Resp. person / Resp.

Risk Dept for Person/Dept for Close out Categor MS

No Audit no. Date Description Factor Immediate Action immediate Status of IA Root Cause Preventive Actions Preventive Due date Date y initials Issued by
action action

1. GENERAL INFORMATION * *

2. CERTIFICATION AND DOCUMENTATION * *

3. CREW MANAGEMENT * *
1 01/2024 11.04.24 Engine Department rest / working Training conducted by attended Marine Ch.Engineer Rectified Although there specific Head of the Department strongly Ch.Engineer 11.04.24 11.04.24 CAR MK MS
hours for the period between January Superintendent as per Company’s Health procedures plan to be instructed by the attended Marine
and March 24 reviewed and noted that and Safety manual Ch.1,Sec.2, Para followed. It is considered that Superintendent to be following
junior Engineers perform 6on/6off 2.1.12 requirements and as noted well the root cause is Inadequate Rest/working system in two watches
watches and not split into the three understood monitoring of compliance or split into three watches as
normal watches (12-4, 4-8, 8-12) even M available three Engineers.
were two junior Engineers on board Non-Conformity rectified
instead of perform two watches during the audit
7/5/5/7.

Master did not attend shore based

2 11.04.24 simulator course training covering M Iom to MP Dptm MP Dptm Pending MP Dptm 0-100 MK MS
emergency cargo operation

4.(a)NAVIGATION AUDIT (at port) * *

3 21.11.23 Course recorder is not working properly Same was noted during Vetting Tech Dptm Rectified Tech Dptm 30.04.24 16.04.24 0-100 MK MS
(shows error heading). inspection (ENOC) on 19.11.23. Cannot
be rectified by the ship's crew,
attendance of service engineer is
required. Technical Department is aware.
H New Unit vessel received at Kalunborg
on 11.04.24 and Installed on 16.04.24 as
reported working properly. Defect report
to be closed
IOM to Technical Dptm

4.(b)NAVIGATION ASSESSMENT (during sailing) * *

01/2024 11.04.24 Course recorder is out of order. Defect New unit will be received at next port of call.
report is in place Presently 19.04.24 at Kalunborg on 11.04.24 Tech, Spares Tech, Spares
M new unit vessel received. Final on 16.04.24 Dptm Rectified Equipment failure Not applicable Dptm 30.04.24 16.04.24 CAR MK MS
installed, tested and reported working Ch.Engineer Ch.Engineer
4 properly
5 01/2024 11.04.24 During approach to Ust Luga pilot Duty Officer and Helmsman motivate and Although there are procedures Briefing conducted by attending
station and under Pilot conn watch all the way to berth were followed. related to steering orders. It is Marine Superintendent and noted in
keeper repeat steering orders but not considered that root cause is the period of the audit it was
confirming once it has been carried out. M Master Rectified inadequate monitoring of followed as well. Master 11.04.24 11.04.24 CAR MK MS
compliance.

6 01/2024 11.04.24 Sailing Gdansk, Course recorder is out Defect Course recorder recorded and All the Officers were fully Officers were briefed by the
of order but same was not recorded in same was followed during the way of aware of this Defect and same attending Marine Superintendent
the Pilot card and Master/Pilot audit. was recorded as required, and highly motivated on the
exchange information forms. however duty Officer no taken importance of such records
under consideration and
L Master Rectified attention. It is considered that Master 11.04.24 11.04.24 CAR MK MS
root cause is lack of
Motivation.

7 01/2024 11.04.24 Stand by conditions were not discussed L Stand by conditions were discussed and Pre-Arrival meeting was Master and Officers were briefed by
and documented at the work planning same was discussed during the next days conducted with all Officers the attending Marine
prior arrival at Pilot station of audit. however omitted such Superintendent and strongly
Master Rectified condition discussed. instructed to discussed all Master 11.04.24 11.04.24 CAR MK MS
Conditions

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8 01/2024 11.04.24 All Officers were familiar with SART L Training provided by the attending Although there are procedures Head of the Department to be re-
function tests, Operation. Both units Marine Superintendent and discussed and instructions regarding check relevant entries
appeared operational and in good GMDSS log book required entries. During checks and records to be
condition, however required weekly the next days of audit tests anr required followed, however Responsible
entries related to external condition entries were followed Officer no taken under
and IMO Symbols were not recorded. consideration and attention. It
Master Rectified is considered that root cause is Master 11.04.24 11.04.24 CAR MK MS
Inadequate monitoring of
compliance.

