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MS Excel: Pivot Tables
In Microsoft Excel, a pivot table allows you to summarize and analyze worksheet
data by extracting pieces of data from a much larger data set. A pivot table does not
change the original data set.
A pivot table a powerful tool that allows you to extract certain data and then
summarize the data with calculations such as Sum, Count, Average, Max, and Min.
You can configure the column and row headings for the pivot table and then apply
any filters and sort orders to the data once your pivot table has been created.
There are many things that you can do with pivot tables in Excel. Here is a list of
topics that explain how to use pivot tables in Excel.
Basics
Create a pivot table
A pivot table is a tool that allows you to quickly summarize and analyze data in
your spreadsheet.
You can use a pivot table when:
You want to arrange and summarize your data.
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The data in your spreadsheet is too large and complex to analyze in its
original format
teps to Create a Pivot Table
To create a pivot table in Excel 2016, you will need to do the following steps:
1. Before we get started, we first want to show you the data for the pivot table.
In this example, the data is found on Sheet1.
2. Highlight the cell where you'd like to create the pivot table. In this example,
we've selected cell A1 on Sheet2.
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3. Next, select the Insert tab from the toolbar at the top of the screen. In
the Tables group, click on the Tables button and select PivotTable from the
popup menu.
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4. A Create PivotTable window should appear. Select the range of data for the
pivot table and click on the OK button. In this example, we've chosen cells
A1 to F16 in Sheet1 as indicated by Sheet1!$A$1:$F$16.
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Your pivot table should now appear as follows:
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5. Next, choose the fields to add to the report. In this example, we've selected
the checkboxes next to the Order ID and Quantity fields.
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6. Next in the Values section, click on the "Sum of Order ID" and drag it to the
Rows section.
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7. Finally, we want the title in cell A1 to show as "Order ID" instead of "Row
Labels". To do this, select cell A1 and type Order ID.
Your pivot table should now display the total quantity for each Order ID as
follows:
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Congratulations, you have finished creating your first pivot table in Excel
2016!
