ST.

VINCENT COLLEGE OF CABUYAO

MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

DIGITAL LOST AND FOUND MONITORING SYSTEM

IN ST. VINCENT COLLEGE OF CABUYAO

By

Cartago, Mervin Ronel V.

Mina, Rowen Zander

Velante, Michael Rovic R.

A Research Project Submitted to the Bachelor of Information Technology of

Saint Vincent College of Cabuyao

In Partial Fulfilment of the Requirements for the Degree of

Bachelor of Science in Information Technology

December 2023

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MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

APPROVAL SHEET

This is to certify that the Research Project entitled Digital Lost and Found Monitoring System in

Saint Vincent College of Cabuyao prepared and submitted by Mervin Ronel V. Cartago, Michael

Rovic R. Velante and Rowen Zander C. Mina in partial fulfillment of the requirements for the

degree of Bachelor in Science in Information Technology is hereby accepted.

Research Paper Adviser

Chair, Defense Panel

Panel member Panel member

Accepted and approved for the conferral of the degree Bachelor in Science in Information

Technology.

Dr. EMELYN C. WAGAN, EdD

College Dean/ Registrar

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DEDICATION

This research is wholeheartedly dedicated to our beloved parents, who have been our

source of inspiration and motivation in creating and developing this research. Without their

support, financially and morally, this would not have been possible.

To our relatives, friends, and classmates who have offered advice and suggestions, as well

as encouragement in making this research a success.

And lastly, but certainly not the least, to our All-Mighty God, thank you for helping us find

the wisdom and strength within ourselves to accomplish this task, for watching over us all, and for

guiding us always.

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ACKNOWLEDGEMENT

This research is a product of hard work, teamwork and imagination, with the mindset to

help others and develop our skill, we were able to accomplish our goal. All of this was brought to

existence with the help, motivation and insights of our dear subject facilitator, Engr. Shiela Mae

Bisnar, we thank you for all your input, advice, encouragements and most of all, for pushing us to

be the best that we can be.

We would also like to thank our respective panel of examiners, (panelists names), thank

you for all the input, advice, and knowledge that you have shared with us, without it, this research

will not be a success.

We would also like to send our deepest appreciation and gratitude to our parents and

guardians, Mrs. Maria Aileen Cajayon, Mr. Victor Velante and Mrs. Elvira V. Cartago, for all the

guidance and support, financially and morally. No words will ever be enough for us to express our

gratitude.

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COLLEGE OF INFORMATION TECHNOLOGY

ABSTRACT

Title: Digital Lost and Found Monitoring System in Saint Vincent College of

Cabuyao.

Researchers: Cartago, Mervin Ronel V.

Mina, Rowen Zander C.

Velanter, Michael Rovic R.

Degree: Bachelor of Science in Information Technology

Institution: Saint Vincent College of Cabuyao

Year: 2023

Adviser: Engr. Sheila Mae R. Bisnar, MIT

Keywords:

The purpose of the project was to organize the process of monitoring or retrieving the lost

and found items with the vicinity of Saint Vincent College of Cabuyao. The researchers utilized the

experimental method using survey questionnaires. These were distributed among the students of

Saint Vincent College of Cabuyao.

There are total of sixty (60) respondents who participated and answered the survey that the

researchers distributed using the google form.

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TABLE OF CONTENTS

Title Page…………………………………………………………………………… 1

Approval Sheet……………………………………………………………………… 2

Dedication…………………………………………………………………………… 3

Acknowledgement………………………………………………………………….. 4

Abstract……………………………………………………………………………… 5

Table of Contents…………………………………………………………………… 6

CHAPTER I: INTRODUCTION

1.1 Project Context…………………………………………………………………. 10

1.2 Purpose and Description……………………………………………………….. 11

1.3 Objectives………………………………………………………………………. 11

1.3.1 General Objectives………………………………………………………….. 11

1.3.2 Specific Objectives…………………………………………………………. 11

1.4 Significance of the Study……………………………………………………… 12

1.5 Scope and Delimitations………………………………………………………. 12

1.5.1 Scope……………………………………………………………………….. 12

1.5.2 Delimitations………………………………………………………………. 12

CHAPTER II: THEORETICAL FRAMEWORK

2.1 Review of Related Literature…………………………………………………. 14

2.2 Local Studies………………………………………………………………….. 14

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2.3 Foreign Studies………………………………………………………………….. 16

