Gs Textile Industries Kenya Epz Limited.
Authorized By:
HR &COMPLIANCE
Title: CTPAT - Security Compliance Training
DATE - 7TH December 2024 Page Number:
Venue - GST 1 of 2
TIME – 6:00PM TO 6:45PM
Trainer: Charles Omino - Compliance Officer
Assisted by: Moses Ngugi - Customs officer
Trainees: Security officers
Agenda
Company Security policy
Container transport and Integrity Procedures
Risks and controls
Duties of a truck Driver in case of emergency
Incident/Accident/Emergency Reporting.
Min 01 – introduction
The training meeting began by the introduction of the DHL officials, and by explaining
that the training was a normal training that the company conducts after which the
company conducts audits before normal business operations begin.
Min 02 – company policies and procedures on security
GS TEXTILE INDUSTRIES KENYA EPZ Limited is committed to maintain Security
Procedures at the facility to guard against the introduction of non-manifested cargo into
outbound shipments (E.g. Explosives, Biohazards, And/or Other Contraband).
Co-operation is well established with local, national and foreign customs and drug
enforcement agencies to guard against illegal shipments of drugs.
The security department shall be notified when illegal drugs shall be discovered or
suspected in apparel shipments to the United States.
Procedures are in place to enforce a drug-free workplace, consistent with local laws. For
this, all employees sign statement that they do not use or distribute illicit drugs and the
records are maintained in the personnel department.
Personnel Security and Facility Security Procedures are designed to prevent the
introduction of illegal drug into commercial apparel shipments.
Carrier selection Procedures are implemented to utilize carriers which take precautions
to prevent transporting illegal drugs.
The Factory Manager is assigned with the responsibility of communicating the anti-drug
policies, deploying is done by the Packing In-charge and monitoring is done by the Unit
Manager.
General anti-drug training is part of the orientation program for all new employees.
Supervisors, shipping / receiving, and security personnel receive specialized training on
identifying suspicious employee behavior, methods of secreting drugs in shipments, etc.
The Compliance official /Security Head shall perform internal security audit every
quarterly and at least once in 12 months (for the employees working in sensitive areas
to ensure that all established security measures in the following areas are effectively
implemented and maintained. All checks conducted shall be recorded in the Compliance
Audit Report.
Physical Access Controls
Personnel Security
Shipment Information Controls
Storage & Distribution
Procedural Security
Security Training and Threat Awareness
Physical Security
Information Technology
Min 02: Container transport and Integrity Procedures
Purpose
The purpose of this Code of Practice is to define the safety and security checks that are
necessary for the safe and secure transport of GS TEXTILE INDUSTRIES KENYA EPZ
Limited products in containers.
These checks will:
Ensure that containers used to transport GS TEXTILE INDUSTRIES KENYA EPZ
Limited products are fit for purpose and can be loaded safely
Ensure that containers used to transport GS TEXTILE INDUSTRIES KENYA EPZ
Limited products are not used to smuggle illegal contraband
Ensure that containers carrying GS TEXTILE INDUSTRIES KENYA EPZ Limited
products are protected against tampering.
Protect GS TEXTILE INDUSTRIES KENYA EPZ LIMITED’s registrations under C-TPAT
and similar Approved Economic Operator schemes. Membership of these
schemes gives GS TEXTILE INDUSTRIES KENYA EPZ Limited shipments preferential
status when passing through customs which reduces the administrative burden
and helps to ensure a reliable supply chain.
Enable intervention where the transport does not comply with these regulations
or where it puts safety, security or the environment at risk.
Min 03 - Risks and Controls
Typical risks associated with the use of Containers are:
Cargo is tampered with after it has been loaded into the container
Inadequate security procedures results in loss of C-TPAT or AEO membership.
This may result in increased administrative burdens (financial guarantees etc.)
and potential delays to GS TEXTILE INDUSTRIES KENYA EPZ LIMITEDshipments
due to increased inspection when passing through customs.
