles allow changing the text color, text
size, highlighting text and emphasizing it.
 Frame Style – Frame Styles allows to format a frame by specifying its
size, position, border and how the text is placed around the picture.
 List Style – List style can be used to style lists by putting numbering or
bullets of a different kind or specify numeric format.
 Table Style – Table Style category allows to format a table by adding
borders, using different text or border color(s), aligning text inside the
table, having different patterns or text color.
4. Write down the steps to update a style.

Answer: To update style in LibreOffice Writer the steps are –

 Step 1: Select formatted paragraph

 Step 2: Go to Style menu and click on update button
 Step 3: Using the Style Action button click on Updated Selected Style.
5. What do you understand by custom styles in LibreOffice writer?
Answer: Custom styles are used when the existing styles do not match the
requirement, then you can create a Custom Style. There are two different
ways to create custom style a) From the selection b) By using drag and drop

6. In a document Introduction paragraph is to be designed extensively

by setting its font (face, size, weight, color), space above it and giving
number to heading Given below are the steps used to do so.

 (i) Select the Introduction (paragraph)

 (ii) Open Font list from Toolbar
 (iii) Select the font
 (iv) Open Font size from Toolbar
 (v) Select the desired font size
 (vi) Select Font weight (Bold) from the toolbar
 (vii) Open Font color from Toolbar
 (viii) Select desired color
 (ix) Using Format menu option, select Spacing > Paragraph > Indent
and Spacing
 (x) Edit space above paragraph
 (xi) Add number by Selecting Numbered list from Toolbar.
Answer: The below steps are given for the detailed process of formatting an
introduction paragraph in a document.

 (i) Using click and drag to highlight the introduction paragraph

 (ii) In the toolbar, Click on the dropdown menu to display the current
font.
 (iii) In the toolbar, Click on the dropdown menu to select the font type
 (iv) In the toolbar, Select the font size from the dropdown menu.
 (v) In the toolbar, Click on the dropdown menu to select appropriate font
size for the introduction paragraph
 (vi) The “B” icon in the toolbar is used to make the Font weight Bold.
 (vii) In the toolbar, Click on the font color icon to change the color of the
text
 (viii) In the toolbar, You can use color palette for the desired color
 (ix) Click on Format menu then navigate to “Indent and Spacing” and
find “Spacing” or “Paragraph”
 (x) You can adjust the space before the paragraph
 (xi) To select a number list you can click on Format > Bullets and
Numbering.

7. Give two examples, where instead of Style, using manual formatting

will be beneficial.

Answer: The two examples where manual formatting will be beneficial –

 Editing a poster or flier

  Editing documents in some specific areas

8. Give one situation, in which you will prefer to use Fill Format for
styling your document.

Answer: Fill Format method is very useful when the same style we want to
apply in many places in the document.

9. Write steps to load style(s) from a template.

Answer: Follow the following steps to load styles from a template –

 Step 1: In the style menu click on Load Style.

 Step 2: Select the document which you want to Load on the document
 Step 3: Click OK to copy the style

Chapter 2: Working with Image

Short answer type questions

1. What is a digital image? How can you create one?

Answer: A picture is a digital image, which is represented by a finite number

of pixels, or digital values, that can be either 0 or 1. These are kept in several
kinds of graphics files like GIF, JPG, JPEG, PNG, BMP, etc.

2. Write steps to insert an image from the gallery using Drag and Drop
method.

Answer: You can use the Drag & Drop feature to insert images into the
document. Usually, you can simply drag the image from its source and drop it
where you want it to be on the page.

3. How is resizing of image different from cropping it?

Answer: Cropping removes unwanted areas from an image, while resizing

modifies the images entire dimensions. Resizing effects on the file size and
image quality.

4. What are the tools available in drawing toolbar? Describe any five
tools.
Answer: Drawing toolbar is a feature of LibreOffice Writer, this drawing
toolbar is basically helpful when we want to draw shapes and graphics in a
document. Some of the basic drawing toolbar tools are Cure, polygen,
Rectangle, Circle, Flowchart, Textbox, basic shapes etc.

5. How is linking of an image different from embedding? Give a situation

in which you would prefer to link an image.

Answer: In LibreOffice Writer embedding is used to embed the image and

save the copy of the image in the document. Linking means when you link to
the image file instead of saving a copy. The link is better than embedding
because linking saves space in case multiple copies of the same image are
required.

