CONSER International Consulting Engineers Gardenia Hotel & Furnished Apartments

Specifications

SECTION 01320 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including Conditions of Contract and other
Division 1 Specification Sections, apply to this Section.

1. Refer to Conditions of Contract and Agreement for definitions and specific dates of
Contract Time.

1.2 SUMMARY

A. This Section includes administrative and procedural requirements for documenting the
progress of construction during performance of the Work, including the following:

1. Preliminary Construction Program.

2. Construction Program.
3. Submittals Schedule.
4. Daily construction reports.
5. Monthly progress reports.
6. Material location reports.
7. Field condition reports.
8. Accident reports.
9. Special reports.
10. Wage book and time sheet records.

B. Related Sections include the following:

1. Division 1 Section "Summary of Multiple Contracts" for preparing a Combined

Contractor's Construction Program.
2. Division 1 Section "Project Management and Coordination" for distributing meeting
and conference minutes.
3. Division 1 Section "Submittal Procedures" for submitting schedules and reports.
4. Division 1 Section "Quality Requirements" for submitting a schedule of tests and
inspections.
5. Division 2 through Division 16 Sections for specific submittal requirements.

1.3 DEFINITIONS

A. CPM: Critical path method, which is a method of planning and scheduling a construction
project where activities are arranged based on activity relationships. Network calculations
determine when activities can be performed and the critical path of Project.

B. Critical Path: The longest continuous chain of activities through the network schedule that
establishes the minimum overall Project duration and contains no float.

C. Network Diagram: A graphic diagram of a network schedule, showing activities and activity
relationships.

D. Activity: A discrete part of a project that can be identified for planning, scheduling,
monitoring, and controlling the construction project. Activities included in a construction
program consume time and resources.

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1. Critical activities are activities on the critical path. They must start and finish on the
planned early start and finish times.
2. Predecessor activity is an activity that must be completed before a given activity can
be started.

E. Event: The starting or ending point of an activity.

F. Float: The measure of leeway in starting and completing an activity.

1. Float time is not for the exclusive use or benefit of either Party, but is a jointly owned,
expiring Project resource available to both parties as needed to meet milestones and
Contract completion date.
2. Free float is the amount of time an activity can be delayed without adversely affecting
the early start of the following activity or activities.
3. Total float is the measure of leeway in starting or completing an activity without
adversely affecting the planned Project completion date.

G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities
for greater detail.

H. Major Area: A story of construction, a separate building, or a similar significant construction

element.

I. Milestone: A key or critical point in time for reference or measurement, including for
example, but not necessarily limited to:

1. Commencement Date.
2. Completion dates for specific Sections or parts of the Works.
3. Completion date for the whole of the Works.

1.4 SUBMITTALS

A. Qualification Data: For firms and persons specified in "Quality Assurance" Article to
demonstrate their capabilities and experience. Include lists of completed projects with
project names and addresses, names and addresses of architects/engineers and owners,
and other information specified.

B. Submittals Schedule: Submit three copies of the schedule. Arrange the following
information in a tabular format, identifying corresponding program activity or event number
for each scheduled date:

1. Scheduled date for first submittal.

2. Specification Section number and title.
3. Submittal type and category (action or informational).
4. Name of manufacturer and/or subcontractor, as applicable.
5. Description of the work covered.
6. Scheduled date for the Engineer's final release or approval.
7. Scheduled dates for Purchase Order and first delivery to Project site.
8. Scheduled date for commencement of installation.

C. Update Submittals Schedules: Submit two copies of update schedules.

D. Construction Program: Submit two print copies of program, large enough to show entire
program for entire construction period. In title block indicate "Initial", "Revised" or "Update"
as applicable, and date of issue.

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1. Submit an electronic copy of program, using software indicated, on CD-ROM labeled

to comply with requirements for submittals. Indicate type of program (Initial, Revised
or Update) and date on label.

E. CPM Reports: Concurrent with each CPM schedule submittal, submit three printed copies of
each of the following corresponding, computer-generated reports. Format for each activity
in reports shall contain activity number, activity description, original duration, remaining
duration, early start date, early finish date, late start date, late finish date, and total float.

