GOVERNMENT OF KARNATAKA

City Municipal Council Madanayakanahalli

Telephones: 080-23718487

E-PROCURMENT TENDER NOTIFICATION

Request for Quotation (RFQ)

Providing of Senior Programmer for Madanayanakanahalli CMC office.

INDENT NO: DMA/2024-25/SE4860

Estimated Cost: 3.00 Lakhs

EMD: 6500.00 Lakhs

TENDER DOCUMENT
Address for communication: Municipal Commissioner, City Municipal Council
Madanayakanahalli
CONTENTS OF BID DOCUMENT

SECTION DESCRIPTION

I Invitation for E-Procurement long Term Bid

II Instructions to the tenderers (Service Providers)

III Scope of Services

IV Terms and Conditions of the contract

List of documents to be submitted

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 Annexure Description

A Details of the service provider

B Format for statement of experience

C Tender form financial bid

D Financial bid

E Letter of award/acceptance

F Contract form

G Anti-collusion certificate

Self declaration regarding not-blacklisted by any firms/Govt.

G1
agencies

SECTION-II
Instructions to the Tenderers (Service Providers)

The Municipal Commissioner, City Municipal Council, Madanayakanahalli here in

after called the “Employer” invites tenders in Two Cover System (Percentage) bidding process
through e-procurement portal from eligible individuals / registered firms for selection of the
Service Provider/ Manpower agency for Providing of Senior Programmer for
Madanayanakanahalli CMC office. INDENT NO: DMA/2024-25/SE4860 on Outsource
basis from eligible individuals / registered firms/ company incorporated under the Companies
Act 1956/ agencies registered partnership firms/NGOs/ public limited companies or
combination of any above. The Bidder should have been registered under the Contract Labour
(Regulation and Abolition) Act, 1970 for the following activities for a period of one year.

under this Contract.

The Service Providers should not have been blacklisted by any organization in Karnataka for
any reason whatsoever.

The Service Provider shall be responsible for all the costs associated with the preparation,
submission and opening of tenders.

The tenders shall remain valid for a period not less than 90 days after the date of opening of
tenders. A tender with a validity of less than 90 days shall be treated as non-responsive. If a
tenderer withdraws his tender during the validity of the tender, his EMD will be forfeited.

At any time prior to the date and time of submission of the tenders, the Employer may issue any
amendments to this tender document.

Bid Security (Earnest Money Deposit)

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Earnest Money deposit which will be paid online through e-Procurement portal. Earnest
money deposit will have to be in any one of the forms as specified in the E procurement portal
Proposals would need to be accompanied by a Bid Security / EMD for an amount equal to
Rs.6500/-
The Bid Security shall be credited to the account of Centre for e governance as per e-
procurement process and guidelines.
through Credit card
Internet banking
National Electronic Fund Transfer
Debit card
OTC payment

EMD amount will have to be submitted by the bidder taking into account the following conditions:
EMD will be accepted only in the form of electronic cash as per the e-procurement portal
The entire EMD amount for a particular tender has to be paid in a single transaction

The Bid Security shall be returned to the unsuccessful Bidders within a period of eight (8) weeks from
the date of announcement of the Successful Bidder. The Bid Security submitted by the Successful Bidder
shall be released upon furnishing of the Performance Security in the form and manner as stipulated in the
Agreement.
Any Bid security not secured in accordance with above will be rejected by the Client as non-
responsive.
The Bid security will be forfeited:
If a Bidder withdraws his Bid during the period of Bid validity specified by the Bidder on the Bid Form;
or In case of a successful Bidder, if the Bidder fails, To sign the contract agreement with in the
stipulated time or To furnish performance security.