2.4 Concept of the Study…………………………………………………………….. 18

2.5 Technical Background…………………………………………………………… 18

2.5.1 Operational Terms…………………………………………………………….. 19

2.5.2 Technical Terms………………………………………………………………. 19

CHAPTER III: OPERATIONAL FRAMEWORK

3.1 Requirements Analysis…………………………………………………………… 21

3.1.1 Software Requirements………………………………………………………… 21

3.1.2 Hardware Requirements……………………………………………………….. 22

3.1.3 Data……………………………………………………………………………. 22

3.2 Requirement Documentation…………………………………………………….. 23

3.2.1 Methods……………………………………………………………………….. 23

3.2.1 Pre-Survey…………………………………………………………………….. 24

3.3 Design of Software. Systems, Product or Processes……………………………… 25

3.3.1 Software Methodology………………………………………………………… 25

3.3.2 Use Case Diagram……………………………………………………………… 28

3.3.3 Context Flow Diagram…………………………………………………………. 30

3.3.4 Data Flow Diagram…………………………………………………………….. 31

3.4 Development and Testing………………………………………………………….. 32

3.4.1 Test Design Execution………………………………………………………….. 32

3.5 Description of the Prototype……………………………………………………….. 34

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3.5.1 Evaluation Procedures…………………………………………………………. 34

3.6 Implementation Plan……………………………………………………………… 35

3.6.1 System Architecture…………………………………………………………… 35

3.6.2 ISO (System Evaluation) ……………………………………………………… 36

3.7 Implementation Results…………………………………………………………… 37

3.7.1 Respondent of the Study………………………………………………………. 37

3.7.2 Data Analysis………………………………………………………………….. 38

List of Tables

Table 3.1 Software Requirements for Digital Loft and Found System…………….… 22

Table 3.2 Hardware Requirements for Digital Loft and Found System……………… 22

Table 3.3 Matrix of Analysis and Requirements Gathering………………………….. 23

Table 3.4 Pre-Survey…………………………………………………………………. 24

Table 3.5 Modular Test Execution Plan……………………………………………… 32

Table 3.6 Digital Lost and Found Monitoring System for Evaluation……………….. 37

Table 3.7 Selected Evaluators for Software’s Operational Aspects………………….. 37

Table 3.8 Likert Scale………………………………………………………………… 38

List of Figures

Figure 1.1 IPO Diagram of the system……………………………………………….. 18

Figure 3.1 Agile Methodology Model……………………………………………….. 25

Figure 3.2 Use Case Diagram for Student Account…………………………………. 28

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Figure 3.3 Use case diagram for Admin Account…………………………………… 29

Figure 3.4 Post-System Diagram…………………………………………………….. 30

Figure 3.5 Data Flow Diagram of the System……………………………………….. 31

Figure 3.6 System Architecture……………………………………………………… 35

Appendices

A - Bibliography…………………………………………………………………….. 39

B - Gantt Chart………………………………………………………………………. 44

C - Survey Form……………………………………………………………………… 45

D - Screen Layout…………………………………………………………………….. 46

E – Documentation……………………………………………………………………. 53

F - Curriculum Vitae………………………………………………………………….. 54

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CHAPTER I

INTRODUCTION

1.1 Project Context

Typically, the institutions process the retrieving of lost and found items just by referring to

the school officials. Though the method seems complex, it is one strategy that is employed at

practically all schools.

Campus is a wide area with many buildings, like our school St. Vincent College of

Cabuyao. People within the school premises often lost their belongings and will have a hard time

finding or retrieving it. The school employ the conventional way of retrieving the lost items by

referring to the school nurse. On this way, they are to go to the clinic and check if their lost item

is there. This method is such a hassle way for them, people who have lost their property will walk

to the clinic just to see if the item is there, and there are also the instances where the item is not

there.

Therefore, an automated method will help solve these problems. In response to the issue,

the researchers proposed a project the might help the people in the school when their item or items

are lost. Moreover, Digital Lost and Found Monitoring System in St. Vincent College of Cabuyao

was proposed to easily resolve the issues.

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1.2 Purpose and Description

A digital lost and found system for students who have lost an item for St. Vincent College

of Cabuyao. Managing the items manually today can be difficult. With so many students who may

lost an item, keeping track on the item and retriving it could be demanding.

To address the issue, the proponents developed a digital lost and found system for the

students. The system organizes the process of monitoring and retrieving the lost and found

items.The majority of retrieving lost items requires the people who have lost their property to go to

the clinic.

The following are a few issues with method:

1. How do you retrieve your lost item?

2. How often does the item is surely there?

3. How often does the item is not there?

1.3 Objectives

1.3.1 General Objectives

This “Digital Lost and Found Monitoring System” is to make the retrieval of lost

items be faster and to help the school in managing and monitoring the list of items.

1.3.2 Specific Objectives

The proposed system aims to:

1. To create a system that will serve as a database for searching lost items.

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2. To create a system that will organize the process of managing lost items.

3. To create a system that will organize the process of returning lost items to

their rightful owner.

1.4 Significance of the Study

The proposed Digital Lost and Found Monitoring System for St Vincent College of

Cabuyao will be significant for the following:

St Vincent College of Cabuyao. The success of this project will benefit the

Saint Vincent College of Cabuyao by having a systematic way for students

or staff of retrieving the items that had lost or to report their lost item.