9 11.04.24 L Requistion 0793533 (MAGNETRON OF Master Tech Rectified Master Tech 30.05.24 24.04.24 0-100 MK MS
JRC S BAND Radar Magnetron had JRC S-BAND RADAR) Submitted on & Spares & Spares
3,685 running hours at the end of 31.01.24 IOM to Tech & Spares Dptm Dptm Dptm
March and excpected to have around
4700 hours on arrival INDIA on about
midle of May 24 against maximum 4000
hours as per Company's requiremnets
(TE396G).No any spare Magnetron for S
Band Radar onboard

10 11.04.24 Bridge window wiper is damaged/out of L Requistion 0793369 Dated 26.09.23 PO Master Pending Master 30.08.24 0-100 MK MS
order 0708325 Dated 24.10.23 Dated 19.04.24 Ch.Engineer Ch.Engineer
According Spares Dptm will be delivered Spares Dptm Spares &
onboard at Cape Town Tech Dptm

5. SAFETY MANAGEMENT * *
11 01/2024 11.04.24 Helicopter area appeared in good Specific maintenance instructions Master Rectified Inadequate knowledge Master to be ensured and complied Master 31.05.24 11.05.24 CAR MK MS
condition , however deck markings provided with Guide to Helicopter/Ship
(Maneuvering zone, Clear zone and operation requirements.
Touchdown/positioning marking circle) L
not painted with Non-Slip paint

12 11.04.24 Foam box located on Upper deck M Boxes to be replaced. If not available this Master Rectified Master 15.05.24 28.04.24 0-100 MK MS
starboard hinges in poor condition. size requisition to be submitted
Fire/foam box located beside main deck
locker port side is damaged and to be
replaced

13 11.04.24 Emergency generator set, auto start L Indicator to be repalaced (if no available Ch.Engineer Rectified Ch.Engineer 30.05.24 22.04.24 0-100 MK MS
panel light indicator “ Start battery low requisition to be submitted)
voltage alarm” is cracked with
temporary repairs (Tape)

14 11.04.24 Foam room inspection noted the By pass valves condition to be checked Master Pending Master 30.09.24 0-100 MK MS
following: and ensure not leaking. Light bulb to be Ch.Engineer Ch.Engineer
01-by pass valve to main deck is replaced. Foam tank level to be checked Tech Dptm Tech Dptm
minor leak. and ensure not leaking.
02-Pipe below Valve to Foam pipe to be replaced after
upper deck appeared with dumbler H taken all safety measures and Office
03-Light fixture bulb is approval
busted
04-Level indicator minor leak

15 11.04.24 Several IMO Safety symbols appeared L

wasted or in poor condition and needs
to be replaced. In addition reflected Requisition 1383068 dated 02.01.24.
tapes on lifeboats appered in moderate Dated 19.04.24 According Supply Sptm Purc Dptm Rectified Purc Dptm 15.05.24 21/7/2024 0-100 MK MS
condition and to be replaced will be delivered onboard at Cape Town

