VB I C IT SS BATC H N O .

1 3, ME E R UT
SUBMITTED BY ------------ MOHIT AGARWAL

REG. NO. ------------------------- ERO254163

JOINING DATE ------------------- 2ND AUGUST, 2021

SUBMISSION DATE-------------- 20TH AUGUST, 2021

 ACKNOWLEDGEMENT
I would like to express my special thanks to my
teacher Mr. SAURABH KARNWAL who gave
me the golden opportunity to do this project on
the topic “MS-WORD” which also helped me to do
a lot of research and I came to know about a lot of
new things that I had no idea of before this
opportunity and I am really thankful to him for
this opportunity.
Finally, I would like to thank my parents and
friends who helped me a lot to finish this project
within the allotted time period.

With Thanks
MOHIT AGARWAL
1. Introduction on MS-WORD .................. 1
2. Basics of MS-WORD.............................. 2
a. What is MS Word?
b. Where to find MS Word on your personal
computer?
c. What are the uses of MS Word?
d. How to create an MS Word document?
3. Features of MS Word .............................. 3-4
a. Home
b. Insert
c. Design
d. Page Layout
e. References
f. Review
4.Uses of MS Word .................................... 5
5. Advantages of MS-WORD .................... 6-8
6. Disadvantages of MS-WORD ................ 9-10
7.Word tabs ................................................ 11-13
a. Home tab .......................................... 14-16
i. Reset font
 ii. Formatting marks
iii. Using Bullets and Numbering
iv. Quickly Format Text
v. Align Text
b. Insert Tab ......................................... 17-22
i. Pages
ii. Tables
iii. Illustrations
iv. Media
v. Links
vi. Comments
vii. Header & footer
viii. Text
ix. Symbols
c. Design tab ........................................ 22-24
i. Document Formatting
ii. Page Background
d. Layout tab........................................ 24-28
i. Themes
ii. Page Setup
iii. Paragraph
iv. Arrange
Microsoft word is an application software developed by Microsoft
INC.; Microsoft is an American multinational technology
company. It is word processing software.

Microsoft is used to create, edit, print and share professional

looking documents such as applications, forms, template, business
cards, letters, papers, reports, and booklets by using Microsoft word.

Since MS-office is one of the most used programs of the office

suite, some basic information regarding its creation and
development has been given below:

 Charles Simonyl, a developer and Richard Brodie a software

engineer, were the two creators of MS-Word.
 This program was initially named “Multi-Tool Word” but
later, was renamed as MS Word
 It was introduced in 1983
 Word for Windows is available standalone or as a part of MS
Office suite
 MS Word for Mac was introduced by Microsoft as Word 1.0
in 1985
 The extension for any word file is “.doc”.
Moving forward, details about the features and applications of
Word have been discussed.
What is MS Word?

Used to make professional-quality documents, letters, reports,

etc., MS Word is a word processor developed by Microsoft. It
has advanced features which allow you to format and edit
your files and documents in the best possible way.
Where to find MS Word on your personal computer?
Follow these simple steps to open MS Word on your personal
computer:
Start → All Programs → MS Office → MS Word.
What are the uses of MS Word?
MS Word enables users to do write-ups, create documents,
resumes, contracts, etc. This is one of the most commonly
used programs under the Office suite.
How to create an MS Word document?
To create an MS Word doc, follow the steps mentioned above to
open Microsoft Word. Then once the program is open, click on
“File” followed by “New”. This opens a new doc where
something new can be created.
Since it is used by people of all age groups, in schools, in
colleges and for official purposes, having proper knowledge of
Microsoft Word is a must.
Now let us read more about the features and components of an MS
Word doc file in detail.

 Home

This has options like font colour, font size, font style, alignment,
bullets, line spacing, etc. All the basic elements which one may
need to edit their document is available under the Home option.

 Insert

Tables, shapes, images, charts, graphs, header, footer, page number,

etc. can all be entered in the document. They are included in the
“Insert” category.

 Design

The template or the design in which you want your document to be

created can be selected under the Design tab. Choosing an
appropriate tab will enhance the appearance of your document.

 Page Layout

Under the Page Layout tab comes options like margins,

orientation, columns, lines, indentation, spacing, etc.

