Mining Lease (other than khatedari Land/ khatedri land with area more than 4 Hectares)

1. Identification of the mineral bearing area by the department.

2. Demarcation of the area by GPS/DGPS
3. Identification of the land type such as Forest Land/ Government Land/ Private person land.
4. Obtaining of the NOC of Forest Department/Revenue Department/Gram panchayat/ Gram
Sabha whichever is applicable.
5. Plot to be prepared with every corner pillar Latitude-Longitude.
6. Detailed proposals of plots along with classification of land and term-conditions for e-Auction to
be sent by concerned ME/AME to the Centralized bidding cell at directorate.
7. A centralized bidding cell at Directorate shall publish notice inviting bid for e-auction in two daily
news papers, at least one of which is state level having circulation of fifty thousand copies and
above and other having wide publicity in the area where lease or licence is being granted. The
notice inviting bid shall also be compulsorily displayed on the notice boards of the Directorate
and office of the Mining Engineer or Assistant Mining Engineer concerned. The notice inviting
bid shall be published at least fifteen days before the date fixed for submission of the bid and
shall upload particulars, terms and conditions on the web portal of the department and agency
appointed by the Government.
8. One time registration to be accomplished by prospective bidders with the agency appointed for
auction as prospective bidder for participating in e-auction. The registration shall always open
for all prospective bidders to get registered. After registration, prospective bidder shall be
eligible for participating in e-auction conducted by the department for grant of mineral
concession and contracts.
9. Prospective bidder may participate in e-auction for any plot by fulfilling the terms and
conditions and applicable fees mentioned in the e-auction guidelines.
10. After declaration of successful bidder, the successful bidder shall submit the following
documents along with first installment being forty percent of offered premium amount to the
Mining Engineer or Assistant Mining Engineer concerned with in fifteen days of completion of e-
auction:-
a. Affidavit regarding no-dues of the department;
b. A no-dues certificate from the Mining Engineer or Assistant Mining Engineer concerned
where the bidder holds or had held mineral concession or royalty collection contract or
excess royalty collection contract:
i. Provided that affidavit and no-dues certificate in case of firm, company or
association of persons have to be submitted by all the partners, directors or
persons, as the case may be.
c. Memorandum of Association and Articles of Association, certificate of incorporation in
case bidder is accompany or partnership deed and firm registration certificate in case
bidder is a firm, as the case may be;
 d. Power of attorney in format as specified in Form-4 or resolution of board of directors in
favour of person submitting bid in case of a firm or company, as the case may be;
e. A copy of PAN card or TIN
f. A copy of address proof; and
g. E-mail address and mobile number.
11. If successful bidder fails to comply the above requirement as mentioned in point 10, bid security
deposited shall be forfeited and shall be de-barred for five years in participating in furthere-
auction. In such case, a counter offer shall be given to the second highest bidder(H2), third
highest bidder(H3) etc. in serial order to match the highest bid submitted by the successful
bidder. In this process, no negotiation shall be done.
12. Bid security of the un-successful bidders shall be refunded by the agency appointed for auction,
to the bidders concerned after deposition of first installment of premium amount by the
successful bidder.
13. Upon receipt of the first installment of the offered premium amount, the competent authority
shall issue a letter of intent to successful bidder to,-
a. Submit registered consent of the khadedar within sixty days from date of issuance of
letter of intent in case of khadedari land having an area more than four hectare;and
b. Furnish the performance security a sum equal to fifty percent of annual dead rent for
mining lease shall be in the form of fixed deposit receipt of nationalized bank or
scheduled bank or national saving certificate and duly pledged in favour of the Mining
Engineer or Assistant Mining Engineer concerned or bank guarantee of nationalized
bank or scheduled bank in favour of the Mining Engineer or Assistant Mining Engineer
concerned as specified in rule-20.
c. Submits approved mining plan within six months after expiry of the time period
specified in the letter of intent; and
d. Obtain and submit all consents and approvals (such as consent to establish, consent to
operate, Environment clearance etc.) as may be required under applicable laws within
eighteen months from date of issuance of letter of intent.
i. Provided that the above period may be extended by the competent authority,
subject to payment of late fees at the rate of ten percent of annual dead rent
for delay of every month or part there off or such extended period which shall
not be later than three years from the date of issuance of letter of intent.
ii. Provided further that the above period may be further extended for a period of
one year by the Government subject to payment of late fees at the rate of ten
percent of annual dead rent for delay of every month or part thereof.
14. The area shall be granted by the competent authority, if the applicant or successful bidder, as
the case may be, complies with the conditions within the stipulated or extended period of time
and successful bidder, shall be intimated by registered post and e-mail.
15. The successful bidder, who did not comply with the conditions of letter of intent within the
stipulated or extended period of time, the competent authority shall reject the bid and forfeit
the application fees, premium amount and performance security deposited, after providing an
opportunity of being heard by issuing notice of thirty days.
16. The successful bidder, shall deposit fees for map rupees one thousand and annual dead rent,
security deposit, performance security, second installment being twenty percent of the offered
premium and requisite non judicial stamp papers within three month from the date of receipt of
the order of grant for execution of the lease deed.
17. The lease deed shall be executed in Form-6 within three months from the date of receipt of
order of grant and the Mining Engineer concerned shall sign the agreement on behalf of the
Governor as required under Article 299 of the Constitution of India.
18. The lease deed shall be got registered at the office of sub-registrar and grantee shall return
original lease dead to the Mining Engineer or Assistant Mining Engineer concerned within a
period of two months from the date of execution.