BCA – 105: Lab on MS- Windows and DOS
Rahul Kumar Singh
In today's Lab Class we have discussed on MS Word.
MS Word:-
MS Word is a word processor developed by Microsoft. It
has advanced features which allow us to format and edit
our files and documents in the best possible way. It is used
to make professional-quality documents, letters, reports,
etc.,
Where to find MS Word:-
Follow these simple steps to open MS Word on your
personal computer:
Start → All Programs → MS Office → MS Word.
Uses of MS Word:-
MS Word enables users to do write-ups, create documents,
resumes, contracts, etc. This is one of the most commonly
used programs under the Office suite.
Creation of MS Word document:-
To create an MS Word doc, follow the steps mentioned
above to open Microsoft Word. Then once the program is
open, click on “File” followed by “New”. This opens a new
doc where something new can be created.
Features of MS Word:-
The image given below shows the different elements and
categories which are available in MS Word doc:
Home Tab:-
This has options like font colour, font size, font style,
alignment, bullets, line spacing, etc. All the basic elements
which one may need to edit their document is available
under the Home option.
Insert Tab:-
Tables, shapes, images, charts, graphs, header, footer, page
number, etc. can all be entered in the document. They are
included in the “Insert” category.
Design Tab:-
The template or the design in which you want your
document to be created can be selected under the Design
tab. Choosing an appropriate tab will enhance the
appearance of your document.
Page Layout Tab:-
Under the Page Layout tab comes options like margins,
orientation, columns, lines, indentation, spacing, etc.
References Tab:-
This tab is the most useful for those who are creating a
thesis or writing books or lengthy documents. Options like
citation, footnote, table of contents, caption, bibliography,
etc. can be found under this tab.
Review:-
Spell check, grammar, Thesaurus, word count, language,
translation, comments, etc. can all be tracked under the
review tab. This acts as an advantage for those who get
their documents reviewed on MS Word.
Apart from all the above-mentioned features, the page can
be set in different views and layouts, which can be added
and optimised using the View tab on the Word document.
Margins and scales are also available for the benefit of the
users.
Uses of MS Word:-
Given below are the different fields in which MS Word is
used and simplifies the work of an individual:
In Education: It is considered as one of the simplest tools
which can be used by both teachers and students. Creating
notes is easier using MS Word as they can be made more
interactive by adding shapes and images. It is also
convenient to make assignments on MS Word and
submitting them online
In Workplace: Submitting letters, bills, creating reports,
letterheads, sample documents, can all easily be done
using MS Word
Creating & Updating Resume: One of the best tools to
create your resumes and is easy to edit and make changes
in it as per your experience
For Authors: Since separate options are available for
bibliography, table of contents, etc., it is the best tool which
can be used by authors for writing books and adjusting it as
per the layout and alignment of your choice
Also, creating a Doc file and converting it into PDF is a
more suitable option, so it is highly recommended.
Shortcuts of MS Word:-
Here are some keyboard shortcuts for Microsoft Word:
Document management:-
Ctrl+N: Create a new document
Ctrl+O: Open a document
Ctrl+W: Close a document
Ctrl+S: Save a document
F12: Save a document as
Ctrl+P: Print a document or open print preview
Text formatting:-
Ctrl+B: Bold selected text
Ctrl+I: Italicize selected text
Ctrl+U: Underline selected text
Ctrl+L: Align selected text to the left
Ctrl+R: Align selected text to the right
Ctrl+E: Align selected text to the center
Ctrl+D: Change character formatting
Cursor movement :-
Ctrl+End: Move the cursor to the end of the document.
Ctrl+Home: Move the cursor to the beginning of the
document.
Shift+F5: Move the cursor to the location of the previous
revision.
Other shortcuts:-
Ctrl+A: Select all contents of the page
Ctrl+C: Copy selected text
Ctrl+V: Paste
Ctrl+X: Cut selected text
Ctrl+Z: Undo the last action
Ctrl+Y: Redo the last action