 References
This tab is the most useful for those who are creating a thesis or
writing books or lengthy documents. Options like citation,
footnote, table of contents, caption, bibliography, etc. can be found
under this tab.

 Review

Spell check, grammar, Thesaurus, word count, language,

translation, comments, etc. can all be tracked under the review tab.
This acts as an advantage for those who get their documents
reviewed on MS Word.

Apart from all the above-mentioned features, the page can be set in
different views and layouts, which can be added and optimised
using the View tab on the Word document. Margins and scales are
also available for the benefit of the users.

When compared with MS PowerPoint, MS Word is more of reading

while PPT is more of visual and graphical representation of data.

Microsoft Word is the most popular word processor both in the past
and in the present, it remains to be the top choice among the
different word processors available, it is an indispensable tool for
most computer users, you can create the documents and complete a
number of other functions related to word processing.
Given below are the different fields in which MS Word is used and
simplifies the work of an individual:

 In Education: It is considered as one of the simplest tools

which can be used by both teachers and students. Creating
notes is easier using MS Word as they can be made more
interactive by adding shapes and images. It is also
convenient to make assignments on MS Word and
submitting them online
 In Workplace: Submitting letters, bills, creating reports,
letterheads, sample documents, can all easily be done using
MS Word
 Creating & Updating Resume: One of the best tools to create
your resumes and is easy to edit and make changes in it as
per your experience
 For Authors: Since separate options are available for
bibliography, table of contents, etc., it is the best tool which
can be used by authors for writing books and adjusting it as
per the layout and alignment of your choice
Also, creating a Doc file and converting it into PDF is a more
suitable option, so it is highly recommended.
Microsoft Word processing has improved and it made the work of
typing definitely faster and convenient, it is one of the most used
aspects of information technology, the people of most ages from the
young grade school student to the elder grandmother could have
encountered the need for word processing.

Microsoft Word is a great tool as typing is faster than ever, it is

easy to correct the mistakes by just hitting the backspace or delete
button, there are the templates for any type of document and mail
merge from a database so that you can easily send out the letters to
multiple people at a time.

You can align the text whether at the centre, right or left margins or
justified takes just one click, spelling and grammatical mistakes
are pointed out instantly, you can correct any mistakes which are
made easily, the bullets and numbers are done automatically and
there is always an option to ask for help.

You can use thesaurus feature when your words run out, the
images and the figures can be attached and laid out
easily, Copying the documents is fast and easy, Copies can easily
be made which saves on printing and it is much easier to do,
Microsoft Word can save multiple versions of documents and
easily sort them so that you can go back to the previous versions of
the same document.
Microsoft Word is available practically everywhere, it comes
standard on many PCs, you can typically find it on your work
computer, the computers at school and your home PC, this makes it
easy to save the documents on a flash drive, take them with you
and work on them somewhere else, if you need to do some work, you
can usually find a computer with Microsoft Word on it.

Microsoft Word lets you create the simple word processing

documents like the letters and the reports, you can add colour, you
can use clip art, you can write in a variety of fonts and sizes, you
can use the tables, the borders & the bullet formatting, you can
format the text & the general page layout so that you can make the
page look more appealing or easier to read.

Microsoft Word offers the templates to help you create numerous

other documents such as the calendars and greeting cards, you can
save the documents in a variety of formats, including a Web page.

Microsoft Word can easily integrate with other Microsoft Office

programs, if you have a spreadsheet that you created on Microsoft
Excel, you can easily paste it into a Word document, you can work
with the programs such as PowerPoint, this makes it possible to
complete a wide array of computing tasks without having to spend
time converting the documents or the files so that they are usable
on other programs.

Microsoft Word offers an easy-to-use navigation pane at the top,

So, you can see the visual representations of many of functions
that you might need, you can simply hold your mouse cursor over
an icon to see exactly what it does, then you can click on the
buttons to initiate certain functions and tasks, instead of having
to scroll through multiple menus to find something, you can
usually find what you need on the pane.