1. Activity Report: List of all activities sorted by major area, then by activity number and
then early start date, or actual start date if known.
2. Logic Report: List of preceding and succeeding activities for all activities, sorted in
ascending order by activity number and then early start date, or actual start date if
known.
3. Total Float Report: List of all activities sorted in ascending order of total float.
4. Resource Allocation and Loading Report: List of all resources allocated to schedule
activities, sorted in ascending order by activity number and then early start date, or
actual start date if known, including but not necessarily limited to:

a. Number and trade classification of workmen.

b. Quantities of materials and products.
c. Contractor's Equipment.

5. Monetary Value Summaries.

F. Daily Construction Reports: Submit two copies daily, and no later than 4:00 pm on the day
immediately following date of report.

G. Monthly Progress Reports: Submit two copies at monthly intervals. Report progress status
coincidental with cutoff date associated with each Monthly Statement payment application.

1. Submit an electronic copy, using Microsoft Office software, on 90 mm diskette(s)

labeled to comply with requirements for submittals.

H. Material Location Reports: Submit two copies at weekly intervals.

I. Field Condition Reports: Submit two copies at time of discovery of differing conditions.

J. Accident Reports: Submit two copies at time of accident event.

K. Special Reports: Submit two copies at time of unusual event.

1.5 QUALITY ASSURANCE

A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and

reporting.

B. Computer Software: Use a professional, high-end, reputable project management software

program, acceptable to the Engineer that has been developed specifically to manage CPM
construction programming, scheduling and reporting indicated for Project.

C. Pre-scheduling Conference: Conduct conference at Project site to comply with requirements

in Division 1 Section "Project Management and Coordination." Review methods and
procedures related to the Contractor's Construction Program, including, but not necessarily
limited to the following, as appropriate:

1. Review software limitations and content and format for reports.

2. Verify availability of qualified personnel needed to develop and update program.

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3. Discuss constraints, including phases, sections, work sequences, area separations,

interim milestones, interface with other contractors, statutory agencies and authorities
having jurisdiction; staged completion, partial Employer occupancy and the like, as
applicable.
4. Review delivery dates for Employer-furnished products.
5. Review program for work of Employer's separate contracts.
6. Review time required for review of submittals and re-submittals.
7. Review requirements for tests and inspections by independent testing and inspecting
agencies.
8. Review time required for completion and startup procedures.
9. Review and finalize list of construction activities to be included in program.
10. Review submittal requirements and procedures.
11. Review procedures for updating program.

1.6 COORDINATION

A. Coordinate preparation and processing of programs, schedules and reports with

performance of construction activities and with programming, scheduling and reporting of
separate contractors.

B. Coordinate Construction Program with the list of subcontracts, Submittals Schedule,

progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Works from parties
involved.
2. Coordinate each construction activity in the network with other activities and schedule
them in proper sequence.

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PART 2 - PRODUCTS

2.1 SUBMITTALS SCHEDULE

A. Preparation: Arrange Submittals Schedule in chronological order by dates required by

construction program. Include time required for review, resubmittal, ordering,
manufacturing, fabrication, and delivery when establishing dates.

1. Coordinate Submittals Schedule with list of subcontracts and Contractor's

Construction Program.
2. Submittal: Submit concurrently with the submittal of completed Contractor's
Construction Program. List those required to maintain orderly progress of the Work
and those required early because of long lead-time for manufacture or fabrication.
3. Update Submittals: Continuously update Submittals Schedule to reflect actual and
on-going current status, including additions to and changes in timing of submittals.
Submit an Update Submittals Schedule on the day before each regular Progress
Meeting.

2.2 CONTRACTOR'S CONSTRUCTION PROGRAM, GENERAL

A. Arrangement: Arrange activities on program by Section and/or major area, as applicable.

B. Activities: Treat each building story and/or separate area as a separate numbered activity
for each principal element of the Work. Comply with the following:

1. Activity Duration: Define activities so that no activity is longer than 20 days, unless
specifically allowed by the Engineer.
2. Procurement Activities: Include procurement process activities for long lead items and
major items, requiring a cycle of more than 60 days, as separate activities in the
program. Procurement cycle activities include, but are not limited to, submittals,
approvals, purchasing, fabrication, and delivery.
3. < Submittal Review Time: Include review and resubmittal times indicated in Division 1
Section "Submittal Procedures", in program. Coordinate submittal review times in
Contractor's Construction Program with Submittals Schedule.
4. Startup and Testing Time: Indicate and include appropriate time allowances for startup
and testing of each equipment and system installation.
5. Substantial Completion: Indicate substantial completion in advance of date
established for Taking-Over, and allow time for Engineer's inspection and
administrative procedures necessary for certification of Taking-Over.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents
and as follows in the program, and show how the sequence of the Work is affected.

