Here’s a sample query letter for absenteeism to school for teachers:
[School Letterhead or Name]
[Date]
[Teacher’s Name]
[Teacher’s Designation]
[School Name]
Subject: Query on Absenteeism
Dear [Teacher’s Name],
We have observed that you have been absent from school on [number] occasions in the past [time
period]. Specifically, you were absent on:
- [Date]
- [Date]
- [Date]
Our records indicate that you did not provide prior approval or valid justification for these absences.
As per our school’s policy, teachers are expected to maintain a minimum attendance record of
[percentage]. Your current attendance percentage is [percentage].
We require you to provide a valid explanation for these absences within [timeframe, e.g., 3 working
days]. Failure to respond may result in disciplinary action.
Please provide the following information:
1. Reason(s) for absence
2. Supporting documentation (e.g., medical certificate, leave application)
3. Plan to ensure minimal disruption to classes
Your prompt response will help us address any underlying issues and maintain academic continuity.
Sincerely,
[Your Name]
[Your Title/Position]
[School Name]
CC: [Principal’s Name], [HR Department]
Note:
- Keep a record of absences
- Attach supporting documents (e.g., attendance sheets)
- Follow up with teachers
- Monitor progress and adjust consequences accordingly
Also, consider including:
- School’s attendance policy
- Expected attendance percentage
- Consequences of non-compliance
- Contact information for further clarification
Modify according to your school’s policies and needs.
