COMPUTER KEYBOARD SHORTCUTS KEYS

Shortcut Keys and their Functions: Some commonly

used computer short cut keys are documented below.

What Are Keyboard Shortcuts?

Keyboard ‘shortcuts’ are the strategic use of combinations of keys on your

keyboard to perform some task in your software more efficiently. There are
shortcuts you can use in your file folders, word processing programs, and
even for your email accounts or any social media services, you might use. In
addition to increasing time efficiency, some users prefer the potentially
increased accuracy of certain keyboard shortcuts.
Shortcu Explanation
t Keys
Alt+Tab It allows you to switch between open programs on a computer. You are
required to hold down the Alt key and keep pressing the Tab key to move from one
program to another and release the Tab key when it is on the program that you
want to open.

Alt+E It is most often used to access Edit Option in the current program. There are some
more uses of ALT+E, which are given below:

o In Google Chrome, it allows you to open the File Menu option.

o In Winamp and KMPlayer, it brings up the Toggle playlist editor.
o In Blender, it enables you to open the Extrude menu.

Alt+F It enables you to access the File menu options in the current program.

F1
o F1 is the first Function key, and it is used to display help information on
every Windows program.
o For example, in Microsoft Windows, it allows you to open the Microsoft
Windows help and support screen by pressing F1 and Window key+F1.
o Furthermore, it is also used to access the Microsoft Office task pane by
pressing Ctrl+F1.

F2 It provides users the option to rename an icon or a file which user selects.
In MS word, if you press Ctrl+F2, the print preview option opens.

F5 It is mainly used to refresh the current window or contents of a file or a folder.

Additionally, if you press Ctrl + F5 or Shift + F5 in a web browser, it reloads that
web page irrespective of the cached content, and re-download the whole content
of the web page.

Ctrl+A It allows you to select the entire content of a page, including images and other
objects.

Ctrl+B It offers users with the option to bold the selected text of a page. It also has the
various uses in different internet browsers, like in Firefox and Netscape, it is used
 to view the bookmarks, and in Internet Explorer, used to display the favorites.

Ctrl+C It is used to copy the selected content, including other objects of a page.

Ctrl+V It offers users with the option to paste the copied data. You need to copy data
once, and then you can paste it any number of times.

Ctrl+D It is mostly used in internet browsers to add the current site to

a bookmark or favorite.

Ctrl+F It provides users with the option to find or search text in the current document or
window.

Ctrl+I It allows the user to italicize and un-italicize the selected text.

Ctrl+N It allows the users to create a new or blank document in Microsoft applications and
some other software. It is also used in internet browsers to open a new tab.

Ctrl+O It is widely used to open a file in the current software.

Ctrl+K It has various uses, depending on the program. For example, in some applications,
it is used to insert a hyperlink, and in Internet browsers, it focuses on the search
bar. Such as:

o In Chrome, it opens Omnibox (search bar)

o In Firefox, it opens search bar.
o In Internet Explorer, it duplicates a current tab
o In Opera, it checks e-mail.

Ctrl+P It is used to open the print preview window for the current page or document. For
example, if you press Ctrl+P when a browser or any other document window is
open, you will see a print preview window of this page.

Ctrl+S It is used to save the document or a file. You can also use Shift+F12 to save the
file in Microsoft Word.
Ctrl+Y Its use is to redo any undo text and other objects, and it is also used to repeat the
last performed action.

Ctrl+Z It is used to undo the content and other objects. For example, if you have deleted
the data by mistake, you can retrieve this data by pressing Ctrl+Z immediately.

Shift+Ins It is used to paste the copied item.

ert

Shift+Del It is primarily used to delete the selected text, and it also provides the option
ete to delete any folders or a file permanently.

Home It is mainly used to bring the typing cursor to the starting of the line, which you are
currently typing. If you press Ctrl+home, it returns the cursor to the beginning of a
document, web page, or cell.