Qualification Information
The Service Provider shall provide qualification information which shall include:
1. Firm registration certificate (Service provider needs to submit the firm registration
Tenderer should produce valid Company Registration Certificate
2. Certificate of registration in the Labour Department, Provident Fund and ESI,
3. Anti-collusion and self declaration certificate regarding not black listed by any firm/
Government agencies in the format set out in Appendix G and G1
4. Work done Certificate /Performance Statement / End User Certificate: Mandating
satisfactory completion as a prime contractor for at least one similar work in 1yr to an extent
of Rs 1.29. lakh A Contract of Providing Man power value not less than Rs.1.29 lakh as
prime contractor (Attach Experience Certificate issued by the Employer of State Government
/ Central Government /State or Central undertaking boards / Urban local bodies ) taking
firms last 5 years ( 2019-20, 2020-21, 2021-22, 2022-23 and 2023-24)
5. In the last five financial years at least in two financial years of an amount of Rs,.2.59
lakh (in each years 2.59 lakhs) Turn over certificate issued by Charted accountant. From
last five years
6. Line of credit 30 percent of Tender amount RS 0.9lakh from the bank.Un conditional
7. Successful bidder should provide well qualified(computer related UG courses) and
good knowledge persone as per the KMDS circular.
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 As per FD order No: FD-CAM/16/2022-(P-2) dated: 22-08-2022 LOC Should be submit in
the prescribed format.

SECTION XIV-PROFORMA FOR LINE OF CREDIT

FORMAT OF BANKER’S CERTIFICATE/LINE OF CREDIT LETTER (TO BE

ISSUED IN THE LETTER HEAD OF THE BANK BRANCH)

Reference Number (Sl.No)

Place:
Date:
To: Commissioner
CMC Madanayakanahalli

This is to Certify that Mr./M/s. (name of the customer) having his/

their/ registered/ administrative office at is a customer of our Bank and is/are
engaged in Providing of Senior Programmer for Madanayanakanahalli CMC office. .
Indent No : DMA/2024-25/SE4860 If the said customer is allotted / awarded with the above
work we may extend credit facilities up to Rs. 0.90 Lakhs to meet his / their working capital requirement
towards the execution of the said work order as per the Loan Policy of the Bank.

This certificate is valid up to three months from date of issue that is up to ……..(date).

Yours faithfully
Branch Manager

Number Attach
Date of Date of
Sl. Name Name of of certificate of
Value of commenc Complet
of the the persons satisfactory
No. Work Employer Contract ement of ion of
deploye completion of
contract contract
d work

7.Technical Evaluation Criteria

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 The Technical bids of only the firms satisfying the following criteria will be evaluated:

The client will carry out the evaluation of proposals of only the consulting firms who satisfy the above
criteria on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria and
marking system specified in the Data Sheet. Each responsive proposal will be given a technical score (Ts). A
proposal considered unsuitable shall be rejected at this stage if it does not respond to important aspects of the
Terms of Reference or if it fails to achieve the minimum technical score indicated in the Data Sheet. The
Evaluation Committee will decide whether to consider technical proposal of bidder based on above criteria.
8. F The number of points to be given under each of the Technical evaluation criteria are:

FORM F – 6
FORM OF SUBMISSION OF FINANCIAL PROPOSAL

Quote only service charges in “percentage” for

SL providing the service of total 01 nos Providing of Senior
Description
No. Programmer for Madanayanakanahalli CMC office.
Madanayakanahalli city for the one financial year.

Providing of Senior Programmer for

I Madanayanakanahalli CMC office.INDENT
NO: DMA/2024-25/SE4860

TOTAL Rs.

Authorized Signature:

Name and Title of Signatory:

Name of the Consultant:

Address:

Note:

1. The ceiling cost is as shown in the Summary of Costs. Payments will be made as per stipulations of the
Special Conditions of Contract. The break-up of cost as given in formats 4C is to facilitate assessment
of reasonableness of costs and conducting negotiations in accordance with clause 6 of the Information
to Service provider.

Note : The Figures/Amounts already shown above are fixed as per the Minimum Wages notification
by Government of Karnataka and not to be altered, PF and ESI as per prevailing rules
would be compulsory paid to Workers.