Floor collapses while loading the container, risking injury to the fork lift truck
operator
Cargo is damaged by water getting into the container
Cargo is damaged by contact with the container
Container is used to smuggle illegal materials
These risks are controlled by:
Carrying out a 7 point check before loading the container.
Sealing the container using high security seals.
Detailed requirements for each of these key controls are defined in the following
sections
Min 04 - Truck Driver Pre-Employment Screening
The transportation industry is in a tough spot. Companies have to balance safety and
legal requirements with hiring new drivers quickly. Background checks help businesses
pull off this balancing act.
Applicant screening reveals which driver has the right skills for the job. For example,
running a motor vehicle records check shows whether a candidate has the training and
license legally required to drive a semi-truck. Background checks ensure that your truck
drivers are the best fit for the job. However, screening applicants does more than show
if your drivers have the necessary skills. It also keeps your business legally compliant.
From property damage to loss of human life, one driver’s unsafe driving could ruin
everything you’ve worked for. Background checks reveal any history of driving-related
offenses an applicant may have. Knowing your candidate’s record protects other drivers
by stopping you from making an unsafe hire.
Making an informed hiring decision also shields your business from negligent-hiring
lawsuits. You don’t have to guess whether an applicant is safe to have around your
employees, clients, and machinery. Instead, you know before you hire.
Min 05 - Duties of a truck Driver in case of emergency
1. When involved in a crash, however slight, do not leave the scene until speaking
with the other driver, the police, or both.
2. Remain as calm as possible, avoid any inclination to react in anger, particularly
when encountering another driver behaving irrationally.
3. When involved in a minor accident with no serious injuries, move the vehicles
and occupants safely to the side of the road, out of the way of traffic. If a vehicle
cannot be moved and no injuries have occurred, drivers and passengers should
remain in the vehicle with seat belts fastened until help arrives. Turn on hazard
lights and if safe to do so, place cones, flares, or warning triangles.
4. Call for emergency medical help if anyone involved in the crash is bleeding, feels
lightheaded, or is suffering any physical injury. Always err on the side of caution
and call for help. Unless someone at the scene is specifically trained in
emergency medical procedures, wait until help arrives before attempting to
move a person or perform emergency aid.
5. Calling the police from the crash site is the best action. If the driver cannot
contact the local law enforcement, he or she should instruct someone else to do
so. Police officers can address traffic infractions and take notes for the incident
record.
6. Do not discuss specific details of the accident with anyone except the police. Be
polite, but don’t admit fault to the other driver or the police, even if the driver’s
actions led to the crash.
7. Call the company fleet manager, the accident management company
representative, or, if applicable, the insurance company as soon as possible. If
your employer’s fleet policy mandates, file a state vehicle accident report. A
police report often helps insurance companies speed up the claims process.
8. Carry a disposable camera in the car to photograph the damage to all vehicles
involved (these can be more dependable than a cell phone which may run out of
power). Include photos that reveal the overall context of the crash — road
conditions, intersection site, traffic signs or lights, etc.
Min 06 – Incident/Accident/Emergency Reporting.
Record in writing all pertinent information concerning the incident, including:
The Incident. The time and date, a description and exact location of the
accident scene, and any recollection of your vehicle’s handling or
mechanical functioning immediately prior to the crash.
Involved Parties. Names, addresses, telephone numbers, vehicle and
driver’s license numbers, and insurance carriers.
Witnesses. Names, addresses, and contact information.
Police Officers. Names, badge numbers, where to obtain a copy of the
police report, and issuance of any citations.'
Place in the vehicle glove compartment copies of such important documents as:
Insurance company ID card.
Container/cargo details
Valid vehicle registration.
Medical alerts detailing personal allergy or health conditions that may require
special attention if you are seriously injured.
Keep an emergency kit in your vehicle. At a minimum, this kit should include:
Road flares or warning triangles.
Brightly colored cloth to tie to the driver-side door.
Disposable camera.
Flashlight with fully charged batteries.
First aid kit.
Basic tool kit.
Duct tape.
Pad of paper and pen.
Photos taken
ATTENDANCE SHEET