End It is used to move the typing cursor at the end of the line, and it is also used to
move the cursor to the end of the document by pressing Ctrl+End.

Alt+Ente It is widely used to access the properties of the selected item, such as file, folder,
r or any other objects.

Alt+F4 It is used to close the currently open window. For example, if you press Alt+F4
when the browser window is open, it will close the browser window and other open
tabs. Additionally, you can use this key to shut down the system, for that you need
to press Alt+F4 on desktop screen, and you will see a dialog box then click OK
button, the system will shut down.

Ctrl+Esc It will open the start menu. You can also use the Window Key to open the start
menu.

Ctrl+Shif It provides users with the benefit to quickly open the Windows Task Manager in all
t+Esc versions of Windows since Windows 95.

Shift+Ho By pressing Shift and Home keys together, you can select all text from the current
me position of the cursor to the beginning of a line.
Microsoft Word Shortcut Keys to save you a click

A simple list of Microsoft Word shortcut keys is given below with

explanation.

o Ctrl+A: It is used to select all content of a page, including images and

other objects.
o Ctrl+B: It provides users with the option to bold the selected item of a
page.
o Ctrl+C: Its use is to copy the selected text, including other objects of a
file or page.
o Ctrl+D: It is used to access the font preferences window, which offers
several options such as font size, font style, font color, etc.
o Ctrl+E: It is used to align the selected item to the center of the screen.
o Ctrl+F: It helps users to find or search data in the current document or
window.
o Ctrl+G: It is used to Go To or jump to any page. When you press
Ctrl+G, a dialog box appears, which offers you various options such as
find, replace, and Go to. For example, you have 15 pages in your file,
and you want to visit page number 4, then enter number 4 in the given
box and press the Go To It will take you to the desired page. As shown
in the below figure:

o Ctrl+H: It is used to replace the words or sentences in a file. For

example, if by mistake you have written spple instead of apple at
many places in your file, you can replace it with the apple in one go.
o Ctrl+I: It offers an option to italicize and un-italicize the highlighted
text.
o Ctrl+J: It is used to Justify (distribute your text evenly between the
margins) the selected text.
o Ctrl+K: It allows you to insert the hyperlink.
o Ctrl+L: It is used to adjust (align) the selected content to the left of the
screen.
o Ctrl+M: It provides users with the option to indent the As shown in the
below picture:

o Ctrl+N: It is used to open a new or blank document in Microsoft

applications and some other software.
o Ctrl+O: It is used to open the dialog box where you can choose a file
that you want to open.
o Ctrl+P: It is used to open the print preview window of a document or a
file. It can also be done by pressing Ctrl+F2 and Ctrl+Shift+F12.
o Ctrl+Q: Its use is to align the selected paragraph to the
o Ctrl+R: It offers users the option to align the line or selected content to
the right of the screen.
o Ctrl+S: Its use is to save the document or a file.
o Ctrl+T: It gives users the benefit of creating a hanging
indent for a paragraph. For better understanding, see
the below image;

o Ctrl+U: It is used to underline the selected text.