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The tender containing the information as given in above should have the following information:
Name and address of the Service Provider;
Contact person and phone number;
Date & time of submission of the Bid:
The tender should be submitted before date and time through mentioned in e-
Procurement portal.
The MUNICIPAL COMMISSIONER , CMC MADANAYAKANAHALLI may extend
the deadline for submission of tenders by issue of an addendum;
Opening of the tenders and clarifications:
The Municipal Commissioner , CMC MADANAYAKANAHALLI or his authorized
representative will open the bids in the chamber of The Municipal Commissioner ,
CMC MADANAYAKANAHALLI at through e-Procurement portal.
To facilitate evaluation of the bids, The Municipal Commissioner , CMC
MADANAYAKANAHALLI may at his sole discretion seek clarification in writing
from any Service Provider regarding his proposal;

Evaluation and award of contract:

The tenders would be checked for their responsiveness by review of the qualification
information as requested in above.
Tenderer should quote keeping in mind statutory obligations i.e. EMD forfeited if bidder
quotes less than 1% (Quote only for service charges in “percentage”.
The lowest responsive tender bid would be checked to ensure that it meets the
qualification requirement as given in above. If it satisfies the qualification
requirement it will be considered for award. If not the check would be made for the
next lowest responsive tender bid. If it satisfies the qualification requirement, it would
be considered for award and so on.
The lowest responsive tender bid meeting the qualification requirement would be declared
as the Preferred Service Provider and The Municipal Commissioner, CMC
MADANAYAKANAHALLI may award the contract as per the tender bid of the
Service Provider or conduct negotiations if need be.
In case the evaluated tender bid amount of two or more Service Providers are the
same, then (i) Tender with highest turnover of the average of last 3 years
uploaded will be considered. ii) If financial bid and average annual turnover is
same, the bidder who has provided more number of drivers in single work in
uploaded document will be considered

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In the event of acceptance of the bid of Preferred Service Provider with or without negotiations
The Municipal Commissioner, CMC MADANAYAKANAHALLI may declare the
Preferred Service Provider as the Successful Service Provider. The Municipal
Commissioner, CMC MADANAYAKANAHALLI shall notify the Successful
Service Provider through a Letter of Award in the format given in Annexure D, that
its bid has been accepted and ask the Service provider to deposit a Security Deposit
(SD) of 5% of the Total Contract amount in the form of Demand draft drawn on any
Nationalized Bank or Bank Guarantee of any Nationalized Bank in favour of The
Municipal Commissioner, CMC MADANAYAKANAHALLI payable at
Madanayakanahalli within 15 days of the issue of Letter of Award and also execute
the Agreement in the Format given in Annexure F.
Failure of the Successful Service Provider to provide the Security Deposit or to execute the
Agreement within the specified period shall constitute sufficient grounds for the
annulment of the Letter of Award and forfeiture of the bid security. In such an event
The Municipal Commissioner /Municipal Commissioner, CMC
MADANAYAKANAHALLI reserves the right to:

either issue the letter of award to the next lowest responsive and qualified
Service Provider by conducting negotiations if need be; or
Take up such measures as may be deemed fit at the sole discretion of The
Municipal Commissioner , CMC MADANAYAKANAHALLI, including
annulment of the tendering process or retender.

Not with standing anything contained in this bid document The Municipal Commissioner, CMC
MADANAYAKANAHALLI reserves the right to accept or reject any tender bid or
to annul the tendering process or reject all tender bids, at any time without liability
or any obligation for such rejection or annulment, without assigning any reason
thereof.

Negotiations
The aim is to reach an agreement on all points and sign a contract. Negotiations will include
discussion on the Technical proposals, staffing and any suggestions made by the firm to improve
the terms of reference. CMC MADANAYAKANAHALLI and Bidder will then work out the
agreed final terms of reference.
CMC MADANAYAKANAHALLI expects to negotiate a contract on the basis of the personnel
named in the proposal. Before contract negotiations, The Municipal Commissioner , CMC
MADANAYAKANAHALLI will not consider substitutions during contract negotiations unless
both parties agree that undue delay in the selection process makes such substitution unavoidable
or that such changes are critical to meet the objectives of the assignment.
The negotiations will complete on signing the agreed contract between The Municipal
Commissioner, CMC MADANAYAKANAHALLI or any other who is authorized and the firm.
Please note that The Municipal Commissioner , CMC MADANAYAKANAHALLI is at full
liberty to reject the RFP without assigning any reason. Further, as quality is the principal
selection criteria, The Municipal Commissioner , CMC MADANAYAKANAHALLI is not
bound in any way to select the firm offering the lowest price and will have all the right to reject
RFP though the firm offered lowest price.
You are requested to hold our proposal valid for 90 days from the date of submission without
changing the personnel proposed for the assignment and your proposed price. The Municipal
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Commissioner , CMC MADANAYAKANAHALLI will make best efforts to select an agency
within this period.
The payment payable under this assignment will be subject to normal tax liability in India.

