16th April 2025

Dear Sir / Madam,

Greetings from Healthcare Global Enterprises Ltd!

Sub: Calling of Fresh Tenders for Procurement of Medical consumables for the year 2025-2026 and
fixing the Rate contract (From 01-06-2025 to 31-05-2026)
At the outset, HCG thanks to you for your co-operation by supplying the Medical Consumables to HCG
Pharma across India during 2024-2025 and expect to continue the same.

HCG wish to float a fresh tender to commence the procurement of Medical Consumables for the year 2025-
2026 (1st June 2025 to 31st May 2026)

while submitting the offer. Please note the following points.

 Based on the current year's purchase of Medical Consumables, keeping in mind HCG Pharma's
existing presence across various cities in India and consolidated HCG Group businesses including
HCG Multi-Specialty Hospitals, Milann fertility centers & Triesta Diagnostics and including future
expansion plans. HCG plans to continue with Vardhman Health Specialties as a sole vendor for
supplies of Medical Consumables to Pan India HCG group. (HCG have an authority to change sole
the sole vendor at any time with the prior communication/notice to you)

 Same offer including all costs will be valid for all HCG Business entities & locations in India. HCG will
not pay any additional cost (e.g., loading, unloading and transportation cost) for any location.
Please submit the quote considering all the costs included but exclusive of GST.

 HCG as part of our partner-focused strategy, would like to have more products of your company to be
part of HCG’s annual agreement; therefore, request to consider the overall enterprise business
opportunity with HCG while quoting the prices against the individual item.

 Quote exclusive of GST (but inclusive of all other taxes and levies)

 Once the prices are finalized, HCG will not consider any increase in purchase rates during the
period of agreement and the company needs to supply the finalized items as per agreed rates only
during such time.
 Request you to submit your least offer in the attached file/format with all details. HCG will not
accept the quotes submitted in any other format file.

 For all items / products request you to quote the price for “Each Only” and mention the pack size.

 The RFQ may contain information that may be described in data, while that information has been
formulated with care otherwise it will lead to error or omission.

 The quotation must be lodged before the closing time and date as mentioned below.

 Calling for negotiation meetings and finalization is HCG management decision only.

 It is very important for HCG to ensure the service level adherence by your CFA for supply through
Vardhman Health Specialties for all HCG units.

 HCG expects the Supplier/partner to take the entire accountability of adhering to the agreed
timelines for supply by the distributor. In case the distributor fails to supply within the agreed
timelines, HCG will buy the items from source of availability and deduct the difference in value
from the distributors/ suppliers payable.

 Adverse Drug Reaction/ Products Complaint: Any adverse drug reaction detected by the doctor
must be taken as the highest priority. The company must provide necessary tests from 3 rd party
organization for the batch supplied and the items must be replaced on an immediate basis. Any
adverse effects on patients and the cost of the same are to be borne by the company. For all such
adverse reactions when reported, the company needs to follow the prescribed protocol to
investigate the report and to compensate as per the NABH & JCI norms.

 Slow moving & Non-Moving: If any of the supplied items goes into slow & nonmoving category, the
vendor needs to take back the item and settle the amount by credit note or replace it by goods
with fast moving items.

 HCG as an entity will be moving forward with a lot of enhancement in SCM software; in future may
require the distributor to either interface their billing software or enter billing data into Web based
HCG portal. HCG look forward to active support from all distributors & suppliers in this process.
Request to submit your competitive quotation/tender by email or hard copy on or before 25th April 2025,
enabling the HCG Medical Consumables Formulary Committee to further have discussions in connection
with medical and commercial terms finalization. Also please mention the tax applicability, credit period and
details of your authorized distributor.

 We are pleased to invite your organization to submit a competitive quotation in the enclosed excel
format sheet 1.

 Brief introduction of your company in the enclosed excel format sheet 2.

Kindly note that after receiving your final written & confirmed offers, data shall be compiled and put forward
for discussion with HCG formulary committee for finalizing the products. This process will be completed
before 25th of May 2025.

The same shall be communicated and HCG expects to finish the formalization and signing of the agreement
with all selected Companies on or before 5th of June 2025.

The contract implementation rate shall start from 1st of June 2025. If there is any delay in releasing the rate
contract the difference amount will be calculating during this period for the purchase of your product and
settled by Credit note from you without any hesitate.

Please note that, decision of the Formulary Committee is binding on all the parties concerned.

Please address all your correspondence to the undersigned.

Thanking You,

For Healthcare Global Enterprises Ltd.

Mr. Madan Kumar Sampath.