6. POLLUTION PREVENTION / ENVIRONMENT & ENERGY EFFICIENCY * *

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16 01/2024 11.04.24 Reviewed Oil record book part I and noted that Responsible Officer, is fully aware the Master Rectified Responsible Officer, is fully Head of the Department should Master 11.04.24 11.04.24 CAR MK MS
period between January and March during weekly regulations but did not pay the Ch.Engineer aware the regulations but did ensure that entries followed as per Ch.Engineer
inventory retain amount not excuse the
calculations on weekly ships consumption. appropriate attention at forward page not pay the appropriate Company’s manual, IMO Guidance
Dated 22.02.24 at Ust Luga bunkering operation records. It is considered that the root attention at forward page and COW Manual requirements
was completed, however dated recorded was on cause is luck of motivation records. It is considered that Non-
21.02.24. The above were previous to the Chief the root cause is luck of Conformity rectified during the
Engineer on board.
Reviewed Oil record book part II reviewed and motivation audit
noted that on 05.02.24 at Gdansk COW Operation
carried out for one hour with cycle 180-0-180 for
cargo tank 4w between 1254 and 1354. Dated
12.03.24 at Aliaga COW Operation carried out for
one hour with cycle 180-0-180 for cargo tank 4w
between 1042 and 1145. According to COW M
manual, available programs are for side wash 120-
30, duration 40 min, and for bottom wash 30-0,
duration 10 min. For full wash, with 2 passes (120-
0-120), the duration of cycle should be 1hr40min.

3 of 8
7. MARITIME SECURITY * *
17 01/2024 11.04.24 Not provided a Visitors list to the Visitors list provided through agent Master Rectified Vessel requested through Not Applicable Master 11.04.24 11.04.24 CAR MK MS
Master during alongside SSO agent to provide list with SSO
persons that will board the
vessel, their occupation and ID
numbers prior arrival at
Gdansk (15.03.24,29.03.24),
however such list was not
M prided except those Visitors
well known through Office.
Inadequate reference
information

18 11.04.24 The insulation on Iridium telephone Cable to be replaced with spare available Master Rectified Master 30.04.24 23.04.24 0-100 MK MS
receiver cables had turned brittle and onboard SSO SSO
peeing off.Same noted during Vetting L
inspection

8. CARGO & BALLAST SYSTEMS – PETROLEUM * *

19 11.04.24 Pump room skylight was not properly All well placed when pointed out Master Rectified Master 11.04.24 11.04.24 CAR MK MS
secured even fitted with eight butterfly
nuts (Secured by single nut), Same
noted during Vetting inspection M

20 11.04.24 Terminal is required to be discharge Master Rectified Master 11.04.24 11.04.24 CAR MK MS
16000 m3 as line displacement
however such instructions was not
Indicated in the cargo discharging plan L
as amended. Same noted during
Vetting inspection

21 11.04.24 The following Pressure gauges in Cargo To be rectified and adjusted. Iom to Tech Ch.Engineer Rectified Ch.Engineer 15.05.24 21/7/2024 0-100 MK MS
control room not working properly: Dptm Tech Dptm Tech Dptm
01-Ballast pump suction manometer
02-No.1
cargo pump separator level
03-No.2,3 cargo
pumps suction 04-Suction of M
Cargo eductor Loss from time to time
05-Discharge
manometer of stripping pump not
working.

22 11.04.24 Inert gas main valve damaged and Requisition 0793624 dated 04.04.24. Master Rectified Master 15.05.24 04.05.24 0-100 MK MS
required to be replaced IOM to Spares and Tech Dptm. Dated Ch.Engineer Ch.Engineer
19.04.24 According Spares Dptm will be Spares & Spares &
H delivered onboard at Cape Town Tech Dptm Tech Dptm

8A. CARGO & BALLAST SYSTEMS – CHEMICALS * *

9. MOORING * *
11.04.24 Mooring winches Direction marking of M Missing direction arrows to be marked. Master Rectified Master 15.05.24 09.06.24 0-100 MK MS
slack/heave not marked. The mooring Control levers under investigation by
winch control levers were not return to Engine Department
23 the nautral position when released

10. ENGINE AND STEERING COMPARTMENTS * *

24 01/2024 11.04.24 Reviewing Chief Engineer standing Specific actions required in case of Ch.Engineer Rectified All Engineers were fully aware of Head of the Department should Ch.Engineer 11.04.24 11.04.24 CAR MK MS
orders and noted that actions to be defective were included in the Chief the procedures to be followed ensure his Standing orders include
taken when machinery or equipment to Engineer standing orders. Engineers prior taking over watch and Company’s requirements and well
be defective not included read, signed and well understood actions to be taken in case of any followed.
defective, however same was not
included in the Chief Engineer
L standing orders .It is considered
that the root cause is Inadequate
instructions