Replacement
Any driver who intends to quit the service or if the service is found to be not
satisfactory Company should be given suitable and equivalent replacement
immediately without any delay.
Any Driver who finds to be unruly and arrogant behaviour will not be tolerated. The
employee who goes on strike will be viewed seriously and replaced immediately.
The personnel deployed by the service provider should not be changed without prior
knowledge of the CMC Madanayakanahalli.

SECTION-III

Scope of Services

The Bidder is required to supply Man power as detailed below. This

can be increased or decreased during the tenure of the contract to an
extent of by the approving authority.

The Service Provider shall be responsible for providing the requested number of drivers,
assistants, operators and supervisors and should meet the prescribed experience.

The drivers, assistants, operators and supervisors to be recruited must have experience as
follows:-

Sl No of Minimum
Category of staff
No Post Experience

Providing of Senior Programmer for

01 01 AS PER C & R
Madanayanakanahalli CMC office.

Note:- 1) The number of posts are tentative and the number to be deployed would be
Intimated from time to time.

The personnel shall perform the duty assigned to them from time to time. The hours of work of
these personnel will be the same that of personnel of the same category who are
regular staff.

The personnel shall take utmost care in the use and handling of vehicle that they are required to
use in the discharge of their duties and responsibilities.

The personnel shall not indulge in any corruptive practices in discharge of their duties and
responsibilities.

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Job Description:

Drivers are deployed in SWM Processing Plant, DWCC, WWPC and vehicles of ULB.

SECTION-IV
Terms and Conditions of the Contract

Definitions:
“Employer” means The Municipal Commissioner, CMC
MADANAYAKANAHALLI or his authorized representative;

“Office” means Office of the Municipal Commissioner, City Municipal Council,

Madanayakanahalli
“Personnel” means the drivers, assistants, operators and supervisors deployed by
the Service Provider;
The Service Provider shall employ drivers, assistants, operators and supervisors
who are medically fit to work. and to take day to day instructions from the
concerned department, where the personnel will be deployed for the work.
The Service provider shall provide extra personnel (over and above the number
indicates in clause-1 Scope of services) and of additional categories, if desired by
the Employer under the same terms and conditions.
The Service Provider shall ensure that the personnel deployed should meet the
prescribed qualification and experience.
The Service Provider shall submit to the Employer the list of personnel deployed
by him along with proof of meeting prescribed Qualification and experience,
medical certificate, police verification of character and antecedents, personal
details such as names of parents, address (temporary and permanent), telephone
number (if available) and passport size photograph for record by the Employer.
The persons so deployed shall not be below 18 years. They will perform their
duties to the satisfaction of the Employer. The Service Provider or his
representative will report at least once in a week to the Employer for co-
ordination.