School Nurse. This project will provide a huge help for the school nurse by

making the task more organize and accurate.

Future researchers. This study will give an aid to the future students that

will take study with the same topic.

1.5 Scope and Delimitations

1.5.1 Scope

This study focuses on digital lost and found monitoring system on St. Vincent

College of Cabuyao that could serve as the database for properties that has been lost or

found.

1.5.2 Delimitations

This study also has limitations. The study doesn’t include the following features as:

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a. The system will only be applied on St. Vincent College of Cabuyao.

b. The system will not be responsible for lost items that is not posted on the

system.

c. The system will not be responsible for properties lost outside the school

vicinity.

d. Certain users will not be able to post money.

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CHAPTER II

THEORETICAL FRAMEWORK

2.1 Review of Related Literature

This section presents the relevant literature and studies that the researcher considered in

strengthening the claim and importance of the present study.

2.2 Local Studies

According to Adriano Soriano (2023), a lost and found management system ensures

accountability, transparency, and coordination in retrieving, storing, and disposing of items found

within the premises.

Based on Cebu Technological University, BSIT (2022), the lost and found platform aims

to provide an efficient and hassle-free method for users to claim their lost property, ensuring their

satisfaction and reassurance.

According to Erwin Castro et al. (2022), loss of belongings is a concern for students, who

often disregard notices. Advanced technology can help track and manage records. The system will

increase awareness, provide accurate data, and improve the manual system about the lost and found

items.

According to Jezreel A. Batara et al. (2023), the Lost and Found App will let students and

staff members report and track lost and found things on campus because posting the items on

Facebook is messy and unstructured. For reporting and tracking lost and found items, the system

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offers a more organized and user-friendly manner. Users can quickly report lost property, give

thorough descriptions, and get the property back.

According to Justn Raniel D. Pascual and Angela Louise A. Tomas (2021), students and

faculty must rely on unofficial communication channels and message boards to report missing

persons in the hopes that someone will come forward. Many losses are consequently never

retrieved, forcing rightful owners to replace them. With the help of the the system, ttudents, faculty,

and staff could report missing items using an online portal or a specific physical location under the

lost and found system. The system would also make it easier for the college to store and handle

the items, allowing them to be returned to their rightful owners. A more efficient system could

support the development of a secure and well-organized environment.

Based on tagmefy (2023), loss of property can occur due to forgetfulness or short-term

inability to keep belongings safe. Tagmefy helps prevent such situations by assisting in finding

lost and found property in the Philippines. The registration process is free, simple, and fast,

allowing users to select categories, add pictures, and descriptions, with a smart search agent

displaying relevant matches.

According Mark Anthony L. Dimaano (2022), the study aimed to develop a web-based

lost-and-found system for University of the Philippines Diliman students, addressing issues like

lack of knowledge, difficulty tracking lost items, and difficulty in communicating with the finder.

The system allows students to report and track missing items online and communicates with the

university's student information system.

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According to John Lloyd P. Asuncion et al. (2023), a web-based lost-and-found system in

Legazpi City should be developed in collaboration with public transit operators, ensuring ease of

access, reporting, and tracking of lost items.

According to Francis De Leon (2022), the lost and found management system aims to assist

campus students in quickly and effectively locating missing items using a user-friendly interface,

with strict security measures to prevent misuse, including limiting access to the main database.

Based on "Development of a Web-Based Lost and Found System for University of the

Philippines Diliman College of Engineering and Industrial Technology 2019," the UP Diliman lost

and found system is a user-friendly system that streamlines the process of reporting lost items,

making it easier for students to locate their misplaced belongings and improving transparency in

the university environment.

2.3 Foreign Studies

According to Chin Yun Ting (2020), A lost and found management system streamlines the

manual process of organizing and searching for lost items, benefiting both staff and students.

According to Hang Zhao & Shuangyun Peng (2018), the integration of location service and lost-

and-found models has made the process of retrieving lost property more efficient and faster for

users.

According to Nur Fatiehah Iylia Binti Muhamad Ilias (2020), the lost and found items

system assists students in managing their lost items effectively.

According to Saman Ali & Atiya (2023), the lost and found management system is crucial as it

allows users to locate and retrieve lost properties online, saving time and cost.

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Based on International Journal of Advanced in Management, Technology and Engineering

Sciences (2018), the project aids students and faculty in locating lost items, maintaining an

authentic portal for user information and tracking lost and claimed items in its database.

According to Mohammad Umair Shaid (2021), The application, designed for university students,

faculty, and visitors, features an attractive GUI for tracking lost items, focusing on the user who

lost them.

According to Chinedu Eze (2019), the lost and found system allows users to report missing

items without issues, with emails sent for confirmation and notification, ensuring all system

components function properly.

Based on Lost and Found Information System (2021), the lost and found system facilitates

the identification, tracking, storage, and return of missing properties, enhancing customer

satisfaction through an efficient and hassle-free online claim process.