o Ctrl+V: It is used to paste the copied data. It allows you to copy data
once, and then you can paste it any number of times. You can also
paste the data by using Shift+Insert.
o Ctrl+W: Its use is to close the currently open document or a file
quickly.
o Ctrl+X: If you want to cut some text, you can use this key to cut the
selected content. You can also paste it by using Ctrl+V.
o Ctrl+Y: It allows the users to redo the last action performed in a file.
For example, you have written a word mango; you can repeat this word
multiple times by pressing Ctrl+Y.
o Ctrl+Z: It is used to get back the deleted item. For example, if you
have deleted the data by mistake, you can press Ctrl+Z to retrieve
(Undo) the deleted data. It can also be done by
pressing Alt+Backspace.
o Alt+F, A: It allows users to use the Save As option, which means to
save a file with a different name. For that, you need to
press Alt+F, which displays a dialog box or a page, then press A for
Save As option. It can also be done simply by pressing
o Ctrl+Shift+L: This key is used to create a bullet point in the file
quickly.
o Ctrl+Shift+>: It increases the font size by +1pts up to 12pt thereafter
increases by +2pts.
o Ctrl+Shift+<: It is used to decrease the font If the font size is 12pt or
lower; it decreases the font by -1pts, and if the font size is above 12, it
decreases the font by +2pts.
o Ctrl+]: Its use is to increases the font size by +1pts.
o Ctrl+[: It is used to decreases the font size by -1pts.
o Ctrl+/+C: It offers users the option to insert a cent sign (¢).
o Ctrl + (Left arrow ←):I t allows users the benefit to move one word to
the left in the line or a paragraph.
o Ctrl + (Right arrow →): It is used to move one word to the
o Ctrl+Shift+*: It is used to show or hide non-printing characters.
o Ctrl + (Up arrow ↑): This key is used to move the typing cursor to the
beginning of the line or paragraph.
o Ctrl + (Down arrow ↓): It enables you to move the typing cursor to the
end of the paragraph.
o Ctrl+Delete: It allows users to delete a word to the right of the cursor.
o Ctrl+Backspace: It allows users to delete a word to the left of the
cursor.
o Ctrl+End: Its use is to move the cursor to the last of the document.
o Ctrl+1: It is used to give a single line space. For example, to make the
1.0 space between the lines of a paragraph.
o Ctrl+2: It is used to give the double line space. For example, to make
the 2.0 space between the lines of a paragraph.
o Ctrl+5: It is used to make the 5 space between the lines of a
paragraph.
o Ctrl+Spacebar: It enables you to reset the selected text to the default
font.
o Ctrl+Home: It allows you to move the cursor to the beginning of the
document.
o Ctrl+Alt+1: It changes text format to heading 1.
o Ctrl+Alt+2: It changes text format to heading 2.
o Ctrl+Alt+3: It changes text format to heading 3.
o Alt+Ctrl+F2: It is used to open the new file or a document.
o Ctrl+F1:I ts use is to open the task pane in some Microsoft office
versions, in word 2016, it is used to hide and show the ribbon as
shown in the below image:
 o Ctrl+Shift+F6: It allows the users to switch between open documents
in Microsoft Word.
o F1: The function key F1 is used to open the help and support
o F4: It enables you to repeat the last action performed. For example,
when you want to retype the last typed word multiple times, you can
use this key.
o F5: It is used to access the find and replace dialog box, including Go to
o F7: It provides users the advantage to check spelling and grammar of
selected text or document.
o Shift+F3: It is used to use the change case option where you can
change the text from uppercase to lowercase or a capital letter at the
beginning of every word.
o Shift+F7: It offers users the option to check the thesaurus of the
selected word. You need to select the word and press this key. As
shown in the below picture:

o Shift+Alt+D: It is used to insert the current date.

o Shift+Alt+T: Its use is to insert the current time.

Microsoft Excel shortcut keys

If you work on Microsoft Excel, you can use the number of keyboard shortcut
keys to speed up your work and make it more convenient. We have tried to
provide a simple list of shortcut keys.

The following table contains the commonly used shortcut keys for
Microsoft Excel with description.

Shortcut Description
Keys

Ctrl+Shift It is used to insert the current time.

+;

Ctrl+; It is used to enter the current date.

Shift + F3 Its use is to open the Excel formula's window.'

Shift + F5 It provides users the option to display the find and replace dialog
box.

Ctrl + A Its use is to select or highlight all contents of a worksheet.

Ctrl + B It allows you to bold all selected items of an Excel sheet. It can also
 be done by pressing Ctrl+2.

Ctrl + C It is used to copy the selected content of a worksheet.

Ctrl + D It enables you to fill down the cells with the content of the selected
cell. As shown in the below picture:

Ctrl + F It offers the option to open find and replace dialog box quickly. You
can also use Shift + F5 for it.