1. Work under Multiple Contracts: Include a separate activity for each portion of work
performed by each separate contract.
2. Work by the Employer: Include a separate activity for each portion of work performed
by the Employer.
3. Products Ordered in Advance: Include a separate activity for each product. Include
delivery date indicated in Division 1 Section "Summary." Delivery dates indicated
stipulate the earliest possible delivery date.
4. Employer-Furnished Products: Include a separate activity for each product. Include
delivery date indicated in Division 1 Section "Summary." Delivery dates indicated
stipulate the earliest possible delivery date.
5. Work Restrictions: Show the effect of the following items on the program:

a. Coordination with existing construction.

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b. Limitations of continued occupancies.

c. Uninterruptible services.
d. Partial occupancy before substantial completion.
e. Use of premises restrictions.
f. Provisions for future construction.
g. Seasonal variations.
h. Environmental control.

6. Work Stages: Indicate important stages of construction for each major portion of the
Works, including, but not limited to, the following:

a. Subcontract awards.
b. Submittals.
c. Purchases.
d. Mockups.
e. Fabrication.
f. Sample testing.
g. Deliveries.
h. Installation.
i. Tests and inspections.
j. Adjusting.
k. Curing.
l. Startup and placement into final use and operation.

7. Area Separations: Identify each major area of construction for each major portion of
the Works. Indicate where each construction activity within a major area must be
sequenced or integrated with other construction activities to provide for the following:

a. Structural completion.

D. Milestones: Include in program, milestones and any and all sectional completion
requirements, indicated in Contract Documents, including but not necessarily limited to
Commencement Date, dates for Taking-Over, sections or parts of the Works, and date for
Taking-Over the whole of the Works.

E. Cash Flow Correlation: At the head of program, provide a cash flow correlation line,
indicating on the line, monetary value volume of the Works as planned and as actually
performed.

1. Tabulate cash flow correlation, coincidental with cutoff dates associated with Monthly
Statement payment applications, and use as a basis for preparation of Cash Flow
Estimate submittal.

F. Contract Variations: If and when requested by the Engineer in connection with any proposed
or instructed Contract Variation, prepare and submit a time-impact analysis, using fragnets if
necessary, to demonstrate the effect of the proposed or instructed Variation on the overall
construction program.

G. Computer Software: Prepare and update programs and schedules using the following
software program that has been developed specifically to manage construction
programming and scheduling.

1. Primavera Project Planner , Latest Version for Windows NT operating system.

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2.3 CONTRACTOR'S CONSTRUCTION PROGRAM (CPM SCHEDULE)

A. General: Prepare network diagrams using AON (activity-on-node) format.

B. CPM Schedule: Prepare and submit a Contractor's Construction Program using a CPM
network analysis diagram. Base program on the Preliminary Construction Program
submitted with Tender and whatever updating and feedback received to date. Follow
procedures and produce CPM schedule and reports in such form and detail as specified.
Incorporate additional requirements, as the Engineer shall reasonably prescribe.

1. Develop, finalize and submit completed CPM schedule and reports for the Engineer's
review and acceptance no later than 14 days after the date of the Letter of
Acceptance.
2. Conduct educational workshops to train and inform key personnel, including
subcontractors' personnel, in proper methods of providing data and using CPM
schedule information.
3. Establish procedures for monitoring and updating CPM schedule and for reporting
progress. Coordinate procedures with regular Progress Meeting, Monthly Progress
Report and Monthly Statement payment application dates.
4. Use "one workday" as the unit of time and indicate number of shifts per workday.
5. Use calendar to identify and indicate holidays and other non-work days.

C. CPM Schedule Preparation: Prepare a list of all activities required to complete the Works.

1. Activities: Indicate for each activity, the estimated time duration, sequence
requirements, resource requirements, relationship to other activities, and monetary
value. Include dates and estimated time frames for the following activities:

a. Preparation and processing of submittals.

b. Purchase of materials.
c. Delivery.
d. Fabrication.
e. Installation.

