TYPES OF
BUSINESS
LETTER
INTRODUCTION:
There are different types of business letters that are
commonly used in the corporate world. They differ in
purpose, style, and nature. Some business letters
transmit good news, while some transmit bad news.
Moreover, some letters of interest to the reader,
which do not affect the emotion and feeling of the
reader, are called routine letters.
WRITING GGOOD VS BAD-NEWS BUSINESS LETTERS
The good-news business letter is light in mood
expressing pleasant information.if you are writing a
thank-you letter for an employee, or worst, writing
a letter to fire an employee, you are probably
writing a bad-news business letter.
COMMON TYPES
OF BUSINESS
LETTER
APPLICATION LETTER
This letter usually
occompanied by your
resume for additional
information experiences
and skills.
In writing your application letter, you may follow this format:
First Paragraph: Determine the reason/s why you are applying
for the job. Mention if the job is solicited or unsolicited.
Second Paragraph: Explain why you deserve the job without
being too boastful. You may support it by citing your
qualifications.
Last Paragraph: Even if you think you are hired or not, thank
the hiring personnel.
THREE STYLE OF RESUME
A. Chronological Resume
This style is ideal for those who already have several work
experiences showing steady career growth.
B. Functional Resume
This style is ideal for those who are fresh graduates
seeking for their first job
C. Combination Resume
Focuses on drawing the best features or strong points of
chronological and functional resume styles.
02. LETTER INQUIRY
. This type of business
letter is direct and the
questions are constructed
to get the information
straightforwardly.
In writing a letter of inquiry consider, the following guidelines:
First Paragraph. Begin with the most important question or a
summarizing statement.
Second Paragraph. This part may contain the explanation or list of
questions.
Third Paragraph. The ending should tell the reader what you want to
be done and when.
LETTER OF REPLY OR RESPONSE
-is written in response to
a letter of inquiry which
directly answers all the
inquiries regarding the
company's products or
services.
In writing the letter of response, the following steps may
help you:
Acknowledge the inquiry by mentioning important details
from the letter of inquiry you received.
Build goodwill and pave the way for future contacts by
using a cordial or friendly tone.
Answer the questions fully and send prompt replies
04 LETTER OF REQUEST
is commonly used everywhere. We daily
use it in academe, in industry, even in
corporate world The main purpose of this
letter is to request for something you
need.
In writing a letter of request, you may follow these steps:
First Paragraph: (orientation) This is the introduction part where
you be-gin with the details of the event or any activity. The
date, time, and venue should be also indicated.
Second Paragraph: (Information) In this part, you need to
mention the requested materials or equipments or even venue.
You need to be very specific in this part.
Last Paragraph: (Action) Thank the person in charge to promote
good will
05 LETTER OF ORDER
is one type of
business letter which
is written for the
purpose of
purchasing items that
are for sale.
AN ORDER LETTER ACCORDING TO ROSALES ET AL (2009) USUALLY
CONTAINS THE FOLLOWING:
A. NAME OF THE ITEM ORDERED
B. DESCRIPTION OF EACH ITEM, GIVING SIZE, STYLE, FINISH, QUALITY,
MATERIAL, WEIGHT, OR WHATEVER WILL HELP IN IDENTIFYING THE
ARTICLE WANTED
C. CATALOG NUMBER OF THE ITEM, IF IT IS AVAILABLE
D. QUANTITY OF EACH ITEM WANTED
E. PRICE OF EACH ITEM AND THE TOTAL PRICE OF THE ORDER
F. METHOD OF SHIPMENT DESIRED BY THE BUYER
G. ADDRESS WHERE THE GOODS ARE TO BE SHIPPED OR DELIVERED
H. DATE OF SHIPMENT
I. CREDIT REFERENCES, IF PAYMENT IS MADE FROM AN ACCOUNT
J. MODE OF PAYMENT
QUALIFICATION AND CARTER OBJECTIVE WILL HELP YOU SELECT
FORMAT OF YOUR RESUME
1.CHRONOLOGICAL RESUME FORMAT INCLUDES
APPLICANT’S NAME
ADRESS
TELEPHONE NUMBER
JOB OBJECTIVE
EDUCATION
WORK HISTORY-LISTED
JOB BY JOB,BEGINNING
WITH THE MOST
RECENT POSITION
THANK
YOU VERY
MUCH!
