Architect’s

Services, Scale of Fees &

Competitions

Pallavi Damodara/ MSAJAA/ PPE – 2016

010920
Comprehensive Architectural Services
Architectural Services:
• Taking Client's instructions and preparation of design brief
• Site evaluation, analysis and impact of existing and / or proposed
development on its immediate environs
• Design and site development
• Structural design
• Sanitary, plumbing, drainage, water supply and sewerage design
Comprehensive Architectural Services
Architectural Services:
• Electrical, electronic, communication systems and design
• Heating, ventilation and air conditioning design (HVAC) and other
mechanical systems
• Elevators, escalators, etc
• Fire detection, Fire protection and Security systems etc
• Periodic inspection and evaluation of Construction works
Comprehensive Architectural Services
Allied Fields:
Landscape Architecture
Interior Architecture
Architectural Conservation
Retrofitting of Buildings
Graphic Design and Signage
Architectural Services
Schedule of Services - Stage 1
CONCEPT DEVELOPMENT
• Ensure Client's requirements, examine site constraints & potential &
prepare a design brief for Client's approval
• Prepare report - Site evaluation & analysis and Impact of existing and/ or
proposed development on its immediate environs
• Prepare drawings & documents - Detailed survey & soil investigation at
Project site
• Furnish report on measures - Mitigate the adverse impact of existing and
/or proposed development on immediate environs
• Prepare Conceptual designs wrt requirements given & prepare rough
estimate of cost on area basis
Schedule of Services - Stage 2 & 3
PRELIMINARY DESIGN AND DRAWINGS
• Modify the conceptual designs - required changes
• Prepare preliminary drawings + sketches + study model, etc., - Client's
approval with preliminary estimate of cost on area basis
DRAWINGS FOR CLIENT'S/ STATUTORY APPROVALS
• Prepare drawings necessary for Client's/ statutory approvals
• Ensure compliance with Codes, Standards & Legislation assisting
Client in obtaining the statutory approvals as required
Schedule of Services - Stage 4 & 5
WORKING DRAWINGS AND TENDER DOCUMENTS
Prepare Working drawings + Specifications + Schedule of quantities - Estimate of
Cost & Tender documents including Code of practice covering aspects like
• Mode of measurement
• Method of payments
• Quality control procedures on materials & works and
• Other conditions of contract

APPOINTMENT OF CONTRACTORS
Invite, receive & analyse tenders - Advise Client on appointment of contractors
Schedule of Services - Stage 6
CONSTRUCTION
Prepare & Issue - Working drawings & details for proper execution of works
during construction with the following-

• Approve samples of various elements & components

• Check & approve Shop drawings submitted by the contractor/ vendors.
• Site visits at agreed intervals - Inspect and evaluate the Construction and-
• Clarify any decision
• Offer interpretation - Drawings/Specifications
• Attend conferences & meetings to ensure project is proceeding in
accordance with conditions of contract &
• Client informed & give necessary advice on actions
Schedule of Services - Stage 6
CONSTRUCTION
• Daily supervision –
▪ Construction Manager (Clerk of Works/ Site Supervisor/
Construction Management Agency in case of a large and complex
project- under the guidance & direction of the Architect &
appointed and paid by the Client
▪ Ensure work at site proceeds in accordance with the contract
documents/drawings
▪ Exercise time and quality controls

• Issue Certificate of virtual Completion of works

Schedule of Services - Stage 7
COMPLETION
•Prepare & submit completion reports and drawings for the
project as required
•Assist the Client in obtaining "Completion/ Occupancy
Certificate" from Statutory authorities, wherever required
•Issue 2 sets of built drawings including services and structures
Schedule of Payment
PROFESSIONAL FEE
•Architect shall be paid professional fee and other
charges in accordance with the Scale of Charges
•Any tax levied by law - Service tax, etc. contingent to
professional services rendered by the Architect -
Payable by the Client, additional to the gross fees
charged by the Architect
Schedule of Payment
Professional fee to be paid in the following stages
consistent with the work done + other charges and
reimbursable expenses as agreed upon -
Schedule of Payment
Effecting Payment to the Architect
PROFESSIONAL FEE
Fee computed on the actual cost of works on completion
The payment due to the Architect to be computed on the following basis:

Retainer : On rough estimate of cost

At Stage 1 : On rough estimate of cost
At Stages 2 to 4 : On preliminary estimate of cost
At Stages 5 to 6b : Accepted tender cost
At Stage 7 : Actual total cost
Effecting Payment to the Architect
Progressive payments shall be made at any of the above stages - Quantum of work
done during that stage, as per mutual agreement
No deductions from fee of the Architect - Penalty, Liquidated damages, Part rates or
other sums withheld from payment/recovered from contractors/ suppliers
Work is executed wholly or in part with old materials/ labour/ carriage is provided by
the Client - Fees shall be calculated as work executed wholly by the contractor
supplying all labour and new materials
Actual cost of the completed works shall include
- Cost of execution of assigned works
- Cost of equipment & machinery such as Transformers, DG Sets, Sub-stations, Lifts,
Air Conditioning Machines, Pumps & Motors, Water and Sewage Treatment Plant,
etc.,
- But excluding the cost of land
Effecting Payment to the Architect
DOCUMENTATION AND COMMUNICATION CHARGES
10% of the professional fee payable to the Architect at all stages, in addition to
Professional fee

REIMBURSABLE EXPENSES
Site visits by the Architect/ Consultant are also reimbursable by the Client-
• Actual cost of travel (to & fro), boarding & lodging and local transport for any visit
made by his staff to the site/ Other locations as may be necessary in connection
with the execution of work / performance of duties as per agreement
• Cost of presentation models, computer simulation, presentation drawings, etc.,
prepared at the instance of the Client for purposes other than the Design and
execution of the project
Clients Role & Responsibilities
• Detailed requirements of the project
• Property lease/ ownership documents
• Site plan - necessary topographical and service requirement information. In case of
non-availability - Client shall arrange for the survey/ collection of necessary information and pay
for the same
• Reports on soil conditions and test as required by the Architect or pay for the preparation of the
same
• Specific conditions/ Statutory stipulations/ Codes of Practice/Schedule of rates, etc., desired to be
followed
• Pay all the fees, levies, security deposits and expenses in respect of statutory sanction
• Effect to the professional advice of the Architect and cause no changes in the drawings and
documents without the consent of the Architect
• Honour Architect's bills within one month of its submission
• Appoint a Construction Manager (Clerk of Works/ Site Supervisor/ Construction Management
Agency - large & complex project) as per the Architect's advice
Architect’s Execution Responsibilities
• Architect shall keep the Client informed about the progress of work in
his office
• Shall appoint specialised consultants as agreed with the Client, if
necessary
• Shall be responsible for the direction & integration of the consultants
work. The consultants shall be fully responsible for the calculations, the
detailed design and periodic inspection & evaluation of the work
entrusted to them. Upon request, Architect shall make available the
design calculations
• Will advise the Client on the Time Schedule (Bar Chart/PERT/ CPM
Network) prepared by the contractors for the completion of work as
required
Architect’s Execution Responsibilities
• Shall supply to the Client upto six sets of drawings at different stages
for Free
• Shall not make any deviations, alterations or omissions from the
approved drawings, involving financial implications without prior
consent of the Client
• Any professional services by the Architect for the Client after the
agreed project completion period shall be compensated on mutually
agreed terms
• Shall exercise all reasonable skill, care & diligence in the discharge of
his duties & shall exercise such general superintendence and inspection
as per the Conditions of Contract
Architect’s Execution Responsibilities
• Any revision in the approved drawings, tenders and documents,
required by the Client - additional services by the Architect & paid for
@ 50% of the fee prescribed for the relevant stage(s)
• No change shall be made in the approved drawings and specifications
at site without the consent of the Architect
• Any curtailment of the professional services, beyond Stage 2, shall
make it obligatory for the client to pay at least 20% of the fee for the
remaining Stage(s) of the curtailed work/ Services
• Architect in agreement with the Client to prepare a Time Schedule in
respect of various services to be rendered & discharge of Client's obligations
Architect’s Execution Rights
INDEMNIFICATION
If a Claim/ Suit is brought against the Architect/Consultants by any third
party for damages from
• Personal injury or property damage caused wholly by the client, or
• Anyone employed by the client, or
• Anyone for whose acts the client may be held responsible,
Client shall indemnify the Architect and fully reimburse any loss, damage
or expenses, including the attorney’s fees, - Architect may incur in
connection
Architect’s Execution Rights
OWNERSHIP OF COPYRIGHT
• Architectural design is an intellectual property of the Architect
• Drawings, specifications, documents & models as instruments of service - Property
of the Architect whether the intended project is executed or not
• Client shall retain copies of the Architect's models, drawings, specifications and
other documents for his information & use in connection with the project ONLY
• Cannot be used for any other project by the Client/ Architect / any other person,
except for the repetition as stipulated in the Scale of Charges
Architect’s Execution Rights
TERMINATION OF AGREEMENT
• Termination by either one giving a written notice of not less than 30 days
• Terminated party should either fail substantially to perform her/ his part of
responsibilities/duties
• Failure is not caused by the one initiating the termination
• If termination not related, directly/ indirectly to any act, omission, neglect or
default by Architect – He/ She entitled to professional fees as stipulated under
Clause 4 & Clause 9
• If Architect's firm closing business/ Client having terminated the agreement –
Client’s right to employ another Architect to complete the work, after making
payment to the previous architect's firm
Architect’s Execution Rights
INTERPRETATION
In condition of ambiguity/difficulty in interpretation of the Conditions of
Engagement & Scale of Charges - Interpretation of COA shall be final &
binding on both Architect & Client
Architect’s Execution Rights
ARBITRATION

