Document: A document is a paper with written contents for example letters, reports, thesis,
manuscripts, legal documents, books, etc.
Documentation: The process of preparing a document is called documentation. It is required to
preserve
the contents for a longer period or to be used as evidence.
Word processing: Word processing is the use of computer software to write, edit, format, store,
retrieve
and print the document.
Word Processor: A word processor is a computer application used for the production of printable
material. In the beginning WordStar was the most widely used word processor.
Web-based word processors are:
- Google Docs
- Office 365 Word
- Microsoft OneDrive Word
Limitations of using Typewriter: There are several limitations of using a typewriter, which are:
1. In case of any typing error, the whole sheet is required to be typed again.
2. Typewriter does not have all the required characters or symbols.
3. We can not prepare a document in desired format.
4. To send same letter to two or more persons with different addresses requires multiple typing
efforts.
Difference between Manual typewriter and Electronic typewriter:
| Electronic typewriter | Manual typewriter |
|-------------------------------|----------------------------------|
| It is possible to make changes | It is not possible to make changes |
| in the content. | in the content. |
| It is faster | It is slower |
| It has small size screen to | It has no screen |
| display the contents. | |
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Digital Documentation Class 9 Notes
Features of Word Processor: Following are the features of Word Processor:
1. Create, edit, save, retrieve and print the document.
2. Copy text to the other places within the document.
3. Format the text and use various styles.
4. Check spelling and grammar.
5. Change the font, font size, or style of the text used in the document.
6. Insert pictures and graphical objects in the document.
7. Create tables and modify them.
8. Insert page numbers, header, and footer.
9. Use mail merge to send the same letter to multiple recipients.
LibreOffice: LibreOffice is a collection of programs, which are useful for word processing,
spreadsheet
development, presentation, and database management.
Opening LibreOffice Writer: There are different ways to start Writer in Windows and Linux.
In Windows: Following are the ways to open Writer:
1. Click on the start button.
2. Click on the start in Windows toolbar, select LibreOffice -> LibreOffice Writer from applications.
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Create a new document: Steps to create a new document:
1. Keyboard shortcut: Ctrl+N.
2. Menu option: File -> New -> Text Document.
Steps to save a document:
1. Select File -> Save.
2. Type a name for the document.
3. Click on Save button.
To Save a document using password: Steps to save a document using password are:
1. Select File -> Save.
2. Type the name of the file.
3. Select the location to save the file.
4. Click on save with password option.
5. Type the password.
6. Re-type the password in the confirmation box.
7. Click OK.
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Components of the Writer Window:
1. Title Bar: It displays the name of the document.
2. Menu Bar: Contains different menus like File, Edit, View, Insert, Format.
3. Standard Toolbar: Contains commands in the form of icons.
4. Formatting Toolbar: Allows quick formatting options.
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Text Cursor Movement:
The text cursor is a blinking vertical line in the body of the text.
Shortcut Keys:
- End key: Move cursor to end of the line.
- Ctrl + Right: Cursor jumps word by word.
