Zoho Books Practice Exercises
Exercise 1: Creating an Invoice
Data to Enter:
Customer: John Doe Enterprises
Invoice Date: September 30, 2024
Invoice Number: INV-1001
Items Sold:
- Office Desk - Quantity: 2, Unit Price: AED 500
- Office Chair - Quantity: 4, Unit Price: AED 250
VAT: 5%
Terms: Payment due in 30 days
Steps:
1. Go to Sales -> Invoices.
2. Click + New to create a new invoice.
3. Select or add John Doe Enterprises as the customer.
4. Set the Invoice Date to September 30, 2024.
5. Add the Invoice Number: INV-1001.
6. In the Item Details section, add the two items (Office Desk and Office Chair).
7. Apply VAT (5%) to the invoice.
8. Set the Payment Terms to 30 days.
9. Click Save or Save and Send.
Exercise 2: Receiving Payments
Data to Enter:
Invoice Number: INV-1001
Payment Date: October 5, 2024
Payment Amount: AED 1,575 (including VAT)
Payment Method: Bank Transfer
Steps:
1. Go to Sales -> Invoices.
2. Locate Invoice INV-1001 and click on it.
3. Click Record Payment.
4. Enter the Payment Date as October 5, 2024.
5. Enter the Payment Amount as AED 1,575.
6. Choose Bank Transfer as the payment method.
7. Click Save to record the payment.
Exercise 3: Creating Recurring Invoices
Data to Enter:
Customer: XYZ Corporation
Start Date: October 1, 2024
Frequency: Monthly
Items:
- Maintenance Service - Quantity: 1, Unit Price: AED 1,000
VAT: 5%
Terms: Payment due in 30 days
Steps:
1. Go to Sales -> Recurring Invoices.
2. Click + New to create a new recurring invoice.
3. Select XYZ Corporation as the customer.
4. Set the Start Date to October 1, 2024.
5. Set the Frequency to Monthly.
6. Add the Maintenance Service item and set its price.
7. Apply VAT (5%).
8. Set the Payment Terms to 30 days.
9. Click Save.
Exercise 4: Sending a Quote
Data to Enter:
Customer: ABC Ltd.
Quote Date: September 25, 2024
Quote Number: QUO-2024
Items:
- Printer - Quantity: 1, Unit Price: AED 800
- Toner - Quantity: 3, Unit Price: AED 100
VAT: 5%
Steps:
1. Go to Sales -> Estimates.
2. Click + New to create a new quote.
3. Select ABC Ltd. as the customer.
4. Set the Quote Date to September 25, 2024.
5. Add the items (Printer and Toner) with their respective quantities and prices.
6. Apply VAT (5%).
7. Click Save or Save and Send.
Exercise 5: Converting a Quote to an Invoice
Data to Enter:
Quote Number: QUO-2024
Steps:
1. Go to Sales -> Estimates.
2. Find Quote QUO-2024.
3. Click Convert to Invoice.
4. Review the invoice and make any necessary adjustments.
5. Click Save to convert the quote into an invoice.
Exercise 6: Creating Delivery Challans and Invoices
Data to Enter:
Customer: ABC Ltd.
Delivery Challan Date: October 1, 2024
Items:
- Printer - Quantity: 1
Convert to Invoice on: October 10, 2024
Steps:
1. Go to Sales -> Delivery Challans.
2. Click + New to create a new delivery challan.
3. Select ABC Ltd. as the customer.
4. Set the Delivery Challan Date to October 1, 2024.
5. Add the Printer item (Quantity: 1).
6. Click Save to create the delivery challan.
7. On October 10, return to the delivery challan and click Convert to Invoice.
8. Review the invoice details and click Save.
Exercise 7: Creating an Expense
Data to Enter:
Expense Date: September 20, 2024
Expense Category: Office Supplies
Vendor: Staples
Amount: AED 250
VAT: 5%
Payment Method: Credit Card
Steps:
1. Go to Expenses -> + New Expense.
2. Set the Expense Date to September 20, 2024.
3. Select Office Supplies as the category.
4. Enter Staples as the vendor.
5. Enter the Amount as AED 250 and apply VAT (5%).
6. Select Credit Card as the payment method.
7. Click Save.
Exercise 8: Creating a Bill
Data to Enter:
Vendor: Dell Computers
Bill Date: September 30, 2024
Bill Number: BIL-5678
Items:
- Laptop - Quantity: 5, Unit Price: AED 3,000
VAT: 5%
Steps:
1. Go to Purchases -> Bills.
2. Click + New Bill.
3. Select Dell Computers as the vendor.
4. Set the Bill Date to September 30, 2024.
5. Enter the Bill Number: BIL-5678.
6. Add the Laptop item with quantity and price.
7. Apply VAT (5%).
8. Click Save to create the bill.
Exercise 9: Adding Inventory Items and Price Lists
Data to Enter (Inventory Items):
- Office Desk - Purchase Cost: AED 400, Selling Price: AED 500, Quantity: 10
- Office Chair - Purchase Cost: AED 200, Selling Price: AED 250, Quantity: 20
- Laptop - Purchase Cost: AED 2,800, Selling Price: AED 3,000, Quantity: 5
- Printer - Purchase Cost: AED 700, Selling Price: AED 800, Quantity: 8
- Desk Lamp - Purchase Cost: AED 80, Selling Price: AED 100, Quantity: 25
- Filing Cabinet - Purchase Cost: AED 600, Selling Price: AED 700, Quantity: 12
- Whiteboard - Purchase Cost: AED 100, Selling Price: AED 150, Quantity: 15
- Projector - Purchase Cost: AED 1,500, Selling Price: AED 1,800, Quantity: 3
- Printer Paper (500 Sheets) - Purchase Cost: AED 20, Selling Price: AED 25, Quantity: 50
- Toner Cartridge - Purchase Cost: AED 90, Selling Price: AED 100, Quantity: 30
Steps to Add Inventory Items:
1. Go to Items -> + New Item.
2. Enter the item details (name, purchase cost, selling price, quantity).
3. Apply VAT (5%) to each item.
4. Click Save for each item.
Steps to Create Price Lists:
1. Go to Settings -> Price Lists.
2. Click + New Price List and name it Bulk Sale Price List (10% discount).
3. Create another Price List named Festival Sale Price List (20% discount).
4. Apply these price lists in sales orders or invoices as needed.