While you are creating a document, Microsoft Word helps you

make sure that it is the best it can be, when you misspell a word,
Microsoft Word will underline it, you can click on the word and get
suggested spellings, if you type a sentence that has poor grammar,
it will underline the sentence for you and you can change the
document while you are still working on it.
Microsoft Word requires a computer to edit or view the
documents which may sometimes not be there especially
when on the go, the people use the same templates, So, the
documents just become clones of each other, and help option
sometimes provides vague answers.

Typing is impossible when there is a black-out or laptops

run out of batteries, the plagiarism is easy to do because it
is very easy to just copy and paste and the thesaurus has a
very limited vocabulary.
Some symbols aren’t easily accessible which makes the
typing in different languages that use a different alphabet
is difficult and some complex mathematical equations
would be easier to handwrite.

While sharing and collaboration of the documents within a

small group, only one person can make corrections at any
given time, the shared documents cannot be edited in real-
time and restarting numbering & bullets is problematic.
The people tend to become careless because they know they
can easily correct the mistakes, Spelling and grammar
checker cannot spot all the mistakes and the people can
become dependent on them.

The bullets and numbering sometimes have a mind of their

own, the auto-format tool can be annoyingly inflexible at
times, the images and the figures can be quite stubborn
and hard to position well.
Home Tab

Most of those frequently used commands are located in the Home

Tab. When you open Microsoft Word 2007 you will notice that
instead of toolbars and drop-down menus, you will see what is
called a Ribbon. The Ribbon is located close to the top of the Word
window. The Ribbon is organized into a set of task‐oriented tabs,
and each tab on the Ribbon contains groups of commands. The
Home Tab contains the most frequently used commands in
Word. To get to another tab on the Ribbon click that particular tab.

If you do not see a command(s) that you’re looking for click the
arrow beside each group name to open a dialog box with more
commands. For example, to get the Emboss text effect, you would go
to the Font Group and under the second line of commands, there is
the word “Font”, click the arrow beside it to open a Font Dialog Box,
select “Emboss” and click OK.

Below are some more commands that are featured on the Home Tab.
Increase or Decrease the Font Size using Grow Font and Shrink
Font

• Use the mouse pointer to highlight the text for which you want to
change the font.

• In the Font group, click the Grow Font or Shrink Font button.

The Font size will change accordingly.

Change Font

• Use the mouse pointer to highlight the text you want to change.

• In the Font group, click on the box containing the name of the
font. A gallery opens containing names and examples of available
fonts.

• As you point to each font, Word allows you to preview its effects
on selected text.

• Click on a font name to apply the changes permanently to the

selected text.

Reset Font

• Use the mouse pointer to select the text from which you want to
clear the formatting

• In the Font group, click Clear Formatting Button. The formatting

will be removed from the text, leaving only the plain text.

Formatting Marks – On/Off

• In the Paragraph group, click the Show/Hide Button. You now see
formatting marks in the document.

• Click the button again to hide the marks.

Using Bullets & Numbering

• In the Paragraph group, click the Bullets or Numbering

button. The next line will be indented and preceded by a bullet or
number.

• Enter your text and press ENTER. Word automatically indents

the next line and begins it with a bullet or number.
• Click the Bullets or Numbering button to turn off bullets or
numbering.

• To change your Bulleting or Numbering Style click the small

arrow next to the Bulleted List Icon or Numbering List
Icon. Clicking that arrow will give you a drop‐down list of all
available styles.

Quickly Format Text

• Select the text to which you want to apply a Quick Style, or if you
want to change the style for an entire paragraph, click anywhere in
the paragraph.

• In the Styles group, click the “More” button to open the Styles
Gallery.

• Click the desired Quick Style to apply it to the selected text or

paragraph.

Align Text

• Use the mouse pointer to highlight the text you want to align.

• In the Paragraph group, click the desired option (Align text Left,
Centre, Right or Justify).

Insert Tab
This tab contains all the commands for inserting items into your
documents.