2. Processing: Process data to produce output data or a computer-drawn, time-scaled

network. Revise data, reorganize activity sequences, and reproduce as often as
necessary to produce the CPM schedule within the limitations of the Contract Time.

a. Use resource-leveling method in computing the CPM schedule.

3. Format: Mark the critical path. Locate the critical path near center of network; locate
paths with most float near the edges.

a. Sub-networks on separate sheets are permissible for activities clearly off the
critical path.

D. Initial Issue of Schedule: Prepare initial network diagram from a list of straight "early start-
total float" sort. Identify critical activities. Prepare tabulated reports showing the following:

1. Contractor or subcontractor and the work or activity.

2. Description of activity.
3. Principal events and constraints of activity.
4. Immediate preceding and succeeding activities.
5. Early and late start dates.
6. Early and late finish dates.
7. Activity duration in workdays.
8. Calendar for each activity.
9. Total float or slack time.
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10. Resource allocation and loading of activity.

11. Monetary value of activity (coordinated with Bill of Quantities values).
12. Average size of workforce.
13. Holidays and non-work days.

E. Schedule Updating: Concurrent with making updates and/or revisions to schedule, prepare
(in addition to other specified CPM reports) tabulated reports showing the following:

1. Identification of activities that have changed.

2. Changes in early and late start dates.
3. Changes in early and late finish dates.
4. Changes in activity durations in workdays.
5. Changes in the critical path.
6. Changes in total float or slack time.
7. Changes in usage or availability of resources.
8. Changes in the Contract Time.
9. Indicate actual versus original planned progress.

F. Monetary Value Summaries: Prepare cash flow predictions based on indicated activities and
include two cumulative value lists, sorted by finish dates.

1. In first list, tabulate the following:

a. Activity number.
b. Early finish date.
c. Monetary value.
d. Cumulative monetary value.

2. In second list, tabulate the following:

a. Activity number.
b. Late finish date.
c. Monetary value.
d. Cumulative monetary value.

3. Prepare lists for ease of comparison with Cash Flow Estimates and Monthly
Statement payment applications.
4. In subsequent issues of both lists, substitute actual finish dates for activities
completed as of list date.
5. Submit update value summary printouts with each Monthly Statement payment
application.

a. In both value summary lists, tabulate "actual percent complete" and

"cumulative value completed" with total at bottom.

2.4 REPORTS

A. Daily Construction Reports: Prepare a daily construction report, recording the following
information concerning events at Project site:

1. List of construction work activities and operations performed on the Works,

referenced to locations and CPM schedule activity numbers.
2. List of subcontractors on the Works.
3. List of separate contractors at Site.
4. Count and trade classification of workmen on the Works, allocated to CPM schedule
activity numbers.
5. Count, category and status (working, idle, under maintenance) of Contractor's
Equipment at Site, allocated to CPM schedule activity numbers.
6. High and low temperatures and general weather conditions.
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7. Accidents (refer to accident reports).

8. Meetings and significant decisions.
9. Unusual events (refer to special reports).
10. Stoppages, delays, shortages, and losses.
11. Meter readings and similar recordings.
12. Emergency procedures.
13. Orders and requests of authorities having jurisdiction.
14. Variation Orders received and implemented.
15. Site Instructions received.
16. Services connected and disconnected.
17. Equipment or system tests and startups.
18. Partial Completions and occupancies.
19. Engineer's Inspections.
20. Taking-Over Certificates issued.
21. Any other general or specific information, requested by the Engineer to be reported.

B. Monthly Progress Reports: Prepare and submit monthly progress reports, summarizing
activities, achievements, advancements and significant events at Site in month preceding,
and reporting current progress status of Works; including but not necessarily limited to the
following:

1. Summary of the information included in Daily Construction Reports for the month.
2. Summary of the information included in Material Location Reports for the month.
3. Latest update Submittals Schedule.
4. Progress Review Statement: Refer to latest Update Contractor's Construction
Program; include:

a. Listing of all current month programmed activities and report whether each is
on time, ahead of schedule or behind schedule in relation to original
Contractor's Construction Program.
b. On-going comparative line plot of Cash Flow Estimate against Interim Payment
Certificates.
c. Description of means, methods and actions to be taken in following month to
expedite construction behind schedule and ensure current and subsequent
activities will be completed within Time for Completion.