4 of 8
25 01/2024 11.04.24 The steering gear compartment was Specific maintenance instructions Ch.Engineer Rectified Inspection was not effective Head of the Department and Safety Ch.Engineer 15.05.24 03.05.24 CAR MK MS
provided with suitable arrangements to provided and systematic due to lack of Officer were briefed and highly
ensure working access to steering gear motivation motivated by the attending Marine
machinery and controls. These Superintendent on effective and
arrangements were not sufficient systematic inspection
painted with non-slip surfaces to M
ensure suitable working conditions in
the event of hydraulic fluid leakage

26 11.04.24 Garbage bins located inside engine Specific instructions provided and Ch.Engineer Pending Ch.Engineer 30,09,24 0-100 MK MS
workshop were not painted with color discussed Garbage manual requirements
code as per Ships garbage Management L
plan

27 11.04.24 The following noted during Vetting Machinery spaces should be clear of any Ch.Engineer Pending Item No4 - cleaned and remove rags. Ch.Engineer 30,08,24 0-100 MK MS
inspection: leakages. Active leaks in the spaces that Tech Dptm Item No.6 M/E fuel pump No.1 Tech Dptm
1.Oil leakage on ME near crankcase go untended may result in a high-risk replace with new complete pump
and in the bilge under flywheel observation and will indicate to the dated April 7 2024 & No.2 were
2.Fuel leakage with rags noted on all Inspector a lack of constant monitoring retighened of gland packing to
Generators, Covers of exhausts gas and attention. minimize coling and lubrication.
manifolds not well fitted, IOM to Technical Dptm Item No.9 - Deck seal pump No.2
3.Oil leakage noted on main air were overhaualed due to defective
compressor no.1 mechanical seal.
4.Control air filter oily/water placed
rags.
5.Hydraulic oil leakage on Steering gear
1, 2, plastic collectors were placed.
6.Main engine no.1,2 booster pumps
leaking H
7.No.1 Central cooler for fresh water
minor leaking
8.Auxiliary boiler for Diesel oil burner
pump no.2 leaking with rags
9.Deck seal pump no.2 is leaking
10.Main engine scavenge side front
cylinders 4 and 3 leaking with rags

28 11.04.24 Upper portion of air injector of steam InsulationS (lagging) for any breakdowh Ch.Engineer Rectified M/E fuel line steam tracing Rectified Ch.Engineer 30.04.24 9/4/2024 0-100 MK MS
tracing and Main engine line insulation or deterioration should be checked TECH Dptm leakage by gas welding done in work
means in poor condition. Top up boiler regularly shop. And insulation cover where
insulation partial damaged. Air injector and any breakdown must be repaired also renewed.
for vaccum condenser insulation means M with the correct insulation materials and
in poor condition. Drain containment repainted. Iom to TECH Dptm
pipe is rusty

29 11.04.24 Engine control room switch board front Ch.Engineer Rectified Ch.Engineer 11.04.24 11.04.24 CAR MK MS
insulation was not placed M
30 11.04.24 Light fixture glass above boiler fan is Light fixture to be replaced, however Ch.Engineer Pending Ch.Engineer 30.05.24 0-100 MK MS
cracked. Light fixture located back side repoprted that no spare glasses available
of main engine partial glass M onboard. Requisition 0793633 DATED
missing/broken 20.04.2024 has been submitted

31 11.04.24 Projector located above generator no.2 Ch.Engineer Rectified Ch.Engineer 30.05.24 23.04.24 0-100 MK MS
two led busted, Projector located above L
BWTS two led busted

32 11.04.24 Not all the spaces in Engine not clearly

marked as enclosed space as per M To be marked as per Vessel's list Ch.Engineer Rectified Ch.Engineer 15.05.24 15.04.24 0-100 MK MS
Company’s procedures
33 11.04.24 Chief standing orders regarding actions
to be taken when machinery or
equipment to be defective not included L Ch.Engineer Pending Ch.Engineer 15.08.24 0-100 MK MS