• All disputes arising between Client & Architect under "Conditions of Engagement
and Scale of Charges" referred for arbitration to the Council of Architecture
• Arbitrator appointed by the President, Council of Architecture
• Conducted as per the provisions of the Arbitration and Conciliation Act, 1996
• Decision & award of the Arbitrator shall be final and binding on the Architect and
the Client
Allied Services
Interior Design/ Architecture
SCOPE OF WORK

• Site evaluation and assessment

• Interior design - Space planning/ development & volumetric study
• Architectural additions and alterations
• Design of fixed items of work, loose furniture & interior related civil works
• Illumination design
• Sound and acoustic design
• Graphic design and signage
• Indoor plant scape
• Selection of materials, equipment and other interior related elements
• Integration of all Engineering services
• Periodic inspection and evaluation of works at site
Landscape Architecture
SCOPE OF WORK

• Site appraisal and suitability

• Site planning
• Landform and grading
• Surface drainage design and water management
• Irrigation design
• Open space design - hard and soft areas
• Planting design
• Landscape structures and features
Landscape Architecture
SCOPE OF WORK

• Garden Furniture design

• Illumination design
• Graphic design and signage
• Co-ordination of external services
• Periodic inspection and evaluation of works at site
Urban Design/ Renewal
SCOPE OF WORK

• Taking Client's instructions and preparation of design brief

• Site evaluation, analysis of architectural character, social issues and
heritage
• Feasibility study
• Preliminary proposal for development/ re-development and their
impact on immediate environs
• Volumetric study and Urban form recommendations including
pedestrian / vehicular movement and parking
Urban Design/ Renewal
SCOPE OF WORK

• Architectural controls/ guidelines

• Conceptual design -
i Site development, services and their interconnectivity
ii Landscape Architecture
iii Architectural Conservation
iv Graphic Design and Signage
Architectural Competitions
Architectural Competitions
• Important avenue to encourage talent to come to the force
• Main purpose to give the promoter of competition the choice of the
best available design
• Jury or assessor with his/ her best knowledge selects the best design &
gives participants the best deal
• Guideline of Architectural competition lays emphasis on the mandatory
requirement of Assessor his/her qualification
• Every competitor competes on same conditions, same information and
within the same time limit
• Entries are judged only by those who are qualified to read, to interpret
and to judge, if the design selected meets the promoters requirement
Architectural Competitions
ASSESSOR DUTIES OF AN ASSESSOR

A senior Architect (a fellow • Should be available to advise the promoter

on all matters connected to the competition
member of IIA, as per IIA norms)
appointed by the promoter to • Assist in preparation and approval of the
brief
help organize & conduct the
competition from beginning to • To carefully study the requirements of local
authorities to reflect in the brief
end
• Should visit and inspect Project Site &
Board of Assessors to always observation should reflect in the brief
include Architects registered • Should advise Promoter on the appointment
with COA & shall be majority of of Technical advisor (eg: Design of Air port,
at least by ONE when comparing Space research centre, etc)
to the promoters organization • Should finalize Conditions of competition
• Should prepare the final report on
competition called Award
 Architectural Competitions
Types of Competitions based on OUTCOME