Based on iNetTutotor (2021), the Lost and Found System allows members to report lost or

found items, with administrators verifying reports and members uploading valid identity proof for

verification.

Based on repoapp (2023). lost and found software is a technology solution that simplifies

the management and return of lost items, replacing manual processes with a centralized, user-

friendly platform, benefiting both staff and customers.

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2.4 Concept of the Study

Figure 1.1 IPO Diagram of the system

2.5 Technical Background

This Digital Lost and Found Monitoring System in Saint Vincent College of Cabuyao is a

web-based system that monitors lost and found items that is within the school premises. These are

some of the terms that are used by the researchers: JavaScript, XAMPP, SQL. Listed below are

the terms used by the researchers to better understand the project. The following terms are a

combination of conceptual definitions:

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2.5.1 Operational Terms

Admin Administrators support the smooth running of

offices by carrying out clerical tasks and projects.

Automated Done without human intervention.

Dashboard an information management tool that receives data from a

linked database to provide data visualizations.

Database A collection of organized data that can be easily accessed

and used.

Disposing item Getting rid of something that is no longer needed or wanted.

Lost and found A place where people can turn in items they have lost and

claim items that have been found.

Retrieving item Getting something back that was lost or misplaced.

Storing item Putting something away in a safe place so it can be used later.

Systematic Done in a logical and organized way.

2.5.2 Technical Terms

Bootstrap A Designed to function independently of outside direction :

capable of using one internal function or process to control

another. a bootstrap operation to load a computer.

CSS Cascading Style Sheets; a programming language for styling

web pages.

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Digital Any of a class of devices capable of solving problems by

processing information in discrete form.

HTML HyperText Markup Language; the code that is used to

structure a web page and its content.

JavaScript A programming language that makes web pages interactive.

SQL Structured query language; a language for storing,

organizing, and retrieving data from a database.

PHP Hypertext Professor; a programming language that is

commonly used to create dynamic web pages.

System A group of parts that work together to make a whole.

VS Code A streamlined code editor with support for development

operations like debugging, task running, and version control.

XAMPP A software package that makes it easy to set up a web

development environment.

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CHAPTER III

OPERATIONAL FRAMEWORK

The operational framework presents the material and methods for the system development.

The materials include the software, hardware, and data requirements analysis, requirement

documentation, design of software, systems, products, development and testing, prototype, plan,

and results implementation.

3.1 Requirements Analysis

The purpose of this requirements analysis is to define the software and hardware

requirements for the Digital Lost and Found Monitoring System in St. Vincent College of

Cabuyao. Requirement analysis is a key process that bridges the planning stage of a project with

its production stage, ensuring that all expectations are understood and catered to in project planning

and execution.

3.1.1 Software Requirements

Requirement / Item Version / Specification Licenses

Visual Studio Code V1.84.2 Microsoft

XAMPP V3.3.0 Microsoft Software

OS (Operating System) Windows 11 Microsoft

BOOTSTRAP V5.3.2 MIT

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CSS (Cascading Style V1.13.1 MIT

Sheets)

HTML V0.2.1 MIT

Table 3.1 Software Requirements for Digital Loft and Found System

3.1.2 Hardware Requirements

Requirements / Item Version / Specification Licenses

Laptop 8.00 RAM 512 GB i3 12thgen Lenovo

Mouse Wirelesss Lenovo

Wi-fi 2.4/5 Ghz 40 MBPS Royal Cable

Printer DCP-T720DW Brother

Table 3.2 Hardware Requirements for Digital Loft and Found System

3.1.3 Data

In this section, the proponents identified and chose the different important sources

of information that are suitable for the conceptualization and development of the project

which will be solicited from the selected participants or respondents, related works or

studies, and methods or procedures to use in gathering usable and relevant information.

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Data Needed Sources Methods to be Used to

Obtain the Data

Information on Digital Lost Book, Journals, Online Review of Related Studies and

and Found System. Database Resources, and Articles Related System

Software Development

Methodology, etc to initially

form the concept of the

system.

Digital Parking Management School Nurse, Clinic Interview, Survey and

System of St. Vincent Observation

College of Cabuyao. (e.i

satisfaction, issues, concerns,

improvements, etc.)

Data on Software Evaluation Students, Professors A survey using ISO 25010

Standards Evaluation

Table 3.3 Matrix of Analysis and Requirements Gathering

3.2 Requirement Documentation

3.2.1 Methods

The researchers applied the two (2) approaches in conducting the study. These approaches

were descriptive design which includes interview, survey and observation approach and applying

Agile Methodology as our software development methodology.