Ctrl + G It is used to open the go-to option dialog box where you can go to
the specific cell. It can also be done by using F5.

Ctrl + H It allows you to find and replace the word or sentences in a file. For
example, if by mistake you have written a somputer instead of the
computer at many places in your sheet, you can replace it with the
computer in one go.

Ctrl + I It is used to put italics on all cells in the selected section. It can
also be done by pressing Ctrl+3.

Ctrl + K It provides the option to insert a hyperlink in a file.

Ctrl + L It enables you to access the create table dialog box.

Ctrl + N Its use is to open the new document or a workbook.

Ctrl + O It offers users the option to open the dialog box where you can
choose a file that you want to open. You can also use Ctrl+F12 to
open a file.
Ctrl + P It allows you to print a current sheet or a document quickly.

Ctrl + Q It is used to display the quick analysis options for the selected cells
with data. As shown in the below image:

Ctrl + R It allows you to fill the cells to the right with the content of the
selected cell. As shown in the below screenshot:

Ctrl + S Its use is to save the document. It can also be done by

using Alt+Shift+F2.

Ctrl + T It offers users the option to display the create table dialog box.

Ctrl + U It is used to underline all selected cells. You can also use the
shortcut key Ctrl+4 to underline the cells in the Excel sheet.

Ctrl + V It provides users the option to paste the copied data onto the Excel
sheet. You are required to copy the data once, and then you can
paste it any number of times.

Ctrl + W It is used to close the currently open document or a file quickly. It

 can also be done by pressing Ctrl+F4 shortcut keys.

Ctrl + X It allows users the option to cut the entire data of the selected cells
in an Excel sheet.

Ctrl + Y It provides users the option to redo any undo contents.

Ctrl + Z It is used to undo (get back) the deleted item. For example, if you
have deleted the data by mistake, you can press Ctrl+Z to retrieve
the deleted data. It can also be done by pressing Alt+Backspace.

Ctrl + Page It allows you to move from one worksheet to another worksheet in
up & Page the same Excel file.
Down

Ctrl + F6 It enables the users to move from one document to another

document in Microsoft Excel. It can also be done by
pressing Ctrl+Tab.

Ctrl + F9 It enables users the option to minimize the current window.

Ctrl + F10 It uses to maximize the currently selected window.

F1 It is used to open the help screen window.

F2 It allows you to edit the selected cell in the Excel sheet.

F4 It provides users the option to repeat the last action. For example,
if you change the red color of the text in a cell, by pressing F4, you
can apply the same text color in another cell.

F7 It is used to check the spelling of the selected text.

F10 The function key F10 is used to activate the menu bar. For
example, if you want to open the file menu, you need to
press F10, then F.
F11 Its use is to create a chart in Excel.

F12 It enables you to use the Save As option, which allows you to save a
file with a different name. It can also be done by using Alt+F2.

Alt + = It allows you to use the formula to add the data of all the above
cells.

Ctrl+Shift+" It allows you to copy the content of a cell and to paste it into a cell,
which is just below it. It can also be done by using Ctrl+" key. For
example, if you have written "Excel" in cell B1 and its below cell is
B2, by pressing Ctrl+Shift+" or Ctrl+' the word "Excel" will be
copied in cell B2.

Ctrl + Shift + It is used to apply comma format in numbers. For example, as

! shown in the below image:

Ctrl + Shift + Its use is to apply currency format to numbers. As shown in the
$ below screenshot:

Ctrl + Shift + It provides users the option to apply percentage sign to numbers.
% For example, see the below picture:

Ctrl + Space It enables you to select the entire active columns.

Shift + It enables you to select the entire active rows.
Space

Ctrl + (Right It allows the users to move the cursor to the next cell, which
arrow →) contains the text.