Pages

Cover Page - Drop-Down. The drop-down contains the commands:

Built-in, Remove Current Cover Page and Save Selection to Cover
Page Gallery. The list of built-in cover pages is Alphabet, Annual,
Austere, Conservative, Contrast, Cubicles, Exposure, Mod, Motion,
Pinstripes, Puzzle, Sideliner, Stacks, Tiles and Transcend.
Blank Page - Inserts a blank page by inserting two-page breaks,
one above the current insertion point and one below it.
Page Break - (Ctrl + Enter). Inserts a page break instead of
displaying the Breaks dialog box. You can access all the other types
of breaks using the Breaks drop-down on the Page Layout tab, Page
Setup group.

Tables

When a table is selected you will see additional contextual

tabs Tables > Table Tools Design

Table - Drop-Down. This lets you quickly drag out the table size.
The maximum size you can drag is (10 by 8). The drop-down
contains the commands: Insert Table, Draw Table, Convert Text to
Table, Excel Spreadsheet and Quick Tables. The Insert Table
displays the "Insert Table" dialog box. The Draw Table lets you
create a table by inserting horizontal and vertical lines using the
mouse. The Convert Text to Table displays the "Convert Text to
Table" dialog box. The Excel Spreadsheet command inserts an Excel
worksheet into the document. The Quick Tables lets you insert
tables that have been stored as building blocks.

Illustrations

Pictures - Displays the "Insert Picture" dialog box.

Online Pictures - (Added in 2013). Find and insert pictures from
online resources.
Clip Art - (Removed in 2013). Toggles the display of the Clip Art
task pane to let you insert drawings, movies, sounds, photos etc.
Shapes - Drop-Down. The drop-down contains the commands:
Recently Used Shapes, Lines, Rectangles, Basic Shapes, Block
Arrows, Flowchart, Callouts and Stars and Banners. This list is
slightly different in Excel.
SmartArt - Displays the "Choose a SmartArt Graphic" dialog box
which lets you choose from the following different types of
SmartArt: list, process, cycle, hierarchy, relationship, matrix and
pyramid.
Chart - Displays the "Insert Chart" dialog box. There is no more MS
Graph and datasheet. Chart data is now opened up in an Excel
spreadsheet.
Screenshot - (Added in 2010). Drop-Down. The drop-down contains
the commands: Available ScreenShots and Screen Clipping.
Add-ins

This group was called Apps in 2013.

Apps for Office - (Added in 2013). Insert an App into your

document to introduce additional functionality.
Store -
My Add-ins -

Media

This group was added in 2013.

Online Video - (Added in 2013). Find and insert videos from

online resources.

Links

Hyperlink - (Ctrl + K). Create a link in your document for quick

access to webpages and other files. Displays the "Insert Hyperlink"
dialog box.
Bookmark - This displays the "Bookmark" dialog box.
Cross-Reference - Displays the "Cross Reference" dialog box. This
lets you cross reference other parts of your document. Typically
used for figure numbers and section headings.
Comments

Comment - (Added in 2013). Insert a comment into this part of the

document.

Header & Footer

Header - Drop-Down. This displays a gallery of the built-in headers.

The drop-down also contains the commands Edit Header, Remove
Header and Save Selection to Header Gallery. Also appears on the
Header and Footer Tools - Design contextual tab.
Footer - Drop-Down. This displays the gallery of built-in footers.
The drop-down also contains the commands Edit Footer, Remove
Footer and Save Selection to Footer Gallery. Also appears on the
Header and Footer Tools - Design contextual tab.
Page Number - Drop-Down. The drop-down contains the commands:
Top of Page, Bottom of Page, Page Margins, Current Position,
Format Page Numbers and Remove Page Numbers. The first four
commands all display galleries of built-in page number options
and allow you save your own to the gallery. The Format Page
Numbers command displays the familiar "Page Number Format"
dialog box. Also appears on the Header and Footer Tools - Design
contextual tab. Why/When is this disabled?