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3.2.2 Pre-Survey

CRITERIA 5 4 3 2 1
WED DESIGN
Color
Font Style
Font Size
Appropriate use of images
Appropriate use of icons

WEB LAYOUT
Form Design
Sign In
Admin Page
Items Page
Upload Page

FUNCTIONALITY
System Flow
Function Response Speed
User-Friendly
Buttons Response
Overall System Functionally

CONTENT
Content Style
Presenting List of Lost Items
Presenting List of Found Items
Presenting Upload Process
Overall Presentation of Contents
Table 3.4 Pre-Survey for Digital Lost and Found Monitoring System

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3.3 Design of Software. Systems, Product or Processes

3.3.1 Software Methodology

This chapter represents the project design, project development, and the

procedure for operation, testing and evaluation. The researchers adapted the

Agile methodology with the use of Digital Lost and Found Monitoring System

in Saint Vincent College of Cabuyao in creating the website. The researchers

came up with this approach for this methodology focuses on the ways of

managing the project by breaking it up into several phases.

Figure 3.1 Agile Methodology Model

Agile software development is a lightweight approach that was proposed to

overcome the convolutional development methods’ limitations and to reduce the

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overhead and the cost while providing flexibility to adopt the changes in

requirements at any stage, this is done by managing the tasks and their coordination

through a certain set of values and principles. In this work, a comprehensive review

that outlines the main agile values and principles, and states the key differences that

distinguish agile methods over the traditional ones are presented. (Al-Saqqa,

Sawalha, Abdelnabi, 2020)

Agile is by no means critical of development methodologies developed in the

1970s and 1980s in response to the chaotic and unplanned approaches often used in

the early days of software. 1970 to 1990 was largely when foundational theories and

practices of software engineering came into being. The idea was to equate software

engineering with physical engineering and borrow as much as possible from the

design and building actual. (TECH, 2019)

The Process Steps

1. Requirements - To gather data for the project’s requirements during the

first planning phase, the project’s proponents conducted research and

conducted interviews.

2. Design – On this part, the proponents perform the design, sketch, and

layout for the system they created of the website. Their user interface that

they create is for the admin and user that they will benefit from the system.

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3. Development – The development phase will see the start of the system’s

creation, including its feature, functions, code, and design. Two primary

users who are divided in the system’s development process have different

features or content depending on what each user needs.

4. Testing – In testing. The proponents have to check to it that both the

features and the operations of their system are working as intended.

5. Deployment – In this phase, the system is ready to be utilized and errors

have been fixed. Proponents will also check if the required features are

fulfilled in the system.

6. Review – In this final phase, the system is maintained to enhance system

performance and offer system maintenance or preparation.

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

3.3.2 Use Case Diagram

Figure 3.2 Use Case Diagram for Student Account

In the Figure 3.2 above, the use case diagram for user account is illustrated.

The user can access the system and sign in using the account they registered. After

successfully signing in onto the system, the user will have access to the main

function of the system where they can view Items List. Through the Items List, they

can navigate the system to the list of Found Items--which are the items that have

been found and posted in the system. Next is they can view the lost items and lastly,

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MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

they can post items that the user lost. The system will also implement guest only,

where they can view lost items without registering an account.

Figure 3.3 Use case diagram for Admin Account

In the Figure 3.3 above, the use case diagram for admin account is illustrated.

The admin can access the system and sign in. After successfully signing in onto the

system, the admin can view all the items that have been lost and found. Then admin

will also see items that users are trying to post in the system, the admin will verify

the item and after the verification, it can be now posted in the system and users will

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

see the item. Admin can also post an item, archive an item, create account and view

claim tanble.

3.3.3 Context Flow Diagram (Post System)

Figure 3.4 Post-System Diagram

Figure 3.4 illustrates the pre-system diagram of the Digital Lost and Found Monitoring

System in Saint Vincent College of Cabuyao. In the initial phase of the project, the researchers

came up with the idea of having two (2) set of users--admin and student. Students can view the

lost items posted in the system, they can also register an account in able to experience the full

function of the system. When the student successfully registered an account, they can now report

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY
a found item by posting it in the system. The other user, admin, will be responsible for the

monitoring. They can view students, lost items, post an item and verify the item that the students

are trying to post.

3.3.4 Data Flow Diagram

Figure 3.5 Data Flow Diagram of the System

Table 3.5 illustrates the Data Flow Diagram of the system, user will have access to

View Items where they can also claim item. They also function as uploader of an

item onto the system. In the admin account, functions such as Post Item and View

Items are included. Additionally, and exclusively, only admin can verify the post

and claim of an item, the archived items and the printable report.

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MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

3.4 Development and Testing

3.4.1 Test Design Execution

Table 3.5 Modular Test Execution Plan

Table 3.5 delineates the comprehensive test plan for executing test design procedures

across each module, assessing the functionality of different user categories, namely Student,

Admin, and Guest. The Student features a Landing Page, Login/Register, Dashboard comprising

Claim Items and Post Items. The Guest Module is limited only to View Item List.

The Admin Module prioritizes Claim Items and Verify Post, with Dashboard comprising

the Archive Items, View Table, Add New Item and Create Account.