Ctrl + 1 It is used to open the format cells dialog box where you can change
the text format like text color, font size, font style, text alignment,
etc. It can also be done by pressing Ctrl+Shift+F or Ctrl+Shift+P.

Ctrl + 5 Its use is to put the strikethrough to all selected cells. As shown in
the below picture:

Ctrl + 9 Its use is to hide the selected rows in the worksheet.

Ctrl + Shift + Its use is to show (unhide) the hidden rows.

(

Ctrl + 0 It is used to hide the selected columns.

Ctrl + - It will open a delete dialog box where you can delete a selected row
(Minus) or column.

Ctrl + Shift + It will open the insert dialog box where you can insert the new row
= or a column.

Ctrl + Shift + It is used to make an exponential form of any number. For

^ example, you have written a number 12345 in the worksheet, and if
you press Ctrl+shift+^, the number will be changed 1.23E+05 in
exponential form.
Ctrl + Shift + It offers users the option to make a border around the selected
& cells.

Ctrl + Shift+ It offers users the option to remove a border around the selected
_ cells in a worksheet.

Ctrl+Shift+S It is used to select the entire worksheet.

pacebar

Ctrl + Home It allows the users to move the cursor to the beginning (cell A1) of
the worksheet.

Ctrl + End It is used to move the cursor to the last cell with text on the
worksheet.

Shift + Page It allows you to select all the cells located above the selected cell.
Up

Shift + It enables you to select all cells to the left of the current active cell.
Home

Shift + (Up It enables you to extend the selected area up by one cell.
Arrow ↑)

Shift + It enables you to extend the selected area down by one cell.
(Down Arrow
↑)

Alt + Enter It allows the users to write in multiple lines in one cell. For example,
if you are typing in a cell, it enables you to move on the next line in
one cell by pressing Alt+Enter.

Alt + ' It is used to access the style dialog box.

Ctrl + F3 It is used to open the name manager in Microsoft excel.

Ctrl + F5 Its use is to restore the Window size.

 Ctrl + F11 It is used to insert a macro sheet in Microsoft excel.

Alt + F8 It is used to display the macro dialog box.

Alt + F11 It provides users the option to open the Visual Basic editor.

Alt + Shift + It enables you to create a new worksheet in Microsoft Excel.

F1

Microsoft PowerPoint shortcut keys

hortcut keys Explanation

(Slide number) It is used to jump to the desired slide during a slide show. For
+ Enter example, during the slide show, if the 5 th number slide is being
viewed, and you want to jump to the 8 th number slide, press the
8-number key and then the Enter key.

Shift+Alt+T or It allows you to open the date and time window to insert the
D current date and time.

Ctrl+A It provides users the option to select all items like the text in a
text box and objects in a slide. In slide sorter view, it is used
to select all slides. Furthermore, in slide show, its use is to
display the various options as shown in the below mage:

Ctrl+B It enables you to add or remove bold to the selected content.

Ctrl+C Its use is to copy the selected text, including other objects in the
slide. It can also be done by pressing Ctrl+Insert.

Ctrl+D It is used to create a copy of the selected slide. For example, if

you want to add a copy of any slide, you need to select it, and
press the Ctrl+D shortcut keys.

Ctrl+E It enables you to align the line or selected text to the center of
the slide.

Ctrl+F It provides users the option to find or search content in the file.

Ctrl+H It is mostly used to replace a word or sentences in the file, and in

slide show, it is also used to hide the cursor or any activated
tools, like the pen or a highlighter tool.

Ctrl+I It allows you to add or remove italicize to the selected text.

 Furthermore, in slide show view, it is also used to change the
cursor to the highlighter tool. You need to hold the mouse
button to use the highlighter on the screen.

Ctrl+J It enables you to Justify (align your text evenly across the slide)
the selected text.

Ctrl+K It offers an option to insert a hyperlink.

Ctrl+L Its use is to align the content or selected line to the left side of
the slide.

Ctrl+M It is used to insert the new or blank slide just below the selected
slide.