Text
Text Box - Drop-Down. Let’s you insert a textbox that can be
positioned anywhere on the page. The drop-down contains the
commands: Built-in, Draw Text Box and Save Selection to Text Box
Gallery. There are 36 different types of built-in textbox shapes and
positions.
Quick Parts - Drop-Down. The drop-down contains the commands:
Auto Text (Added in 2010), Document Property, Field, Building
Blocks Organizer, Get More on Office Online (Removed in 2010)
and Save Selection to Quick Part Gallery.
WordArt - Drop-Down. The drop-down gives you a choice of Word
Art styles to insert. The "Edit WordArt Text" dialog box is
displayed when you click on a word art style. The styles are
slightly different to those in Excel.
Drop Cap - Drop-Down. The drop-down contains the commands:
None, Dropped, In Margin and Drop Cap Options. The Drop Cap
Options command displays the "Drop Cap" dialog box.
Signature Line - Button with Drop-Down. Let’s you use and insert
digital signatures into your documents. The button inserts a
digital signature line that specifies the individual who must sign.
The drop-down contains the commands: Microsoft Office
Signature Line and Add Signature Service.
Date & Time - Displays the "Date and Time" dialog box.
Object - Button with Drop-Down. The button displays the "Object"
dialog box allowing you to insert embedded objects. The drop-down
contains commands: Object and Text from File.
Symbols

Equation - Button with Drop-Down. The button inserts an equation

at the current location and then displays the Equation Tools -
Design Tab. The drop-down contains the following built-in
equations: Area of Circle, Binomial Theorem, Expansion of a Sum,
Fourier Series, Pythagorean Theorem, Quadratic Formula. At the
bottom are the commands: Insert New Equation and Save Selection
to Equation Gallery.
Symbol - Drop-Down. Let’s you insert symbols into your
documents. The drop-down contains the commands: Euro, Pound,
Yen, Copyright, Registered, Trademark, Plus-Minus, Not Equal
To, Less-Than or Equal To, Greater-Than or Equal To, Division,
Multiplication, Infinity, Micro, Alpha, Beta, Pi, Ohm, Summation,
Smiley Face and More Symbols. The More Symbols command
display the "Symbol" dialog box. Different to Excel it displays the
common symbols for quick insertion.

Design Tab

This tab was added in 2013

Document Formatting

This group was moved in 2013 from the Page Layout tab.
This group was called Themes in 2010.

Themes - (Moved in 2013). Drop-Down. The drop-down contains the

commands: Built-in, More Themes on Microsoft Office Online,
Browse for Themes and Save Current Theme. The built-in themes
are: Office, Apex, Aspect, Civic, Concourse, Equity, Flow, Foundry,
Median, Metro, Module, Opulent, Oriel, Origin, Paper, Solstice,
Technic, Trek, Urban and Verve. Tooltip indicates the current
theme. The default theme is "Office". Tooltip indicates the current
theme. Quick Access to more themes saved down on Microsoft
Office Online. Default theme is "Office". Changes the overall design
of the entire document Inc. colours, fonts and effects. This drop-
down has an additional command not found in Excel or
PowerPoint which is "Reset to Theme from Template".
Style Set - (Added in 2013). Change the look of your document by
choosing a new style set. Style sets change the font and paragraph
properties of your entire document.
Colours - (Moved in 2013). Drop-Down. Displays a list of all the
available colours and lets you change the colour component of the
active theme.
Fonts - (Moved in 2013). Drop-Down. Displays a list of all the
available fonts and lets you change the font component of the
active theme.
Paragraph Spacing - (Added in 2013). Drop-Down. Quickly
change the line and paragraph spacing in your document. The
drop-down contains the commands: No Paragraph Space, Compact,
Tight, Open, Relaxed, Double, Custom Paragraph Spacing.
Effects - (Moved in 2013). Drop-Down. Displays a list of all the
available effects and lets you change the effect component of the
active theme. The drop-down contains the commands: Office, Apex,
Aspect, Civic, Concourse, Equity, Flow, Foundry, Median, Metro,
Module, Opulent, Oriel, Origin, Paper, Solstice, Technic, Trek,
Urban and Verve.
Set as Default - (Added in 2013). Use the current look for all new
documents.

Page Background

This group was moved in 2013 from the Page Layout tab.

Watermark - (Moved in 2013). Drop-Down. The drop-down

contains the commands: Custom Watermark, Remove Watermark
and Save Selection to Watermark Gallery.
Page Colour - (Moved in 2013). Drop-Down. Let’s you change the
background colour of the page. Displays the full theme colour
palette.
Page Borders - (Moved in 2013). Displays the "Border and
Shading" dialog box.