The Service Provider will be responsible to ensure maintenance of Office

decorum and discipline by the personnel provided by him. In case of persistent
misbehaviour of any of the personnel, the Service Provider shall provide a
replacement on receipt of complaint by the Employer.
Senior Officer of the Service Provider should visit the Office of the Employer at
least once in a month and check the working of their personnel.
The personnel employed by the Service Provider will be in the employment of the
Service Provider only and not of the office where they are deputed for work. They
will not have any claim what so ever in case of filling of regular posts, if any, by
the CMC MADANAYAKANAHALLI.
If personnel provided by the Service Provider to the CMC
MADANAYAKANAHALLI Office are found to be indulging in any undesirable
9
 or unfair activities in the Office premises, the Service Provider will solely be
responsible for all the consequences, apart from, liberty of Municipal
Commissioner , CMC MADANAYAKANAHALLI to lodge a complaint before
appropriate authorities.
The personnel deployed by the Service Provider shall be covered as per
applicable Act and Rules under the ESI, PF, Gratuity and Bonus.
The Service Provider shall comply with all the requirements of the various
applicable law, Acts and Rules and shall obtain required licenses, permissions,
and maintain all the registers and documents as required by law and also submit
periodical returns as required to the appropriate Authorities with a copy to the
Municipal Commissioner, CMC MADANAYAKANAHALLI for record. It is also
his responsibility to ensure compliance of any requirement as may be prescribed
by the Employer. The Service Provider shall be solely responsible for any
damages, fines or other action due to failure or lapses of any of the personnel
deployed by the service provider.
The Service Provider shall pay the personnel at the rates as may be notified by the Employer
from time to time. This amount would be paid to the personnel by account payee
only (on the basis of attendance communicated by the Employer) after deducting
the employee’s contribution of PF (present rate), ESI(present rate) as prescribed
by the Government from time to time. The payment to the personnel should be
made within 5thday of the next month for which the payment is due without
waiting for the payment of his invoice to the Employer. The deducted employee’s
contribution should be deposited in the accounts of the personnel through
nationalized banks to the appropriate authorities within the prescribed time period
without waiting for the payment of his invoice to the Employer.
The Service Provider shall deposit the applicable Employer’s contribution of PF (present rate)
and ESI (present rate) as prescribed by the Government from time to time in the
accounts of the personnel through nationalized banks to the appropriate authorities
within the prescribed period without waiting for the payment of his invoice to the
Employer.
The Service Provider shall submit his invoice for the month before the 5 thof the next month.
The invoice shall give the following details:
Personnel Salary paid on the base of attendance (computed at the rates as may
be notified by the Employer from time to time per calendar month) of less the
employee’s contribution of PF and ESI supported by attendance sheet;
Employees contribution of PF and ESI supported with proof of having
deposited the same with the appropriate authorities;
Service Provider’s fees computed on the total amount ;
Tax payable if any at the current rates on the total.
For Service Charges in Annexure-D amount should be mentioned inclusive
of all taxes (Through e-procurement portal) in percentage.
Invoice should be accompanied by PF & ESI challans of the previous
quarter. Remittance should match with the deductions made in the bill.
The payment to the personnel would be made by ECS only and
documentary proof for having paid through ECS should be attached
along with bills for payment and documentary proof of ECS of every
month should be submitted to the CMC MADANAYAKANAHALLI
within the 5th of every month.

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Every effort would be made to ensure that the payment to the Service Provider is made within
15 days of the submission of the Invoice complete in all respects and supported by
the documents as detailed above. Incomplete invoices and those not supported by
stipulated documents will be returned for compliance before payment. The Service
Provider shall only be responsible for the delay. Any delay in payment of the
invoice provided by the Service Provider shall not be an excuse for making
delayed payment to the staff regularly by the stipulated dates. The Service
Provider should have ample financial resources to meet such exigency for a period
of at least two months. The payment to the personnel would be made by ECS
only and documentary proof for having paid through ECS should be attached
along with bills for payment and documentary proof of ECS of every month
should be submitted to the CMC MADANAYAKANAHALLI within the 5 th of
every month.
Agency will be held responsible for Negligence and will be liable for legal action taken as per
the condition of Labour Act. Besides levying penalty as below as deem fit at the
discretion of the Municipal Commissioner.

Sl.
Item Penalty upto
No.

1 Providing of Senior Programmer for Wage for the day

Madanayanakanahalli CMC office.