34 11.04.24 Purifier room front station to be cut

and door securing means to be M Not Hot Work method Ch.Engineer Rectified Ch.Engineer 30.04.24 16.05.24 0-100 MK MS
removed

5 of 8
35 11.04.24 Compact air dryer is out of order since Requisition 0793444 dated 24.11.23 for
November 23.This causes excessive Compact air dryer starting relay was
accummulation of water as a result connected/included in the PO 0714199
main engine fails most of the times to Dated 24.01.24. Requisition 0793461
respond to the orders geven from Stop dated 09.12.23 for AC Unit capacitor was
to ahead or astern, especially during connected/included also to PO 0714199
Pre-arrival tests (Vessel underway and DATED 24.01.24. However in the subject
in proximity of the Congested areas) PO 0714199 There was only the
and Pre-Departure tests (Alongside or capacitor for AC and it was never
at Anchor). According to the included the Compact air dryer starting
Master/Ch.Engineer during the last 30 relay. This matter is TOP
days this happened on Departure Chios URGENT. Master Master
Island, Arrival Side kerir, On Arrival H IOM to tECH Dptm. Ch.Engineer Pending Ch.Engineer 20.05.24 0-100 MK MS
Malta, On Departure Malta, On Arrival Dated 19.04.24 According Spares & Spares &
Danish straits and during my Spares Dptm will be delivered onboard at Tech Dptm Tech Dptm
attendance Departure Gdansk, Arrival Cape town
Ust Luga, Departure Ust Luga and
Arrival Gedser

11. GENERAL APPEARANCE AND CONDITION * *

Piping, some U-Bolts, station fittings, During Vetting (KMG) inspection (SIRE
supports especially heating lines 2.0) was observed. Presently 22.04.24
including branches and coils, Cable line From forward until aft of foam monitor
including boxes and on some sections no.2 maintenanmce had been
hydraulic lines foam/fire and bunker completed.Vessel’s trading as from 01st
lines appeared rusty in way from of November 23 till 10th of April 24 was
manifolds till pump room . (High between Persian gulf to Fujairah and
priority) within the Red Sea with short voyages,
Multiple operation ,Plus Winter time
period together adverse weather
conditions encountered. Due to all these
facts the Deck piping maintenance has
36 31.08.23 H fallen behind. Due to the above reasons Master Pending Master 30.08.24 0-100 MK MS
and basis the present voyage of the
vessel and may having significant better
weather conditions, focus and improve
Drastically the condition of Deck piping
to the maximum possible.

Several PV Valves appeared spot rusty Master instructed to expedite the

37 31.08.23 (1st Priority) M maintenance Master Pending Master 30.06.24 0-100 MK MS

M
To be de-rusted and painting. Presently
38 31.08.23 Mooring winches and windlasses 19.04.24 DM4,5,6,7,8 Maintenance had Master Pending Master 30.06.24 0-100 MK MS
appeared spot rusty been completed. DM1,2,3 Maintenance
in progress
39 31.08.23 WBT Inspection hatches appeared spot To be de-rusted and painting. Presently Master Pending Master 30.07.24 0-100 MK MS
rusty L 19.04.24 wbt 1w maintenance had been
completed

40 31.08.23 Main deck hydraulic boxes cable lines Presently 19.04.24 hydraulic boxes Master Pending Master 30.06.24 0-100 MK MS
appeared rusty covers maintenance completed. Internal
rubber packings replaced. Cable lines
maintenance is under maintenance ,
M however from forward up to manifold
area maintenance had been completed

41 21.11.23 Bunker lines and valves located front To be de-rusted and painting Master Rectified Master 30.05.24 28.04.24 0-100 MK MS
accommodation including valves
appeared spot rusty.(1st Priority) M

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42 21.11.23 Cago manifolds areas including valves, M To be de-rusted and painting. Presently Master Rectified Master 30.05.24 05.07.24 0-100 MK MS
drain valves appeared heavy rusty (1st 19.04.24 port side manifolds
Priority) maintenance had been completed, stbd
maintenance is in progress. Sample lines
appeared heavy rusty and need to be
replaced