Ctrl+N It enables you to create a new or blank file in another PowerPoint

window.

Ctrl+O It is used to open the dialog box or page, where you can select a
file that you want to open. You can also use Alt+Ctrl+F2 to open
a file.

Ctrl+P It provides users with the option to open the Print Preview page
to print the file. It can also be done by
using Ctrl+Shift+F12 or Ctrl+F2 shortcut keys.

Additionally, in slide show view, it is also used to change the

cursor to the pen tool.

Ctrl+R It moves the text or selected paragraph to the right side of the
slide.

Ctrl+S It allows you to save the open file. You can also use
the Shift+F12 to save a file.

Ctrl+T It is used to open the font window, where you can adjust the font
size, style, type, etc. It can also be done by
pressing Ctrl+Shift+F shortcut keys.
Ctrl+U It enables the users to add or remove an underline from the
selected content.

Ctrl+V It is used to paste the copied text, slides, and other objects in the
file. You need to copy the data once, and then you can paste it
multiple times. You can also paste the data by
using Shift+Insert.

Ctrl+W It enables you to close the currently open document.

Ctrl+X It allows you to cut the selected item.

Ctrl+Y Its use is to repeat the last performed action. It can also be done
by pressing the function key F4.

Ctrl+Z It is used to undo (get back) the deleted text, slide, and other
objects. Suppose, by mistake; you have deleted any slide, you
can get back it by using this shortcut key.

Shift+F3 It allows the users to change the selected text

into uppercase or lowercase and can be used to change the first
letter of a word into a capital letter. If the text is not selected,
only the first word after the cursor will be changed.

Shift+F5 It helps to start the slide show from the selected slide. For
example, if you have 20 slides in your file and you want to start a
slide show from the 5th slide, you need to select the 5th slide,
and press Shift+F5.

Shift+F7 It is used to check the thesaurus of the selected word. As shown

in the below image:
Shift+F9 Its use is to show or hide the grid on the slide in Microsoft
PowerPoint.

B It is used to change the display to black during slide show, and

again press B to get back to the slide show.

F1 It is used to open the help menu, and in slide show view, its use
is to display the slide show help window that provides a list of
shortcuts for use in a slide show.

F5 It allows the users to view the slide show of all the slides.

F7 It provides users the benefit of checking

grammar and spelling to the selected word.

F12 It allows you to use the Save As option, in which you can save a
file with a new name.

Ctrl+F1 It is used to show or hide the Ribbon.

Ctrl+Shift+> It is used to increase the font size of the selected text. It can
also be done by pressing Ctrl+].

Ctrl+Shift+< It is used to decrease the font size of the selected text. It can
also be done by pressing Ctrl+[.

Ctrl + Shift + = It helps users to change the selected text into a subscript. For
 (Equal sign) example, plain text , X2 → X2
subscript text

Ctrl+Spacebar It allows you to change the selected text to the default font
size and type.

Ctrl+Home Its use is to move the cursor to the first slide. For example, if you
have 50 slides in your file, and the cursor is on 45th slide, by
pressing Ctrl+Home, you can move the cursor to the first slide.

Ctrl+End It is used to move the cursor to the last slide. For example, your
PowerPoint file has 100 slides, and you want to move the cursor
to the last slide, you can press Ctrl+End.

Ctrl+Backspace It will delete the word to the left of the cursor.

Ctrl+Delete It will delete the word to the right of the cursor

Alt+N, P It enables you to insert a picture in your file. You need to press
Alt and N keys together then press P.

Window key Shortcuts

The following table contains several Windows (Winkey) shortcuts keys:

Shortcut Explanation
Keys

Window It provides users the option to open and close the start menu.
key

Winkey + It is used to minimize all opened windows and to restore the minimized
D windows. For example, if you have opened different programs such as
Google Chrome, Microsoft Word, then you can press window key and D
together to minimize all opened windows.