6. Write steps to change properties for drawing objects.

Answer: Drawing object properties can be modified either at the time of

creation or after its creation. The steps to change properties for drawing
objects are –

 Step 1: Select the object

 Step 2: Click on Drawing Object Properties Toolbar and click on
modified
 Step 3: Change the value of parameter
 Step 4: Repeat step 2 and 3 to change all desired properties.

7. What are the benefits and drawbacks of grouping drawing objects?

Answer: When an object is drawn with many shapes, it can be combined to

work as a single entity using grouping.

8. Describe any two tools from Drawing Object Properties toolbar.

Answer: The Drawing Object properties toolbar contains different types of

tools to manipulate shapes and graphics. The two tools are Ellips and textbox.

9. Write steps to insert an image in a basic drawing shape.

Answer: Steps for inserting image in a basic drawing shape are –

 Step 1: In document place the cursor where you want to insert image
 Step 2: Select and click on Insert > Image from menu bar.
 Step 3: Select the picture from Insert Image dialog box
 Step 4: Click on Open button to insert an image in document
10. Write factors controlling positioning of an image in a document.

Answer: Different factors control the positioning of an image in a document

are Arrangement and Alignment.
Chapter 3: Advanced Features of Writer (Templates,
Tables)

Answer the following questions

1. What is the need of table of contents?

Answer: Table of Contents is a feature which enables the automatic insertion

of a table of contents (Index) to a document. The headers and subheadings of
the document automatically become the source for the entries or contents of
this table.

2. What will happen if the ‘Protected Against Manual Changes’ option is

not selected in the Type tab of Table of Contents, Index or Bibliography
dialog box?

Answer: The Protected against Manual Changes checkbox is checked by

default. This protects the TOC against accidental modifications. The contents
of the ToC can be edited directly on the document page, just like any other
text on the document, if this box is left unchecked.

3. Name the five tabs present in the Table of Contents, Index or

Bibliography dialog box.

Answer: The five tabs present in the Table of Contents are –

1. Index/Table – In this tab you can add Title, Type, protected against
manual changes and evaluate up to level.
2. Entries – In this tab you can add structure and Formatting for example,
E#, E, T, #, LS, LE etc.
3. Styles – In this tab you can change the labels of heading, and you can
add paragraph style.
4. Columns – In this tab you can add multiple columns, and you can set
column width and spacing.
5. Background – In this tab you can set background color.
4. What do you mean by customization of ToC?

Answer: After the ToC is inserted, we can modify it depending on our

requirements. To perform this, right-click on the ToC anywhere, then choose
the Edit Index option from the popup menu.

5. How headings and sub-headings of a document differentiated in ToC?

Answer: LibreOffice Writer supports 10 levels of heading from H1 to H10 in

LibreOffice Writer. You can also use sub headings in LibreOffice Writer to
show the table of content in hierarchical form where H1 will show the top of
the heading and H2 will show the sub heading of Heading 1.

6. Define a template.

Answer: A template is a pre-designed arrangement that makes it simple to

create formal and/or professional documents. Anything that can be found in a
conventional document, including text, images, and a collection of styles, can
also be found in templates. With LibreOffice, every document is built using
templates.

7. Give any one advantage of using a template for your document.

Answer: Using templates makes creating documents easier. Using templates

can reduce workloads, reduce stress, and boost productivity at the same time.

8. What is the difference between importing and exporting a template?

Answer: Once the template is constructed, it can be exported using the

export template feature for later use or you can also download the template
from the internet. You can also import the template into LibreOffice Writer and
make it visible in the list of templates in the Templates dialog box.

10. When is exporting of templates useful? Give any one reason.

Answer: When you wish to use the same template in several documents or to
share it with others, exporting templates might be useful.

11. What is the difference between Accept Track Change and Accept All
Tracked Changes buttons?

Answer: the original author may approve changes made to the document by
selecting the Accept All Track Changes button, which will approve all changes
made. Accept Track Change will be accepted only once at a time.

12. How do we prepare a document for review?

Answer: When a document is shared with one or more users for review or
editing, the Track Changes capability is used. Therefore, it is important to
ensure that any changes are documented before sharing the document.

This will guarantee that the original author of the document will have the
choice to approve or disapprove the modifications made after the review is
complete. Therefore, the original author should start documenting the
modifications being made and prepare the document for review before
sending it out for review.