Layout Tab

This was the Page Layout tab in 2007.

This tab provides quick access to Page Setup options as well as
additional paragraph indent and spacing options.

Themes

In 2013 this group was moved to the Design Tab

Page Setup

You can display the "Page Setup" dialog box, Margins Tab, by
clicking on the dialog box launcher in the bottom right corner of
this group.

Margins - Drop-Down. Let’s you choose from one of the built-in

margin settings or lets you customise your own. Similar to Excel
but has 2 more options "Moderate" and "Mirrored". Custom Margins
displays the "Page Setup" dialog box (Margins tab).
Orientation - Drop-Down. Let’s you change the orientation of the
current section. The drop-down contains the commands: Portrait
and Landscape. This provides a shortcut to the (Page Setup) (Page
tab, Orientation).
Size - Drop-Down. Let’s you select from all the different available
paper sizes. This provides a shortcut to the (Page Setup) (Page tab,
Paper size drop-down).
Columns - Drop-Down. The drop-down contains the commands:
One, Two, Three, Left and Right and the command More Columns.
Provides access to 1,2,3 column layouts.
Breaks - Drop-Down. The drop-down contains the commands: Insert
Page Break, Remove Page Break and Reset All Page Breaks.
Line Numbers - Drop-Down. The drop-down contains the
commands: None, Continuous, Restart Each Page, Restart Each
Section, Suppress for Current Paragraph and Line Numbering
Options. The Line Numbering Options displays the "Page Setup"
dialog box (Layout tab).
Hyphenation - Drop-Down. The drop-down contains the commands:
None, Automatic, Manual and Hyphenation Options. The
Hyphenation Options displays the "Hyphenation" dialog box.

Page Background

In 2013 this group was moved to the Design Tab

Paragraph

You can quickly display the "Paragraph" dialog box, Indents and
Spacing tab, by clicking on the launcher in the bottom right corner
of this group.
These are options taken from the (Format Paragraph) (Indents and
Spacing tab) for quick access.

Indent Left - Textbox. This automatically updates to indicate how

much indentation has been applied to the paragraph of the current
selection. This can be used to change the left indentation for the
current selection.
Indent Right - Textbox. This automatically updates to indicate how
much indentation has been applied to the paragraph of the current
selection. This can be used to change the right indentation for the
current selection.
Spacing Before - Textbox. This automatically updates to indicate
how much spacing is defined before the paragraph of the current
selection. This can be used to change the spacing for the current
selection.
Spacing After - Textbox. The automatically updates to indicate how
much spacing is defined after the paragraph of the current
selection. This can be used to change the spacing for the current
selection.

Arrange

This group also appears on the Drawing Tools - Format contextual

tab.

Position - Drop-Down. Displays a list of picture positioning options.

The drop-down contains the commands: In Line with Text and Text
Wrapping. You can select More Layout Options to display the
"Advanced Layout" dialog box.
Wrap Text - (Text Wrapping in 2007). Drop-Down. The drop-down
contains the commands: In Line with Text, Square, Tight,
Through, Top and Bottom, Behind Text, In Front of Text, Edit Wrap
Points and More Layout Options.
Bring Forward - (Bring to Front in 2007). Button with Drop-Down.
The button brings the selected object forward one level. The drop-
down provides a command to bring the selected object in front of all
the other objects.
Send Backward - (Send to Back in 2007). Button with Drop-
Down. The button brings the selected object back one level. The drop-
down provides a command to send the selected object to the back of
all the other objects.
Selection Pane - (Added in 2010). Displays the Selection Pane task
pane.
Align - Drop-Down. The drop-down contains the commands: Align
Left, Align Centre, Align Right, Align Top, Align Middle, Align
Bottom, Distribute Horizontally, Distribute Vertically, Align to
Page, Align to Margin, Align Selected Objects, View Gridlines and
Grid Settings. The Grid Settings displays the "Drawing Grid"
dialog box.
Group - Drop-Down. The drop-down contains the commands: Group,
Regroup and Ungroup.
Rotate - Drop-Down. The drop-down contains the commands: Rotate
Right 90, Rotate Left 90, Flip Vertical, Flip Horizontal and More
Rotation Options.