Each module is scheduled for testing and evaluation across all user categories in in month

of November in year 2023. This timeframe is selected to gain insights into user perspectives on

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MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY
the proposed system. Furthermore, it allows for the updating of modules or functionalities based

on the identified needs or objectives of the study.

Alpha Test

The researchers will initialize this test to check if there are bugs or errors in the Digital

Lost and Found Monitoring System. The researchers will also check if the data that the client will

input will be in the database of our system. The functionality of the buttons, check box and other

user interfaces will also be analyzed to see if they are working properly. For the Student page, the

alpha test will check if all the buttons and other tools are working and if there are no bugs or errors

on the page. For the Admin page, the alpha test will analyze if the buttons and their functionality

are working properly it will also check if the data that the client input will be stored on the database

of the Digital Lost and Found Monitoring System.

Beta Test

This is the final test for the Digital Lost and Found Monitoring System. The test will make

sure that all previous bugs and errors from Alpha test have been fixed. The researchers will also

provide actual testing of the posting of an item of the students to make sure that the system is

working properly. For the student page, the researcher will make sure that all the previous bugs

and errors that the first test found will be fixed such as button errors and more. For the Admin

page, the test will also analyze if the database is working properly and also the buttons and areas

of both pages.

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MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

3.5 Description of the Prototype

This section presents a comprehensive overview of the prototype for the

digital lost and found monitoring system, highlighting its features and functionalities

designed to improve the lost and found at St. Vincent College of Cabuyao.

3.5.1 Evaluation Procedures

The proponents conducted survey to determine and evaluate the lost and found

system’s web design, web layout, functionality and content. Every aspect of the

system is examined using the survey method to determine whether it still needs to

be improved or is operating as intended by its supporters. In Table 3.8, the supporters

made use of the web development application using the 5-point Likert Scale.

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

3.6 Implementation Plan

3.6.1 System Architecture

Figure 3.6 System Architecture

In Figure 3.4 shows the system architecture of the system. The front end, back

end, web server and device layer are all accessible to the users. The device layer is

responsible for managing input and output of the users. User items claimed and

posted are processed in the web server. The front end is in charge for managing user

interactions and displaying user interface.

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

3.6.2 ISO (System Evaluation)

In Table 3.6 displays the characteristics of a Digital Lost and Found Monitoring System in

St. Vincent College of Cabuyao that will be assessed using ISO 9126-1. This evaluation aims to

confirm that the proposed system adheres to standards and effectively achieves its objectives and

functionalities, as assessed by respondents in relation to system development.

A. SOFTWARE SYSTEM Specify your answer

1. Do you have an existing system that monitor

or mange lost and found items?
2. Do you have a person in charge regarding
lost and found items?
3. Do you have a log book for items lost, found
or claimed?
4. Would you like to have your own portal or
system?
5. Do you like to have login form? If so, how
many users would like to access to the system
and their roles.
6. Do you like to have a generated report for
the items? And would you prefer the reports to
be daily, weekly, monthly or quarterly?
7. What requirements should be when claiming
an item?
8. What details should be provided when
posting an item?
9. Do you have additional preferences or
recommendations to the system?

B. SOFTWARE ACCESSBILITY Yes No Specify your answer

1. Should the students have certain

permissions to use the system?

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

2. Should admin be able to have access

to the hardware for maintenance?
3. Do you like users other than the
students and admin?
4. Do you have any additional
preferences for users' accessibilities
regarding the system?

C. SOFTWARE FUNCTIONS Yes No Specify your answer

1. Do you like students to function as an

uploader?
2. Would you like the admin to also
function as an uploader?
3. Is it okay to display the items for other
users who are not yet registered?
3. Do like other functions for the system
to perform? If so, specify your thought.
Table 3.6 Digital Lost and Found Monitoring System for Evaluation

The following questions were created based on the description of the sub-characteristics of

the three (3) quality criteria under ISO 9126-1.

3.7 Implementation Results

3.7.1 Respondent of the Study

Participant Frequency Distribution

SVCC Students 60

Total 60 100%

Table 3.7 Selected Evaluators for Software’s Operational Aspects

The survey results indicate insights from two distinct groups within the St. Vincent College

of Cabuyao. The SVCC students constituted the responses across all courses totaling 60

respondents.

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MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

3.7.2 Data Analysis

Ratings Interpretation
4.51 – 5. 00 Highly Acceptable
3.51 – 4. 50 Acceptable
2.51 – 3. 50 Moderately Acceptable
1.51 – 2. 50 Slightly Acceptable
1.00 – 1. 50 Not Acceptable
Table 3.8 Likert Scale

Table 3.6 illustrates the Likert’s Scale Model employed by the researcher to quantify the

conformity level of the digital appointment management system to ISO 9126 standards. Ratings

ranging from four point fifty-one to five (4.51-5.00) signify that users "Highly Accepted" the

system. Ratings within the range of three point fifty-one to four point fifty (3.51-4.50) indicate

that users "Accepted" the software. In the case of ratings between two point fifty-one to three point

fifty (2.51-3.50), users are deemed to have "Moderately Accepted" the proposed software. Ratings

falling within the range of one point fifty-one to two point fifty (1.51-2.50) suggest that users

"Slightly Accepted" the software, while ratings from one to one point fifty-one (1.00-1.51) imply

that users find the software or system "Not Acceptable”.