2 Not maintaining log book properly 1 % of service charge

7 Non payment of wages, PF / ESI Contribution 2% of service charge

with in time

TDS (Tax deduct at source) will be deducted as per income tax rules applicable.
The Annual Statement of Accounts in respect of ESI & PF issued by the concerned Head of
the organization shall be furnished to each of the personnel with copy to the
Employer.
The Service Provider who is entrusted with the task of providing personnel to office of
Municipal Commissioner , CMC MADANAYAKANAHALLI will be solely
responsible for performance of the duty entrusted to the personnel. If the services
rendered are found to be unsatisfactory, even after issue of notices/warnings to
that effect, or if the Service Provider does not follow the Terms and Conditions of
this Contract, this Contract will be terminated by issue of one month’s notice. No
claim what so ever would be entertained. The decision of the Employer would be
final and binding.
This Contract would be for a period of One year from the date of execution. It could be
extended for an additional period of maximum Two years and one year at a time
by mutual consent on the basis of same terms & conditions.
Any dispute arising out of this Contract shall be resolved by taking recourse to mutual
amicable settlement in the first instance, failing which the dispute will be subject
to Madanayakanahalli Jurisdiction. In case of dispute being referred to the court,

11
 the Employer shall withhold payments to the Service Provider till the dispute is
settled.
The successful bidder shall provide all benefits facilities and wages as mentioned in govt order
and as per labour law to the engaged workers. If the wages is increased in the
future, the successful bidder shall pay the labours accordingly. The Employer
reserves the right of fixing or revising the rates or remuneration period to the
personnel.
The service provider will keep a performance Security of 5% of the Total Contract amount in
form of Demand Draft on any Nationalized Bank or Bank Guarantee of any
Nationalized Bank in favour of the Municipal Commissioner, CMC
MADANAYAKANAHALLI valid till 30 days after the end of this contract.
Violation of any of the above terms and conditions by the service provider results in
termination of contract or forfeiture of performance security deposit or both.
No requests for advance payments will be considered
The contract shall be written in English language. English language version of the contract
shall govern its interpretation. All correspondence and other documents pertaining
to the contract which are exchanged by the parties shall be written in the same
language
The contractor shall maintain registers for the drivers (name, age, sex, address, photo etc.),
register for payment of monthly wages, register for ESI & EPF etc and shall keep
the records of working hours, weekly off, date of payment, ESI/EPF contributions,
address of the Labour dept., ESI & EPF offices, name of the concerned labour
inspector etc

A) The Service provider shall strictly follow the applicable acts & rules, such as Municipal
Solid Waste (Management & Handling) Rules 2000, The Minimum wages act
1948, The Contract Labour (Regulation & Abolition) Act 1970, The Contract
Labour Regulation Rules, The Child Labour (Prohibition & Regulation) Act 1986,
The Workmen’s Compensation Act 1923, The Equal Remuneration Act 1976, The
Workmen's Compensation (Amendments) Act, 2000, The Employees’ State
Insurance Act 1948, The Employees’ Provident Fund & Miscellaneous Provisions
Act 1952, The Employees’ Provident Fund & Miscellaneous Provisions
(Amendment) Act 1996, The Payment of Wages Act 1936, The Payment of
Wages Rules 1937, The Payment of Wages (Amendment) Act 2005, The
Environment (Protection) Act 1986, The Water (prevention and control of
Pollution) act 1974, The air (prevention and control of pollution) act 1981 etc
during the Contract.

B) The service provider shall ensure compliance to the Reservation Policy of the
GoK vide notification no. DPAR 06 SRR 2024 dated 20-05-2024.

The service provider shall make arrangement for health check up of all workers twice in a year

The Successful Bidder shall take all reasonable steps to protect the environment on and off the
field and to avoid damage or nuisance to persons or to property of the public or
others resulting from pollution, noise or other causes arising as a consequence of
his methods of operation. During continuance of the contract, the successful
bidder shall abide at all times by all existing enactments on environmental
protection and rules made there under, regulations, notifications and bye-laws of
12
 the State or Central Government, or local authorities and any other law, bye-law,
regulations that may be passed or notification that may be issued in this respect in
future by the State or Central Government or the local authority.

In the case of death of a Successful Bidder after executing the agreement/commencement of

work, his legal heir, if an eligible registered successful bidder and willing, can
execute and complete the work at the accepted tender rates irrespective of the cost
of the work.

