TIME MANAGEMENT
Time Management = Life Management
It is what we do during the 86,400
seconds of each day that will
ultimately determine how successful
we are in our chosen career.
The ability to concentrate single-mindedly
on your most important task, to do it well,
and to finish it completely is the great key
to Success, Achievement, Respect, Status
and Happiness.
‘Approximately 85% of the information we
keep will never be looked at again and
45% will never be used.’
Declan Treacy
POINTS TO REMEMBER:
▪ Action is the key to success
▪ Limit is only the imagination
▪ Everything is doable
▪ Most of us are more productive in
the morning
21 Points of Time Management
1. SET THE TABLE
Rule : Think on paper
Rule : Worst use of time is to do
something very well that need not be
done at all.
7 simple steps to achieve any
goal
▪ decide exactly what you want to do
▪ write it down
▪ set a deadline
▪ make a list
▪ organize it into a plan
▪ take immediate action
▪ RESOLVE to do something every
single day
Setting S.M.A.R.T Goals
▪ S - Specific
▪ M - Measurable
▪ A - Achievable
▪ R - Realistic
▪ T - Time bounded
2. PLAN EVERYDAY IN ADVANCE
“ Planning is bringing the future into
the present so that you can do
something about it.” Alan Lakein
‘Every single minute spent in planning
saves 10 minutes in execution.’
3. APPLY THE 80/20 RULE TO
EVERYTHING
▪ Average persons mostly procrastinate
on the ‘Vital Few’
▪ Resist the temptation to clear up
small things first
▪ Do the measles test
▪ Use the RAFT technique
4. CONSIDER THE CONSEQUENCES
▪ Rule : Long term thinking improves
short term decision making
▪ Rule : Future intent influences and
often determines present activities
5. PRACTICE THE ABCDE METHOD
CONTINUALLY
‘The first law of success is concentration,
to bend all the energies to one point, and
go directly to the point, looking neither to
the right nor to the left.’
William Mathews
▪ Rule : Never do the ‘B’ task before
you finish the ‘A’ task.
6. FOCUS ON KEY RESULT AREAS
▪ Rule : Your weakest key result area
sets the height at which you can use
all your other skills and abilities
MAKE YOURSELF EXCELLENT IN IT
7. OBEY THE LAW OF FORCED
EFFICIENCY
▪ Rule : There will never be enough
time to do everything you have to do.
‘Things that matter most should not be
at the mercy of the things that matter
least.’ Goethe
8. PREPARE THOROUGHLY BEFORE
YOU BEGIN
▪ Plan the order and the sequence
before hand
▪ Keep only the ‘A’ task on your desk
▪ Well begun is half done
9. DO YOUR HOME WORK
▪ Rule : continuous learning is the
minimum requirement for success in
any field.
‘If you are not getting better you are
getting worse’
▪ Read at least on hour for updating
yourself
10. LEVERAGE YOUR SPECIAL TALENTS
▪You are designed in a way that you
would like to do something you are
good at.
▪ Find that out and commit yourself to
it.
11. IDENTIFY YOUR KEY CONSTRAINTS
▪ 80% of the constraints are internal
20% external
▪ The accurate identification of the
limiting factor in any process and the
focus on that factor can usually bring
about more progress in a shorter
period of time than any other single
activity.
12. TAKE IT ONE OIL BARREL AT A TIME
‘Persons with moderate powers will
accomplish much if they apply
themselves wholly and indefatigably to
one thing at a time.’
Samuel Smiles
13. PUT THE PRESSURE ON YOURSELF
▪‘Only 2% people work without
supervision.’ They are the leaders.
▪Create a forcing system
▪Self esteem is your reputation with
yourself, with everything you do or do
not do.
14. MAXIMIZE YOUR PERSONAL POWERS
▪ You are 5 times more productive
when fully rested
▪ Changes are also refreshers
▪ Better you feel least you procrastinate
15. MOTIVATE YOURSELF INTO ACTION
▪Race against yourself
▪‘Do it now’ should become your motto
▪ Treat yourself as a world class
athlete
16.PRACTICE CREATIVE PROCRASTINATION
▪ Rule: you can get your time and life
under control only to the degree to
which you discontinue lower value
activities.
▪ Make time for getting big things done
everyday
17. DO THE MOST DIFFICULT TASK FIRST
▪ Adapt a positive outlook
▪ Adapt to suit the environment
▪ Leap and the net will appear !
18. SLICE AND DICE THE TASK
▪‘The beginning of a habit is like an
invisible thread, but every time we
repeat the act we strengthen. The
strand adds to it another filament until
it becomes a great cable.’
19. CREATE LARGE CHUNKS OF TIME
▪“Nothing can add more power to your
life than concentrating all your energies
on a limited set of targets”
Nido Qubein
20. DEVELOP A SENSE OF URGENCY
▪Do not wait. The time will never be
“just right”
“Start where you stand, and work with
whatever tools you may have at your
command and better tools will be found
as you go along.”
Napolean Hill
21. HANDLE EVERY TASK SINGLY
▪Self discipline is:
“the ability to make yourself do what
you should do, when you should do it,
whether you feel like it or not.”
Albert Hubbard
The 12 most common timewasters:
1. Losing things
2. Meetings
3. Telephone
4. Interruptions
5. Procrastination
6.Junk paperwork
The 12 most common timewasters [contd.]
7. Crises
8. Reverse delegation
9. Perfectionism
10. Distractions
11. E-mails
12. Surfing the net
6 ways of classifying information
1. By subject category
2. Alphabetically
3. By date
4. By colour
5. Geographically
6. Numerically
Ways of managing time
▪ Reactive- prefer being directed
▪ Proactive- prefer to be in control
Time management styles
▪ Directors
▪ Instigators
▪ Relaters
▪ Planners
FIND OUT YOUR STYLE
AND
WORK ON IT
