Programme Procedures Checklist

Project Name:
Consultant: Date:
Contractor:
SN Baseline Programme Procedures Check
The General Contractor [GC] shall submit detailed baseline schedule
incorporating the contract documents (BOQ, Drawings, spec., contract
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conditions / milestones) so as to clearly convey the extent of the scope of work.

The GC should submit Baseline Schedule (Programme)maximum after 20 days

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from the contract award. [QCS & Contract Ref.]
The GC should submit Project Time Schedule in a hard copy along with soft copy
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(Primavera Latest Version).
The GC should submit S-Curve & Manpower Histogram along with his time
4- schedule according to the assigned resources (man hours/man Prowers) in the
schedule (Hard copy + Soft copy).
The GC should prepare his schedule in a proper format and organization
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according to the scope of work and to be organized by :
Stage of work (Mobilization – Engineering- Procurement – Construction –
a.
Testing&Commissioning- etc)
b. Zone/Area/ Section.
c. Building.
Discipline of work (Structural Work – Architectural Work – Electrical – Mechanical-etc)
d.

e. Sub-discipline of work.(if available)

f. Level – Floor (if available).
WBS shall comprise the entire SOW and to be verified against the contract
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documents [BOQ, DWGs, Specs,…etc]
Activities shall comprise of specific and measurable elements of work.
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Durations for each activity shall be calculated using productivity rates.
No activity on the Project Work Schedule shall have duration exceeding 30
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calendar days except for procurement activities.

Activity ID: The Activity Identifier (ID) is assigned to every activity identifying the
9- type of the activity and its location within the Work Breakdown Structure (WBS).
The Activity ID format we can agree to the following template:
a. First 4 digits for project name.
Next 3 digits for project phase or stage (Milestones - MOBilization - ENGineering -
b.
PROcurement - CONstruction - Testing & Commissioning - Handing OVer).
c. Next 2 digits for zone / area / sec.
d. Next 2 digits for building if available.
e. Next 2 digits for discipline (STructural - ARch. - ELec. -MEch.).
f. Next 2 digits for floor if available.
 Programme Procedures Checklist
Project Name:
Consultant: Date:
Contractor:
SN Baseline Programme Procedures Check
g. Activity ID format:MS67CONA1B1STF11000
10- Calendars:
a. The Schedule dates (duration) shall be calendar dates
The calendars should take into consideration the Holidays and Non-Working days as per
b.
Labor Law.
c. The calendars should reflect appropriate time units
The start day of the week and the number of working days per week should match the
d.
contract requirements
Critical path should; includes the real and logic critical activities, Continuous
11- from the first activity till the last one, and includes proper percentage of the over
all number of activities)

In the Procurement stage it is required to have all major items and long lead
items in the programme and for each item should include at least 4 activities (
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technical submittal – Client Approval – Purchase Order – Delivery on Site) and it
should linked to the related construction activity.
13- Logic relationships:
Use the Retained Logic Option in calculating the schedule. Logic of interdependencies shall
a. be based on constructability and not on preferred working logic, fundamental relationships
between types of work shall comply flowchart below:
Activities shall be logically linked in accordance with sequence of works stipulated in the
b. contractor construction methodology ; Lag time shall be clearly explained and shall not
exceed 14 days.
Activity shall be planned with float time. Adequate resources shall be employed to enable
c. work to be carried out concurrently on various work fronts to ensure that progress can be
achieved to meet the dates specified In the Contract.
Activities with zero total float shall be restricted to those subject to limitations beyond the
control of the GC and where additional resources by the GC cannot reduce the duration
d.
required for the task. Such activities shall be highlighted and substantiated for consultant &
client acceptance in the programme submissions.
e. FLOAT is an asset of the project and NOT for the exclusive use/benefit of the GC.
f. Do not use the following except as approved by consultant & client
i. start to finish relationships
ii. open ends
iii. manually modified dates and durations
iv. stacking activities with excessive links (predecessor/successor)
v. controlling constraints such as must start on. must finish on, etc
vi. negative and excessive lags
vii. negative and excessive floats
 Programme Procedures Checklist
Project Name:
Consultant: Date:
Contractor:
SN Baseline Programme Procedures Check
g. Mandatory, zero free float and zero total float constraints shall not be used.
14- As a minimum, Activities shall cover following categories:
a. Key dates. Milestones. Interface and handover dates.
b. Mobilization and Securing of Permits.
c. All on site works. Including preliminary and temporary works.
Dates for submission and acceptance of road & utilities diversion plan, temporary works,
d.
Construction Shop drawings, Materials, and as-built drawings (where applicable).
Procurement of major equipment and materials, in particular long lead items(delivery
e. exceeding 3 months) and the on-site delivery and/or partial delivery date of all plant and
major construction equipment.
f. Any off-site work such as production or prefabrication of components or materials.

