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Acknowled ment~
TCA J o int Venture
NAL CONTRACTOR
19 July 2017 MTB/TCA/ AECO M/L/ 011054
AECOM M IDDLE EAST LI M ITE
PO Box 388 11,
Abu Dh abi,
United Arab Emirates
Attention: Mr. Ahmed Abbas, Construction Manager
Contract Number :
Project Name:
Reference:
Subject : Handover Strategy and Close-Out Docume ntation
Dea r Sir,
We write w ith reference to your letter ref. MTC-CMA-TCA-0401-LTR-07351 above and hereby prov ide ou r
reply in respect of your comments as highlighted in below table:
S.N. AECOM Comments TCAJV Reply
All trackers to be fully completed and each deliverable i.e.
manuals, drawings to include the planned date and to be
aligned with the Target Programme (4), where logical
sequence and proper interfacing with othe r Completed, refer to attachments of
1 documentations is required e.g. - subsequent weekly closeout
• O&M for a particular system to be submitted before coord ination meetings
the training session of that system .
• All cells to be filled in particular the " Planned
!'!-·- · Submittal Dat e" cells to be filled for all the trackers. :• .. .. , . ~ - - .....
All trackers to have a Conditional Format that allows the
ability to flag two (2) categories, as follows: Completed, refer to attachments of
2 • Flag all Deliverables that are due in 2 weeks (Amber subsequent weekly closeout
colour) coordination meetings
• Flag all Deliverables that are due in 5 days or less (Red
colour).
Completed, TCA JV provided trackers in
Trackers to be submitted on a weekly basis in the native
3 native format after ea ch weekly closeout
format and updated accordingly.
coord ination meeting
Completed, refer to attachments of
" Progress in Percentage (%)" to be added in the summary
4 subsequent weekly closeout
provided at the top of each Tracker.
coordination meetings
Completed, refer to attac hments of
"Plan to date total subm ission" to be added in the
5 subsequent w eekly closeout
summary provided at the top of each Tracker.
coordination meetings
All Trackers to be simplified i.e. no internal TCA-JV
information is requ ired for th is level of t racking- Refer to Completed, refer to attachments of
6 the enclosed layout for Spare Parts, O&M, Training subsequent weekly closeout
Manual and Systems. Tracker in Attachment 1. coordination meetings
Additionally see below comments:
ABU DHABI INTERNATIONA L AIRPORT- M ID FIELD TERMINAL BUILDING 1 of 3
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MIDFIELD TERMINAL CONTRACTOR
TCA Joint Venture
S.N. AECOM Comments TCAJV Reply
As agreed during closeout coordination
Training Modules Schedule to have reference to Training
meeting, the tra iner's C.V. shall link to
G.a Manua ls and Trainer's CV status, including:
tra ining modular. refer to attachments of
• Submission Date and Approval Status
weekly closeout coordination meetings
As Built Register to be updated. TCA-JV only provided the
quantity of drawings expected per month per discipline.
However, As-Built Register of Drawings per Discipline, Completed , As Bu ilt tracke r provided on
G.b Drawing Number, Revision, Planned and Actual Date of 21 June 2017 and awaiti ng for client
Issue to be provided, taking into consideration the BCC comments
dates, BIM Audits and submissions and Building taking-
over.
Warranties Tracker is missing. This is to be provided listing
the planned dates and actual submission dates along with Pending, Contractua l team from both
G.c the associated information to other documentation like part ies ( AECOM and TCA JV) to finalize
O&Ms (this can be done in parallel to the temp late warranty form approval
exercise), hence is required to be submitted.
Snagging/De-Snagging Handover Tracker to be provided
which will highlight the planned strategy for the inspection
such as by Buildings, Rooms, Levels, Reference to Punch
Pending due to ADAC/AECOM's decision
G.d List, Planned Dates for offering the Snag, De-snag and
on platform and workflow.
Offer for inspection Date, Final Comments and Handover
Date and the BIM Audit dates. This needs to be
coordinated with the room identification with Zutec.
BIM Tracker is missing. BIM Tracker to be issued when
forwarding your response to this letter and to include as a
minimum the below info and to be linked to As-Built
submission dates.
• Discipline
BI M Tracker was dispatched since April
• Major Group Elements
13, 2017. Please refer to the listed
• Group Elements {LOD)
Transmittal issued to ADAC/AECOM:
• Model Name
• Area Description
1. MTB-TCA-ADAC-0401 -TM L-00280
G.e • Floor Description
dat ed 13/04/2017
• Scope
2. MTB-TCA-ADAC-0401-TML-00286
• Associated Individual Elements
dated 02/05/2017
• Native File Submitted
3. MTB-TCA-ADAC-0401-TML-00306
• As-Built Submitted (Y/N)
dated 27/06/2017
• Planned Submission Date
• Total QTY
• QTY Submitted (to date)
• Native Files submitted (Y/N)
• Progress Status (in% completed)
Authority Permits, BCC and Building Occupancy Permits
Completed, provided to AECOM on bi-
Tracker to be provided as a response to this letter at a
weekly meetings . Refe r to MTB-BCC
G.f high-level; tracking the progress and status with all
Biweekly progress Meeting
Authority permits.
GIS As-Built Drawing Tracker with drawings name, Completed, provided to AECOM on bi-
G.g quantity, planned date and actual date to be provided as weekly meetings . Refer to MTB-BCC
per the required parameters in the Contract. Biweekly progress Meeti ng
ABU DHA BI INTERNATIONAL A IRPORT- M IDFIELD TERM INAL BUILDING 2 of 3
MTB/TCA/AECOM/L/011054
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Con stru c ti o n
MIDFIELD TERMINAL CONTRACTOR
TCA Joint Venture
S.N. AECOM Comments TCAJV Reply
In addition to the above, please note that the phasing
approach has been agreed between TCA-JV and ADAC,
Wi ll be add ressed in the revised closeout
hence TCA-JV to provide the Filing Turnover
7 procedure which will be submitted by
Documentation (FTD) directory for each section, as
end of July 2017 .
committed by TCA-JV in the DS/040/6247 report, and to
update and issue the Handover Strategy.
The above is for your information.
Yours faithfully,
~=--
N ad im Nasser
w Si~~agasabai
\]'. . . \(..~~-'
Board Member Deputy Project Director
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HAM/NA/mqa
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cc: Mr. Sulaiman AI Siksek (ADAC)
Mr. Graeme Baxter {ADAC}
M r . David Watson (ADAC)
ABU DHABI INTERNATIONAL AIRPORT- MIDFIELD TERMINAL BUILDI NG 3 of 3
M TB/TCA/A ECOM/L/0 11054