Agreement:
The successful Bidder(s) shall execute an agreement for the fulfilment of the
contract on non-judicial stamp paper of appropriate value in the prescribed
format provided; within three days from the date of acceptance of the Bid and
intimation of the award of contract vide Annexure-F.
The incidental expenses of execution of agreement shall be borne by the
successful Bidder(s). Hereafter the successful Bidder shall be referred to as
"Contractor".
The conditions stipulated in the agreement should be strictly adhered to and
violation of any of the conditions in full or in part will entail termination of the
contract without prejudice to the rights of Government of Karnataka and
recovery of any consequential loss from the contractor.

Settlement of Disputes
Amicable Settlement: The Parties shall use their best efforts to settle amicably
all disputes arising out of or in connection with this contract or the interpretation
thereof.
Dispute Settlement: Any dispute between the parties as to matters arising
pursuant to this contract, which cannot be settled amicably within thirty (30) days
after receipt by one of the party’s request for such amicable settlement may be
submitted by either party for settlement to arbitration mutually agreed by either
parties.
If either parties fail to arrive at an agreement on the arbitration, the same may be
submitted for arbitration in accordance with the existing Arbitration Laws of the
country.

Annexure A

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 Details of the Service Provider
(on the letter head of the Service Provider)

Name of the Service Provider;

Principal place of business:

Address with Telephone numbers, Fax number

etc;

Status whether run by an Individual, Partnership

Firm, Registered Society, Private company,
Public Company;

Date of incorporation and/or commencement of

business;

Brief description of the Service Provider’s line

of business;

Name, designation, postal address, e-mail

address, phone numbers (including mobile) etc.,
of Authorized Signatory of the Service Provider
with power of attorney;

Details of individuals who will serve as the

point of contact/communication with
MadanayakanahalliCity Municipal Council in
case of the award of the contract, the details to
include Name, designation, postal address, e-
mail address, phone numbers (including mobile)
etc.,

14
 ANNEXURE-B

Format for Statement of Experience

Experience Criterion No 1

Name of the project

Name, address and contact details of

Department

Scope of the project

Scope of work of Agency

Date of commencement of the project

Date of completion of the Agency

Total billings from project for Agency

The above statement shall be supported by:

Certificate issued by Department clearly stating the scope of the project, cost of the project and date of
successful completion.

Certificate from statutory auditor certifying date of successful completion of Agency scope of work in
the project and total billings till such date.

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 ANNEXURE C

Tender Form

To,
Municipal Commissioner,
CMC Madanayakanahalli,
Madanayakanahalli-577522.
Sir:
Sub: Providing of Senior Programmer for Madanayanakanahalli CMC office.
INDENT NO: DMA/2024-25/SE4860

Ref: Your Notification No: ................................................. dated……………

We have gone through the tender document and have fully understood the scope of work
and the terms and conditions of the contract.
We will be making payment of the remuneration to Drivers, assistants, operators and
supervisors at the rates as may be notified by you from time to time and conditions and make
payments of PF and ESI and other payments if any regularly to the appropriate authorities.

We will comply with all the requirements of the applicable laws, Acts and Rules.

We undertake that, in competing for (and, if award is made to us, in executing) the contract
for the above assignment, we will strictly observe the laws against fraud and corruption in force
in India, namely “Prevention of Corruption Act 1988”
The tenders and your written acceptance of it shall constitute a binding contract between us.
We understand that you are not bound to accept the lowest or any bid you receive without
assigning any reasons.

Yours faithfully,

Authorized Signatory,

Name and designation of Signatory:

Name of Service Provider:
Address:

16
 ANNEXURE D

FINANCIAL BREAKUP FORMAT FOR REFERENCE

(Not for Upload in e-procurement portal)

Note :
Service provider should quote Service Charge in percentage for Drivers.
Financial Bid format should not be uploaded in e-procurement portal
Clause 13.2 Tenderer should quote keeping in mind statutory obligations i.e. tender bids of
zero service charge or less than zero will be summarily rejected
The Basic rate and other as per the Labour department is applicable as and when changed
and the service charges remains the same.
The service provider shall also deposit the applicable employees and employers contributions of
EPF & ESI as per guidelines of concerned departments.
GST as per rule.