Winkey + It helps users to open a computer window or hard disk drives.

E

Winkey + It allows users to minimize all opened program windows.

M

Winkey + It is used to restore all windows, which are minimized by

Shift + M using Winkey+M and Winkey+D.

Winkey + It offers users the option to switch between open programs by using
Tab Aero Flip 3-D on a computer. You are required to hold down the
Window key and keep pressing the Tab key to move from one program
to another, release the Tab key when it is on the program that you
want to open.

Winkey + It will show a window where you can search or find data available in
F your computer.

Winkey + It is used to lock the computer or switch users.

L

Winkey + Its use is to open the Run dialog box where users can open various
R programs. For example, if you want to open Microsoft Word, you are
required to press Winkey + R, and type winword in opened run
window then press Enter key.

Winkey + It allows you to open the ease of access center window, which enables
U you to access various options like start magnifier, on-screen keyboard,
start narrator, etc.

Winkey + Its use is to open the system properties dialog box.

Pause
/Break

Winkey + It provides users the option to open the programs pinned to the
Number taskbar as per their position on the taskbar. For example, as shown in
the below image, the Internet Explorer is located on 1 stposition on the
taskbar; by pressing Winkey+1, the Internet Explorer will be opened.
Thus, if you press Winkey+6, the Excel will be opened as it is located
on the 6th position on the taskbar.
Shift + It allows you to open the new window of the program pinned to the
Winkey + taskbar according to their location on the taskbar. For example, as
Number shown in the below image, the Internet Explorer is located on 1st
position on the taskbar; by pressing Shift+Winkey+1, the Internet
Explorer will be opened. If you press this shortcut key again while
opening Internet Explorer, it will open a new window of Internet
Explorer again.

Alt + It is used to open the jump list for the program pinned to the taskbar
Winkey + as per their position on the taskbar. For example, as shown in the
Number below picture: It is done by pressing Alt + Winkey + 1.

Winkey + Its use is to open the Clipboard app.

V

Winkey+ This key is used to maximize the window.

up arrow
(↑)

Winkey+ It is used to minimize the window.

downarro
w (↓)
 Winkey+ It helps users to maximize the window to the left side of the screen.
leftarrow
(←)

Winkey+ Its use is to maximize the window to the right side of the screen.
right
arrow (→)

Winkey + It allows users to choose a presentation display mode. As shown in the

P below image:

Winkey + It provides users the option to open the windows mobility

X center where you can adjust volume, brightness, and more.

F1 - F12 function keys shortcuts

The function keys range from F1 to F12 on a computer keyboard. These

keys perform a special function defined by the operating system or by a
currently running program. These keys can be used with Alt or Ctrl keys to
perform different functions.

The function keys may perform different tasks on different keyboards. As

some laptop's and small keyboards' function keys are used to change the
screen brightness, volume, and perform other specific functions. The
common shortcut keys for Windows and macOS are given below:

F1
o It is used to open the help window in almost every program.
 o It is also used to enter the BIOS or CMOS Some computers allow you to
enter the BIOS setup by using different keys such as F2, F10, Delete,
Esc.
o If you press Window + F1, it will open the Microsoft Windows help and
support center.

F2
o In Microsoft Windows, it is used to rename an icon, file, or folder which
the user selects.
o In Microsoft Excel, the key F2 allows you to edit the selected cell in the
Excel sheet.
o In Microsoft word, if you press Ctrl+F2, the print preview window will
open, and Alt+Ctrl+F2 will open the new file or a document.
o Furthermore, it is also used to enter the CMOS setup.

F3
o It is mostly used to open a search feature for many programs.
o In MS-DOS or Windows command line, it provides users the option to
repeat the last command entered.
o In Microsoft Word, if you press Shift + F3, it allows you to change the
selected text from uppercase to lowercase or a capital letter at the
beginning of every word.
o In Microsoft Outlook, if you press Windows Key + F3, it will open the
advanced find window.
o Furthermore, it is also used to open the Mission Control on an Apple
computer.