43 21.11.23 ETA Chafting chain appeared spot rusty To be de-rusted and painting Master Pending Master 30.06.24 0-100 MK MS
L

44 11.04.24 Funnel exhaust pipes appeared spot At the first convenient to be de-rusted Master Rectified Master 30.06.24 12.07.2024 NS5 MK MS
rusty L and painting after taken all safety
mesures
45 11.04.24 Accommodation and Engine casing To be de-rusted and painting Master Pending Master 30.06.24 0-100 MK MS
limited spot rusty points and stains as L
well
46 11.04.24 Main deck and accommodation area To be cleaned and painting with anti- Master Rectified Master 30.06.24 07.07.24 NS5 MK MS
safety ways no painted sufficient with slippery paint
anti-slippery paint method M

47 11.04.24 Main deck and Poop deck with limited To be de-rusted and painting Master Pending Master 30.06.24 NS5 MK MS
spot rusty points L
48 11.04.24 AC Intake , Pumproom vent fan no.1 To be contructed and placed by drill Master Pending Master 30.06.24 0-100 MK MS
horizontal ladders without back side M method without hot work Ch.Engineer Ch.Engineer
protection means

49 11.04.24 Water pipe above Ships laundry is rusty Pipe condition to be checked, de-rusted Master Rectified Master 30.06.24 02.05.24 0-100 MK MS
and leaking L and painting including the bulkhead

50 11.04.24 Chambers main light indicator lamp is Ch.Engineer Rectified Ch.Engineer 11.04.24 11.04.24 CAR MK MS
busted L

51 11.,04.24 Officers laundry light fixture glass cover Light fixture to be replaced, however Ch.Engineer Pending Ch.Engineer 15.05.24 0-100 MK MS
cracked repoprted that no spare glasses available
L onboard. Requisition to be submitted

52 11.04.24 Monkey bridge with rusty stains, Grounding cables to be placed were Ch.Engineer Rectified Ch.Engineer 30.04.24 28.04.24 0-100 MK MS
mushroom/vents rusty, several needed
antennas missing grounding cables L

53 11.04.24 Crossover platform stand midship in To be proper repaired after Office hot Master Pending Master 0-100 MK MS
three location appeared wasted/holed work approval. IOM to Tech Dptm Ch.Engineer Ch.Engineer
with temporary repairs H Tech Dptm Tech Dptm

54 11.04.24 Damages from Ice when sailing Ust Tech Dptm is aware Tech Dptm Pending Tech Dptm 0-100 MASTER MASTER
Luga. Sheel plating and support is
located at Water ballast 1port and at
shell plating only at Water ballast tank
1starboard at draft approximate 14,8 M
mtres

55 11.04.24 Ship's office PC malfunctioning Requisition 0793520 dated 20.01.24 IOM Master Rectified Master 30.05.24 0-100 MK MS
L to IT Dptm IT Dptm IT Dptm 18.05.24
56 11.04.24 Inside accommodation Ceilings and Requisition 0793363 dated 26.09.23 IOM Master Pending Master 30.05.24 0-100 MK MS
existing lath after fresh water piping to Purc Dptm Purc Dptm Purc Dptm
maintenance is in bad condition and L
broken in several points

57 11.04.24 Paints required for ship's maintenance Requisition 0793618 Dated 05.04.24 Master Rectified Master 20.05.24 4/6/2024 0-100 MK MS
M Purc Dptm Purc Dptm

58 11.04.24 One of the two Accommodation ladders Requistion 0793449 dated 24.11.23 PO Master Rectified Master 20.05.24 0-100 MK MS
motor is damaged/out of order 0712582 dated 29.12.23. Dated 19.04.24 Spares Dptm Spares Dptm
M According Spares Dptm will be delivered 10.05.24
onboard at Cape Town

59 11.04.24 Ch.Engineer Cabin window is cracked Requisition 1382940 dated 27.12.23 PO Master Pending Master 20.05.24 0-100 MK MS
0713460 Dated 15.01.24. Dated 19.04.24 Spares Dptm Spares Dptm
L According Spares Dptm will be delivered
onboard at Cape Town

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12. ICE OPERATIONS * *

8 of 8