17
 Annexure E
Letter of Award/Acceptance
(Letter head of Employer)

No. Date:

To: [Name and address of the Service Provider]

……………………………………
……………………………………
……………………………………

Dear Sirs:

This is to notify that your tender dated ………………….. for providing services of
Drivers to CMC MADANAYAKANAHALLI has been accepted by us.

You are hereby requested to furnish performance security within 15 days, for 5% of the
total contract amount Rs. .................in the form of Demand Draft drawn on any Nationalized
Bank in favour of the Municipal Commissioner, CMC MADANAYAKANAHALLI valid till 30
days after the end of contract period of one year.

On furnishing of the Security deposit as above, you are requested to sign the Agreement
and proceed with the work as per terms and conditions.

Failure to submit the performance security and/or signing the Agreement may result in
cancellation of the award and forfeiture of the EMD and or SD as per terms of the contract.

Yours faithfully,

Municipal Commissioner,
City Municipal Council, Madanayakanahalli.

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 Annexure F

CONTRACT FORM
This Agreement made the ……….. day of ………….., 2024, between …………………
(Name of Service Provider) of the one part and The Municipal Commissioner, City Municipal
Council, Madanayakanahalli on the other part:

Whereas the Municipal Commissioner, CMC MADANAYAKANAHALLI wants the services

of personnel such as Drivers toCity Municipal Council Office, Madanayakanahalli by a Service
Provider and has accepted a tender by the Service Provider for providing the services of the
above said personnel as per the Price Schedule attached;

Now this agreement witnesses as follows:

In this Agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Terms and conditions of Contract;

The following documents shall be deemed to form and be read and construed as part of the
Agreement: i.e.

Tender Form submitted by the Service Provider;

The Instructions to the Service Providers;
The Scope of service; Job description, Minimum qualification & experience
Terms and Conditions of Contract;
Employer’s notification of letter of acceptance;

In consideration of the payments to be made by the Employer to the Service Provider, the
Service Provider covenants to the Employer to provide the services Municipal
Commissioner, CMC MADANAYAKANAHALLIwants the services of personnel such as
Drivers as per the Scope of Work in all respects with the provisions of the Contract.

The Employer hereby covenants to pay the Service Provider as per Terms and Conditions at
the times and in the manner prescribed by the Contract.
The payments to be made to the Service Provider shall be the following:

Submission of documentary proof for having remuneration paid through ECS by specified time.
EPF, ESI and other payment made (both Employees ‘and Employers ‘contribution)
Service charge
Tax

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with the laws of INDIA on the day, month and year indicated above.

Signed, sealed and delivered by the

Said ……………………… (for the Employer)

In the presence of …………………………….

Signed, sealed and delivered by the

Said ……………………… (for the Service Provider)
In the presence of …………………………….

19
 Appendix G

(On the letter head of the Bidder)

FORMAT FOR ANTI-COLLUSION CERTIFICATE

Anti-Collusion Certificate1

We undertake that, in competing for (and, if the award is made to us, in executing) the above
contract, we will strictly observe the laws against fraud and corruption in force in India namely
“Prevention of Corruption Act 1988”.

We hereby certify and confirm that in the preparation and submission of our Proposal, we have
not acted in concert or in collusion with any other Bidder or other person(s) and also not done any act,
deed or thing which is or could be regarded as anti-competitive.

We further confirm that we have not offered nor will offer any illegal gratification in cash or kind
to any person or agency in connection with the instant Proposal.

Dated this ..........................Day of ......................, 2025

....................................................
(Name of the Bidder)
....................................................
(Signature of the Authorised Person)

....................................................
(Name of the Authorised Person
Appendix G1

SELF DECLARATION REGARDING NOT-BLACKLISTED BY ANY AGENCY/GOVT.

AGENCIES (On the letter head of the Bidder)

Dear sir,
We hereby declare that our firm has not been declared as blacklisted by any Government
department /Corporation/ULBS/other statutory organisation.

This declaration is given under the full knowledge of the facts and condition of the
subject RFP.
Your’s faithfully

Seal and signature of the

Authorised Person
Date:

1
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