Formula:

y = Weighted Mean

x = Weight (Likert Scale)

f = Frequency

N = Number of Respondents

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

APPENDIX A

BIBLIOGRAPHY

Ali S. & Atiya.(2023).Online Lost & Found Management System.Scribd

https://www.scribd.com/presentation/427917752/Lost-and-

Found?fbclid=IwAR19PijcZqztbWrwvZyR1csMwId9pgBExrw_slXvrqInzjP3wYQLue-

eA_s

Asuncion J.L.(2023).Lost Found.Bucea.edu.ph

https://lostfound.bucea.edu.ph

Batara, J., Bagarra, P.A., Gamino, E.(March 2023).ULAF: University Lost and Found with

Image Search and ID Scanner. Scribd

https://shorturl.at/EKPSU

Castro, E., David, K., De Silva, K., Roxas, L.(2022).AUFound: Retrieval of Misplaced Personal

Belongings Through Mobile Application and Web-Based Management System Designed

for Angeles University Foundation.IEOM Society

https://ieomsociety.org/proceedings/2022istanbul/383.pdf

Cebu Technological University, BSIT.(2022).Lost and Found Management System Group

1.StuDocu. https://shorturl.at/cjmEP

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

De Leon, F.(2022, May 24).Lost and Found Web Based App Management System for

Dominican College of Sta. Rosa.CourseHero

https://www.coursehero.com/file/150210606/Lost-and-Found-

Systemdoc/?fbclid=IwAR2QXWAr1DkmChSVFdsEhMxGr0wYVkRmL6Ou7WU1bt0t

XNK5ERs-YgDwdsw

Development of a Web-Based Lost and Found System for University of the Philippines Diliman

College of Engineering and Industrial Technology 2019.(2019)

https://pids.up.edu.ph/wp-content/uploads/2022/08/pidsdps2206.pdf

Dimaano, M.A.(2022).Lost and Found

https://lostfound.upd.edu.ph

Eze, C.(2019).DESIGN AND IMPLEMENTATION OF THE LOST AND FOUND WEB

APPLICATION.Bachelor’s Thesis (UAS) Information Technology Networking

https://www.theseus.fi/bitstream/handle/10024/63124/Thesis%20-

%20Chinedu%20Eze.pdf?sequence=1&isAllowed=y

DIGITAL LOST AND FOUND MONITORING SYSTEM IN SAINT VINCENT COLLEGE OF CABUYAO 40
 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

Ilias, N.M.(July 2022).A WEB BASED SYSTEM FOR LOST AND FOUND ITEMS SYSTEM

USING RFID AND EMAIL NOTIFICATION

https://ir.uitm.edu.my/id/eprint/45937/1/FullText%2045937.pdf?fbclid=IwAR3XKFLL_c

fxwmjsf1p9vMtVaMJqdL-r3-7jTGJ9Qc26zKmmSPlqOq3_Hlk

Lost and found in Philippines.(2023).Tagmefy

https://tagmefy.com/philippines/?fbclid=IwAR0761UBjx0QoaGRyqCMWXWJsCIqA42

96abdgC6GHI_21JE_ixDCg6jxOoE

Lost and Found Online Portal.(2018).International Journal of Advanced in Management,

Technology and Engineering Sciences.

https://www.ijamtes.org/gallery/36%20conf-cse.pdf?fbclid=IwAR3jvJ9IA-

u2tv2W8k7DZK8RtyDiDlTq-RU7FHtlbsdTexrLr9-_7fRZOL0

Lost and Found Information System Capstone Project.(2021, February 27).iNetTutor.com

https://www.inettutor.com/source-code/lost-and-found-information-system-capstone-

project/#google_vignette

Lost and Found System Free Download Bootstrap Template.(2021, March 19).iNetTutor.com

https://www.inettutor.com/source-code/lost-and-found-system-free-download-bootstrap-

template/#google_vignette

DIGITAL LOST AND FOUND MONITORING SYSTEM IN SAINT VINCENT COLLEGE OF CABUYAO 41
 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

LOST AND FOUND SOFTWARE: THE ULTIMATE GUIDE.(2023, April 28).RepoApp

https://www.repoapp.com/lost-and-found-software-the-ultimate-guide/

Pascual, J.R., Tomas A.L.(2021).A Web-Based Lost and Found System For Gardner College