5. Any other general or specific information, requested by the Engineer to be reported.

C. Material Location Reports: At intervals indicated, prepare and submit a comprehensive

listing, in tabular form, of materials delivered to and stored at Site. List shall be cumulative,
showing materials previously reported plus items delivered since previous report.
Coordinate reports with information in Product List submitted under Division 1 Section
"Product Requirements".

1. Form: Tabulate information for each material delivery under the following column
headings:

a. Delivery date.
b. Specification Section number and title.
c. Generic name used in the Contract Documents.
d. Proprietary name, model number, and similar designations.
e. Manufacturer's name and address.
f. Supplier's name and address.
g. Delivered quantity.

D. Field Condition Reports: Immediately on discovery of a difference between field conditions

and the Contract Documents, prepare and submit a detailed report. Include a detailed
description of the differing conditions, together with a request for instruction, if applicable.

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E. Accident Reports: On the occurrence of any accident which causes personal injury or
damage to the Works or any other property, prepare a detailed accident report and submit
directly to the Engineer within one day of occurrence. Include details of date and time,
location, prevailing conditions, chain of events and causes leading up to accident, persons
involved, response by the Contractor's personnel and result or effect of accident. Obtain
and attach witness statements, sketches as applicable.

1. On the occurrence of an accident or event that causes serious injury to any person,
summon emergency services, notify appropriate authorities and inform the Engineer
immediately

2.5 SPECIAL REPORTS

A. General: Prepare and submit special reports, in an acceptable format, directly to the
Engineer within one day of an occurrence. Distribute copies of report to parties affected by
the occurrence.

B. Reporting Unusual Events: When an event of an unusual and significant nature occurs at
Site, whether or not related directly to the Works, prepare and submit a special report. List
chain of events, persons participating, response by the Contractor's personnel, evaluation of
results or effects, and similar pertinent information. Advice the Engineer in advance when
these events are known or predictable.

2.6 WAGE BOOK AND TIME SHEET RECORDS

A. Wage Books and Time Sheets: Keep and maintain accurate and proper wage books and
time sheets of wages paid to and time worked by all workmen employed by the Contractor
and subcontractors at Site. Comply with regulations and requirements, if any, of authorities
having jurisdiction. Store wage books and time sheets in field office and make available for
the Engineer's inspection and reference during normal working hours. If requested, produce
and submit photocopies to the Engineer.

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PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION PROGRAM

A. Scheduling Consultant: Engage a consultant to provide planning, evaluation, and reporting

using CPM scheduling.

1. In-House Option: Engineer may waive the requirement to engage and retain a
consultant if the Contractor can demonstrate, to the Engineer's satisfaction, that he
employs skilled and competent personnel with appropriate experience in CPM
scheduling and reporting techniques. Submit a request, together with qualification
data to demonstrate in-house employee capabilities and experience.
2. Meetings: Scheduling consultant shall attend all meetings related to Project progress,
alleged delays, and time impact.

B. Update Contractor's Construction Programs: Continuously monitor performance and

progress of programmed activities, including submittals, procurement and deliveries, supply
and availability of allocated resources, etc. At Monthly intervals, update program to reflect
actual progress of construction and activities. Issue and submit update program and
corresponding CPM reports coincidental with each Monthly Statement payment application,
unless otherwise directed by the Engineer.

1. As work progresses, indicate Actual Completion percentage for each activity.

2. Revise program immediately after each meeting or other activity where revisions
have been recognized and accepted by the Engineer. Issue and submit revised
program within 3 days of such meetings or activities.
3. Include a report with revised program that indicates every change, including, but not
limited to, changes in logic, durations, actual starts and finishes, and activity
durations.

C. Distribution: Distribute copies of accepted initial program to the Employer, separate

contractors, and other parties identified by the Contractor with a need-to-know program
responsibility.

1. Post copies in meeting rooms and temporary field offices.

2. Distribute accepted revised programs to the same parties and post in the same
locations. Delete parties from distribution when they have completed their
assignments and are no longer involved in performance of construction activities.

END OF SECTION 01320

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