Project based Idea/Concept based

• Aim is to select the best • Is not necessarily project
solution for an actual building specific
project • Its promoted to generate
• Competition is related to innovative ideas of design of
specific buildings and sites buildings and town planning
• Purpose is to get a design of • The winner of this competition
high creativity within available is not expected to execute his
constraints design
• Ultimate objective is to award • Departments having own
the project to the winner of the drawing & designing team such
competition as CPWD, HUDCO and CIDCO
may conduct idea competition
 Architectural Competitions
Types of Competitions based on LAYOUT

Open Competitions Limited Competitions Special Competitions

• Promoter shortlists 5 to 8 • Competition conducted for
• Competition is open to all projects like Town planning or
architects Architects as per the advise of Design of special buildings such
Board of Assessor as Airport, Satellite
• Usually announced in daily communication centre
newspapers, magazines & • Short listed Architects are
invited to participate in the • Held between limited
websites competitors having certain
competition definite expertise
• Three prizes declared &
winner given the • Each participant submitting • Competition by invitation or
responsibility of design & the design will get open competition with
honorarium and winner will pre-condition for qualifying to
execution of the project take part
be asked to execute
 Architectural Competitions
Competition Methodology
Single Stage Competitions Two Staged Competitions

• Basically conducted for small projects and small • Conducted usually for large projects or complex
nature
nature
• Stage 1: Competitors are advised to submit
• Entry includes fairly completed drawings, plans, drawings explaining the scheme on broad base to
elevations, sections etc and its sufficient to indicate the intention of the competitor
explain the scheme • 5-10 entries are selected in the order of merit
received for the first stage
• Entries received are assessed for the award of
the prize and appointment of the architect for • Stage 2: Only selected entries were allowed to
submit further drawings explaining the design in
the project detail
• Competitors invited for the second stage on
submission will be paid Honorarium
• Final winner will be awarded the prize and given
the work order to work as an architect
Guidelines - Architectural Competitions
CoA has advised all Architects to take part in only those
competitions which meet stipulated guidelines
1 ELIGIBILITY OF COMPETITORS
• Architects (registered under COA)
• Firms having at least one Regd Architect as Partner or Director
• Students of recognized Institutions
• Promoter/ Assessor/ any Associates/ Partners/ Employees/ Staff
from the institution cannot be the sole assessor
Guidelines - Architectural Competitions
2 PROCEDURE OF COMPETITION
Following details should be finalized before the announcement of
competition-
• Draft conditions of Competition
• Time table
• Registration fees
• Prize
• Board of assessor
• Programme
Guidelines - Architectural Competitions
2 PROCEDURE OF COMPETITION
Conditions should clearly explain the following-
• Type of competition
• Intention of promoter
• Nature of problem to be solved
• Mandatory requirements for competitors
• Number + Scale + Size of drawings
• Size of documents & models
• Form of estimates and Amount of prize
Guidelines - Architectural Competitions
3 REGISTRATION OF PROCEDURE
• Competitor will request the promoter to send registration form.
• Registration is acknowledged once necessary documents, requisit
deposit and other items has been sent
• Competition brochure to contain
following information - d) Names of Assessor(s)
a) Name of Promoter(s) e) Eligibility of competitors
b) Purpose and nature of competition f) Time schedule of competition
c) Number of prizes, prize amounts & g) Procedure of registration, last
honorarium to be paid date and time etc
Guidelines - Architectural Competitions
4 BOARD OF ASSESSORS

• Consists of group of Architects, Assessors, Promoter(s), Employee(s) of

Promoter, Consultants etc
• Architects should be the majority in number
• No. of Assessors appointed by Promoter should not be more than 2
• Assessor to be paid prescribed Honorarium & out of pocket expense
Guidelines - Architectural Competitions
5 PRIZE, HONORARIA & MENTIONS
• Competition announcement to mention No. of prizes, Amount of
honorarium & Prize money
• Total Prize money will be about 1% of the estimated project cost

6 COPYRIGHT & RIGHT OF OWNERSHIP

• Each competitor will have the copyright to reproduce his own design
• Promoter can reproduce the winning designs in his in-house publication
& brochure
• He/ She cannot exploit it commercially without any agreement or
approval from the winning competitor
Guidelines - Architectural Competitions
7 EXHIBITION OF ENTRIES
• All competition entries including those rejected by Board of Assessors
will be displayed at the venue for one week along with the report of
Assessor
• Exhibition will be open to public without any charge
• Intimation of date & venue will be sent to all the participants