F4
o Its use is to open the find window in Windows 95 to XP.
o It is used to open the address bar in Internet Explorer as well as
Windows Explorer.
 o In Microsoft Word, it allows you to repeat the last action performed. For
example, if you want to retype the last typed word or sentences
multiple times, you can use this key.
o If you press Alt+F4, it will close the currently open window in Microsoft
Windows. Furthermore, it is also used to shut down the system, for
that you need to press Alt+F4 on desktop screen, you will see a dialog
box then click OK button, and the system will be shut down.

F5
o It is mainly used to refresh or reload the page or document window.
o If you press Ctrl + F5 or Shift + F5 in a web browser, it completely
refreshes the web page, clear the cache, and re-download the whole
content of the web page.
o It provides users the option to access find, replace, and Go To dialog
box in Microsoft Word.
o Furthermore, it is also used to start the slideshow in PowerPoint.

F6
o It helps users to move the cursor to the address bar in Internet
browsers such as Internet Explorer, Mozilla Firefox, Google Chrome,
etc.
o In Microsoft Word, if you press Ctrl+Shift+F6, it allows you to switch
between other open Word documents.
o Furthermore, it reduces laptop speaker volume (on some laptops).

F7
o It is commonly used to check spelling and grammar of a document in
Microsoft programs such as Microsoft Word, Outlook, etc.
o If you press Shift+F7, it allows you to check the thesaurus of the
selected word in Microsoft Word, PowerPoint.
o It provides users the option to turn on Caret Browsing in Mozilla
Firefox.
 o It is also used to increase the laptop speaker volume (on some
laptops).

F8
o The F8 function key allows users to enter the Windows startup menu,
generally used to access Windows Safe Mode.
o It is also used to access the Windows recovery system by some
computers but may require a Windows installation CD.
o Furthermore, it displays a thumbnail image for all workspaces in
macOS.

F9
o It is used to send and receive an email in Microsoft Outlook.
o It is also used to refresh document in Microsoft Word.
o Its use is to access the Measurements toolbar in Quark 5.0.
o It helps to reduce screen brightness on some laptops.
o It offers users the option to display a thumbnail for each window in a
single workspace on macOS 10.3 or later versions.
o On Apple computer, if you press Fn and F9 keys together, the mission
control will open.

F10
o It allows you to activate the menu bar of an open application in
Microsoft Windows.
o Shift+F10 is used to open the right-clicking options on a selected
word, icon, file, or Internet link. As shown in the below screenshot:
 o It allows users to access the hidden recovery partition on Compaq, HP,
and Sony computers.
o It provides users the option to enter CMOS setup on some computers.
o It is also used to increase the screen brightness on some laptops.
o On macOS 10.3 or later, it displays all open Windows for the active
program.

F11
o It is used to enable and disable the full-screen mode in all modern
internet browsers.
o It allows users the option to access the hidden recovery partition on
eMachines, Gateway, and Lenovo computers.
o On macOS 10.4 or later, it is used to hide all open windows and shows
the desktop.

F12
o It is used to open the Save as option where you can save a file with a
different name in Microsoft Word, Excel, etc.
o By pressing Ctrl+F12, you can open a file or document in Word, Excel,
etc.
o Shift+F12 is used to save a file in Microsoft Word like we do by
using Ctrl+S.
o If you press Ctrl+Shift+F12 in Microsoft Word, it will open the print
preview window of a document or a file like we do by using Ctrl+P.
o F12 is also used to open a firebug or debug tool of browser.
o On Apple computer 10.4 or later, F12 is used to display or hide the
dashboard.
o Furthermore, it provides a list of bootable devices on a computer at
startup. You can choose that device from the list, which you have
connected to your PC to boot from, Such as hard drive, DVD drive or
CD, floppy drive, USB drive, and network.