Diliman.Scribd. https://www.scribd.com/document/639987001/A-Web-based-Lost-and-

Found-System-for-Gardner-College-Diliman

Shaid , M.U.(2021, June 21).Lost and Found Management System.StuDocu

https://www.studocu.com/row/document/comsats-university-islamabad/topics-in-

computer-science-ii/se46-lost-and-found-management-system/20837857

Soriano, A.(2023).Lost and found management system.Academia

https://www.academia.edu/24932096/Lost_and_found_management_system

Ting, C.H.(2022).UTAR LOST AND FOUND MANAGEMENT SYSTEM UTAR LOST AND

FOUND MANAGEMENT SYSTEM

http://eprints.utar.edu.my/4084/1/1701169_FYP_report__YUN_TING_CHIN.pdf?fbclid

=IwAR0BlsHaV10zaysUkF_-_IwB6ryXYbdY6hNR5EncYdl_RZ9E7-qx9wRC_Z4

DIGITAL LOST AND FOUND MONITORING SYSTEM IN SAINT VINCENT COLLEGE OF CABUYAO 42
 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

Zhao, H. & Peng S.(2018, November 1).Design and Implementation of the Lost-and-Found

System Based on Amap API.ResearchGate

https://www.researchgate.net/publication/331872695_Design_and_Implementation_of_th

e_LostandFound_System_Based_on_Amap_API?fbclid=IwAR1stIY8l0_OaxQFlQQNF

DJeGfYqX5lEcFaF6zJATOwBaRlk03xrDz-ihU0

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

APPENDIX B

GANTT CHART

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

APPENDIX C

SURVEY FORM

CRITERIA 5 4 3 2 1
WED DESIGN
Color
Font Style
Font Size
Appropriate use of images
Appropriate use of icons
Ave.
WEB LAYOUT
Form Design
Sign In
Admin Page
Items Page
Upload Page
Ave.
FUNCTIONALITY
System Flow
Function Response Speed
User-Friendly
Buttons Response
Overall System Functionally
Ave.
CONTENT
Content Style
Presenting List of Lost Items
Presenting List of Found Items
Presenting Upload Process
Overall Presentation of Contents
Ave.
Legends: 5-Very Good, 5-Good, 3-Normal, 2-Bad, 1-Poor

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MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

APPENDIX D

SCREEN LAYOUT

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COLLEGE OF INFORMATION TECHNOLOGY

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COLLEGE OF INFORMATION TECHNOLOGY

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COLLEGE OF INFORMATION TECHNOLOGY

APPENDIX E

DOCUMENTATION

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MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

APPENDIX F

CURRICULUM VITAE

PERSONAL INFORMATION:

Name: Mervin Ronel V. Cartago

Age: 21

Birthday: January 03, 2002

Citizenship: Filipino

Address: 062 Jasmin St., St. Christopher 2, Brgy. Mayapa, Calamba City, Laguna

E-mail Address: cartagomervinronelv@gmail.com

EDUCATIONAL BACKGROUND

Tertiary Education: St. Vincent College of Cabuyao

Bachelor of Science in Information Technology

Undergraduate

Senior High School: University of Perpetual Help System DALTA – Calamba Campus

Humanities & Social Sciences (HUMSS)

2018-2020

Junior High School: Arise & Shine Academy

2014-2018

Primary Education: Buntog Elementary School

2007-2014

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

PERSONAL INFORMATION:

Name: Rowen Zander C. Mina

Age: 21

Birthday: February 11, 2002

Citizenship: Filipino

Address: Blk 86 Lot 33 Phase 1 Mabuhay, Mamatid, Cabuyao City, Laguna

E-mail Address: rowenzandercajayonmina@gmail.com

EDUCATIONAL BACKGROUND

Tertiary Education: St. Vincent College of Cabuyao

Bachelor of Science in Information Technology

Undergraduate

Senior High School: St. Vincent College of Cabuyao

Science, Technology, Engineering and Mathematics (STEM)

2018-2020

Junior High School: Lubang Integrated School

2014-2018

Primary Education: Lubang Integrated School

2008-2014

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 ST. VINCENT COLLEGE OF CABUYAO
MAMATID, CABUYAO CITY, LAGUNA
COLLEGE OF INFORMATION TECHNOLOGY

PERSONAL INFORMATION:

Name: Michael Rovic R Velante

Age: 22

Birthday: September 04, 2001

Citizenship: Filipino

Address: 03 Checkpoint, Paciano Rizal, Calamba City, Laguna

E-mail Address: velanterovic161@gmail.com

EDUCATIONAL BACKGROUND

Tertiary Education: St. Vincent College of Cabuyao

Bachelor of Science in Information Technology

Undergraduate

Senior High School: St. Vincent College of Cabuyao

General Academic Strand (GAS)

2018-2020

Junior High School: Pulo National HighSchool

2014-2018

Primary Education: Don Jose Zavalla Memorial Elementary School

2008-2014

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