g. Installation of temporary construction facilities.

h. Interfaces with Utility Agencies and other contractors.
Testing and commissioning of facilities including the necessary milestones for inspection,
i.
Certification, Obtaining permits, and clearances by the approval authorities.
Any outside influence which will or may affect the progress of the Works. e.g. utilities
required to be relocated by others involving important contract coordination requirements
j.
within the purview of the Authority and third parties, or utilities to be supported. Relocated
or otherwise affected by the GC's work.
All interfacing inputs that may affect the GC's progress shall be shown. Such interfacing
k. inputs shall be clearly distinguished by notation in the activity description to indicate the
party responsible for the required inputs.
All activities of the Engineer which affect progress or completion date of all or part of the
l.
Works including but not limited to review and approval. etc ...
m. Utility Notification. Relocation and Shutdown(s). if applicable
Work Items of other Approving Authorities such as but not limited to Road Opening/Closure
n.
and Plant Certifications. Which may affect or be affected by Contractor's activities.

15- Resource Loading -

Assign manpower, Construction equipment, and material quantities to activities as per OP-
a. FR-004.01 & OP-FR-004.02 & It should be reflected in the Resource Charts (Curve and
Histogram).
The Resource Charts shall show on a monthly basis the planned manpower, main
b. construction equipment, major material usage as well as quantity of the major items of
work.
The GC shall submit separate Resource Chart for the materials. The Chart shall show the
c. total budgeted quantity and their monthly distribution (planned monthly usage) along the
contract period.
16- Cost Loading:-
 Programme Procedures Checklist
Project Name:
Consultant: Date:
Contractor:
SN Baseline Programme Procedures Check
All activities shall be cost loaded with the budgeted cost allocation as per Contract Bills of
a.
Quantities, Unit Rates, Prices and quantities.
For time-related expenditure. Lump sum amounts shall be distributed uniformly over the
b.
duration of the period of expenditure to reflect the costs incurred on monthly basis.
The GC shall submit the Tabulation of Activity Cost by Calendar Month together with the
c.
Planned Progress S-Curve.
Activities shall be sorted in ascending order by activity ID with details on activity description,
d. activity duration, quantity, cost allocated to the activity, subtotal and grand total of the
activities.
17- Programme Narrative:
The narrative shall describe the GC's plan and approach for the execution of the Works in
a. meeting specified key dates, milestones, handover dates, submission dates and any
intermediate dates.
The narrative shall incorporate high level method statements in respect of major Items of
b. work including construction/installation sequence, construction equipment, temporary
works, tests and the like.
The main logic links and how activity duration is established shall be explained. This shall
include estimated quantities, Production rates, working hours and a list of major
c. construction equipment planned for use on the Contract. The equipment list shall include
type, number of units, unit capacities and a schedule showing the proposed time each
piece of equipment will arrive on site.
d. The number of work teams, their make-up and deployment at each location shall be given.

Corrective measures to resolve the criticality of critical and near critical activities shall be
evaluated In this regard. Activities which are resource driven but may be expedited by
e.
working extended hours or additional shifts, deployment of additional construction plants
and construction re-sequencing shall be addressed.

The GC shall produce proven past records to substantiate the attainment of the average
f.
production rate used in the programme, when required by PCSC or QRIEC.

Where the works are split into zones and blocks for programming purposes, such zones and
g.
blocks shall be clearly defined by diagrams to be included in the narrative.

18- Progress S-Curve:

The Progress S-Curve shall be derived from the cost and resource loaded Baseline
Programme.
A baseline schedule is developed by the GC according and submitted to the
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PCSC for review(Refer to checklist no. OP-CK-001)
 Programme Procedures Checklist
Project Name:
Consultant: Date:
Contractor:
SN Baseline Programme Procedures Check
The submitted baseline schedule is reviewed by the consultant and endorsed or
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returned to the GC for revision and to be resubmitted.
In case Client approve the baseline schedule, a letter of acceptance will be
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forwarded to the GC, and relevant databases updated.